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HomeMy WebLinkAbout2017-180 Contract - Cygnet Enterprises NW Contract for WTP & WWTP Chemicals (ITB #2017-101 CITY O ~ CONTRACTOR: Cygnet Enterprises NW, Inc. ~S H LA1l1 D tern Re ion Mana er CONTACT. Andrea Sealock, Wes g g 20 East Main Street Ashland, Oregon 97520 ADDRESS: 5040 Commercial Circle, Suite E Telephone: 5411488-6002 Concord, CA 94520 Fax: 541/488-5311 TELEPHONE: (800) 530-0885 DATE AGREEMENT PREPARED: June 8, 2017 FAX: (800) 567-4557 BEGINNING DATE: July 1, 2017 COMPLETION DATE: June 30, 2019 COMPENSATION FOR GOODS AND SERVICES TO BE PROVIDED: All chemicals are to be provided and delivered as specified in the ITB #2017-101 bid specifications. Contract approved by the City Council on June 6, 2017. Cygnet Enterprises NW, Inc. bid is attached as Exhibit C. Water Treatment Plant -Chemical #5 Sodium Carbonate Peroxyhydrate, Free Flowing ("Greenclean" or equivalent) Manufacturer: Bio Safe Systems LLC Pricin~ fq or July 2017 to June 2018 $6,540.00 per order ($1.09 per pound, 50 Lbs per bag, $54.50 per bag, 40 bags/pallet, 120 bags per order, no additional delivery charge) Pricing for Ju1~2018 to June 2019 $6,540.00 per order ($1.09 per pound, 50 Lbs per bag, $54.50 per bag, 40 bagslpallet, 120 bags per order, no additional delivery charge) ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractorfor the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of city. 6. Statutory Requirements: ORS 2796.220, 2796.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,688.86 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's emplo ees, a ents, and others desi Hated b Contractor to perform work or services attendant to this Contract for WTP &WWTP Chemicals (ITB #2017-101), 0610812017, Page 1 of 6 contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions; i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to beheld by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section; Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the followin insurance: Contract for WTP & WUVTP Chemicals (ITB #2017-101), 0610812017, Page 2 of 6 a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, 2 000 000 or N"ot Applicable for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlorself-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (andlor any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contract for WTP & WWTP Chemicals (ITB #2017-101), 06/0812017, Page 3 of 6 Contractor: City of Ashland ~ By ,~Y ~ l -'1~~~# By ~ Signatu e ~ Departm nt Head Print Name Print Name l Title Date W-9 One co of a W-9 is to be submitted with ~D pY Purchase Order No. the signed contract. ApP U AS ORM Ashland City Attorney Data.. ~ ~ Contract for WTP & WWTP Chemicals (ITB #2017-101), 06/08/2017, Page 4 of 6 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor furtherrepresents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ~'r (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. v~r (2) Commercial advertising or business cards or a trade association membership are purchased for the business. ✓ (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. + (5) Labor or services are performed for two or more different persons within a period of one W year. (6) I assume financial responsibility for defective workmanship or forservice not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. a Contractor (Date) Contract for WTP & WWTP Chemicals (ITB #2017-101), 0610812017, Page 5 of 6 ACORD© DATE (MMIDDIYYYY) ~ CERTIFICATE ~F LIABILITY INSURANCE 6/16/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER coNTACT Heather Skinner NAME: Peabody Insurance Agency, Inc . PHCNNo Ext : { 810) 629 -1504 ~C No :1810) 629-2822 265 N. Alloy, Suite 100 A~DRIESS:hskinnerQpeabodyinc.com INSURER(S) AFFORDING COVERAGE NAIC # Fenton MI 48430 INSURERA:AmTrust Insurance Services Inc. 15954 INSURED INSURERB:Cincinnati Insurance Com an 10677 Cygnet Enterprises Inc INSURERC:Cincinnati Casualt Co. 28665 1860 Bagwell St INSURERD:Ca itol S ecialt Ins Cor 10328 INSURER E Flint MI 48503 INSURER F COVERAGES CERTIFICATE NUMBER:CL1712401600 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL UB POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMIDDI MMIDDIYYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1, 000, 000 A CLAIMS-MADE ❑X OCCUR DAMAGE TO RENTED 100, 000 PREMISES Ea occurrence $ X AE5104461500 2/1/2017 2/1/Z018 MED EXP (Any one person) $ 5, 000 PERSONAL & ADV INJURY $ 1, 000, 000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2, 000, 000 POLICY ~ PRO- ❑ LOC PRODUCTS - COMPIOP AGG $ X JECT OTHER: Employee Benefits $ 1, 000, 000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1, 000, 000 Ea accident B X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED CPA 1070419 2/1/2017 2/1/2018 BODILY INJURY (Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS X AUTOS Per accident X Uninsured motorist BI s lit limit $ X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 3, 000, 000 B EXCESS LIAR CLAIMS-MADE AGGREGATE $ 3, 000, 000 DED RETENTIONS CPP 1070419-UJ'~ 2/1/2017 2/1/2018 $ WORKERS COMPENSATION PER OTH- ANDEMPLOYERS' LIABILITY STATUTE ER ANY PROPRIETORIPARTNERIEXECUTIVE Y 1 N E.L. EACH ACCIDENT $ 500, 000 OFFICERIMEMBER EXCLUDED? ❑ N 1 A C (Mandatory in NH) WC 2137454 2/1/2017 2/1/2018 E.L. DISEASE - EA EMPLOYE $ 500, 000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 500, 000 D Transportaton Pollution I'sNVP00770502 2/1/2017 2/1/2018 PerOccurence 1, 000, 000 Aggregate 2 , 000, 000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Ashland and its elected officials, officers and employees are named Additional Insured with regards to the General Liability. 30 day notice of cancellation applies. This insurance is primary and non-contributory. CERTIFICATE HOLDER CANCELLATION asealock~cygnetenterprises SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE The City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 2 0 E Main S t . ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE Jo Schofield/HAS r ..T ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014!01) The ACORD name and logo are registered marks of ACORD INS025 (201401) • J %~~~(/i 5040 Commercial Circle, Suite E, Concord, CA 94520 Phone: (800) 530-0885 Fax: (800) 567-4557 www. CygnetEnterprises. com May 15, 2017 Ms. Kari Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 RE. Invitation to Bid #2017-101, Purchase of Chemicals for INTP &UVWTP Dear Ms. Olson: In regards to the above referenced subject, please find the required information enclosed and attached as follows: 1: Invitation to Bid, General Conditions, and Specifications. 2: Exhibit A: Bid Form 3: Exhibit B; Certificate of Compliance 4: Exhibit C, C-A, and C-B: Contract for Goods and Services 5: Addenda #1- #4. 5: GreenClean Pro product label and SDS. 6: IRS Form W-9. 7; "Minutes of 2017 Joint Annual Meeting of Shareholders and Directors" - To satisfy General Conditions, Item 8.2, proof of corporate officer with authority to sign. Thank you for allowing us the opportunity to supply you with this price quote. If you have any questions, please feet free to contact us at 1-500-530-0885. Sincerely, CYGNET ENTERPRISES WEST, INC. ~ r,1 Andrea Sealock Western Region Manager asealock@cygnetenterprises.com Products to Enhance our Water Resources® ~~i Invitation to Bid CHEMICALS FOR WATER & WASTEWATER TREATMENT PLANTS Date of Release: Apri118, 2017 Proposals are due prior to: g~ ~ ° ~ F~~ ~ H t g~ ~ Contracting Agency: City of Ashland Sole Point of Contact: Kari Olson Title: Purchasing Representative Address: City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 Telephone: X541) 488-5354 Fax: (541) 488-5320 Email: ~~g~~~~~~',,~~~~~i.°~~ ITB -Chemicals for WTP & VVWTP, Page 1 of 25, 4/18/2017 PUBLIC NOTICE: _~~III`~ i r+ City of Ashland Invitation to Bid #2017-101 CHEMICALS FOR WATER & WASTEWATER TREATMENT PLANTS ids ~ ~ Luc prio® g P~1 1~ T ~ ~h~ss~, ~ ~I~ ~9 2t~I i The City of Ashland is seeking bids for eight (S) chemicals as specified in the ITB that are intended for use at the Water and V~aste Water Treatment Plants. The City's intent is to award individua124-month contracts for each chemical to the lowest responsive and responsible bidders for a term beginning in July, 2017 and ending June 30, 2019. Bidders are encouraged to bid on any number of chemicals they can provide as specified. The ITB allows multiple contracts to be awarded to the qualified bidders whose bids substantially comply with the requirements and criteria set forth in the Invitation to Bid and with all the prescribed public procurement procedures and requirements. The INVITATION TO BID is available online at w-~v®s IaiY sorans Log on to the City's website, scroll down to the Ashland 2417 ribbon and click on "Proposals, Bids and Notifications". Click on REQUEST BID PACKET (below the public notice), log into the system and download the solicitation documents. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda. In accordance with AMC Section 2.50.080, Competitive sealed bids and competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Bids and proposals must be delivered in hard copy form to the City in accordance with the requirements for the competitive solicitation. Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials. Sealed bids must be received prior to ~ a~~~~l~~'~ )a ~1~~~~sl~~ ~~~~e~, 1 1 , by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The bids will be publicly opened and read at i :1~~1 ~ Thy ~1~ s ~%1s~r ~ ~ i f Y Kari Olson Purchasing Representative City of Ashland, Oregon Published: 0411.8/2017 ITB -Chemicals for WTP & WWTP, Page 2 of 25, 4/18/2017 BID N0: 2017-101 RELEASEDATE: April 18, 2017 CITY OF ASHLAND Ashland Service Center 90 N. Mountain Avenue Ashland, Oregon 97520 (541) 488-5354 FAX (541) 488-5320 INVITATION TO BID, GENERAL CONDITIONS AND SPECIFICATIONS CHEMICALS FOR USE AT THE WATER & WASTE WATER TREATMENT PLANTS The City of Ashland ("City"} is accepting bids for the purchase of CHEMICALS FOR THE WATER & WASTE WATER TREATMENT PLANTS further referred to in this invitation to bid as goads and services .All bids shall be subject to the following conditions: 1. Time and Place for Receiving Bids: Bids must be received by the Purchasing Representative, Ashland Service Center, 90 N. Mountain Avenue, Ashland, Oregon 97520, by i a001 i S`i~ Thot°s~~~ lay" 18.201. At that time, bids will be publicly opened and read in Room 106 of the Service Center. Bids may not be withdrawn after the time set for the opening of bids. Each bid shall be identified on the exterior of the sealed envelope as follows: BID N0: 2015-101 PURCHASE OF CHEMICALS_ FOR WTP & WWTP BID OPENING: 1:00PM (PST), THURSDAY, MAY 18, 2017 In com Hance with OAR 137-047-0260(2)(c)(A), the solicitation schedule is as follows: ACTIVITY DATE Invitation to Bid Released April 18, 2017 1St Public Notice Apri118, 2017 ~~tb a~~~u Tt~~~e t~~s ~I!i:,~T~O v '~~I ~t,.~11 1 1 Location: City of Ashland, Purchasing Office, 90 (Note: Bids must be received N. Mountain, Ashland, OR 97520 riar to the due date and time. Evaluation Process May 19 - 26, 2017 Contract Recommendation Upon completion of evaluation process At least seven (7) days before the Notice of Intent to Award award of a ublic contract Contract Recommendation June 6, 2017 Presented to Ci Council fora royal Upon Council approval and at least seven (7}days Public Contract Award after the Notice of Intent to Award Contract Term 24-Months NOTE: Any changes made to the closing date of the ITB will be made in the form of a written addendum and mailed to all potential bidders who have received the ITB documents. 2. Purchasing R~resentative: The City of Ashland Purchasing Representative, Kari Olson, is the sole point of contact in the City for this Invitation to Bid. All requests, questions, inquiries and correspondence pertaining to this bid should be directed to the Purchasing Representative. The specifications may be reviewed at the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland, Oregon 97520. For a copy of the Invitation to Bid, including the specifications, please contact the Purchasing Representative. In accordance with AMC Section 2.50.080, Competitive sealed bids and competitive sealed proposals may also be available online, but applicants will NOT be able to submit their proposals and/or responses online. Bids and ITB -Chemicals for WTP & WWTP, Page 3 of 25, 4/18/2017 proposals must be delivered in hard copy form to the City in accordance with the requirements for the competitive solicitation. Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials. Contact information: Karl Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 Tel: 541-488-5354 Fax: 541-488-5320 Email: kari.olson@ashland.or.us 3. Protests: Any prospective bidder who contends that the provisions of the contract documents or that the procurement process is contrary to law or that this solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name, must submit a written protest with the Purchasing Representative at least ten (10) days prior to the date on which the bids are due. Failure to file a protest will be deemed a waiver of any claim by a bidder or prospective bidder that the procurement process violates any provision of ORS subchapters 279A and 279B or the City's Public Contracts rules found in Section 2.50 of the Ashland Municipal Code. If protests, inquiries or comments by bidders raise issues that require clarification by the City, addenda will be issued by the Purchasing Representative. 4. Disclaimer of Responsibility. The City will not be responsible for oral interpretations. Should a bidder find discrepancies in, or omissions from, the contract documents, or be in doubt as to their meaning, such bidder shall notify the person designated in paragraph 2. Any and all such interpretations orapproval of manufacturer`s materials to be substituted will be made only in the form of written addenda to the specifications which, if issued, will behand- delivered or mailed by certified mail with return receipt requested to all prospective bidders receiving a set of such documents, not later than ten working days prior to the date fixed for the closing of bids. All addenda so issued shall be considered by the bidder in preparing the bid, shall be submitted with the bid and, shall become a part of the contract documents. S. ~ecifications: Specifications for the goods and services are attached to this invitation to bid. Any deviations from the specifications shall be identified in the bid utilizing the method outlined in paragraph GC17 of the general conditions/specifications documents. Reference to brand names in the specifications are utilized to describe the type and quality of item required. Bidders are not limited to the brand specified but may submit any brand of equivalent type and quality. Any deviations from the specifications, however, shall be identified in the bid, and City reserves the right to reject a bid on the basis of deviations or brands which are not equivalent in type or quality. 6. General Conditions: The City's general conditions for purchase of goods and services are attached to and incorporated in this invitation to bid. Any bid that attempts to modify or abrogate any of the general conditions including, but not limited to, provisions on warranties may be rejected as nonresponsive. 7. Addenda: In the event that it becomes necessary to revise any part of the bid documents, written addenda will be provided and posted on the City's website. Receipt of an addendum by a bidder must be acknowledged by signing and returning the document with the bid form. 8. Bid Form: 8.1. Bidders shall complete the bid form provided by the City. All pages of the bid form must be left in proper sequence. Bids maybe rejected as nonresponsive if they are altered, incomplete, conditional or otherwise irregular. 8.2. If the bid is submitted by a partnership, it must be signed by a partner. If the bid is submitted by a corporation, it must be signed by a corporate officer and be accompanied by proof of authority to sign. 8.3. The bid must include a statement on whether or not the bidder is a resident bidder as defined in ORS 279A.120(1)(b). "Resident bidder" means a bidder who has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated on the bid that the bidder is a "resident bidder". The Certificate of Compliance statement included with this ITB is required to be signed and will satisfy this requirement. ITB -Chemicals for WTP & WWTP, Page 4 of 25, 4/18/2017 9. Requirements of Contract Documents: Each bidder must examine the general conditions, specifications and other contract documents and take such other reasonable and prudent actions that the bidder deems necessary to ascertain the requirements of the contract documents. A bidder shall not at any time, after submission of its bid, assert that there was any misunderstanding concerning the nature, quality or description of the goods and services to be supplied. 10. Withdrawal of Bids: Any bid may be withdrawn at any time prior to the time set for opening bids, by providing written request for withdrawal of the bid to the Purchasing Representative. The request shall be executed by the bidder or a duly authorized representative. All bids shall be irrevocable for a period of 60 days from the day of opening. 11. Acceptance of Bid: The City may reject any bid if the City determines that the bidder has an interest in more than one bid; there is collusion between bidders; the bid is not responsive; the bid is not incompliance with the terms of the contract documents and all applicable public bidding laws, rules and ordinances; or the bidder is not qualified to provide the goods and services covered by the contract documents. 1 l.l. Pursuant to ORS 279A.120(2)(b), to determine the lowest responsive bid, the City will add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bidder resides. 11.2. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids. 11.3. Pursuant to ORS 279A.120(2)(a), the City shall give preference to goods and services manufactured or produced in Oregon if price, availability and quality are otherwise equal. 11.4. Pursuant to ORS 279B.055(2)(f), contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this ITB. 11.5. Pursuant to ORS 279A.125, the City shall give preference to goods that are certified to be made from recycled materials if the recycled product is available, meets applicable standards, can be substituted for a comparable non recycled product; and the recycled products costs do not exceed the costs of non recycled products by more than five percent, or a higher percentage if a written determination is made by the City. 11.6. Pursuant to ORS 282.210, all printing, binding and stationery work done for the City shall be performed within the State of Oregon. 11.7. Pursuant to ORS 279B.060(2)(g), if required under ORS 468A.710, the contractor or subcontractor is required to possess an asbestos abatement license. 11.8. Pursuant to ORS 279B.100, the City reserves the right to cancel or reject any or all bids if the City finds that it is in the public interest to do so without liability to any bidder for any loss or expense caused or resulting from the cancellation or rejection of a bid ar award. 12. Award of Contract. The purchase of goods and services will be made by the City on the basis of the lowest responsible and responsive bid meeting specifications. Amultiple award may be made if award to two or more bidders of similar goods and services is necessary for adequate availability, delivery, service, or product compatibility. In addition, any other public agency wishing to use the resulting contract may be authorized by mutual consent of the City of Ashland and the contractor pursuant to ORS 279A.215. ITB -Chemicals for WTP & WWTP, Page 5 of 25, 4/18/2017 GENERAL CONDITIONS FOR PURCHASE OF GOODS AND SERVICES GC 1. Contract Documents: The contract documents are complementary. A requirement in one of the contract documents is as binding as though occurring in all. In the event of any inconsistency in the terms of the contract documents the following order of precedence shall govern unless otherwise stated: 1. Specifications; 2. These general conditions; 3. The invitation to bid; 4 The bid. The apparent silence of the contract documents as to any detail shall be regarded as meaning that only the best practice is to prevail and that only goods and services of first quality are to be provided by bidder. GC2. New Goods and materials: All goods and materials shall be new unless otherwise specified in the special provisions or specifications. GC3. Payment: Payment shall be made by the City within thirty days after City has inspected the goods or has had a reasonable opportunity to do so. City may reserve payment until all goods and services are received. GC4. Risk of Loss: Bidder shall have the risk of loss until the goods and services have been delivered to City's facility and are approved after inspection by City. GCS. Inspection: Gaols and services furnished under this contract shall be subject to inspection and testing by City at times and places determined by City. If City determines that the goods and services are not incompliance with the specifications, City may reject the goods and services and require Bidder to either cure defects or make an equitable price reduction. If Bidder refuses to cure defects within a time deemed reasonable by City, City may cancel the contract or enforce City's remedies for default. Nothing in this provision shall impair City's rights to enforce warranties, revoke acceptance of the goods and services or enforce any other remedies under ORS Chapter 72. GC6. Safety and Health Requirements: Goods and services shall comply with all federal Occupational Health and Safety (OSHA) requirements and with all Oregon safety and health statutes and administrative rules including, but not limited to, those of the Workers' Compensation Department. All "Material Safety Data Sheets" for hazardous chemicals that are subject to ORS 654.750 and OAR Chapter 435, Division 155 shall be submitted to City before the chemicals are delivered. GC7. Taxes: City generally is not subject to taxation. Bidder shall be responsible for paying all taxes on the sale of the goods and services, except fuel taxes included in the bid price. GC8. Compliance with Law: This agreement will be governed by and construed in accordance with laws of the State of Oregon. Each party agrees that it will perform its obligations hereunder in accordance with all applicable state, federal and local laws, rules and regulations now, or hereafter in effect. Bidder shall comply with applicable provisions of ORS 279C.505, 279C.515, 279C.520 and 279C.530. Bidder is a "subject employer" as defined in ORS 656.005. Bidder shall comply with all applicable workers' compensation laws including, but not limited to, ORS 656.017. GC9. Patented Goods and services: Bidder shall defend, indemnify and hold City harmless from any claims for infringement of patent arising out of City's use of the goods and services. GC 10. Severabili : If any provision of the contract documents shall be held to be invalid or unenforceable, such invalidity or unenforceability shall not affect any other provision of the contract documents. The contract documents shall be construed as if such invalid or unenforceable provision had never been included. GCl 1. No Waiver: No provision of the contract documents shall be deemed waived unless such waiver is in writing and signed by the party claimed to have waived its rights. Any waiver of a breach by any party, whether expressed or implied, shall not constitute waiver of any other different or subsequent breach. GC12. Successors: The successors, assigns and legal representatives ofBidder and City shall be subject to all provisions of the contact documents. Bidder shall not assign Bidder's rights or obligations under this agreement without prior written consent of City. GC13. Indemnification: Bidder shall defend, indemnify and save City, its agents, and employees harmless from any and all lasses, claims, actions, costs, or other damages resulting from injury to any person or damage to property, of ITB -Chemicals for WTP & WWTP, Page 6 of 25, 4/18/2017 whatsoever nature arising out of or incident to the performance of this agreement by Bidder or defects in the goods and services. Bidder shall not be held responsible for any losses, claims, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. GC14. Notices: Any notice required to be given under this contract, or any notice required to be given by law, shall be in writing and shall be given by personal delivery or by registered or certified mail, to Bidder at the address stated in the bid farm or to City at the address of the Purchasing Representative stated in the invitation to bid. GC 15. Entire A er~ement: The contract documents are the entire, final and complete agreement of the parties and supersede all prior and existing written or oral understandings except as otherwise continued in effect by the terms of the contract documents. No modification of the contract documents shall be valid unless in writing and signed by the parties. GC16. Acceptance of Specifications: Bidders must satisfy themselves by personal examination of the specifications and by such other means as they prefer, as to the actual conditions and requirements of the specifications and shall not at any time, after submission of the bid, dispute, complaint, or assert that there was any misunderstanding in regard to the nature, quality or description of the item to be supplied. Bidder must submit with its bid a statement accepting each and every specification or accepting each and every specification not otherwise accepted under paragraph GC 17. GC 17. Exceptions: The bidder may take exception to any standard of these specifications. The prospective bidder who cannot meet each and every requirement of the specifications need not be considered unqualified to submit a bid. By taking exceptions and clearly stating them, in writing, on a separate sheet of paper headed "EXCEPTIONS", and by offering alternatives to replace excepted requirements, a bidder may still compete in the process. SPECIFICATIONS FOR PURCHASE OF GOODS AND SERVICES Sl. ACCEPTANCE: Bidders must satisfy themselves by personal examination of the specifications and special provisions, and by such other means as they prefer, as to the actual conditions and requirements of the specifications and special provisions of the contract documents, and shall not at any time, after submission of the bid, dispute, complain, or assert that there was any misunderstanding in regard to the nature, quality or description of the item to be supplied. Bidder must submit with its bid a statement accepting each and every specification or accepting each and every specification not otherwise excepted under section 2. S2. EXCEPTIONS: The bidder may take exception to any standard of this specification. The prospective bidder who cannot meet each and every requirement of the specifications need not be considered unqualified to submit a bid. By taking exceptions and clearly stating them, in writing, on a separate sheet of paper headed "EXCEPTIONS", and by offering alternatives to replace excepted requirements, a bidder may still compete in the process. S3. SPECIFICATIONS: The specifications for the goods and services to be supplied are attached to this document. ITB -Chemicals for WTP & WWTP, Page 7 of 25, 4/18/2017 Chemicals for the Water & Wastewater Treatment Plants INVITATION TO BID # 2017-101 April 18, 2017 SPECIFICATIONS The City of Ashland, WTP and WWTP, are requesting bids for a total of eight (8) chemicals as individually specified. Five (5) of the chemicals are required by the WTP, and three (3) of the chemicals are required by the WWTP. Bidders are encouraged to submit bids for any number of individual chemicals their company is able to provide as specified. Two (2) of the chemicals are manufacturerlbrand specific and specified as "No Substitution" due to the strict standards of maintaining quality control and meeting permit requirements. However, six (6) of the chemicals will allow for substitutions or equivalents as specified. Substitutions "or equivalents" for the specified quality and quantity of the individual chemicals will receive full consideration, provided the substitutions are appropriate for the application, and they are of equal quality and quantity. The City reserves the right to reject a bid if the item being provided as a substitution is determined by the City to not be of equal quality and quantity and/or not be appropriate for the application. The following general specifications apply to ALL of the chemicals listed below. BIDS Firm pricing shall be submitted in such a way as to show the breakdown of all applicable and related costs for each individual chemical. Costs not included in the bid will be subject to non- payment by the City of Ashland. Bids shall be submitted directly on the spec/cost sheets included in the ITB. The Bid Form attached as ~~~h~~° e is required to be completed, signed and included with the bid being submitted in response to this ITB. CONTRACT The City's intent is to award individual 24-month contracts for each chemical to the lowest responsive and responsible bidders for a term beginning in July, 2015 and ending June 30, 2017. The successful bidder(s) will be required to promptly execute a contract, agree to provide the chemicals as specified and submit the required proof of insurance. The Certificate of Compliance statement attached as las:~~~g$~: ~ is required to be signed and included with the bid being submitted in response to this ITB. A sample contract is attached as ~ z = ; ~ for you review. PURCHASE ORDERS A blanket purchase order will be issued for the 24-month term (July 1, 2017 to June 30, 2019} of the contract. ITB -Chemicals for WTP & WWTP, Page 8 of 25, 4/18/2017 o Orders for chemicals for the WTP will be placed by the Water Quality Supervisor and chemicals for the WWTP will be placed by WWTP personnel. Deliveries shall arrive within seven (7) days after receipt of order, with the exception of routine scheduled deliveries and/or an emergency order, which will be coordinated by the WTP, Water Quality Supervisor or WWTP personnel. Orders may be cancelled at the discretion of the City of Ashland, WTP and WWTP, personnel with twenty-four (24) hours notice. DELIVERY REQUIREMENTS Each chemical will be delivered FOB ASHLAND. WTP The delivery location for the Sodium Hypochlorite is directly at the WTP (above Lithia Park) - no exceptions. There is limited access above Lithia Park - 28' +1- delivery truck is acceptable. Accessibility will need to be verified and confirmed. The delivery location for the remaining chemicals specified for the WTP, is preferred directly at the WTP; however, an acceptable secondary location is the City of Ashland, Service Center, located at 90 N. Mountain Avenue, Ashland, OR 97520. WWTP All chemicals ordered for the WWTP will be delivered directly to the WWTP located at 1195 Oak Street, Ashland, Oregon. Forklift can be made available with advance notice. Deliveries shall be arranged to arrive before 12:00 PM (PST) (noon), Monday-Friday. WTP/Sodium Hypochlorite shall be delivered to the WTP no later than 11:OOam. MATERIAL SAFETY DATA SHEETS (MSDS} The most current Material Safety Data Sheets (MSDS) shall be included and delivered with each order. CHEMICALS The following chemicals are to be provided and delivered as specified. The quantities being provided are the best estimates available at this time. Bidders may bid on the individual chemicals as specified by providing the information being requested in the space provided. Supplemental information may be submitted separately with the bid documents. Due to the strict standards of maintaining consistent water quality at the WTP, the City will not accept substitutions and/or equivalents for the chemical CYTEC Superfloc N-300 LMW Flocculant and the only catonic polymer coagulant aids approved for bid are CYTEC Superfloc C-573 Flocculant and NORTHSTAR MOE 106 PWG Flocculant. ITB -Chemicals for WTP &WWTP, Page 9 of 25, 4118!201.7 WTP (Water Treatment Plant} -CHEMICAL #1: SODIUM HYPOCHLORITE 12.5%+ "FILTERED" Sodium Hypochlorite 12.5% must meet the following specifications: "Sodium Hypochlorite must be filtered to 2-3 microns A certificate of Analysis from each manufactured batch shall accompany each shipment of Sodium Hypochlorite. These batch analyses shall include but are not limited to the following: l) Product Name, 2) Batch Identification, 3) Specific Gravity, 4) % Sodium Hypochlorite by weight, 5) % Excess Caustic by weight, 6) Vacuum Filter Test Time, 7) Date of batch. Purchaser will be performing a "Suspended Solids Quality Test for Bleach Using Vacuum Filtration" method as described at ~p~~~ °/1~~~~a~s~~ p~~~w~l~ ~o~~~-~~~~~~~~~rd~~l ~~~~~~~~~~~r~~~r;'~; ~~~~es~~~~~~s~n~~~~~~~x~ ~~~~fd~~ r~~~~ A 1000 ml sample must go through a 47mm, 8 µ filter (Millipore - #AAWP04700) in less than three (3) minutes +/-10%, using a vacuum pump that produces between 22 and 25 inches of vacuum. PSI should be -22 to -25. (Gordon, Dr. Gilbert, "Strategies for Meeting Hypochlorite Specifications in the Drinking Water Industry", Powell Fabrication) Purchaser can refuse delivery of any product which requires more than three minutes filtration time in this test." 1) Must meet A.W.W.A. specifications for potable water. 2} Estimated annual usage -July through June - 23,760 Gallons (if 330/tote). 3} Currently an order is placed for six (6}totes @ 300-330 gallons per tote, ten (10) times per fiscal year. 4) Delivery to be directly at the City of Ashland, Water Treatment Plant (located above Lithia Park) -limited access above LithiaPark - 28' +/-delivery truck is acceptable. Accessibility will need to be verified and confirmed. No exception. 5) No Tote Deposit. Delivered by tote and pumped immediately into tanks at time of delivery. Empty totes are then immediately available to be returned on empty delivery truck. 6) Deliver in 300-330 gallon totes. 7) Labeling must include NSF certification symbols on product containers. 8) Bids must be in the form of dollars per gallon. Manufacturer Number of gallons per tote ~ ~ a Price per gallon (gal) $ $ Cost per tote $ ~ Cost per load/order - (6) Totes $ ~ Delivery charge per order $ $ Comments: ITB -Chemicals for WTP & WWTP, Page 10 of 25, 4/18/2017 WTP (Water Treatment Plant) -CHEMICAL #2: CYTEC SUPERFLOC C-573 FLOCCULANT -OR- NORTHSTAR MOE 106 PWG FLOCCULANT (No Substitution} Cytec Superfloc C-573 Flocculant or NORTHSTAR MOE 106 PWG Flocculant must meet the following specifications: 1) Must meet A.W.W.A. specifications for potable water. 2) Estimated annual usage -July through June - 24 drums, 500 Lbs per drum. 3) Currently an order is placed for four (4) drums every six (6) weeks on average year round. 4) Prefer delivery directly at the WTP (located above LithiaPark) -limited access above Lithia Park - 28' delivery truck is acceptable. Accessibility will need to be verified and confirmed. Acceptable secondary delivery location is the City of Ashland, Service Center, 90 N. Mountain Avenue, Ashland, Oregon, 97520. Forklift can be provided by the City. 5) Deliver in 500 Lb drums, four (4) drums per pallet, on pallet jackable pallets. 6) Bids must be in the form of dollars per pound (Lb). 7} Labeling must include NSF certification symbols on product containers. Manufacturer CYTEC -OR- NORTHSTAR (No Substitution) Manufacturer Price per pound (Lb) $ $ Cost per 500 Lb drum $ $ Cost per order - (4) each 500 Lb drums $ $ Delivery charge per order $ $ Comments: ITB ~ Chemicals for WTP & WWTP, Page 11 of 25, 4/18/2017 WTP (Water Treatment Plant} -CHEMICAL #3: CYTEC SUPERFLOC N-300 LMW FLOCCULANT {No Substitution} Cytec Superfloc N-300 LMW Flocculant must meet the following specifications: 1) Must meet A.W.W.A. specifications for potable water. 2) Estimated annual usage -July through June - 24 bays, 25 kg or 55.12 Lbs per bag. 3) Currently an order is placed for eight (8) bags every sixteen (16) weeks on average year round. 4) Prefer delivery directly at the WTP (located above LithiaPark) -limited access above Lithia Park - 28' +l- delivery truck is acceptable. Accessibility will need to be verified and confirmed. Acceptable secondary delivery location is the City of Ashland, Service Center, 90 N. Mountain Avenue, Ashland, Oregon, 97520. Forklift can be provided by the City. 5) Deliver eight (8) bags per pallet, 25 kg or 55.12 Lb per bag, on pallet jackable pallets. 6}Bids must be in the form of dollars per pound (Lb). 7) Labeling must include NSF certification symbols on product containers. Manufacturer CYTEC (No Substitution) Price per pound (Lb) $ $ Cost per 25 kg or 55.12 Lb bag Lb bag $ $ Cost per order - (6) Bags $ $ Delivery charge per order $ $ Comments: d ITB -Chemicals for WTP & WWTP, Page 12 of 25, 4/18/2017 WTP (Water Treatment Plant) -CHEMICAL #4: SODA ASH, DENSE, FREE FLOWING - Or Equivalent Soda Ash, Dense, Free Flowing must meet the following specifications: 1) Must meet A.W.W.A. specifications for potable water. 2) Must meet ANSI/NSF-60 specifications for potable water. 3) Estimated annual usage -July through June - 2 800 ba s, 50 Lbs per bag, (48 pallets}. 4) Currently an order is placed for 270 bags, (5) pallets, 54 bags per pallet, 50 Lbs per bag, every 3 to 4 weeks on average year round. S) Prefer delivery directly at the WTP (located above LithiaPark) -limited access above Lithia Park - 28' +l- delivery truck is acceptable. Accessibility will need to be verified and confirmed. Acceptable secondary delivery location is the City of Ashland, Service Center, 90 N. Mountain Avenue, Ashland, Oregon, 97520. Forklift can be provided by the City. 6) Deliver 54 bags per pallet, 50 Lbs per bag, on pallet jackable pallets. 7) Labeling must include NSF certification symbols on product containers. 8}Bids must be in the form of dollars per pound (Lb). Manufacturer Number of pounds (Lbs) per bag Number of bags per pallet ~ ~ a - a ~ i~ Price per pound (Lb) $ $ Cost per order - 270 bags, (5) pallets $ $ Delivery charge $ $ Technical Report Analysis To be submitted with bid Comments: r C. ITB -Chemicals for WTP & WWTP, Page 13 of 25, 4/18/2017 WTP (Water Treatment Plant) -CHEMICAL #5: SODIUM CARBONATE PEROXYHYDRATE, FREE FLOWING - "GREENCLEAN" Or Equivalent Granular Algaecide /Fungicide, Free Flowing must meet the following specifications: 1}Primary ingredient must be greater than or equal to 85% of product. 2) Must meet State and Federal aquatic use requirements. 3) Product must be packaged in moisture proof plastic sacks. 4) Estimated annual usage -June through October - 360 bays, 50 Lbs per bag, (10.5 pallets). 5) Currently an order is placed for 120 bags, (4}pallets, 40 bags per pallet, 50 Lbs per bag, every 3 to 4 weeks on average in summer months. 6) Location is the City of Ashland, Service Center, 90 N. Mountain Avenue, Ashland, Oregon, 97520. Forklift can be provided by the City. 7) Deliver 40 bags per pallet, 50 Lbs per bag, on pallet jackable pallets. 8) Bids must be in the form of dollars per pound (Lb). 9) City reserves the right to not purchase the product due to lack of algae blooms. Manufacturer I ~ "~CYI~ Number of ounds Lbs er ba ~ p ( )P g Number of bas er allet ~ t g P p Price er ound Lb $ ~ ~ ~ $ ~ ~ ~ C A p ( ) Cost per order - 270 bags, (5) pallets $ + ~ ~ ~ , , f, $ ~ ~ + ~ 4 Delivery charge ~ ~ ~ , ~Y„~ , Technical Report Analysis To be submitted with bid Comments: ~ - ~ Ci. ~ ~ - ~ ~ ITB -Chemicals for WTP & WWTP, Page 14 of 25, 4/18/2017 WWTP (Waste Water Treatment Plant) -CHEMICAL #6: SODIUM HYPOCHLORITE 12.5% Sodium Hypochlorite 12.5% must meet the following specifications: 1) Estimated annual usage -July through June - 2,970 Gallons (if 330/tote). 2} Currently an order is placed for three (3}totes @ 330 gallons per tote, three (3) times per fiscal year. 3} Deliver to the City of Ashland, Waste Water Treatment Plant, located at 1195 Oak Street, Ashland, Oregon. 4) Deliver in 300-330 gallon totes. `Drop off only for WWTP, no pumping required. 5) Bids must be in the form of dollars per gallon. Manufacturer Number of gallons per tote Price per gallon (gal) $ $ Cost per tote $ $ Cost per load/order - (6) Totes $ $ Delivery charge per order $ ~ Comments: ITB -Chemicals far WTP & WWTP, Page 15 of 25, 4/18/2017 WWTP (Waste Water Treatment Plant) -CHEMICAL #7: CITRIC ACID (50 Lb Bads) Citric Acid must meet the following specifications: 1) Citric Acid, anhydrous, shall be in granular form. 2) Estimated Annual usage -March through November - 86 Bags, 50 LbBags, 43 Bags/Pallet, Total (2) pallets 3) Currently an order is placed for a pallet (43 bags) two (2) times per year. 3) Deliver to the City of Ashland, Waste Water Treatment Plant, located at 1195 Oak Street, Ashland, Oregon. Delivery truck must be equipped with lift gate to properly offload at the above address. 4) Bids must be in the form of dollars per pound (Lb). Manufacturer Number of bags per pallet ~ ~ ~ ~~x~ Price per pound (Lb) $ $ Cost per order - (1}pallet ~ $ Delivery charge per order ~ ~ Comments: i ITB -Chemicals for WTP & WWTP, Page L6 of 25, 4!1812017 WWTP (Waste Water Treatment Plant) -CHEMICAL #8: ALUMINUM SULFATE (4,500 Gallon delivery pumped into 8,000 gallon tank) Aluminum Sulfate must meet the following specifications: 1) Percent Concentration Commercial Alum -Approximately 48.8% 2) Total soluble AL203 - 8.3%. 3) Must meet A.VV.W.A. specifications. 4) Estimated annual usage -March through November - 80,000 gallons. S) Currently, an order is placed for 4,500 gallons every two (2) weeks during the months of May through November. 6) Deliver to the City of Ashland, Waste Water Treatment Plant, located at 1195 Oak Street, Ashland, Oregon. Tank truck must be equipped with all proper hoses and equipment for unloading 4,500 gallons into the City's 8,000 gallon tank. 7) Bids must be in the form of dollars per dry ton. Manufacturer Price per pound (Lb) $ Number of pounds (Lbs) per gallon Cost per Order - 4,000 gallons $ $ Delivery charge $ a Comments; ~ ~ ~ ~ ITB -Chemicals for WTP &WWTP, Page 17 of 25, 4/18/2017 BID SUBMISSION The complete bid, including the ITB and any addenda, released by the City shall be submitted in a sealed envelope, properly labeled and received at the address listed below: Envelope must be sealed and labeled as follows. Kari Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 Contents: Invitation to Bid Chemicals for WTP & WWTP ~~I~ a~s ~ ~~i~ Fri&t.,y~ ~~i '3 Due by _ ~ - ~ ~ , d ~ e s ~ ~ fi g-~~f. ~ ~ gar ~ ,.i 7 c~~~~ ~7. s.>~ iz..~r~ ~ 69~~+:Sd~Y§.a ~t~Y m~st~~. r¢x...P'az,~ ~~e~ ~,a _sn ~C, y 3 &3 ~ ~ Lori e v ~ ~s~. 8~i~'.e J ~'-L hm r~.s yil_ra v,A DUE DATE AND TIME: The bids must be received at the designated address listed above prior to t e~:l ~~I i 11~_~$&~~ sd I~ ~ I7® Late bids will not be considered. Faxed or emailed bids will not be considered. EVALUATION PROCESS This ITB allows multiple contracts to be awarded to qualified bidders whose bids substantially comply with the requirements and criteria set forth in the Invitation. to Bid and with all the prescribed public procurement procedures and requirements. The City's intent is to award individual 24-month contracts for each chemical to the lowest responsive and responsible bidders for a term beginning in July, 2017 and ending June 30, 2019. The City of Ashland may reject any bid not incompliance with ali prescribed solicitation procedures and requirements and other applicable laws, and the City may reject for good cause any or all bids upon the City's findings that it is in the best interest of the City of Ashland. The final contract recommendation(s) will be presented to the City Council (Local Contract Review Board) for final approval. ITB -Chemicals for 'WTP & WWTP, Page 18 of 25, 4/18/2017 EXHIBIT A City of Ashland 90 N. Mountain Avenue Ashland, Oregon 97520 (S41) 488-S3S4 FAX (S41) 488-5320 BID FORM I, the undersigned, an authorized representative of the bidder whose name is: Address: ~ ~ ~J~~L~' ~ City, State & Zip. Phone No.:~ ~ FAX No. ~ ~ ~ ~ ~ ~ ~ have read and thoroughly understand the contract documents including the Invitation to Bid, general conditions, special conditions, specifications, and all other conditions of the Invitation to Bid issued by the City of Ashland for CHEMICALS FOR THE WATER & WASTE WATER TREATMENT PLANTS. Acting on behalf of my firm which is listed above, I do attest that the goods and services offered by this firm meets the City's specifications in every respect except those described on the attached list of exceptions, and that all exceptions are equal to, or better than, the goods and services specified. Barring circumstances beyond our control, we agree to deliver within (as ~ecified) days from receipt of an order. This bid is set forth as follows: (Note: Pricing shall be provided as required in the specifications) ~I have attached to this bid a copy of all the bid documents issued by the City of Ashland far this bid. Cor ate Officer; By: a ignature `Z~, Print Name ~ Title. Date: ~ ~ ITB -Chemicals for WTP & WWTP, Page 19 of 2S, 4/18/2017 EXHIBIT B Certificate of Compliance Residency Statement: In compliance with ORS 279B.060(10), each bid must contain a statement as to whether the bidder is a "Resident bidder", This is defined by ORS 279A.120: "Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder". Yes, I certify that I am a "Resident bidder" as defined by ORS 279A.120. No, I certify that I am not a "Resident bidder" as defined by ORS 279A.120. I am domiciled in the State of ~ ~ ~ _ (Indicate State) Compliance with Oregon Tax Laws: Incompliance with OAR 137-047-0255(2)(c)(C)(e), I hereby attest or affirm under penalty of perjury: That I am authorized to act on behalf of tl~e contractor in this matter, that I have authority and knowledge regarding the payment of taxes, and that contractor is, to the best of my knowledge, not in violation of any Oregon Tax Laws, as defined in ORS 305.380. Compliance with Nondiscrimination Laws: Incompliance with ORS 279A,110(4), I hereby attest or affirm under penalty of perjury that I am authorized to act on behalf of contractor in this matter, and to the best of my knowledge the contractor has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts, and that the Bidder is not in violation of any Discrimination Laws. Corporate Officer: By: Signature ,1~~ , Print Name Title: h Date. ITB -Chemicals for WTP & WWTP, Page 20 of 2S, 4/18/2017 EXHIBIT C Contract for Goods and Services 1 T Y O ~ CONTRACTOR: C,~(~ f}~~-- ~+~~.i`~ ~~iSC~ L, f~ ~ ~ ~►.S H LAIC I~ CONTACT. ~ fl C~ f ~ C~t I C~ 20 East Main Street ~ ~ o ~ Ashland, Oregon 97520 ADDRESS: ~ f~~ ~ ~ ~ ~ i ~'~I ~ Telephone: 5411488-6002 "~l L~ 1~~~) C~- ~~f ~ ~~j Fax: 5411488-5311 TELEPHONE: ~ ~ j ~ ~ ~ ~ ~25~ C~ CSI c1 DATE AGREEMENT PREPARED: FAX. BEGINNING DATE: ~Vl COMPLETION DATE: ~ ~ ~ ~ ~ COMPENSATION: ~ v GOODS AND SERVICES BE PROVIDED: ~ , ~~~.n ~I ~t~1 ~l~o ~ ~ I b S ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Gootls and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said rima Cit of Ashland Contract, N01N THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements; ORS 2796.220, 2796.225, 2796.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit C-B predominantly in areas where it will be seen by all employees. 8. Indemnification; Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as ma be established b Cit under an of the follawin ITB -Chemicals for WTP & WWTP, Page 21 of 25, 4/18/2017 conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default ar Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract maybe terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. ObligationlLiability of .Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work withaut the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. UVorker's Compensatian insurance incompliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, 2 000 000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Dams e, includin covers a for owned, hired ornon-owned vehicles, as a licable. ITB -Chemicals for WTP & WWTP, Page 22 of 2S, 411 8120 1 7 d. Notice of cancellation or change, There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverages) without 30 days' written notice from the Contractor or its insurer(s) to the City. e, Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlorself-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suitor proceeding (collectively, "the claim") between the City (andlor any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HEISHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit C-A and herein incorporated by reference. Contrap~o'r; City of Ashland 1 ~ B isr BY y Department Head Signature Print Na~ ~ Print Name Cf Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. ITB -Chemicals for WTP & WWTP, Page 23 of 25, 4/18/2017 EXHIBIT C-A CERTIFICATIONSIREPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a} the number shown on the attached UV-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii} it has not been notified by the Internal Revenue Service (IRS} that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c} the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. i is used for the business se crate from the ersonal residence listin . (3) Telephone list ng p p g (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. I~ y Contra ~ for Date ( ) ITB -Chemicals for WTP & WWTP, Page 24 of 2S, 4/18/2017 ~~fIB~~T -B~ ~r i 1 e:r I I:. ' ~ ~1n~~~~~ ~n~i~~li~ ~ ~'~rn+~ ~ ~ ; - ; - ~ y it ~ ~arti~r~ b~~~~~s ~~r ~~~1I~ a~fd x~ ~igi~~$ ~rr8'c~"°~ i~ ~ w~~r h~~ ~~ria ~I~ :'r..ri~l~ ~ Li;t I~rk5~~~1V~w3~ Lt~`~d trt~~:~St.~~ Y~."Lt}!~~ LCi' U flr r~~ei~ r~a1 ~rn~ar7~ o~ r~~~~~. d~~ ~iC~~d r~ rY~~ fir i` ~ rr~r~. ~ ~i~ ~rr~l~~~r~ ~ ~ ~i ~ 1 f~~~ i ~~f ~~s ~~~~ed in ~r~d ~r~~ior~ C~r~~w~~ d~t~is ~ ~p~l~~i(~~ ~f ~i y~ ter ~e ~1c~`~.~r~ ~i~~ ~ .~,~1~~~= irr x ~ ~rr~~ rr~, add ~~~lu~ ~r.~~ sl~~l~~~.~ ,~~~dr'~i~~i~~~~~~ ~fi~~ ~i1-~~2 ~r~ !~r~~~.~cric~i~ir~~r, ~ ~~~II; i~ TLS k~~#1 fJ"s i~d ~~ftll~lci 1~€ ~}~~~'t~~~~ t~:~ w~?'A 1 F ITB -Chemicals for WTP & WWTP, Page 25 of 25, 411 8120 1 7 ~ ~ - - april 19, 2017 To whom It IVIay Concern: subject: aI~ENI~U #1 Invitation t® Bid Chemicals fay water waste~vate~ T~°eatent I~ian~s Please review, sign, and include the following addendum with the City's Invitation to Bid for Chemicals for water and wastewater Treatment Plants. If you have any questions and/or need additional information, please call (541) 4~5-5354. Thanl~ you. Respectfully, r° ~I~a~~i Olson Purchasing Representative ITS -Chemicals for wTP ~ wwTP addendum #l, Page ~ of ~ t. ~ ~ , INVITATION TO BID CHEMICALS FOR WATER & WASTEWATER TREATMENT PLANTS ADDENDUM #1 Request for additional information: ~Ve received a request for the "last bid taba~lation". The previous bid tab for chemicals is included with this addendum. Please review, sign, and return this addendum with the ITB documents. I acknawledg~ receipt o DDENDUM #1.. ~d Si ned b : Date: 1 ~ g y , Printed name•~ ~ ~ ~ Title: ~ ~d~~~ Flrm. i ITB -Chemicals for VJTP & WWTP Addendum #l, Page 2 of 2~ a ~ ~ ~ ~ ~ ~ ~ @ ~ ~ n y ~ ~~n ~ 0 o ~ ~ ~ rb ~ fD rr fD r u ~ ~ ~ ~ ~ b z ~n~~b c~ ~ Q'("~IJ~yr"+~^ ®nry ~ ~ ~ ~ ~ o y ~ ~ ~ ~ o r ~ xro OWb h~ ~ a: c r~On~''°d~ ~ t~ ~ ' W r ~ ~ h0 x~xb~H O C F-+~~~~~ z r Z~' h~ Cv ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ Ca rr ~ ~ ~ f;J f3 n n r ~ ~ ~ rt ~n Z °~~b~ y o ~~s?' ~b ~ ~v~,~, ~ ~ ~ ~ ~ ~~C" ~ ~ ~~x ~ ~ o r~~~~~~ ~ ~ (D r,- ~ ~ UQ ~ ~ ;Pj"~ n ~ t H n ~ m~ r.~i , pq'' N n U" ~ O ~ ~ ('J ;tlv MJ Q + rf- r7 ~ A~ PD u o ~~.a,Q~~c~ cr ~ x~ o~° ooaN,~ aj►r~ ~ n ~ y ~ ~ C• ~ 0 ~ ~ ~ Uq U ~ O 00 ~ ~ r ~ .r }tea ~ ~ ~ can ~ ~ `t~ ~ `CS ~ 00 O ~ p N 0 ~ ~ N bR E~} ~ ~ C0~ ~ y ~ O W v, N ~ N 0 N c.n ~ bg n O r ~ x~ v, p,;~,v,~.p~ v,Q,~v~Ww~ CI)Qoh~h~~ Pa o~ ~NaooOo~ O~ W Noooo°ocs a~C~~~~ b ~ _ ~ _ ~ ~ ~ ~ ~ J n fD cn UQ CT' ~ CrD ~ r* f!Q 6' G1 ~ ~ fC ~ " N ~ ~ ~ ~ ~ W ~ i. ~ ~ ! 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T. a, v ~ ~ April 24, 2017 To Whom It Nlay Concern: Subject: ADDENDIJI4~ #2 Invitation to Bid Chemicals for dater ~ '~astewater Treatment Plants Please review, sign, and include the following addendum with the City's Invitation to Bid for Chemicals for Water and Wastewater Treatment Plants. If you have any questions andlor need additional information, please call (541) 488-5354. Thank you. Respectfully, A, Wiz., - 7 ~ ~'~rz ~ e _ ~.Kari Olson Purchasing Representative ITB -Chemicals for WTP & WWTP Addendum #2, Page 1 of 2 I[."i j➢p+t. r;,; I1;l~fik~:f ~~iflt:'i~t I INVITATION TO BID CHEMICALS FOR WATER & WASTEWATER TREATMENT PLANTS ADDENDUM #2 z The put~pose of this addendum is to provide additional information and answers to questions that have been received in response to this ITB, Question: Does Ashland use Calci2im Nit~~ate oj~ Sodium Chlorite? Answer; Neither of these chemicals are being used at the V~TP or ~V~NTP. z Y Pleasc review, sign, and return this addendum with the ITB documents, I acknowled a receipt of DENDUM #2. Si ned b : ~ Date: g Y ~ 1~ Printed name: ' ~ . Tale. ~ ~ / ~ ~ ~ ~ ~ ~ ~ Firm; ~ e ~ ~ F 1 3 i i 1 i t i j 9 ITB -Chemicals for WTP & WWTP Addendum #2, Page 2 of 2 tT is v ~I~~ Apri127, 2Q 17 Ta Whom It May Concern: Subject: ADDEI~DUII~I #3 Invitation to Bid Chemicals for Water ~ Wastewater Treatment Plants Please review, sign, and include the following addendum with the Cityfs Invitation to Bid for Chemicals for Water and Wastewater Treatment Plants, If you have any questions and/or need additional information, please call (541} 488-5354, Thank you, Respectfully, f;. f pp b -`.,c ~ I~ari Olson Purchasing Representative <:<. ;~',ti r' ITB -Chemicals for WTP ~ WWTP ~ ~ Addendum #3, Page 1 of 2 • f f R k i F . INVITATION TO BID CHEMICALS FOR WATER ~ WASTE'~ATER TREATMENT PLANTS F ADDENDUM #3 The purpose of this addendum is to provide additional information and/or corrections and/or ans~vers to questions that have been received in response to this ITB. uestion; On page 14, the 1•equiretnent of a "technical report analysis" is to be slrhmitted with the bid. Is P this required and if so ~vhat exactly is needed? Answer/ i F Correction: This verbiage was included in error. Please disregard request for "technical report analysis" for the Chemical #5, Sodium Carbonate. uestion; Are yotr requesting 120 bags, pallets or 160 bags, pallets of Chemical #5, Sodium Carbonate Peroxyhydrate? Answer/ Correction: Currently, an order is placed for 120 bags, (3) pallets, 40 bags per pallet. (NOT 4 pallets). uestion: In regards to #9 on page 14 of the ITB: What vas the actual usage and order history for Chemical #5, Sodium Carbonate Peroxyhydrate far the previous two years? Ans~ver; 2015 - 20,374 Lbs. 2016 - 6,000 Lbs. Atypical treatment requires b,000 Lbs. r Over-night delivery is not expected for this chemical, Expected delivery time: IO Business Days Additional information: SDS ~Safety_Data Sheets} On page 9, the City is requesting the most current MSDS sheets be delivered with each order. As . of July 1, 2015, SDS (Safety Data Sheets} have been required. SDS (Safety Data Sheets), not MSDS, are required to be delivered with each order. f r s Please review, sign, and return this addendum with the ITB documents. j S i k I acknowledge receipt of ADDENDUM #3. { r~ Signed by, Date: ~ ~ t . Printed name;, Title: ~ ~ `i~~' ~rI ~ E Firm: ~ '1/ 1 ITB -Chemicals far ~VTP & WWTP Addendum #3, Page 2 Of 2 E f I 4 . May 1, 2017 To whom It May Coneern: Subject: ADDEI~DUI~I #4 . Invitation to Bid Chemicals for water ~ wastewater'Treatment Plants Please review, sign, and Include the fallowing addendum with the City's Invitation to Bid for Chemicals for water and wastewater Treatment Plants. If you have any questions and/or need additional information, please call (541} 488-5354. Thank you. Respectfully, ,r~ o r ~ Y: / `m Kari Olson Purchasing Representative ITB -Chemicals for wTP ~ wwTP Addendum #4, Page 1 of ~ i f s C INVITATION T4 BID CHEMICALS F4R WATER:& WASTEWATER TREATMENT PLANTS ADDENDUM #4 The purpose of this addendum is to provide additional information and/or corrections and/or answers to questions that have been received in response to this ITB. uestion; was reviewing the recent request for bid and saw the addendum that looks like it tivas for 2015, 1 was ~vondering if yoir could forward the Addendum for 201 b that indicates the pricing for the varivz~s products sold to you. b Answer; The previous ITB was processed in 2015 far the next biennium budget. The bid tab released with Addendum #1 includes the pricing for FY 16 (July 1, 2016 to June 30, 2017) and FY 17 (July 1, 2016 to June 30, 2017). uestion; YVoirld yoa~ happen to have a contact in the water depa~•tment that actically specified the itejns that are on the bid, darn asking because I would like the oppor•tirnity to intj•odarce some newer products that nay be rnore cost effective aj~d/or have improved per fo~•r~~ance for the city. Answer; While we are facilitating a formal solicitation, it would not be appropriate to engage in conversations about the chemicals included in the Invitation to Bid. If you have questions pel•taining to the ITB, you are welcome to submit your questions to the sole point of contact for the solicitation, A written addendum including the. questions and answers will be prepared and posted on the City's website to ensure each bidder receives the same information in the same manner. If you have product information you would like to share with the WTP or WWTP, you are encouraged and welcome to share the information with plant personnel an ime other than when a solicitation process for the chemicals is being,~facilitated• Plant supervisors will consider and test products that are appropriate for the intended applications to enstiue _ the chemicals satisfy the sh•ict standards and mandatory testing required of each plant, F Please review, sign, and return this addendum with the ITB documents. I acknowledge receipt of ADDENDUM #4. t • ~ ~ Signed by: ~ ~ Date: ~ ~ ~ 7 Printed name ~ Title: ~ 1~ a ~ ~ Flrm: ~ ~ ITB -Chemicals for WTP &WWTP Addendum #4, Page 2 of 2 reen can _ _ BROAD SPECTRUM ALGAECIDE/FUNGICIDE ~ OXIDIZER Treats, Controls, and Prevents Algae Growth SPECIMEN LABEL • Bactericide • Fungicide • Algaecide • For indoor or outdoor uses FOR COMMERICAL USE ACTIVE INGREDIENTS: Net Contents: Sodium Carbonate Peroxyhydrate* .................................................................85.00% 20 and 50 lbs. Other ingredients 15.00% TOTAL :...........................................................................................................100.0% EPA Registration No, 70299-15 *Contains 27.60% Hydrogen Dioxide by weight. Sold by BioSafe Systems LLC KEEP OUT OF REACH OF CHILDREN 22 Meadow Street, East Hartford, CT 06108 DANGER - PELIGRO 1-888-273-3088 (toll-free) www.biosafesystems.com Si usted no entiende la etiqueta, busque a alguien Para que se la explique a usted en detalle. (If you do not understand this label, find someone to explain it to you in detail.) Bi~Safe Systems®LLC First Aid If in eyes • Hold eye open and rinse slowly and gently with water for 15-20 minutes. USER SAFETY RECOMMENDATIONS: Users should: • Remove contact lenses, if present, after the first 5 minutes, then continue Wash hands thoroughly with soap and water before eating, drinking, rinsing eye. chewing gum, using tobacco or using the toilet. • Call a poison control center or doctor for treatment advice. Users should remove clothing immediately if pesticide gets inside. If on skin or clothing Then wash thoroughly and put on clean clothing. • Take off contaminated clothing. Remove PPE immediately after handling this product. Wash the out- •Rinse skin immediately with plenty of water for 15-20 minutes. side of gloves before removing. As soon as possible, wash thoroughly • Call a poison control center or doctor for treatment advice. and change into clean clothing. If swallowed • Call a poison control center or doctor immediately for treatment advice. • Have person sip a glass of water if able to swallow. ENVIRONMENTAL HAZARDS • Do not induce vomiting unless told to do so by the poison control center. This pesticide is toxic to birds. This product is highly toxic to bees and • Do not give anything by mouth to an unconscious person. other beneficial insects exposed to direct contact on blooming crops or If inhaled weeds. Do not apply this product or allow it to drift to blooming crops or • Move person to fresh air. weeds while bees are actively visiting the treatment area. Do not apply this • If person is not breathing, call 911 or an ambulance, then give artificial product or allow it to drift to crops where beneficials are part of an integrat- respiration, preferably mouth-to-mouth if passible. ed pest management strategy. Do not use near waterbody margins during • Call a poison control center or doctor for treatment advice. amphibian breeding seasons. Have the product container or label with you when calling a poison control PHYSICAL AND CHEMICAL HAZARDS center or doctor, or going for treatment. You may also contact 1-800-222- Strong oxidizing agent. Corrosive. Do not bring in contact with other 1222 for emergency medical treatment information, pesticides, cleaners or oxidative agents. NOTE TO PHYSICIAN DIRECTIONS FOR USE Probable mucosal damage may contraindicate the use of gastric lavage. It is a violation of Federal law to use this product in a manner inconsis- tentwith its labeling, For any requirements specific to your State or Tribe, PRECAUTIONARY STATEMENTS consult the state or tribal agency responsible for pesticide regulation. Do HAZARDS TO HUMANS AND DOMESTIC ANIMALS not apply this product in a way that will contact workers or other persons, either directly or through drift. Only protected handlers may be in the area DANGER: CORROSIVE. Causes irreversible eye damage. Harmful if swat- during application. lowed, inhaled or absorbed through skin, Do not get in eyes, on skin or on clothing. Wash thoroughly with soap and water after handling. Remove and wash contaminated clothing before reuse: AGRICULTURAL USE REQUIREMENTS PERSONAL PROTECTIVE EQUIPMENT PPE) Use this product only in accordance with its labeling and with the Work- erProtection Standard, 40 CFR Part 170. This standard contains require- Handlers who may be exposed to the dilute through application or other menu for the protection of agricultural workers on farms, forests, nurser- tasks must wear: long-sleeved shirt and long pants, and shoes plus socks. ies and greenhouses, and handlers of agricultural pesticides. It contains Handlers who may be exposed to the concentrate through mixing, load- requirements for training, decontamination, notification and emergency ing, application, or other tasks must wear: coveralls over long-sleeved shirt assistance. It also contains specific instructions and exceptions pertain- and long pants, rubber gloves, chemical resistant footwear plus socks, ing to the statements on this label about Personal Protective Equipment and protective eyewear (goggles or face shield). Follow manufacturer's in- (PPE), notification to workers, and Restricted-Entry Interval (REI). The structions for cleaning/maintaining PPE. Discard clothing and other absor- requirements in this box only apply to the uses of this product that are bent materials that have been drenched or heavily contaminated with this covered by the Worker Protection Standard. product's concentrate. Do not reuse them. If no such instructions for wash- ables, use detergent and hot water. Keep and wash PPE separately from other laundry. 1.0 tsp. of GreenCleanPRO = 1110 Scoop For enclosed environments There is a restricted entry of one (1) hour for this product when applied FOR STOCK TANKS AND LIVESTOCK WATER: via fogging or spraying to growing plants, surfaces, equipment, struc- Use GreenCleanPRO to suppress/control algae, bacteria and fungi in stock tures and non-porous surfaces in enclosed glasshouses and greenhouses. tanks, stock watering ponds, tanks and troughs, and livestock water. Apply 2 PPE requirement for early entry to treated areas that is permitted under to 10 tablespoons perthousand gallons of water. Product can be simply add- the Worker Protection Standard and that involves contact with anything ed to the body of water, for even distribution throughout the water column. that has been treated, such as plants, soil or water, is coveralls worn over Apply GreenCleanPRO as needed to control and prevent algae growth; long-sleeved shirt and pants, waterproof gloves and shoes plus socks. make applications more frequently in times of higher water temperatures, There is a restricted entry of zero (0) hours for pre-plant dip, seed treat- FOR AGRICULTURAL SPRAY IRRIGATION WATER, IRRIGATION PONDS, ment, soil drench, mop, sponge, dip, soak, rinse or other non-spray- DRAINAGE WATER AND DITCHES: ing application methods when used in enclosed environments such as glasshouses and greenhouses, Use GreenCleanPRO to suppress/control algae, bacteria and fungi in agri- cultural irrigation waters, irrigation ponds and drainage water and ditches. For field applications: Apply 2 to 10 tablespoons per thousand gallons of water. Product can be Keep unprotected persons out of treated areas until sprays have dried simply added to the body of water, for even distribution throughout the or dusts have settled. water column. FOR SEWAGE WATER TREATMENT: Non-Agricultural Use Requirements Use GreenCleanPRO for the control of bacteria and malodors caused by The requirements in this box apply to uses of this product that are not hydrogen sulfide gas. Apply 50-250 lbs. of GreenCleanPRO per million gal- within the scope of the Worker Protection Standard for agricultural pes- Ions of water. For lagoons, wait 24 hours before adding beneficial bacteria. ticides (40 CFR Part 170). The WPS applies when this product is used to produce agricultural plants on farms, forests, nurseries or greenhouses. FOR ALGAE CONTROL IN RICE/WILD RICE FIELDS AND PADDIES: After the field has been flooded to a depth of 4-b inches, apply 10-25 lbs. Keep unprotected persons out of treated areas until sprays have dried of GreenCleanPRO per acre as a broadcast or aerial spread by plane or or dusts have settled. other professional device at the first signs of algae. Applications are most effective when made before algae rises to the water surface. Reapply as This product is not intended as treatment against any public health needed in accordance with General Treatment Notes. organism for any use on this label. DETERMINING WATER VOLUME Do not apply directly to treated, finished drinking water reservoirs ordrink- Measure length (L), width (UV), and average depth (D) in feet (ft) or meters (m) ing water receptacles when the water is intended for human consumption, and calculate volume using one of the following formulas: Do not allow spray to drift from the application site and contact people or Square/Rectangular: structures that people occupy. L(ft) x W(ft) x D(ft) x 7.5 =Gallons L(m) x W(m) x D(m) x 1,000 =Liters FOR USE IN THE FOLLOWING WATER SITES: Circular/Elliptical: Ponds, Lakes, Lagoons, Fish Ponds, Water Gardens, Stock Tanks, Livestock L(ft) x W(ft) x D(ft) x 5.9 =Gallons L(m) x W(m) x D(m) x 786 =Liters Watering Ponds, Watering Troughs, Livestock Watering Systems, Packing- house Process Water Systems, Golf Course Ponds, Industrial/Commercial 1 acre-foot ofwater = Ponds, Impounded Waters, Standing Water, Bilge Water, Reservoir Water, • water measuring 208.7 ft long x 208.7 ft wide x 1 ft deep Waterways, Storm Waters, Drainage Systems, Conveyance Ditches, Canals, • 43,560 cubic feet Laterals, Drainage Systems, Irrigation Systems, Irrigation Ponds, Catch Ba- • 325,851 gallons sins, Flooded Areas, Sewage Systems, Sewage Lagoons, Wastewater, Drain • 2,780,000 pounds Fields, Fire Ponds, Non-potable Watering Tanks, Non-potable Watering Systems, Storage Tanks, Nan-potable Water Collectors and Domestic/Com- Avg. Length (ft) x Avg. Width (ft) x Avg. Depth (ft) =acre-feet ofwater mercial Waters, Non-Chlorinated Swimming Areas, Rice Paddies and Fields 43,560 FOR USE ON THE FOLLOWING NON-PAINTED SURFACES: Avg. Length (ft) x Avg. Width (ft) =acres Floors, Walkways, Storage Areas, Patios, Decks, Railings, Roofs, Farm 43,560 Equipment, Post Harvest Equipment, Tools, Harvesting Equipment, Turf APPLICATION RATES Equipment, Metal Structures, Greenhouse/Nursery Walkways, Industrial/ Commercial Facility Walkways, Floors, Walls, Greenhouse Benches, Fan Measuring GreenCleanPRO Blades, Vats, Tanks, Coolers, Storage Rooms, Bins, Elevators, Storage Ar- One pound of granules is equivalent to one pound of tablets eas, Spray Equipment, Conveyors, Irrigation Systems, Asphalt Shingles, Siding, Fiberglass, Boats, Piers, Docks, Stairs, Ramps, Ground Cover Mats, Full Water Volume Rates: Weed Control Mats, Animal Bedding and Litter, Concrete, Brick, Tile, Slate, Granite, Statues/Monuments, Outdoor Furniture, Tennis Courts (non- HEAVY ALGAE GROWTH LOW ALGAE GROWTH / grass), Nursery Yards, Shorelines, Gravel, Dirt Floors, Under Benches, and MAINTENANCE Other Non-Painted Surfaces GRANULAR/ 50-300 pounds of 5.30 ppounds of AGRICULTURAL AND HORTICULTURAL USES: TABLETS: GreenCleanPRO per GreenCleanPRO per Lg. Volume million gallons ofwater. million gallons of water. Agricultural Commodities and Crops, Field Grown Craps, Tree Crops, - or - - or - Crops Grown in Commercial Greenhouses and Plastic Houses 20-100 pounds of 2-10 ppounds of GreenCleanPRO per GreenCleanPRO per WATER TREATMENT acre-foot ofwater. acre-foot of water. Use GreenClean®PRO to treat, control, and prevent a broad spectrum of filamentous and planktonic blue-green algae, bacteria, and fungus. Effects For example: Lakes, ponds, lagoons of treatment are immediately apparent (bubbling, bleaching/discoloration GRANULAR/ 2.10 tablespoons of 1-3 teaspoons of of algae or fungus, floating of dead organic matter). Waters treated with TABLETS: GreenCleanPRO per 1,000 GreenCleanPRO per GreenCleanPRO are permissible to be used without interruption. Sm. Volume gallons ofwater. 1,000 gallons ofwater. APPLICATION RATES (16 Tbs. = 1 Cup) (2 Cups = 1 Ib.) (3 tsp. = 1 Tbs.) Measuring GreenCleanPRO One pound of granules is equivalent to one pound of tablets. For example: Indoor or outdoor water gardens, fountains, ornamental waterfalls 1.0 Ib. of GreenCleanPRO = 11 Scoops 1.0 Tbs. of GreenCleanPRO = 1/3 Scoop 2 Surface Water Volume Only Rates: Apply GreenCleanPRO to the top surface of the water for treatment of SPREADING/BROADCASTING: suspended and free-floating algae mats and blooms. Broadcast GreenCleanPRO with a mechanical spreader or by hand, directly on the water surface, from shore or a boat equipped with a spreader. HEAVY ALGAE GROWTH LOW ALGAE GROWTH / MAINTENANCE SPOT TREATMENT: GRANULAR/ 20-100 pounds of 2-10 pounds of Apply GreenCleanPRO directly over algae covered area. Retreat when TABLETS: GreenCleanPRO per GreenCleanPRO per heavy growth occurs. acre-foot of water. acre-foot of water. LIQUID: Solution Preparation: LIQUID: Due to solubility limitations, use at least Make a solution with GreenCleanPRO (refer to liquid application rates). 1 gallon of water to fully dissolve each 0.5 pounds of Spray this solution on the water surface from shore or a boat equipped with GreenCleanPRO. aquatic spray equipment. If using slurry, agitate constantly. Dissolution of GreenCleanPRO in cold water takes INJECTION: approximately 5 minutes. Make a solution with GreenCleanPRO (refer to liquid application rates). Treatment Rates: Inject this solution into the water via a piping system. Use the same rates as the granular/tablets application given above. SUBSURFACE: Place GreenCleanPRO in burlap bags and drag through the water along GENERAL TREATMENT NOTES side or behind a boat. Use granular/tablets application rates. Begin treat- ment along the shoreline, and proceed outward. Ensure the path of the • Control is most easily achieved when algae are not yet well established, boat will allow an even distribution of product. Continue dragging until all Treat when growth first begins to appear, This is especially important in GreenCleanPRO is dissolved. the prevention of clogged irrigation systems, pumps, filters etc. • Apply e~ in the day under calm, sunny conditions, and when wa- AERIAL: ter temperatures are warm. Sunlight and higher temperatures both Apply directly to water surface using conventional aerial application equip- enhance GreenCleanPRO activity. ment, Avoiding spray drift at the application site is the responsibility of • Apply in a manner that will insure even distribution of GreenCleanPRO fa to p dletermine the potential for spray deftu h e applicatores responsib e within the treatment area. for considering all these factors when making decisions regarding applica- • Break u any heavy floating algae mats before or during application. tion of this product. • Skim any dead algae and organic matter that rises to the water`s surface SURFACE TREATMENT after treatment. Allowing dead organics to sink and decay will provide a food source and additional nutrients that stim'ulatealgae re-growth and Use GreenCleanPRO on all listed non-painted surfaces, to prevent and further blooms. control algae, odor-causing bacteria, plant pathogens, moss, fungus, liver- s If using in conjunction with other water additives (such as bacteria or en- wort, molds, slime molds and their spores, and the odors and conditions zymes), always apply GreenCleanPRO first and wait several hours before that these organisms cause. adding any other products. Use on surfaces and equipment: industrial/commercial facility walkways, • Re-treat areas if re-growth begins to appear Allow 48 hours between greenhouse/nursery walkways, ground cloth, weed mats, floors, walls, on consecutive treatments. and under greenhouse benches, fan blades, watering systems, vats, tanks, • In regions where water freezes in the winter, treatment with GreenClean- coolers, storage rooms, bins, elevators, storage areas, spray equipment, PRO (including skimming) b-8 weeks before expected freeze will help conveyors, irrigation systems, trucks, and related equipment. Use in areas prevent masses of decaying algae under the ice cover. that promote slippery conditions and slip hazards caused by algae and slime molds. • After application, do not allow undiluted granules/tablets to remain in an area where humans or animals are exposed. APPLICATION INSTRUCTIONS • Non-target plants will suffer contact burn if undiluted granules/tablets POTS, FLATS, TRAYS AND CUTTING TOOLS: Use GreenCleanPRO to are accidentally spilled on them. Do not apply in such a way that the suppress/control the spread of plant pathogens, fungi and slime forming concentrated product comes in contact with grass, ornamentals and algae. Use'/a Ib, of GreenCleanPRO per gallon of clean water. Spray equip- otherfoliage. ment thoroughly or soak tools to ensure complete coverage. • Do not tank mix with aquatic herbicides or algaecides containing copper or bromides. Always apply GreenCteanPRO at least one day prior to the BENCHES AND WORK AREAS: Sweep and remove all plant debris. Use a application of these products. power sprayer to wash all surfaces to remove loose dirt. Use'/a Ib. of Green- CleanPRO per gallon of clean water. Apply as a spray or foam ensuring • 100 pounds of GreenCleanPRO per million gallons of water = 4ppm of complete coverage. Scrub to remove heavy growths of algae and fungi. sodium. • Wait 24 hours before treating lagoons with beneficial bacteria, DUMPSTER AND TRASH CAN TREATMENT: Use GreenCleanPRO to suppress/control odor-causing bacteria in dumpsters and trash cans. Sprin- EFFECTIVENESS FACTORS kle 1/8-1/4 Ib. of GreenCleanPRO per 125 sq. ft. of surface area into the • Effects of GreenCleanPRO treatment are immediate) a arent (bub- bottom of empty dumpster. Make applications over a damp surface or y pp moisten with water immediately after treatment, tiling, bleaching/discoloration of algae, floating dead organic matter). • GreenCleanPRO treatments are successful when the product makes FOR HARD NON-POROUS, NON PAINTED SURFACES AND EQUIP- contactwith the algae. MENT: Use GreenCleanPRO at a rate of 0.5 Ib. to 2 lbs. per 1,000 square • Liquid applications will not sink through the water column as readily as a feet of area to be treated. Apply asgranular/tablets, liquid or foam, follow- granular/tablet application. " • When treating surface mats and blooms, it is possible that GreenClean- ing Application Instructions below. PRO will not penetrate the water column below the infested area, and a second application is then required for treating any bottom growing algae, GROUND/SURFACE RATES: • Apply more often during the summer months when water consumption LOW ALGAE GROWTH and temperatures are high. HEAVY ALGAE GROWTH /MAINTENANCE APPLICATION METHODS GRANULAR/ 1-2 pounds of 0.5-1 pounds pounds TABLETS: GreenCleanPRO per 1,000 of GreenCleanPRO per When using an aerator to treat an entire water body, dose GreenCleanPRO square feet of area. 1,000 square feet of area. at the edges of the aerator turbulence, or in the turbulence created by running the aerator to facilitate rapid and adequate mixing. (1 Ib, = 2 cups) (1 Ib. = 2 cups) 3 LIQUID: Solution Preparation: FOAM: Due to solubility limitations, use at least 1 gallon of water to Make a solution with GreenCleanPRO (refer to foam application rates for fully dissolve each 0.5 pounds of GreenCleanPRO. mixing instructions). Spray this solution on the desired treatment surface. Use a foamer, such as the BioSafe BioFoamer, to apply. Dissolution of GreenCleanPRO in cold water takes approxi- mately 5 minutes. STORAGE AND DISPOSAL Treatment Rates: Do not contaminate water, food, or feed by storage or disposal. Use the same rates as the granularltablets application given above, PESTICIDE STORAGE: Store in original containers in a cool, well-vented FOAM: Solution Preparation: area, away from direct sunlight. Do not allow product to become over- Follow the Liquid solution preparation instructions above. heated in storage, This may cause increased degradation of the product, which will decrease product effectiveness. In case of spill, flood area with Add 2.0 - 5.0 fluid ounces of an alkaline-based foam, such large quantities of water. Do not store in a manner where cross-contami- as BioSafe Systems "AIk-A-Foam", per gallon of finished nation with other pesticides or fertilizers could occur. solution. Spray solution on the desired treatment surface. Treatment Rates: PESTICIDE HANDLING: Wastes resulting from the use of this product Use the same rates as the granular/liquid application given may be disposed of on site or at an approved waste disposal facility. Open above. dumping is prohibited. If wastes cannot be disposed of according to label directions, contact your State Pesticide or Environmental Control Agency, or the Hazardous Waste Representative at the nearest EPA Regional Office Animal Bedding and Litter Rates for Livestock Barns, Stalls and Holding Pens: for guidance. LIQUID: Solution Preparation: CONTAINER HANDLING: Non-refillable container. Do not reuse or refill this Due to solubility limitations, it is necessary to use at least container. Triple rinse (or equivalent). Then offer for recycling or recondition- 1 gallon of water to fully dissolve each 0.5 pounds of ing, or puncture and dispose of in a sanitary landfill, or incineration, or, if al- GreenCleanPRO. lowed by state and local authorities, by burning. If burned, stay out of smoke. Dissolution of GreenCleanPRO in cold water takes approxi- mately 5 minutes, CONDITIONS OF SALE AND LIMITATION OF Treatment Rates: WARRANTY AND LIABILITY Mix'1z Ib of GreenCleanPRO in one gallon of clean water. NOTICE: Read the entire Directions for Use and Conditions of Sale and Lim- Spray mixed solution over bedding and/or litter to be treat- itation of Warranty and Liability before buying or using this product. If the ed. Repeat as necessary or every other day. terms are not accepptable, return the product at once, unopened, and the purchase price will be refunded. Application Via Foot Mats, Foot Pads, Walk Through Trays: The Directions for Use of this product must be followed carefully. It is impos- LIQUID: Apply GreenCleanPRO via foot mats, foot pads and walk Bible to eliminate all risks inherently associated with the use of this product. through trays to prevent the tracking and spread of dirt, Crop injury, ineffectiveness or other unintended consequences may result fungi, and slime-forming algae in greenhouses, nurseries, because of such factors as manner of use or application, weather or crop farms, aquaculture production facilities, fisheries, hatcheries, conditions, presence of other materials or other influencing factors in the aquariums, zoos, kennels, and livestock barns. use of the product, which are beyond the control of BIOSAFE SYSTEMS LLC or Seller. All such risks shall be assumed by Buyer and User, and Buyer and Solution Preparation: User agree to hold BIOSAFE SYSTEMS and Seller harmless for any claims Make a solution using''/a -'/z Ib. of GreenCleanPRO per relating to such factors, gallon of water. Fill foot mat, food pad or walk through tray to capacity. Use the stronger rate for applications with heavy BIOSAFE SYSTEMS warrants that this product conforms to the chemical de- soil loading, Change solution as needed. scription on the label and is reasonably fit for the purposes stated in the Directions far Use, subject to the inherent risks referred to above when used GENERAL TREATMENT NOTES in accordance with directions under normal use conditions, This warranty does not extend to the use of the product contrary to label instructions, or • Control is most easily achieved when growth is not yet well established. under abnormal conditions or under conditions not reasonably foreseeable Treat when growth first begins to appear. to or beyond the control of Seller or BIOSAFE SYSTEMS, and Buyer and • Apply in a manner that will insure even distribution of GreenCleanPRO User assume the risk of any such use. TO THE EXTENT CONSISTENT WITH within the treatment area. APPLICABLE LAW, BIOSAFE SYSTEMS MAKES NO WARRANTIES OF MER- • GreenCleanPRO is water activated. Watering before application is pre- CHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE, NOR ANY (erred over misting after application because it prevents over watering OTHER EXPRESSED OR IMPLIED WARRANTY EXCEPT AS STATED ABOVE. leading to a reduced effectiveness. To the extent consistent with applicable law, in no event shall BIOSAFE • When treating soil, gravel or other similar media, apply and incorporate SYSTEMS or Seller be liable for any incidental, consequential or special dam- GreenCleanPRO to an inch below the surface line, for optimum effectiveness. ages resulting from the use or handling of this product. TO THE EXTENT • Apply GreenCleanPRO at maintenance rates every 5-7 days or as need- CONSISTENT WITH APPLICABLE LAW, THE EXCLUSIVE REMEDY OF THE ed to control new or established conditions. USER OR BUYER, AND THE EXCLUSIVE LIABILITY OF BIOSAFE SYSTEMS • After application, do not allow undiluted granules/tablets to remain in AND SELLER FOR ANY AND ALL CLAIMS, LOSSES, INJURIES OR DAMAG- an area where humans or animals are exposed. ES (INCLUDING CLAIMS BASED ON BREACH OF WARRANTY, CONTRACT, • Non-tar et lants will suffer contact burn if undiluted ranules/tablets are NEGLIGENCE, TORT, STRICT LIABILITY OR OTHERWISE) RESULTING FROM g p g THE USE OR HANDLING OF THIS PRODUCT, SHALL BE THE RETURN OF accidentally spilled on them. Do not apply in such a way that the concen- THE PURCHASE PRICE OF THE PRODUCT 0R, AT THE ELECTION OF trated product comes in contact with grass, ornamentals and other foliage. BIOSAFE SYSTEMS OR SELLER, THE REPLACEMENT OF THE PRODUCT. • Do not tank mix with aquatic herbicides or algaecides containing copper or bromides. Always apply GreenCleanPRO at least one day prior to the BIOSAFE SYSTEMS and Seller offer this product, and Buyer and User application of these products, accept it, subject to the foregoing Conditions of Sale and Limitation of Warranty and Liability, which may not be modified except by written agree- APPLICATIONMETHODS ment signed by a duly authorized representative of BIOSAFE SYSTEMS. SPREADING/BROADCASTING: Broadcast GreenCleanPRO with a mechanical spreader or by hand. A lawn spreader or any other applicator that will insure uniform coverage is acceptable. ©201 S BioSafe Systems, LLC. GreenCleanPRO®is a registered trademark of BioSafe SPOT TREATMENT: Systems, LLC. Always read and follow label directions. 021814V1210,15 Apply GreenCleanPRO directly over algae covered area. Retreat when heavy growth occurs. For additional information on GreenCleanPRO®, call us toll-free at 1.888.273.3088 or visit www.biosafesystems.com. LIQUID: Make a solution with GreenCleanPRO (refer to liquid application rates for mixing instructions). Spray this solution on the desired treatment surface. NSF/ANSI Standard 60 Certified for Drinking Water 4 ~ ~ Safety Data Sheet Revision Date: 4/2015 R Supersedes:1212013 S e~l~ C.i.~ ~ GreenCleanCJPRO Section 1: Identification Product Name: GreenClean® PRO Product Type/Description: Algaecide/fungicide Recommended Use/ Use Restrictions: Pesticide, water treatment, Other Means of Identification: Sodium Carbonate Peroxyhydrate, oxidizing agent. It is a violation of federal law to use this product Sodium Percarbonate, SPC in a manner inconsistent with its labeling EPA Registration Number: 70299-15 Manufacturer: BioSafe Systems LLC Emergency Number: 800-424-9300 (CHEMTREC) 22 Meadow Street, East Hartford, CT 06108 Telephone Number: (888-273-3088) Section 2: Hazard Identification GHS Classification: Hazard Statements: Pictograms: Oxidizing Solid: Category 2 H272 -May intensify fire, oxidizer. Acute Toxicity (Oral): Category 4 H302 -Harmful if swallowed. Eye Damage Category 1 H318 -Causes serious eye damage. , • Signal Word: DANGER Precautionary Statements: General: Response; P101: If medical advice is needed, have product container or label at hand P301 +P312: IF SWALLOWED : Call a POISON ENTER ordoctor/physician if P102: Keep out of reach of children you are unwell P103: Read label before use. P301 + P352 IF ON SKIN: Wash with plenty of water P305+p351+P338: IF IN EYES: Rinse cautiously with water for several Prevention: minutes. Remove contact lenses, if present and easy to do. Continue P210: Keep away from heat, sparks or open flames, no smoking Rinsing. P220: Store away from combustible materials P310: Immediately call a POISON CENTER/doctor P2Z1: Take any precautions to avoid mixing with combustibles P280: Wear protective gloves, clothing, eye protection, face protection Disposal P501 Dispose ofcontents/container in accordance with local/regional/national/international regulations Other Information: NFPA Rating: Health - 2 Flammability - 0 Reactivity -1 Special -OXY I-IIVHS Rating: Health - 2 Flammability - 0 Reactivity -1 PPE -Required Section 3: Com ositionlInformation on In redients Components: Identifiers: % Concentration by Weight: Sodium carbonate peroxyhydrate 15630-89-4 85.0% Section 4: First-aid Measures Eye Contact: Hold eye open and rinse slowly and gently with water for 1 S - 20 minutes. Remove contact lenses, if present, after the first S minutes, then continue rinsing eye. Call a poison control center or doctor for treatment advice. Slan Contact: Remove contaminated clothing and wash affected area with soap and warm, running water. If irritation persists, consult a physician. In estion Consult with physician in all cases. Rinse mouth and administer fresh water, do not induce vomiting. Inhalation: Move person to fresh air. If person is not breathing, call 911 or an ambulance, then give artificial respiration, preferably by mouth-to-mouth, if ossible. Call a poison control center or doctor for treatment advice Note to Ph sician: Oxidizer, corrosive. Probable mucosal damage may contraindicate the use of gastric lavage. ~ , ~ ` Safety Data Sheet 4,2015 Revision Date: c; n®PRO Supersedes: 12/2013 1.~. GreenClea Section 5: Fire-fi htin Measures Suitable Extin uishin Media: Water, fire extinguisher media Unsuitable Egon uishin Media: None known Combustion Products: CO, C02, 02 Unusual Fire and Ex losion Hazards: Oxidizing substance, exothermic decomposition releases oxygen, may support combustion. Protective Equipment for Personnel should wear normal protective gear (full bunker gear) and breathing apparatus. Firefi hters: Section b: Accidental Release Measures Personal Precautions: Work to prevent dust cloud formation. No open flames in area. Wear rotective clothing and glasses. Emer enc Procedures Keep away from Incom atible products, swee u to revent slipping hazard Environmental Precautions Avoid release to the environment, contain released material Methods and Material for Place spilled material into a suitable container using protective clothing, avoid dust cloud formation. After Containment and Cleanin u removin material, clean affected area/surfaces with an excess of water. Section 7: Handlin and Stora e Handling: Avoid creating dust. Keep away from open flames/heat. Keep container closed tightly when not in use. Wear safe clothing and eye rotection. Storage: Keep container closed tightly in storage. Store in a dry location and out of direct sunlight. Store separately from incompatible materials. Incom atible Materials: Oxidizing agents (strong acids/bases), metals, organic materials, water/moisture. Section 8: Exposure ControlslPersonal Protectiioa Avoid raising dust, Keep away from flames eat. General room ventilation is required, Engineering Controls maintain adequate ventilation Respiratory For most conditions, no respiratory protection should be needed. For excessive dust condition: dust mask with filter type P2 Eye/Face Protection Face shield, in case of dust production; protective goggles Personal Protection Hands Protective gloves -chemical resistant Equipment S1fln/Body Protective clothing -dust proof clothing General Hygienic Practices Wash with soap and water after use. Wash chemical from skin as soon as possible, especially before eatYn or smokm Section 9: Ph sical and Chemical Pro erties Ap earance: White granular solid Odor: None pH: 3% solution approx.10.5 Melon Point: NIA Freezin Point: NIA Boilin Point: NIA Flash Point: NIA (inorganic) Flammability: Non combustible Flammable Limits: N/A Vapor Pressure: N/A Bulk Density: 0.9 -1.2 g/cm3 Solubility (ies): 140g/L, at 20 C Partition Coefficient n- octanollwater: Auto-ignition Temperature: Decomposition Temperature: >55°C N/A NIA Section 10: Stabili and Reacdvi Stabili Stable under normal conditions Conditions to Avoid Heat/heat sources and moisture Incom atible materials Water, strong acids/bases, metals, organic materials, reducing agents. Hazardous Decomposition Oxidation can increase fire risk. Decomposition releases C02 and 02 Products ® ~ . Safety Data beet Revision Date: 412015 R Supersedes: l2/2013 S ►.Lt - GreenCleanOPRU S Section 11: Toxicolo 'cal Information Acute Toxicological Date: Oral Toxicity: LD50 rat, male/female 1034 Dermal Tonicity: LD50: rabbit, male/female m >2000 m Inhalation Toxicity: LD 50;1 hour, rat > 4580 Skin irritation: slight irritant Eye irritation: Highly irritating mg/m3 Like/ Routes of Ex osure: S m toms and effects: Acute Effects E e Contact Risk of severe dama e Skin Contact Slight irritation Inhalation May cause respiratory track irritation In estion Harmful if swallowed Section 12: Ecolo 'cal Information Ecotoxici Fishes, Pimephales promelas, LC50, 71 mgll, Daphnia pulex EC50 4.9mg/148 hrs. Persistence and de radabili Bio-degrades ra idly and naturally into water and oxygen Bioaccumulation otential None Mobili is Soil Low otential for adso tion in soil Other adverse effects Danger to environment islimited -due to roduct roperties Section 13: Dis osal Considerations Waste From Residues and Unused Product Dis ose of waste in accordance with local and/or federal, state and local re ations Contaminated Container Disposal Non-refillable container. Do not reuse or refill this container. Rinse empty containers with clean water. Clean and empty containers are to be recycled or placed in the trash. Section 14: Trans ort Information UN Number UN Proper Shipping Name Hazard Class Label (Subsidiary) Paclang Marine (Subsidia ) Grou Pollutant US DOT 3378 Sodium Carbonate Peroxyhydrate 5.1 Oxidizer II No Special Precautions: Shipping Container: UN Certified vented Section 15: Re Mato Information TSCA Inventory List: In compliance with inventory US EPA CERCLA Hazardous Substances: not regulated SARA Title III Section 3021303 Extremely Hazardous EHS RQ: NIA TPQ: N/A Substance: not listed SARA Title III Sec. 3111312: Hazard Cate ory: Fire hazard TPQ: NIA US. EPA EPCRA Section 313 listed: not listed Threshold quantity (processed or Threshold quantity (otherwise manufactured): NIA used): NIA Canadian WHIMIS C, DZB Classification California Prop 65 This product does not contain any chemicals known to the State of California to cause cancer, birth, or any other reproductive defects. EPA This product is a registered Pesticide with the United States Environmental Protection Agency and is subject to EPA labeling requirements under the Federal Insecticide, Fungicide, and Rodenticide Act ("FIFRA"~. These requirements may differ from the classification criteria and hazard information required for a safety data sheet under the Global Harmonized Systems (GHS), and for workplace labels ofnon-pesticide chemicals. It is a violation of Federal law to use this product in a manner inconsistent with its labeling. Always refer to product label for further precautionary information and use directions. • l Safety Data Sheet Revision Date: 412015 R Supersedes: l2/2013 ~~1~1 ~ GreenClean~PRO S Section 16: Other Information To the extent of our knowledge, the information herein is accurate as of the date of this document. However, neither BioSafe Systems nor any of it's affiliates make any warranty, expressed or implied, or accept any liability in connection with the information or its use. The information is for use by technically skilled persons at their own discretions and risk. This is not a license or a patent. The user alone must finally determine suitability of any information or material for any contemplated use, the manner or use and whether any patents are infringed. ~i~~Saf a systems For additional information on GreenClean PRO call us toll-free at 1.888.273.3088 or visit www.biosafesystems.com. ©2014 Copyright BioSafe Systems, LLC. ®GreenClean PRO is a registered trademark of BioSafe Systems, LLC. Always read and follow label directions. Issuing Date: 4/15115 Revision Number: Ol MINUTES OF 2017 JOINT ANNUAL MEETING OF SHAREHOLDERS AND DIRECTORS The 2017 Joint Annual Meeting of Shareholders and Directors of CYGNET ENTERPRISES NORTHWEST, INC., an Idaho Corporation, was held on the 31ST day of JANUARY, A.D., 2017, at 4438 Oakbridge Drive, Suite A, Flint, Michigan 48532. A copy of the Waiver of Notice was presented to the Secretary for filing with the Minutes of the meeting. Present at the meeting was RICHARD M. HINTERMAN, being a Director of the Corporation, and JOSEPH BONDRA being the sole shareholder and a Director of the Corporation. The meeting of shareholders was the first point of business, and was called to order by JOSEPH BONDRA the Chairman of the Board. JOSEPH BONDRA was appointed to be the Secretary. ~I.) SHAREHOLDERS MEETING The Shareholders Meeting was commenced, and the Chairman noted it was in order to elect the members of the Board of Directors for the ensuing year. After nominations were made and accepted, the f ollowing individuals were elected as the Directors of the Corporation, to serve for a period of one year, or until such time as their successor is elected and qualify: RICHARD M. HINTERMAN JOSEPH BONDRA Next, the following resolution was unanimously adopted: "RESOLVED, that ali transactions and business activities of the Corporation f or the period since the last annual meeting are hereby ratified and approved by the Shareholders." The Shareholders meeting was then duly adjourned, and the Annual Meeting of the Board of Directors was called to order. AIL) BOARD OF DIRECTORS MEETING The first point of business was the election of Corporate officers for the ensuing year. After nominations were made and accepted, the following individuals were unanimously elected to serve for one year, or until their successors are duly elected and qualify: PRESIDENT : JOSEPH BONDRA VICE-PRESIDENT :NONE SECRETARY : JOSEPH BONDRA TREASURER : JOSEPH BONDRA Next, the members of the Board discussed the previous year's activities, and after a thorough discussion, it was: "RESOLVED, that all transactions and business activities of the Corporation f or the period since the last annual meeting are hereby ratified and approved by the Board of Directors." Further, it was: "RESOLVED, that the salaries, bonuses, commissions, dividends or other forms of employee compensation paid during the past year are hereby ratified and approved." There being no further business, the meeting was duly adjourned. y'~w ~ - Dated: JANUARY 31., 2017 f JOSEPH BONDRA, Secretary i ATTESTED T0: 1r~'~ ,r r r ~ By. ~9 r JOSEPH BONDRA Shareholder and Director ~ y RICHARD M. HINTERMAN Director CORPQRATE DATA SHEET FOR CYGNET ENTERPRISES NORTHWEST, INC. AS OF APRIL 21, 2017 DATE OF INCORPORATION :FEBRUARY 12, 2007 DATE OF AUTHORIZATION :FEBRUARY 14, 2007 STATE OF IDAHO ID# : C171470 STATE BUSINESS IS IN :IDAHO CORPORATION (DOING BUSINESS IN OTHER STATES) TYPE OF CORPORATION :CHAPTER "S" CORPORATION REGISTERED OFFICE :104 QUEENS CT. AND BUSINESS ADDRESS NAMPA, IDAHO 83687 RESIDENT AGENT :ZACHARY KUZNIAR MAILING ADDRESS IN MICHIGAN :1860 BAGWELL STREET FLINT, MICHIGAN 48503-4406 (810 744-0540 DIRECTOR :RICHARD M. HINTERMAN JOSEPH BONDRA OFFICERS: PRESIDENT : JOSEPH BONDRA VICE-PRESIDENT :NONE SECRETARY : JOSEPH BONDRA TREASURER : JOSEPH BONDRA TAXPAYER ID # : 20-8575120 BANK ACCOUNTS :STATE BANK OF FENTON PAGE 1 OF 2 CORPORATE DATA SHEET FOR CYGNET ENTERPRISES NORTHVIjEST, INC. AS OF APRIL 21, 2017 FISCAL YEAR ;DECEMBER 31~' ANNUAL MEETING DATE ;JANUARY 31sT OR AS SOON THEREAFTER AS DULY SCHEDULED ACCOUNTANT :GREGORY M. TAUNTON, CPA PLANTE & MORAN, PLLC ADDRESS :4444 W. BRISTOL ROAD, SUITE 360 FLINT, MICHIGAN 48507 TELEPHONE : (810} 76b-b017 /FAX (810} (248} 233-76b2 E-MAIL: greQ.tauntonQplantemoran.com NUMBER OF DATE STOCK STOCK SHAREHOLDERS SHARES ISSUED CERT. # JOSEPH BONDRA 900 1 / 2/ 2015 07 12145 Seymour Rd, Gaines, Michigan 4843b Cell: (810) 348-6015 PAGE 2 OF 2 F~~.l~#3 CITY OF ~ ~ ~ SHLAND REQUISITION Date of request: 6-21-17 Required date for delivery: 7-1-17 Vendor Name CYGNET ENTERPRISES NW INC. Address, City, State, Zip 5040 COMMERCIAL CIRCLE, SUITE E CONCORD, CA. 94520 Contact Name & Telephone Number ANDREA SEALOCK 800.530.0885 Fax Number 800.567.4557 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergenc~+ ❑ Reason for exemption: ®Invitation to Bid (Copies on file) ❑ Form #13, Written Endings and Authorization ❑ AMC 2.50 Date approved by Council: 6.6.17 ❑ Written quote or proposal attached ❑ Written cote or ro osal attached Attach co of council communication _ If council a royal re uired, attach co of CC ❑ Small Procurement Re uest for Pro osal Co ies on file Cooperative Procurement Less than $5,000 ❑ ~ p il. ( p ) ❑ State of Oregon ❑ Direct Award Date approved by Counc . Contract # ❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ ~ecial Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposalslwritten solicitation Date approved by Council: (Date) ❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication) Description of SERVICES Total Cost ~ TWQa'~A#~°~L`~ANKET PURCHASE ORDER FOR WATER TREATMENT CHEMICALS Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 2 ORDERS 3 PALLETS 140 BAGS I PALLET 120 BAGS 1 ORDER $ 6,540.00 $13,080.00 ~ FREE FLOWING, GRANULAR, SODIUM CARBONATE PEROXYHYDRATE TOTAL COST ❑ Per attached quotelproposal $13,080.00 Protect Number _ _ _ _ _ _ • _ _ _ Account Number 08.19.00.601500 Account Number • - - Account Number *Expendifure must be charged to the appropriate account numbers for the financials fo accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /~~a 8y signing Phis requisition form, I certify that the, City's public contracting requirements have been satisfied. R~ a.z 4° ~ ~ `a s Employee: ~ ~ Department Head: ~ e ~ ~ qual to~~ re er than $5,000) De artment Mana erlSu ervisor; Cit Administrator: ~ ? - ~ p 9 p Y (Equal t or greater than $25,000) t, ~ a3 ~ ~ r° ~ . ; Funds appropriated for current fiscal gear ~:~YE~~~~/ NO ~ ~ Y FinanCe~ectOr- (Equal fo or greater Phan $5; 000) Date Comments. Form #3 -Requisition 1 ~ 1. a ~ Tide: ITS - Chemicals forVllaterand Wastewater TreatmentPsants Fr®me Greg Hunter Water Treatment Plant Supervisor d,~ ~ , ~ ~ , , r David Gies Wastewater Treatment Plant Supervisor d Sunlnla : Chemicals are required to maintain consistent water quality at the Water Treatment Plant and for compliance with NPI~ES rational Pollutant Discharge Elimination System) permit requirements at the Wastewater Treatment Plant. A formal competitive sealed bid (Invitation to Bid) is the required sourcing method for an acquisition greater than $100,000.00. Ten X10) bids were received and individual contracts far each of the eight (S}chemicals will be awarded to the lowest responsible and responsive bidders for a terns of July 1, 2017 to June 30, 2019. The bid tab is attached for your review. Actions9 ~lptions, or Pote~ 1 Motions: The council, acting as the Local Contract Review Board, moves to approve the public contract awards for chemicals. Staff Recommendation: Staff recommends the public contracts for chemicals be approved. Resource Rcquirements: Funds are budgeted for chemicals. WTP chemicals are estimated to cost approximately $230,000.00 per fiscal year and $460,000.00 for the biennium. w~TP chemicals are estimated to cost approximately $160,000.00 per fiscal year and $320,000.00 for the biennium. Policies4 Plans and Goals Sup oP rted: ' NlA ~ack~round and Additional Information: Section 2.50.00 Formal Processes -Competitive Sealed Eidding and Proposals Except as otherwise expressly provided herein, in addition to the requirements of the Model Rules and the Oregon Public Cont~•acting Code: C. The Local Contract Review Board shall approve the award of all contracts for which the Ashland Municipal Code or the Oregon Public Contracting Code require formal competitive solicitations or formal competitive bids. 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O O O tt~ p O U 't7 u O V~ ~ ~ ~ ~ O Ln ~ ~ ~ ea v C! c,' v .9. v y. b 1~ 1J- N. d N N ~ z a z ~ a z~: z~ 0 ~ O Op U~ r-a' O P7 , ~ _p 4 Cd ~ ~ ~ td _ C r C PJ = ~ . d ~ d a, ~ d~ d~ o a c a n ~ ~ ~ co - ~ oo ca ~ 4 c _ e` J J p ~ ~ 0 0 ~ ~0 0~ O~ e ~ • U r (G ~.y HH 9 v ~ ~ A e. ~ V ~ N N N N C O O O a ~ ~ ~ ti ~ ~ ~ r ~ ~ J ~ ~ ~ ~ p C L~ C t7 ~ ~ ~ O ~O ~ W Ci LC ~ ~ ~ ry ~ it 67 J ~ QN ~ OIJ ~ 0 .r~ r+ s ~ ~ a' Ow ~ ~ fi' 4w •o e,~ a ~e ~e c~ _ .d ~ h1 p, G Jl v ~ C. V~ 7 v Cfl x~ ~ ~ s~ ~ ~ ~ ~ _ ~ N N ! ~ @:1 lJ ~ 0 J 0 ~ o p .1 ~ r ~ C G7 CG O 1.3 N Q N b5 N n ~ Lf3 N r ~ o ° ~ ~ ~ ~,o~ N a ~ ~ p tnGO fJ~~ O p. a cn a. o ~ r '~~~IW ~~~T/ ~ ~ 5040 Commercial Circle, Suite E, Concord, CA 94520 Phone: (800} 530-0885 Fax: (800) 567-4557 s~vF _ ! E d ~ w _a d Monday, June 19, 2017 Ms Kari Olson Purchasing Representative City of Ashland 90 N. Mountain Avenue Ashland, Oregon 97520 I have enclosed the following items in regards to the Contract for WTP & WWTP Chemicals (ITM #2017- 101) 1. Original contract with pages 4 and 5 signed. 2. Completed Form W-9. 3. Certificate of Liability Insurance. If you have any questions or need additional information, please feel freeto contact us at 1-800-530- 0885. Sincerely, CYGNET ENTERPRISES NW, INC. Andrea Sealock Western Region Manager asealock~cygnetenterprises.com Products to Enhance our Water Resources®