HomeMy WebLinkAboutOak_221_PA-2016-01641 i
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December 23, 2016
Notice of Final Decision
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On December 23, 2016, the Community Development Director approved the request for the following:
Planning Action: PA-2016-02201
Subject Property: 221 Oak Street
Applicant/Owner: Bemis Development, Inc./Spartan Ashland Natalie Real Estate, LLC
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DESCRIPTION: A request for a modification of previously approved Planning Action #2015-01517 for the
property located at 221 Oak Street. The modifications requested include: 1) relocation of the recreation area to the
east side of the property, between 209 and 221 Oak Street; 2) relocation of the new cottage to the west side of the
property, in the previously approved recreation area; 3) the addition of four new parking spaces; 4) the removal of
one tree (Tree #1), the large cedar located at the northeast corner of the property near the driveway entrance; and 5)
modifications to the design of the home being reconstructed at 221 Oak Street including the exterior treatment and
roof pitch. Also requested is an Exception to the Solar Setback requirement to allow the reconstructed home at 221
Oak Street to cast a shadow on the property to the north greater than would be cast by a six-foot fence built on the
property line. The owner of the property to the north has agreed to the proposed Exception. (The previous approval
granted Outline & Final Plan, Site Design Reviem, Conditional Use Permit, Variance, Exceptions and Tree L.I
Removal Perrnit approvals for the properties at 209-221-225 Oak Street and 11 B Street.) COMPREHENSIVE
PLAN DESIGNATION: Low Density Multi-Family Residential; ZONING: R-2; ASSESSOR'S MAP: 39 IE
09BB; TAX LOTS: 15900.
The Community Development Director's decision becomes final and is effective on the 12' day after the Notice of
Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the
attached Findings are required to be met prior to project completion.
The application, all associated documents and evidence submitted, and the applicable criteria are available for
review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents
can be requested and are charged based on the City of Ashland copy fee schedule.
Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration
of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the
Ashland Planning Commission as provided in ALUO I8.5.1.050(G). The ALUO sections covering reconsideration
and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals.
If you have any questions regarding this decision, please contact Derek Severson in the Community Development
Department at (541) 488-5305.
cc: Parties of record and property owners within 200 ft
COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305
51 Winburn Way Fax: 541-552-2050
Ashland, Oregon 97520 TTY: 800-735-2900
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SECTION 18.5.1.050 Type I Procedure (Administrative Decision with Notice)
E. Effective Date of Decision. Unless the conditions of approval specify otherwise or the decision is appealed pursuant to
subsection 18.5.1.050.G, a Type I decision becomes effective 12 days after the City mails the notice of decision.
F. Reconsideration. The Staff Advisor may reconsider a Type I decision as set forth below.
1. Any party entitled to notice of the planning action, or any City department may request reconsideration of the action
after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no
fault of the party asking for reconsideration, which in the opinion of the Staff Advisor, might affect the decision.
Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence
during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity
to respond to the issue prior to making a decision.
2. Reconsideration requests shall be received within five days of mailing the notice of decision. The Staff Advisor shall
decide within three days whether to reconsider the matter.
3. If the Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the
decision for purposes of reconsideration. The Staff Advisor shall decide within ten days to affirm, modify, or reverse
the original decision. The City shall send notice of the reconsideration decision to affirm, modify, or reverse to any
party entitled to notice of the planning action.
4. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the
reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration.
G. Appeal of Type I Decision. A Type I decision may be appealed to the Planning Commission, pursuant to the following:
1. Who May Appeal. The following persons have standing to appeal a Type I decision.
a. The applicant or owner of the subject property.
b. Any person who is entitled to written notice of the Type I decision pursuant to subsection
18.5.1.050.B.
c. Any other person who participated in the proceeding by submitting written comments on the application to the
City by the specified deadline.
2. Appeal Filing Procedure.
a. Notice of Appeal. Any person with standing to appeal, as provided in subsection 18.5.1.050.G.1, above, may
appeal a Type I decision by filing a notice of appeal and paying the appeal fee according to the procedures of this
subsection. The fee required in this section shall not apply to appeals made by neighborhood or community
organizations recognized by the City and whose boundaries include the site. If an appellant prevails at the hearing
or upon subsequent appeal, the fee for the initial hearing shall be refunded.
b. Time for Filing. A notice of appeal shall be filed with the Staff Advisor within 12 days of the date the notice of
decision is mailed.
c. Content of Notice ofAppeal. The notice of appeal shall be accompanied by the required filing fee and shall contain.
i. An identification of the decision being appealed, including the date of the decision.
ii. A statement demonstrating the person filing the notice of appeal has standing to appeal.
iii. A statement explaining the specific issues being raised on appeal.
iv. A statement demonstrating that the appeal issues were raised during the public comment period.
d. The appeal requirements of this section must be fully met or the appeal will be considered by the City as a
jurisdictional defect and will not be heard or considered.
3. Scope of Appeal. Appeal hearings on Type I decisions made by the Staff Advisor shall be de novo hearings before the
Planning Commission. The appeal shall not be limited to the application materials, evidence and other documentation,
and specific issues raised in the review leading up to the Type I decision, but may include other relevant evidence and
arguments. The Commission may allow additional evidence, testimony, or argument concerning any relevant
ordinance provision.
4. Appeal Hearing Procedure. Hearings on appeals of Type I decisions follow the Type II public hearing procedures,
pursuant to section 18.5.1.060, subsections A - E, except that the decision of the Planning Commission is the final
decision of the City on an appeal of a Type I decision. A decision on an appeal is final the date the City mails the
adopted and signed decision. Appeals of Commission decisions must be filed with the State Land Use Board of
Appeals, pursuant to ORS 197.805 - 197.860.
COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305
51 Winburn Way Fax: 541-552-2050
Ashland, Oregon 97520 TTY: 800-735-2900 4
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ASHLAND PLANNING DIVISION
FINDINGS & ORDERS
PLANNING ACTION: PA-2016-02201
SUBJECT PROPERTY: 221 Oak Street
OWNER: Spartan Ashland Natalie Real Estate, LLC
APPLICANT: Bemis Developments, Inc.
DESCRIPTION: A request for a modification of previously approved Planning Action
#2015-01517 for the property located at 221 Oak Street. The modifications requested include: 1)
relocation of the recreation area to the east side of the property, between 209 and 221 Oak Street; 2)
relocation of the new cottage to the west side of the property, in the previously approved recreation area;
3) the addition of four new parking spaces; 4) the removal of one tree (Tree #1), the large cedar located
at the northeast corner of the property near the driveway entrance; and 5) modifications to the design of
the home being reconstructed at 221 Oak Street including the exterior treatment and roof pitch. Also
requested is an Exception to the Solar Setback requirement to allow the reconstructed home at 221 Oak
Street to cast a shadow on the property to the north greater than would be cast by a six-foot fence built
on the property line. The owner of the property to the north has agreed to the proposed Exception.
COMPREHENSIVE PLAN DESIGNATION: Low Density Multi-Family Residential; ZONING:
R-2; ASSESSOR'S MAP: 39 lE 09BB; TAX LOTS: 15900.
SUBMITTAL DATE: November 22, 2016
DEEMED COMPLETE DATE: November 30, 2016
STAFF APPROVAL DATE: December 23, 2016
APPEAL DEADLINE (4:30 P.M.): January 4, 2017
FINAL DECISION DATE: January 5, 2017
APPROVAL EXPIRATION DATE: July 5, 2018
DECISION
In January of 2016, Planning Action #2015-01517 was approved by the Planning Commission, granting
Outline Plan, Final Plan and Site Design Review approvals for the properties at 209 Oak Street, 221 Oak
Street, 225 Oak Street and 11 B Street. That decision included the renovation of two existing, historic
homes at 209 and 221 Oak Street in conjunction with the construction of six townhouses along B Street;
and the construction of a new, detached residential cottage. Also included were requests for a Variance
to allow a 15-foot wide, one-way driveway where a 20-foot driveway width would typically be required;
two Conditional Use Permits to allow a 25 percent increase in the Maximum Permitted Floor Area, and
to allow a commercial use within an existing, historic residential building; an Exception to the Street
Standards to allow a curbside sidewalk along B Street where a planting strip would typically be required
between the curb and the sidewalk; an Exception to the Site Development and Design Standards to allow
the placement of a new residence on proposed Lot #9 to be placed behind the setback line of adjacent
historic buildings; and a Tree Removal Permit to remove five trees which are within the footprints of
proposed buildings or adjacent to required sidewalks.
That approval was subsequently modified through PA #2016-01641 to allow the historic home at 221
Oak Street to be deconstructed and rebuilt in response to numerous foundation, framing and non-
structural deficiencies and fire damage uncovered with a structural engineer's assessment of the home
PA #2016-02201
221 Oak St/dds
Page 1
once initial renovation work had begun.
The current application requests additional modifications to the originally approved Planning Action
#2015-01517, including:
1) Relocation of the recreation area to the east side of the property, between 209 and 221
Oak Street;
2) Relocation of the new cottage to the west side of the property, in the previously approved
recreation area;
3) The addition of four new parking spaces;
4) The removal of one tree (Tree #1), the large cedar located at the northeast corner of the
property near the driveway entrance; and
5) Modifications to the design of the home being reconstructed at 221 Oak Street including
the exterior treatment and roof pitch.
6) An Exception to the Solar Setback requirement to allow the reconstructed home at 221
Oak Street to cast a shadow on the property to the north greater than would be cast by a
six-foot fence built on the property line. The owner of the property to the north has
agreed to the proposed Exception.
Relocation of Recreation Area and New Cottage
In the original approval, a new cottage was to be built well back from Oak Street, between the two
existing homes at 209 and 221 Oak, and a recreation area was to be constructed at the bottom of the
property. The applicants now propose to switch the originally proposed cottage and recreation space
locations so that the cottage would be placed at the lower end of the property and the common recreation
area would be more central to the development. The application materials provided suggest that this
more central location for the recreation space would promote a stronger sense of community within the
development, and that a concrete paver plaza would be provided along with a gas fire pit, chair and
bench seating, picnic tables and some lawn area. The applicants note that this would also be in closer
proximity to the site's trees and would benefit from the established canopy; would enable a more
accessible route from the proposed parking to the business proposed in the building at 209 Oak; and
would provide more separation between buildings rather than forcing a new cottage in between the two
existing, historic homes and the new townhomes. In staff's view, this rearrangement seems preferable
in providing a more central recreation space and more open circulation within the development. Because
the proposed plaza space is to be located within the protection zone of the large, established trees along
Oak Street and includes excavation and the installation of a fire pit, staff have included a condition
below requiring that the project's arborist be consulted about the installation of plaza improvements
within the protection zones of the existing trees on the property, and that the arborist oversee the
excavation for these improvements within these protection zones. Staff would anticipate that based on
consultation with and oversight from the arborist that the plaza's final configuration may change
somewhat from the site plan reviewed here.
Addition of Four New Parking Spaces
The rearrangement of the recreation space and the cottage enables the applicants to provide four addition
parking spaces on site. The project requires 19 off street parking spaces, and was originally approved
with 17 spaces on site and two on-street credits. As proposed, the four additional spaces will lessen
demand on the heavily utilized on-street spaces while remaining within the maximum allowed number
of spaces that can be provided.
PA #2016-02201
221 Oak St/dds
Page 2
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Removal of Tree #1
Tree #1, a large cedar located at the northeast corner of the property near the driveway entrance, was
originally identified to be preserved despite some visible signs of decline. The application includes a
letter from arborist Christopher John of Canopy LLC indicating that he has subsequently inspected the
incense cedar. He notes that it is approximately 32-inches in diameter at breast height and approximately
90 feet tall, and finds it to be characterized by multiple leaders and declining health. He indicates that
approximately 45 percent of the crown, primarily in the upper-most leaders, is quite dead and that the
top 15 feet of the main trunk is also dead and decaying. He describes the remaining crown as thinning
and in apparent decline. John suggests that due to its location along a main thoroughfare and the
presence of people and property within striking distance should branches fall, the tree poses a potential
safety risk and should be considered hazardous. To mitigate this risk, he recommends that the tree be
removed. He further explains that at the very least, it should be pruned to remove large deadwood,
however he emphasizes that pruning would most likely only delay the inevitable need for removal as it
is very uncommon for conifers in this level of decline to recover.
The Tree Commission considered the requested tree removal at their regular meeting on December 8,
2016 and recommended approval of the request with the following conditions: 1) That the chips from
the removed tree be placed as mulch around the neighboring tree; 2) that irrigation be provided once per
week to a depth of six-inches; and 3) that the existing tree protection remain in place on site until all site
work is complete.
In staff's assessment, in light of visual observation of the tree and the arborist's recommendations, staff
believes that removal of the tree as a hazard is merited, and the recommendations of the Tree
Commission have been attached as conditions below.
221 Oak Street Design Modifications (Exterior Treatment and Roof Pitch) and Exception to Solar
Setback Requirement
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The application explains that the applicants had initially proposed to reconstruct the home which had
been in place at the time of the original application. This home featured a 6:12 roof. The applicants
attempted to determine what the original house had looked like knowing that many components were
not original, and in September were contacted by Michael L. Smith who had grown up in the house. He
sent two photos of the home which the applicants have provided with the application, and the applicants
determined that it would be preferable to restore the home to its original condition, as depicted in the
photographs. The architects counted siding boards and measured interior studs to calculate the wall
plate height at the eaves and the height of the ridge in determining that the original roof pitch was 14:12.
In modifying the design to correspond to the original house, the eave height is approximately two feet
six inches lower and the ridge height is seven feet five inches higher than the previously approved 6:12
roof pitch design.
Because of the increased ridge height and roof pitch, an Exception to the Solar Setback requirement is
requested to allow the reconstructed home at 221 Oak Street to cast a shadow on the property to the
north greater than would be cast by a six-foot fence built on the property line. The owner of the property
to the north has agreed to the proposed Exception.
In initially considering the request in light of the photos provided and design drawings illustrating how
the existing home design could be changed to reflect the original historic design shown in the photos,
the Historic Commission's weekly Review Board noted that they would "heartily recommend these
PA #2016-02201
221 Oak Stldds
Page 3
changes, especially roof pitch, porch, 'gingerbread', and window styles as shown in these revised
elevations." The full Historic Commission subsequently considered the request at their regular meeting
on December 7, 2016, and recommended approval as submitted.
The approval criteria for an Exception to the Solar Setback requirements are that: 1) The exception does
not preclude the reasonable use of solar energy on the site by future habitable buildings; 2) The exception
does not diminish any substantial solar access which benefits a passive or active solar energy system
used by a habitable structure on an adjacent lot; and 3) There are unique or unusual circumstances that
apply to this site which do not typically apply elsewhere. In this instance, the impacted neighbors have
agreed to the requested shading. In terms of unique or unusual circumstances, the historic home's
location was established when it was originally constructed and subsequently approved as a building
envelope under the Performance Standards subdivision here, and the applicants were at the point of
reconstructing the home as it previously existed in this location when the original design was uncovered.
They have now received new information which establishes that prior to a previous fire which damaged
the home, its historic appearance was significantly different and have proposed, with the Historic
Commission's support, to reconstruct the home to better reflect the original historic architecture. While
the new roof pitch will cast more shadow that the recently demolished structure in this location, requiring
an Exception, the roof pitch proposed is identical to what was originally in place on the site when the
original historic home was built and the impacted neighbors have agreed to the request. The applicants
also emphasize that the impacted home to the north could still install a rooftop solar collection system
as the proposed shadowing does not impact the roof of the home, and only extends approximately one
third of the way up the first story of the two story home. In staff's assessment, this will not preclude the
reasonable use of solar energy on the neighboring property; the circumstances are unique; and approval
of the request as recommended by the Historic Commission is merited.
The approval criteria for Outline Plan approval are detailed in AMC 18.3.9.040.A.3 as follows:
a. The development meets all applicable ordinance requirements of the City.
b. Adequate key City facilities can be provided including water, sewer, paved access to and through the development,
electricity, urban storm drainage, police and fire protection, and adequate transportation; and that the development
will not cause a City facility to operate beyond capacity.
C. The existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock
outcroppings, etc., have been identified in the plan of the development and significant features have been included
in the open space, common areas, and unbuildable areas.
d. The development of the land will not prevent adjacent land from being developed for the uses shown in the
Comprehensive Plan.
e. There are adequate provisions for the maintenance of open space and common areas, if required or provided, and
that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed
in the entire project.
f. The proposed density meets the base and bonus density standards established under this chapter.
g. The development complies with the Street Standards.
The approval criteria for Final Plan approval are detailed in AMC 18.3.9.040.B.5 as follows:
a. The number of dwelling units vary no more than ten percent of those shown on the approved outline plan, but in no
case shall the number of units exceed those permitted in the outline plan.
b. The yard depths and distances between main buildings vary no more than ten percent of those shown on the
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approved outline plan, but in no case shall these distances be reduced below the minimum established within this
Ordinance,
c. The open spaces vary no more than ten percent of that provided on the outline plan.
d. The building size does not exceed the building size shown on the outline plan by more than ten percent.
e. The building elevations and exterior materials are in conformance with the purpose and intent of this ordinance and
the approved outline plan.
f. That the additional standards which resulted in the awarding of bonus points in the outline plan approval have been
included in the final plan with substantial detail to ensure that the performance level committed to in the outline plan
will be achieved.
g. The development complies with the Street Standards.
h. Nothing in this section shall limit reduction in the number of dwelling units or increased open space provided that, if
this is done for one phase, the number of dwelling units shall not be transferred to another phase, nor the open space
reduced below that permitted in the outline plan.
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The approval criteria for Site Design Review approval are detailed in AMC 18.5.2.050 as follows:
A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2),
including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage,
building height, building orientation, architecture, and other applicable standards.
B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design
Standards of part 18.4, except as provided by subsection E, below.
D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that
adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout
the property and adequate transportation can and will be provided to the subject property.
E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site
Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to
exist.
1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design
Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and
approval of the exception will not substantially negatively impact adjacent properties; and approval of the
exception is consistent with the stated purpose of the Site Development and Design; and the exception
requested is the minimum which would alleviate the difficulty.; or
2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will
result in a design that equally or better achieves the stated purpose of the Site Development and Design
Standards.
The approval criteria for a Minor Modification are detailed in AMC 18.5.6.040 as follows:
1. Minor Modification applications are subject to the same approval criteria used for the initial project approval, except
that the scope of review is limited to the modification request. For example, a request to modify a commercial
development's parking lot shall require Site Design Review only for the proposed parking lot and any changes to
associated access, circulation, etc. Notice shall be provided in accordance with chapter 18.5.1.
2. A modification adding or altering a conditional use, or requiring a variance, administrative variance, or exception may
be deemed a Major Modification and/or may be subject to other ordinance requirements.
3. The approval authority shall approve, deny, or approve with conditions the application, based on written findings;
except that conditions of approval do not apply, and findings are not required, where the original approval was
approved through a Ministerial review.
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PA #2016-02201
221 Oak Sddds
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The approval criteria for an Exception to Solar Setback are detailed in AMC 15.4.8.020 as follows:
i. The exception does not preclude the reasonable use of solar energy (i.e., passive and active solar energy
systems) on the site by future habitable buildings.
ii. The exception does not diminish any substantial solar access which benefits a passive or active solar
energy system used by a habitable structure on an adjacent lot.
iii. There are unique or unusual circumstances that apply to this site which do not typically apply elsewhere.
The approval criteria for a Tree Removal Permit are detailed in AMC 15.5.7.040.B as follows:
B. Tree Removal Permit.
1. Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the
application meets all of the following criteria, or can be made to conform through the imposition of
conditions.
a. The applicant must demonstrate that the condition or location of the tree presents a clear public
safety hazard (i.e., likely to fall and injure persons or property) or a foreseeable danger of property
damage to an existing structure or facility, and such hazard or danger cannot reasonably be
alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 18.6,
b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to
section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit.
2. Tree That is Not a Hazard. A Tree Removal Permit for a tree that is not a hazard shall be granted if the
approval authority finds that the application meets all of the following criteria, or can be made to conform
through the imposition of conditions.
1. The tree is proposed for removal in order to permit the application to be consistent with other
applicable Land Use Ordinance requirements and standards, including but not limited to applicable
Site Development and Design Standards in part 18.4 and Physical and Environmental Constraints
in part 18.10.
2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of
surface waters, protection of adjacent trees, or existing windbreaks.
3. Removal of the tree will not have a significant negative impact on the tree densities, sizes,
canopies, and species diversity within 200 feet of the subject property. The City shall grant an
exception to this criterion when alternatives to the tree removal have been considered and no
reasonable alternative exists to allow the property to be used as permitted in the zone.
4. Nothing in this section shall require that the residential density to be reduced below the permitted
density allowed by the zone. In making this determination, the City may consider alternative site
plans or placement of structures of alternate landscaping designs that would lessen the impact on
trees, so long as the alternatives continue to comply with the other provisions of this ordinance.
5. The City shall require the applicant to mitigate for the removal of each tree granted approval
pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of
the permit.
In staff's assessment, the rearrangement of the recreational space and cottage is beneficial to the overall
site planning in providing a more central recreation space while enabling the provision of additional on-
street parking and more open circulation within the development. The large Cedar Tree is visibly in
PA #2016-02201
221 Oak Stldds
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decline and based on the arborists assessment poses a hazard which should be remedied. The proposed
exterior modifications to the home at 221 Oak are supported by the Historic Commission and the
impacted neighbors, and in staff's view the requested modification and Exception to the Solar Setback
requirements is merited.
Based on the materials provided, the application with the attached conditions complies with all
applicable City ordinances. Therefore, Planning Action #2016-02201 is approved with the following
conditions. If any one or more of the following conditions are found to be invalid for any reason
whatsoever, then Planning Action #2016-02201 is denied. The following are the conditions and they are
attached to the approval:
1) That all proposals of the applicant shall be conditions of approval unless otherwise specifically
modified herein.
2) That all conditions of the original approval and subsequent modification (PA #2015-01517 and
PA #2016-01641) shall remain in effect unless otherwise specifically modified herein.
3) That the recommendations of the Tree Commission from their regular meeting of December 8,
2016 shall be conditions of approval, where consistent with applicable standards and with final
approval by the Staff Advisor. These include: 1) That the chips from the removed tree be placed
as mulch around the neighboring tree; 2) That irrigation be provided once per week to a depth of
six-inches; and 3) That the existing tree protection remain in place on site until all site work is
complete.
4) That the applicant shall obtain any necessary building permit modifications for the proposed
changes to the exterior treatment and roof pitch of the home at 221 Oak Street.
5) That the project's arborist shall be consulted about the installation of plaza improvements within
the protection zones of the existing trees on the property, and shall oversee the excavation for
these improvements.
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December 23, 2016
a Harris, Planning Manager Date
Community Development Department
PA #2016-02201
221 Oak St/dds
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AFFIDAVIT OF MAILING
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STATE OF OREGON ) }
County of Jackson )
The undersigned being first duly sworn states that:
1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On December 23, 2016 1 caused to be mailed, by regular mail, in a sealed
envelope with postage fully prepaid, a copy of the attached planning action notice to
each person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action #PA-2016-02201, 221 Oak Street.
M,
Si ture of Employee
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PA-2016-02201 391 E09BB 98001 PA-2016-02201 391 E09BA 14001 PA-2016-02201 391 E09BB 16400
171 OAK STREET LLC ARMORY ANNEX LLC ASHLAND CREEK HOLDINGS LLC
PO BOX 1169 PO BOX 249 70 WATER ST
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-02201 391 E09BB 12300 PA-2016-02201 391 E09BA 14000 PA-2016-02201 391 E09BB 16100
BERMAN STEVEN BJORKLUND LLC BRENT E THOMPSON BLAIZE JOHN FRANK/MARY S
79 PINE ST PO BOX 201 239 OAK ST
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
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PA-2016-02201 391 E09BB 12400 ! PA-2016-02201 391 E09BB 90002 PA-2016-02201 391 E09BB 100
DELAUNAY DEBORAH ET AL DOSSA FAMILY TRUST ET AL HAINES LLOYD M TRUSTEE ET AL j
336 MOWETZA DR 740 PROMONTORY POINT LN 3205 51 WATER ST 222
ASHLAND, OR 97520 FOSTER CITY, CA 94404 ASHLAND, OR 97520
PA-2016-02201 391 E09BB 11200 PA-2016-02201 391 E09BB 16300 PA-2016-02201 391 E09BA 14500
HAYES MERRILL E HIBBERT JAMES F/E JANE HISTORIC ASHLAND ARMORY LLC
191 OAK ST 263 OAK ST PO BOX 249
ASHLAND, OR 97520 ASHLAND, OR 97520 i ASHLAND, OR 97520
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PA-2016-02201391 E09BB 16399 PA-2016-02201 391 E09BB 11000 PA-2016-02201 391 E09BB 11100
JACKSON COUNTY LOVETT BRIAN COMPTON/KELLE M MATHER CHARLENE M TRUSTEE ET AL
PO BOX 1569 PO BOX 427 14 B ST
MEDFORD, OR 97501 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-02201 391 E09BB 16600 PA-2016-02201 391 E09BB 400 PA-2016-02201 391 E09BB 11300
PLAZA HOSPITALITY LLC PAAZA INN
OAKY DOAKY LLC AND SUITES ASHLAND CREEK RENICK KAREN
1085 DEER VISTA LN 350 OXFORD ST
ASHLAND, OR 97520 203 SE PARK PL 230 ASHLAND, OR 97520
VANCOUVER, WA 98684
PA-2016-02201 391 E09BB 12200 PA-2016-02201 391 E09BB 90001 PA-2016-02201 391 E09BB 15600
RIGOTTI GARY R/YVONNE DUNN SELBY KAREN TRUSTEE ET AL SPARTAN ASHLAND NATALIE REAL
12 PEBBLE CREEK DR j 71 WATER ST 101 ESTATE LLC
EAGLE POINT, OR 97524 j ASHLAND, OR 97520-1867 66 WATER ST 200
ASHLAND, OR 97520
PA-2016-02201 391 E09BB 16200 PA-2016-02201 PA-2016-02201
TRYGG LEIF W/DIANA G BEMIS DEVELOPMENT JASON PRINS
247 OAK ST PO BOX 1018 STRUCTURAL SOLUTIONS INC
ASHLAND, OR 97520 ASHLAND, OR 97520 305 A SHAFER LN
JACKSONVILLE, OR 97530
I
PA-2016-02201 PA-2016-02201
BRENT THOMPSON KISTLER, SMALL & WHITE ARCHITECTS 221 Oak I
12/23/2016
PO BOX 201 66 WATER STREET SUITE 101 27
ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-02201 j
CANOPY LLC
157 MAX LOOP RD
TALENT, OR 97540
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AFFIDAVIT OF MAILING
STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On 11/30/16 1 caused to be mailed, by regular mail, in a sealed envelope
with postage fully prepaid, a copy of the attached planning action notice to each person
listed on the attached mailing list at such addresses as set forth on this list under each
person's name for Planning Action #2016-02201, 221 Oak.
Signature of Employee
k:.
t
DocumenQ 11/29/2016
it
i
PA-2016-02201 391 E09BB 98001 PA-2016-02201 391 E09BA 14001 PA-2016-02201 391 E09BB 16400
171 OAK STREET LLC ARMORY ANNEX LLC ASHLAND CREEK HOLDINGS LLC j'
PO BOX 1169 PO BOX 249 70 WATER ST
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
I
PA-2016-02201 391 E09BB 12300 PA-2016-02201 391 E09BA 14000 PA-2016-02201 391 E09BB 16100
BERMAN STEVEN BJORKLUND LLC BRENT E THOMPSON BLAIZE JOHN FRANK/MARY S
79 PINE ST PO BOX 201 239 OAK ST
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-02201 391 E09BB 12400 PA-2016-02201 391 E09BB 90002 PA-2016-02201 391 E09BB 100
DELAUNAY DEBORAH ET AL DOSSA FAMILY TRUST ET AL HAINES LLOYD M TRUSTEE ET AL
336 MOWETZA DR 740 PROMONTORY POINT LN 3205 51 WATER ST 222
ASHLAND, OR 97520 FOSTER CITY, CA 94404 ASHLAND, OR 97520
PA-2016-02201 391 E09BB 11200 PA-2016-02201 391 E09BB 16300 PA-2016-02201 391 E09BA 14500
HAYES MERRILL E HIBBERT JAMES F/E JANE HISTORIC ASHLAND ARMORY LLC
191 OAK ST 263 OAK ST PO BOX 249
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520,
PA-2016-02201 391 E09BB 16399 PA-2016-02201 391 E09BB 11000 PA-2016-02201 391 E09BB 11100
JACKSON COUNTY LOVETT BRIAN COMPTON/KELLE M MATHER CHARLENE M TRUSTEE ET AL
PO BOX 1569 PO BOX 427 14 B ST
MEDFORD, OR 97501 ASHLAND, OR 97520 ASHLAND, OR 97520
PA-2016-02201 391 E096B 16600 PA-2016-02201 391 E09BB 400 PLAZA HOSPITALITY LLC PAAZA INN PA-2016-02201 391 E09BB 11300
OAKY DOAKY LLC AND SUITES ASHLAND CREEK RENICK KAREN
1085 DEER VISTA LN 350 OXFORD ST
ASHLAND, OR 97520 203 SE PARK PL 230 ASHLAND, OR 97520
VANCOUVER, WA 98684
PA-2016-02201 391 E09BB 12200 PA-2016-02201 391 E09BB 90001 PA-2016-02201 391 E09BB 15600
RIGOTTI GARY RNVONNE DUNN SELBY KAREN TRUSTEE ET AL SPARTAN ASHLAND NATALIE REAL
12 PEBBLE CREEK DR 71 WATER ST 101 ESTATE LLC
EAGLE POINT, OR 97524 ASHLAND, OR 97520-1867 66 WATER ST 200
ASHLAND, OR 97520
PA-2016-02201 391 E09BB 16200 PA-2016-02201 PA-2016-02201
TRYGG LEIF W/DIANA G BEMIS DEVELOPMENT JASON PRINS
247 OAK ST PO BOX 1018 STRUCTURAL SOLUTIONS INC
ASHLAND, OR 97520 ASHLAND, OR 97520 305 A SHAFER LN
JACKSONVILLE, OR 97530
PA-2016-02201
BRENT THOMPSON 1221 1/ Oak
PO BOX 201 11/30/16 NOC
ASHLAND, OR 97520 25
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B STREET TOWNHOMES SITE PLAN REVISION
November 16, 2016
City of Ashland Planning Department
For the subject property located at the North-West corner of Oak and B Streets we propose the following
changes:
1. Relocate the Recreation Area to the East side of the project between 209 Oak and 221 Oak Street. This
provides a more centrally located recreation space for the residents of the development promoting a
stronger community atmosphere. The proposed area will be comprised of a concrete paver plaza
space with a gas fire pit feature, chair and bench seating, picnic tables, and lawn areas for activities. A
nice feature of this location is the proximity of the existing established trees. This space also provides
an accessible route from the proposed parking lot to the business occupancy located at 209 Oak
Street. The proposed size of the recreation area is 3,025 sq. ft. which is 8.41% of the entire site.
2. Relocation of the New Cottage to the previous recreation area, This new location provides more
separation between buildings and is not forced in between the new townhouses and 221 Oak Street.
3. In this revised plan, the parking between 221 Oak Street and the garage building is expanded providing
4 additional parking spaces. The minimum count for code required parking for the project is 19,
maximum allowed on site is an additional 10%, for a total of 21 spaces, which is shown in the current
plan. The trash enclosure previously located at the recreation area is now centrally located in a corner
of this expanded parking lot. The back door and porch for 221 Oak Street will be relocated to the South
side of the building providing vehicular access to the revised parking lot.
4. Due to the visibly unhealthy character of the existing cedar tree located at the North-East corner of the
property near the existing driveway we propose to remove this tree.
The rest of the project is unchanged. If you have any questions please call us at 541.488.8200.
Siincerely,
Paul Skelton
Kistler Small White Architects
16 \'ViII_ulI SL, H. 10] kisUei utta! , ~ gnu ; l
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November 17, 2016
City of Ashland Planning Department
Solar Access Waiver 221 Oak Street
Findings:
The drawings previously submitted to the city of Ashland planning and building departments indicated a
remodel of the existing house at 221 Oak Street. At that time, we tried to determine what the original house
looked like knowing that many of the building components were not original to the house. The house had a
6:12 roof which was retained for the submittal as it was a remodel.
On September 1, 2016 Kistler Small White Architects received an email from Michael L Smith who is the great
grandson of Elliot Frank Smith. He and his father both grew up in the house and sent along 2 photographs of
the house included as attachment 1 and attachment 2. At that time the owner of the property determined that
the remodeled building should be restored to its original condition. Kistler Small White counted siding boards
in the photographs and measured interior studs that had been exposed on the second floor to calculate the
wall plate height at the eaves and the height of the ridge of the original house and in so determined that the
original slope was 14 to 12. The eave height is approximately 2'-6" lower and the ridge height is approximately
7'-5" taller than the previous submittal.
The proposed elevations have been shown to the historic commission, the city planning department, and the
owners of the property to the North, John and Mary Blaize, everyone has indicated that the proposed
elevations look much better than what had been previously submitted. John and Mary have signed the solar
access waiver knowing that they will experience more shade from the building, and are excited the house
could be restored to its original character.
Paul Skelton
Kistler Small White Architects
fig; b\~al~r `;I, t,ie 101 Lisll~~t ini L~ .~-uui ,l
A!;III .l~ \~~~~Il,llfil r
November 30, 2016
City of Ashland Planning Department
Solar Access Waiver 221 Oak Street
Findings:
The drawings previously submitted to the city of Ashland planning and building departments indicated a
remodel of the existing house at 221 Oak Street. At that time, we tried to determine what the original house
looked like knowing that many of the building components were not original to the house. The house had a
6:12 roof which was retained for the submittal as it was a remodel.
On September 1, 2016 Kistler Small White Architects received an email from Michael L Smith who is the great
grandson of Elliot Frank Smith. He and his father both grew up in the house and sent along 2 photographs of
the house included as attachment 1 and attachment 2. At that time the owner of the property determined that
the remodeled building should be restored to its original condition. Kistler Small White counted siding boards
in the photographs and measured interior studs that had been exposed on the second floor to calculate the
wall plate height at the eaves and the height of the ridge of the original house and in so determined that the
original slope was 14 to 12. The eave height is approximately 2'-6" lower and the ridge height is approximately
7'-5" taller than the previous submittal.
As indicated on the solar access plot plan the shadow cast by the proposed historic renovation with the 14:12
roof pitch extends 35' further than the allowed shadow of a 6' tall fence on the property line, and only 18'
further than the existing house with the 6:12 roof pitch. The solar access plot plan shows the shadow across
the adjacent property to the North as if it were bare land, however since the house has height, future solar
energy systems on the roofs are still be possible as the solar shadow does not reach the height of the 2 story
roof and only covers aprox. the lower 1/3 of the 1 story roofs to the West of the 2 story roof. The adjacent
property is currently shaded by the existing house and the trees on site. The adjacent property currently does
not have a passive or active solar energy system in place, so the renovated structure does not diminish the
solar access benefits. This circumstance is unusual as we are trying to bring back the original historic character
of the house and not a typical request.
The proposed elevations have been shown to the historic commission, the city planning department, and the
owners of the property to the North, John and Mary Blaize, everyone has indicated that the proposed
elevations look much better than what had been previously submitted. John and Mary have signed the solar
access waiver knowing that they will experience more shade from the building, and are excited the house
could be restored to its original character.
Paul Skelton
Kistler Small White Architects
06 1~ictr:r 1"(, Stu 101 klsth_i _111L le- cunt
~?if
175511 G!I I~lu li;'lll)
November 30, 2016
City of Ashland Planning Department
Site Modification Findings:
From the previously submitted site plan the following modifications are proposed to improve the livability of
the entire development.
1. Relocate the Recreation Area to the East side of the project between 209 Oak and 221 Oak Street. This
moves it from being tucked into the back corner to a location that is more centrally located for the
residents of the development promoting a stronger community atmosphere. The proposed area will
be comprised of a concrete paver plaza space with a gas fire pit feature, chair and bench seating, picnic
tables, and lawn areas for activities. A nice feature of this location is the proximity of the existing
established trees. This space also provides an accessible route from the proposed parking lot to the
business occupancy located at 209 Oak Street. The proposed size of the recreation area is 3,025 sq. ft.
which is 8.41% of the entire site.
2. Relocation of the New Cottage to the previous recreation area. This new location provides more
separation between buildings and is not forced in between the new townhouses and 221 Oak Street.
The residential units will be around the perimeter of the development with the parking and opening
recreation area at the center. The cottage in this new location will have views to the West as well as
down Ashland Creek.
3. In this revised plan, the parking between 221 Oak Street and the garage building is expanded providing
4 additional parking spaces. The minimum count for code required parking for the project is 19,
maximum allowed on site is an additional 10%, for a total of 21 spaces, which is shown in the current
plan. The trash enclosure previously located at the recreation area is now centrally located in a corner
of this expanded parking lot. The back door and porch for 221 Oak Street will be relocated to the South
side of the building providing vehicular access to the revised parking lot.
4. Due to the visibly unhealthy character of the existing cedar tree located at the North-East corner of the
property near the existing driveway we propose to remove this tree.
With these changes to the site the Cottage will be more comfortable, the Recreation Area will be centrally
located with more anticipated use, the additional Parking on site removes 2 spaces from the street, and
removing the unhealthy tree near the existing driveway eliminates a safety hazard.
Paul Skelton
Kistler Small White Architects
CANOPY LLC
The Care of Trees
canopyarborcare.com /
157 Max Loop
Talent, OR 97540
(541) 631-8000
December 5, 2016
Kistler + Small + White
66 Water St, Ste 101
Ashland, OR 97520
RE: Cedar tree at Oak and B
I have inspected the incense large cedar tree nearest the driveway along Oak St at the development project at the
corner of Oak St and B St. The tree is approximately 32" DBH and 90' high. It is characterized by multiple
leaders and declining health. Approximately 45% of the crown, primarily in the upper-most leaders, are quite
dead. The top 15' (approximately) of the main trunk is also dead and decaying. What remains of the live crown
is thinning and appears to be in decline.
Due to its location along a main thoroughfare and the common presence of people and property within striking
distance, this tree poses a potential safety risk and should be considered hazardous. To mitigate this risk, the
tree should be removed or at the very least pruned to remove large deadwood. Unfortunately, pruning would
most likely delay the inevitable need for removal as it is very uncommon for conifers to recover from this state
of decline.
If there are any further questions, please feel free to contact us.
Christopher John
Arborist, Canopy LLC
ISA Certification #VWE-9504A
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Ashland historic Commission
Dipsign Review Form
Applicant G~'~;'~ ~Gi~ r V Date`~'c - r'
Address/
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Proposed Action ~3..1 -i~~ ~i~~~~ ' < ti
0 Commercial 13 Residential
11 New Construction )Ef' Changes to Existing Structure
Historic Review Board Comments:
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In the spirit of protecting the historic design and compatibility of your project, if you wish to amend your
building plan in order to apply any recommendations of the Historic Review Board, we encourage you to
prepare an addendum and resubmit it to the Building Department.
Applicant Signature Historic 1tview Board Signature
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i
ZONING MIT APPLICATION
' i Planning Division
51 Winburn Way, Ashland OR 97520 FILE #
C I T r° F 541-488-5305 Fax 541-488-6006
ASHIAND
I
DESCRIPTION OF PROJECT
Pursuing LEEDO Certification? ❑ YES d JN0
DESCRIPTION OF PROPERTY
Street Address VU > t Or
Assessor's Map No. 39 1 E i i 96 Tax Lot(s) , Q-`1"'1 1 r I JW
w
Zoning ° 2 Comp Plan Designation
APPLICANT
Name "E t af~ i Phone W E-Mail , rP~ , t °re e tom;t oT Wi t
i
Address f-'? ft"► s tt i>z i i City Zip d" r
PROPERTY OWNER
Name SPACLV N-~A 1 O L "ms s L Phone E-Mail t a~ r~ ` I t-! C, i
City Zip
Address
SURVEYOR ENGINEER ARCHITECT LANDSCAPE ARCHITECT, OTHER
Title Name Phone E-Mail
Address City Zip
i
I'
Title Name Phone E-Mail
Address City Zip
F.
I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects,
true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their
location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to
establish,
1) that I produced sufficient factual evidence at the hearing to support this request;
2) that the findings of fact furnished justifies the granting of the request;
3) that the findings of fact furnished by me are adequate; and further
4) that all structures or improvements are properly located on the ground.
Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to
be removed `ht my expense. If 1 ,have any doubts, I am advised to seek competent professional advice and assistance,
Applica is Signature Date
As owner of the property involved in this request, I have read and understood the complete application and its consequences to me as a property
owner
Property Owner's Signature,(required) Date °
[To be completed by City Staff]
Date Received Zoning Permit Type Filing Fee $
i
OVER j
i
G:komm-dev\pluming\Forms & Handouts\Zoning Permit Application.doc
ZONING PERMIT SUBMITTAL REQUIREMENTS
❑ APPLICATION FORM must be completed and signed by both applicant and property owner.
❑ FINDINGS OF FACT - Respond to the appropriate zoning requirements in the form of factual statements or
findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include
information necessary to address all issues detailed in the Pre-Application Comment document.
❑ 2 SETS OF SCALED PLANS no larger than 11"x17". Include site plan, building elevations, parking and landscape
details. (Optional -1 additional large set of plans, 2'x3', to use in meetings)
❑ FEE (Check, Charge or Cash)
❑ LEED® CERTIFICATION (optional) - Applicant's wishing to receive priority planning action processing shall
provide the following documentation with the application demonstrating the completion of the following steps:
® Hiring and retaining a LEED® Accredited Professional as part of the project team throughout design and
construction of the project; and
® The LEED® checklist indicating the credits that will be pursued.
NOTE:
® Applications are accepted on a first come, first served basis.
® Applications will not be accepted without a complete application form signed by the applicant(s) AND property
owner(s), all required materials and full payment.
® All applications received are reviewed for completeness by staff within 30 days from application date in accordance
with ORS 227.178.
® The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission
meeting. (Planning Commission meetings include the Hearings Board, which meets at 1:30 pm, or the full Planning Commission, which
meets at 7:00 pm on the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main St).
® A notice of the project request will be sent to neighboring properties for their comments or concerns.
® If applicable, the application will also be reviewed by the Tree and/or Historic Commissions.
i
i
GAcomm-dev\planningTorns & Handouts\Zoning Permit Application.doc
CITY If
ASHLAND
Community Development - Planning Department
20 East Main Street, Ashland, OR 97520
Phone 54IA88-5303 Fax 541-48&6006
SOLAR ACCESS IV PVT
Planning Action # For County Use
Address of Property Requesting Solar Waiver 1L''(~,
i~~
Tax Lot # of Property Requesting Solar Waiver
Address of Property Agreeing to Solar Waiver y'
Legal Description of Property Agreeing to Solar Waiver (Attach, if necessary)
The undersigned, for themselves, their heirs, successors and assigns, consent to permit obstruction of their solar access
rights describ d-in Chapter 18.4.8.0 0 of the Ashland Municipal Code on that portion of property in Township 39, Range 1
East, Section~'_=T~ ( Tax Lot further described by legal description in the attached Exhibit "A".
The undersigned certify and agree to the following:
1. This agreement shall be binding upon their heirs, successors and assigns and shall run with the land.
2. The undersigned are the owners of the property described on Exhibit "A".
3, This waiver applies only to the specific building(s) noted in the attached Exhibit "B"; and to the shadow(s) cast by
such building(s) as noted in Exhibit "B",
4. The solar access rights described in Chapter 18.4.8 of the Ashland Municipal Code are waived only for that
buildable space shown on Exhibit "B" and the City of Ashland is indemnified and shall be held harmless for any
damages resulting to any person or property resulting from this waiver.
5. The consideration for this agreement is $1.00 and other good and valuable consideration, the receipt of which is
acknowledged by the undersigned. _ l/ C )
~1 ~t J t,f -S (1),A
Property Owner(s) Agreeing to Solar -Waiver 4 1
Signature ~ Date
Signature Date ~1<71
State of Oregon }
County eQac On this day o *onha 0 before me personally appeared, /31 4e
whose infit was proven to mas rs of satisfacto vi ce the perso s whos name(s) is (are) subscn ed to this instrument, and
acknowledged that he (she) (they) executed the sa e.
0
P is for Ore on Commisst n Expiraf n Date
VW DINO
NOTARYPUSLO-OREGON
i COMMISSION NO. 922663
' klYCOMMISSIONEXPIRES NOVEMPER26,2017
Approved by City of Ashland Planning Staff Date
G:XOmmdelpl:nn4r31FCrm; L Handouts!$alar 4Vana AO.eompnt RcV ISED 2015.dr. 5!8!2015
t
ZONING MIT APPLICATION
Planning Division
51 Winburn Way, Ashland OR 97520 FILE #
'C > T r 541-488-5305 Fax 541-488-6006
SHILAND
DESCRIPTION OF PROJECT - -
DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? ❑ YES ❑ NO
Street Address t~
Assessor's Map No. 39 1 E l 26C) Tax Lot(s)
Zoning Comp Plan Designation
APPLICANT
Name t Phone E-Mail
Address t 1 t 5 e- (o c- City , ,kw f Zip 7 C
PROPERTY OWNER
Name Phone E-Mail
Address City Zip
SURVEYOR ENGINE%ARCITECT`',ANDSCAPE ARCHITECT, OTHER
Name Phone E-Mail
Title
Address City Zip
Title Name Phone E-Mail
Address City Zip
I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects,
true and correct. I understand that all property pins most be shown on the drawings and visible upon the site inspection, In the event the pins are not shown or their
location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to
establish:
1) that I produced sufficient factual evidence at the hearing to support this request;
2) that the findings of fact furnished justifies the granting of the request;
3) that the findings of fact furnished by me are adequate; and further
4) that all structures or improvements are properly located on the ground.
Failur*ardd ost likely in not only the request being set aside, b ut also possibly in my structures being built in reliance thereon being required to
be rehave any doubts, I am advised to seek competent professional advice and assistance.
AppDate
uest, I hav e read and understood the complete application and ifs consequences to me as a property
As o property oinvolveed'
0 owner.
Property Owner's S es) Date
fro be completed by City Staff]
Date Received Zoning Permit Type Filing Fee $
OVER
GAcomm-de0planningTo,ms & Handouts\Zoning Permit Application.doc
i
caul Skelton -
From: Ray Kistler <raymondkistler@gmail.com>
Sent: Thursday, November 17, 2016 2:15 PM
To: Paul Skelton
Subject: Fw: 221 B Street
Attachments: Solar Waiver Agreement REVISED 2015.doc; Solar Waiver Handout REVISED 2015.doc
From: Derek Severson
Sent: Monday, November 14, 2016 2:20 PM
To: bemisl23@msn.com ; ray@l(istlersmallwhite.com ; dj@spartanl.com
Cc: Bill Molnar ; Derek Severson
Subject: 221 B Street
Don, Ed & Ray,
Just wanted to touch bases on what will be necessary to change the design of 221 Oak Street to the steeper
roof pitch you were considering. The Review Board looked at the photos you provided and I explained
background; they were very supportive of the proposed change, and much prefer the building with the
steeper roof. Dale Shostrom wasn't at the Review Board, but came in subsequently and looked at the steeper
roof proposed and felt that it was a much better looking building.
After talking to Bill Molnar, we could process the change in design as an Exception to the Solar Access
Standards. This could be done with notice to neighbors but without requiring a hearing unless someone
appeals (i.e. Type I decision). This is a $1,022 application, and I've included information in the attached on
what's necessary which basically amounts to details of the shadow cast versus what's allowed, the neighbors'
agreement, and some written findings.
If you were going to look at modification of the location of the cottage from the streetscape to the rear of the
property or removing one of the trees that was to be protected, we would encourage you to consider
including those items in the same application (i.e. request modifications including Design Change w/Solar
Exception, Relocation of Cottage & Tree Removal). If there is any way to make it work based on the final
details of the application, we would try to handle those in the same Type I process as well - i.e. without a
hearing - and that would hopefully be the quickest, most efficient and least costly means to take care of all of
these things at once and keep you moving forward.
- Derek
Derek Severson, Associate Planner
City of Ashland, Department of Community Development
51 Winburn Way, Ashland, OR 97520
PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900
E-MAIL: derek.severson@ashland.or.us
i
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Job Address: 221 OAK ST Contractor:
ASHLAND OR 97520 Address:
C
A Owner's Name: SPARTAN ASHLAND ® Phone:
P Customer 01582 N State Lie No:
P BEMIS DEVELOPMENT INC. T City Lie No:
L. Applicant: R
Address: A
C C Sub-Contractor:
A Phone: T Address:
N Applied: 11/22/2016 0
T Issued: R
Expires: 05/21/2017 Phone:
State Lie No:
Maplot: 391 E04CC6700 City Lie No:
DESCRIPTION: Solar Variance
VALUATION
Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description
Total for Valuation:
MECHANICAL
ELECTRICAL
STRUCTURAL
PERMIT FEE DETAIL
Fee Description Amount Fee Description Amount
Solar Setback Variance 1,022.00
CONDITIONS OF APPROVAL
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
CITY OF
Inspection Request Line: 541-552-2080
j
i
I hereby certify the contents of this application to be correct to the
best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts
understood and agreed to the following:
Building: $ 0.00 $ 0.00
1. This permit shall remain valid only in accordance with code State Surcharge: $ 0.00 $ 0.00
or regulation provisions relating to time lapse and revocation Development Fees: $ 0.00 $ 0.00
(180 days).
2. Work shall not proceed past approved inspection stage. All Systems Development Charges: $ 0.00 $ 0.00
required inspections shall be called for 24 hours in advance. Utility Connection Fees: $ 0.00 $ 0.00
3. Any modifications in plans or work shall be reported in
advance to the department. Public Works Fees: $ 0.00 $ 0.00
4. Responsibility for complying with all applicable federal, state, Planning Fees: $ 1,022.00 $ 1,022.00
or local laws, ordinances, or regulations rests solely with the
applicant. Sub-Total: $ 1,022.00
Fees Paid: $ 1,022.00
Applicant Date Total Amount Due: $ 0
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
Inspection Request Line: 541-552-2080 CITY ® F