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HomeMy WebLinkAbout2017-0815 Council Packet CITY OF -ASHLAND Important, -Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written comments to the Council on any item on the Agenda,; unless it is the subject of a public hearing and the record is closed. Time permitting, the Presiding Officer may allow oral testimony. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and infoim you as to the amount of time allotted to you, if any. The time granted'will be dependent to some extent on'the?nature of the item under discussion, the number of people who wishto speak, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL August 15, 2017 Council Chambers 1175 E. Main Street Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.] 7:00 p.m. Regular Meeting 1. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. MAYOR'S ANNOUNCEMENTS V. APPROVAL OF MINUTES 1. Study Session of July 31, 2017 2. Business Meeting of August 1, 2017 VI. SPECIAL PRESENTATIONS & AWARDS 1. Annual presentation by the Conservation Commission VII. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum] VIII. CONSENT AGENDA 1. Approval of minutes of boards, commissions, and committees 2. Ratification of a three-year labor contract with the Electrical Union, IBEW Local No. 659 3. Annual liquor license renewals 4. Appointment of Linda Reppond to the Housing and Human Services Commission 5. Ashland Water Advisory Committee quorum reduction 6. Liquor license application for Red Tail Inn, LLC 7. Lithia Park Master Plan award of contract COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY Or ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US ASHLAND CITY COUNCIL STUDY SESSION Monday, July 31, 2017 Siskiyou Room, 51 Winburn Way Mayor Stromberg called the meeting to order at 5:30 PM Councilor Morris, Lemhouse, Slattery, Seffinger and Darrow were present. Councilor Rosenthal was absent. 1. Public Input Louise Slawkat- 870 Cambridge, Ashland - Read a letter into the record in support of the parking plan (see attached). Sharon.Jayna- 219 Almond St., Ashland -Spoke to advocate for the approval of the parking plan. She explained that the transportation Commission.has created a planning concept to allow moving toward a less auto dependent community. She urged Council to hire a parking manager and to move forward with the plan. Elizabeth Hallett - 93 8 Mountain Meadow Circle --Ashland- -Spoke regarding the importance solar panels. 2. Look Ahead Interim City Administrator; John Karns gave an overview of the Look Ahead. He spoke that Item 10- the CEAP Ordinance moved to 9.5. And Item 14 will be moved to 9.19. 3. Downtown Parking Management Strategy -35 minutes to downtown parking. Public Works Director, Mike Faught and Parking Management Strategy Consultant, Rick Williams gave a PowerPoint Presentation for the final report recommendations for the Downtown Parking Plan (see attached). The following items were discussed: • Future self-driving cars. • Car sharing system. • Parking Manager. • Potential for paid parking/parking meters. • Parking for City Employees. • Parking for Customers. • Late night parking and safety. This topic is on tomorrow night's Council Business Meeting Agenda. 4. Discussion regarding proposal to add video arraignments from the jail and have a second arraignment day - 25 minutes City Attorney, David Lohman gave a hand out with background information regarding arraignments in Municipal court (see attached). Assistant City Attorney, Doug McGeary, Police Chief, O'Meara and Judge Pam Turner presented a PowerPoint (see attached). AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL August 1, 2017 Council Chambers 1175 E. Main Street CALL TO ORDER Mayor Stromberg called the meeting to order at 7:04 PM ROLL CALL Councilor Darrow, Councilor Lemhouse, Councilor Morris, Councilor Slattery, Councilor Seffinger and Councilor Rosenthal were present. PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS Mayor Stromberg announced that there are current vacancies on the Airport, Historic, Housing and Human Services, Tree, Transportation Commission and Wildfire Mitigation Commissions. Interim.City Administrator announced that there are 2 cooling stations one at shalom noon-5:30 and the Senior Center tomorrow 12-5. 1. APPROVAL OF MINUTES 1. Special Meeting of June 30, 2017 2. Study Session of July 17, 2017 3. Business Meeting of July 18, 2017 Councilor Darrow corrected "Sister/Sister" in the July 18,h Meeting to read "Sister City". Councilor Rosenthal moved approval of the minutes as amended. Councilor Lemhouse seconded. Discussion: None. All Ayes. Motion passed unanimously. Councilor Slattery moved to place item 12 above New and Miscellaneous Business. Councilor Seffinger seconded. Discussion: None. All Ayes. Motion passed unanimously. SPECIAL PRESENTATIONS & AWARDS 1. Presentation by Theater Corridor project artist, Gordon Huether Chair Public Art Commission, Sandy Friend spoke regarding the presentation given by Gordon Huether last night. She spoke of the great turn out. She introduced Mr. Huether. Mr. Huether presented Council with a PowerPoint presentation (see attached). Councilor Lemhouse spoke in appreciation to Mr. Huether. Management Analyst, Ann Seltzer explained the next steps: • Selection panel will meet Friday morning to go over the 2 concepts. COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF .ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US • Will come to. Council on September 5th for a final decision. Mayor Stromberg questioned how long the process would take. Mr. Huether spoke tentatively it could be done by Spring. Ms. Seltzer explained that other Commissions/Committees will have time to discuss the concepts and submit comments to Council. Also the presentation from last night was filmed and can be found on the City Website Home Page under "Hot Topics." 2. Annual presentation by SOREDI Ms.? Gave an annual presentation. Council was given handouts (see attached). She went over the current stats (see attached). She gave examples of 3 SOREDI success stories of how they helped businesses. She explained SOREDI serves 12 cities and 2 Counties. She explained the City's membership allows SOREDI to provide complimentary services. She thanked Council and spoke in looking forward to continue working and growing in Southern Oregon. 3. Proclamation of August 6, 2017 as Hiroshima Day and August 9, 2017 as Nagasaki Day Councilor Seffinger read the proclamation (see attached). The nuclear bomb site is currently leaving where the atomic bomb was created. Very important to all. 4. Presentation by the Ashland Football Team Councilor Lemhouse introduced the Football Head Coach, Paul Leonard's and Assistant Coach Antoine Perry. He explained that the Ashland football team went to Japan. Coach Leonard's explained the Pacific Rim Bowl. He gave a background of the cultural exchange. He explained that the Grizzly's go every 4 years and spoke to the importance community involvement to send the team. Great opportunity. Couch Perry spoke to their visit at the Hiroshima Museum. He spoke to the importance of the bonds the students made. Councilor Lemhouse spoke that high school athletics is a great way to teach children and for many this is a once in a lifetime opportunity to leave the Country. Councilor Darrow spoke that she was a host 2 years ago and her son was able to go this year. She thanked the Coach's. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum] Gail Patton- 822 Michelle Ave., Ashland - Read letter into the. record regarding marijuana greenhouses obnoxious odor (see attached). Lisa Soltis - 815 Alder Creek Dr. Medford, OR - Spoke in concern of transients. She urged council to consider expanding the boundary to Lithia way. Councilor Lemhouse questioned if Staff was looking into this issue. City Attorney, David Lohman explained that this that can be looked at depending on the complaints. Councilor Lemhouse suggested have a Study Session regarding this issue. Randy Jones - 815 Alder Creek Dr., Medford, OR -Spoke that he is the president at Plaza West and would like ELEA in front of the Plaza and spoke to his reasons why. Transients make it unsafe for his customers. He explained that he and partners don't want to expand until the issue is resolved. Miya Davis-967 Wagner Creek Rd., Talent, OR - Thanked Council and Staff for their time and commitment regarding the CEAP Ordinance. She handed out an example of a CEAP Ordinance (see attached). She explained the Ordinance isn't a mandate to meet all goals but is a mandate to try. The Ordinance. outlines how City is to update the.Community on what is happening. She also spoke in support of the Indigenous Resolution. Huelz Gutcheon 2253 HWY 99- Spoke regarding climate issues. Suggested to study climate solutions. Spoke that there are 4 parts to climate solutions: generation, efficiency, conservation and ecology. COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US CONSENT AGENDA 1. Approval of minutes of boards, commissions, and committees 2. Approval of Mayor's appointments to the ad hoe Budget Process committee 3. Sole source procurement - Cartegraph Systems, Inc. 4. Contract addendum with Hays Oil Company for bulk fuel Councilor Darrow questioned the purchase of the fuel. She spoke that it is 1500-gallon tank with 1/3 bio diesel and the rest is regular diesel. She questioned if this is the best mix for emissions... The Parks Department was not present; Staff would look into this question. 5. Approval of a resolution titled, "A resolution authorizing and approving a State Revolving Fund Loan agreement to finance wastewater system projects" and a resolution titled, "A resolution authorizing and approving a State Revolving Fund Loan agreement to finance. water system projects" Councilor Darrow questioned how the loan fits in the CIP. Finance Director, Mark Welch spoke that the fees and rate structure implemented was set in the fees and rates to repay the debt services with these loans. Councilor Seffinger moved to approve the Consent Agenda. Councilor Slattery seconded. Discussion: None. Motion passed unanimously. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a. date for continuance and shall proceed with the balance of the agenda.) None UNFINISHED BUSINESS None ORDINANCES. RESOLUTIONS AND CONTRACTS 1. Approval of a resolution titled, "A resolution declaring the second Monday of October Indigenous Peoples' Day in Ashland" Councilor Slattery introduced Lupe Sims, Dan Wahpepah, Brook Colley and David West. Ms. Sims spoke in support of the Indigenous Resolution. She explained that schools have taught all that Columbus discovered America and it is not true. She explained that the land was not discovered it was already inhabited by advanced society. She spoke in hopes to get schools to teach the History. Ms. Colley thanked Council for having them. She gave a history of Indigenous People Day. Changing Columbus Day to Indigenous Day. She explained that the City of Ashland is built on tribal land and there are many Indigenous people live in Ashland. She urged Council to support this day. Mr. West spoke that he is a 3rd Generation Oregonian. He spoke that there are very few pages in Social Study books on history of the Native American People. He spoke that the Native American People are not taught about or included in the history and development of our Country. He spoke that inclusion is what the City intends and not division. He spoke to the importance of school districts including the Native American People. COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US Mr. Wahpepah spoke in support of Indigenous Day. He spoke of the importance of the day and asked Council to consider the Resolution. Councilor Slattery read the suggested Resolution (see attached). Councilor Slattery moved to approve a resolution titled, "A Resolution Declaring the Second Monday of October as Indigenous Peoples' Day in Ashland." Councilor Seffinger seconded. Councilor Slattery spoke he is honored to be in support of this day at Southern Oregon University and to bring this Resolution forward. Councilor Seffinger spoke in the importance of the Resolution and the Indigenous people. She thanked the presenters. Councilor Lemhouse thanked the speakers and Councilor Slattery for bringing this forward. He spoke to the importance to acknowledge the Native American history. He spoke that the Council decided to work on a letter to the County to come up with a more appropriate sign for Dead Indian Road. Councilor Darrow thanked all for presenting and spoke in support of the Resolution. She also spoke that abolishing Columbus Day should not be the intent of this Resolution. Roll Call Vote: Councilor Morris, Lemhouse, Slattery, Darrow, Seffinger and Rosenthal: YES. Mayor Stromberg spoke in support of the Resolution. NEW AND MISCELLANEOUS BUSINESS 1. Downtown Parking Management Strategy Public Works Director, Mike Faught presented Council the Downtown Parking Management Strategy (see attached). Public Input Donna Swanson-863 Plum Ridge Dr., Ashland - Spoke to take action now on the Parking Plan. Louise Shawkut - 870 Cambridge -Ashland -Spoke regarding her vision for Ashland and read a letter into the record (see attached). Linda Peterson Adams -642 Oak St., Ashland -Spoke in support of the plan as presented and to carry the plan through as soon as possible. Mr. Faught introduced the Chair of Transportation Commission here. Spoke was unanimous vote by the Commission. Incomplete - Shuttle. Satellite box. Councilor Lemhouse moved for Council to accept the Downtown Parking Management Plan as submitted, but with a focus on accomplishing the most immediate and least costly items initially; and delay the creation of a position to manage the plan until the plan is scalable and funding is available. Councilor Slattery seconded. Discussion: Councilor Lemhouse spoke that Staff is adequate enough to do the initial steps then later look at hiring a manager. Councilor Slattery spoke that this will be a good start and the plan is a work in progress. Councilor Seffinger spoke in concerns of doing a step by step process. She spoke that she is disappointed there is not more of an emphasis about transportation and safety. She spoke that this is an entertainment town with many seniors and volunteers. Councilor Rosenthal spoke in support of the motion. He doesn't believe that there is a parking crisis in Ashland. He spoke that this was created before the CEAP so some changes will be looked at to reduce carbon footprint. Councilor Darrow agreed with Councilor Rosenthal and spoke in support of the motion. She also agreed with Councilor Seffingers concerns for safety and transportation. Councilor Morris spoke in support of the motion. Mayor Stromberg acknowledged all of the work that has gone into this plan. 6 years of how to afford to pay all the services to maintain all for the City. He spoke in support of the motion and explained there will be a lot more discussion. Councilor Seffinger spoke she also appreciates the motion and will vote yes. Roll Call Vote: Councilor Lemhouse, Morris, Slattery, Seffinger, Rosenthal and Darrow: YES. Motion passed unanimously. COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Police Chief, O'Meara spoke that there will be a Celebration of Life for Teri DeSilva at 10 AM, Saturday at the Lithia Park Band shell. Councilor Seffinger urged all to reduce electrical use during this time of extreme heat. ADJOURNMENT OF BUSINESS MEETING The Business Meeting was adjourned at 9:53 PM Respectfully submitted by: City Recorder, Melissa Huhtala Attest: Mayor Stromberg In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTYphone number 1-800- 735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US ASHLAND HISTORIC COMMISSION Meeting Minutes July 5, 2017 Community Development/Engineering Services Building - 51 Winburn Way - Siskiyou Room CALL TO ORDER: Vice Chair, Skibby called the meeting to order at 6:01 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Skibb Rich Rosenthal Emery Staff Present: Leonard Maria Harris; Planning Dept. Swink Regan Trapp; Secretary Von Chamier Whitford Giordano Commissioners Absent: Shostrom E APPROVAL OF MINUTES: Whitford motioned to approve minutes from June 7, 2017. Swink seconded. Voice vote; All AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave the Council Liaison report. Items discussed were: • Rosenthal impressed upon the fact that he does not know enough about Historic Preservation and asked to be placed on the Commission so that he may learn more about it. • Budget Committee Process - A balanced budget was passed but Rosenthal pointed out that this was the most interesting he has been through. • Overview on Commissions and Committees discussion. A discussion has been started on how to make our volunteer boards more efficient and effective. Rosenthal conveyed that this is just in the .beginning/research process and no decisions would be made as of yet. PLANNING ACTION REVIEW: PLANNING ACTION: PA- 2017-01054 SUBJECT PROPERTY: 220 Hargadine St. OWNERIAPPLICANT: Ben and Mia Gaskin DESCRIPTION: A request for a Conditional Use Permit (CUP) and Site Design Review approval to operate an Accessory Travelers' Accommodation (ATA). The garage located at the rear of the property will be converted to habitable space and used as the ATA. The garage structure is considered legal nonconforming because it is located less than 10 feet from the rear property line. COMPREHENSIVE PLAN DESIGNATION: Low Density Multi-Family Residential; ZONING: R-2; ASSESSOR'S MAP: 39 1 E 09BC; TAX LOT: 5900. There was no ex-parte contact or conflict of interest indicated by the Commission. Harris gave the staff report for PA-2017-01054. The applicants were not present for the hearing. Skibby closed the public hearing and opened to the Commission for comments. After a brief discussion, the Commission unanimously motioned to approve this project. Whitford motioned to approve PA-2017-00969 as presented. Von Chamier seconded. Voice vote; All AYES. Motion passed. PLANNING ACTION: PA-2017-00969 SUBJECT PROPERTY: 244 Hargadine Street OWNER/APPLICANT: Elisa Fox/Tim Plankenhorn DESCRIPTION: A request for a Site Design Review and Conditional Use Permit approval to operate a two-unit Accessory Traveler's Accommodation including one detached guest unit and one owner's unit in the existing home for the property located at 244 Hargadine Street. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; ASSESSOR'S MAP: 39 1 E 0913D; TAX LOT 16500. There was no ex-parte contact or conflict of interest indicated by the Commission. Harris gave the staff report for PA-2017-00969. The applicants were not present for the hearing. Skibby closed the public hearing and opened to the Commission for comments. The Commission commended the applicant on the adjustments in the building design to meet the Historic District Design standards. Swink motioned to approve PA-2017-00969 with the following adjustments to the building material. Giordano seconded. Voice vote; All AYES. Motion passed. Buildinq Materials (AMC) 18.4.2.050.C The Commission recommends the following exterior building materials to maintain the historic and architectural character of the district. Please identify materials on building permit submittals. • Siding should have a six-inch exposure or less and be smooth finish. • Use corner board and belly board at deck level. • Use historic window and door trim (minimum of 3'/z inches wide). COMMISSION ITEMS NOT ON AGENDA: • Whitford spoke in support about the project at 1068 E. Main. • Swink spoke in regards to the demolition process at 707 Helman. The Commission is concerned about the demo process as a whole. • Theater Corridor Project - Harris stated that on July 31, 2017 the artist will present this to the public at the Council Chambers at 6PM. The review process has been changed so that the Historic Commission and the Public Arts Commission can better work together. There is a longer review time so that the Historic Commission may weigh in on this decision and all Commissioners are encouraged to attend. NEW ITEMS: • Review board schedule. • Project assignments for planning actions OLD BUSINESS: There were no items to discuss. Review Board Schedule July 6th Terry, Keith, Piper July 13th Terry, Piper, Dale Jul 20th Terry, Tom, Bill Jul 27th Terry, Taylor, Sam August Y Terry, Taylor, Keith PA-2014-00710 143 Nutley Swink & Whitford PA-2014-02206 485 A Street Whitford PA-2015-00878 35 S. Pioneer Leonard PA-2015-01695 399 Beach Skibby PA-2016-00847 252 B Street Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02103 133 Alida Swink PA-2016-02095 563 Rock St. Whitford PA-2016-02114 556 B Von Chamier PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL PA-2017-00235 114 Granite Leonard PA-2017-00325 746 C Street Von Chamier PA-2017-00200 165 Water ALL PA-2017-00707 .550 E. Main Skibby PA-2017-00838 250 Alta Ave Emery PA- 2017-01054 220 Hargadine Shostrom & Whitford PA-2017-00969 244 Hargadine Shostrom & Whitford ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled August 2, 2017 at 6:00 pm There being no other items to discuss, the meeting adjourned at 6:57pm Respectfully submitted by Regan Trapp CITY OF ASHLAND ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES JULY 11, 2017 CALL TO ORDER Chair Roger Pearce called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers, 1175 East Main Street. Commissioners Present: Staff Present: Michael Dawkins Bill Molnar, Community Development Director Debbie Miller Derek Severson, Senior Planner Melanie Mindlin April Lucas, Administrative Supervisor Haywood Norton Roger Pearce Absent Members: Council Liaison: Troy J. Brown, Jr. Dennis Slattery, absent Lynn Thompson ANNOUNCEMENTS Community Development Director Bill Molnar stated the Study Session on July 25 will include a discussion of draft policies for the Housing Element. He also noted the Downtown Parking Strategy will be discussed by the City Council at their August 1st meeting. CONSENT AGENDA A. Approval of Minutes. 1. June 13, 2017 Regular Meeting. 2. June 27, 2017 Study Session. Commissioners Norton/Dawkins m/s to approve the Consent Agenda. Voice Vote: all AYES. Motion passed 5-0. [Commissioner Miller abstained from approval of June 13, 2017 minutes.] PUBLIC FORUM No one came forward to speak. UNFINISHED BUSINESS A. Adoption of Findings for PA-2017.00615, 361 South Mountain Ave. No ex parte contact was reported.. Commissioners Dawkins/Mindlin m/s to approve the Findings for PA-2017-00615, 361 South Mountain Ave. Voice Vote: all AYES. Motion passed 5-0. TYPE II PUBLIC HEARINGS A.' PLANNING ACTION: PA-2017.01059 SUBJECT PROPERTY: 1068 East Main Street OWNER: Marcel Verzeano Trust (Paulena E.C. Verzeano, trustee) APPLICANT: KDA Homes, LLC DESCRIPTION: A request for Outline Plan and Site Design Review approvals for a 29-unit, 28-lot Performance Standards Option subdivision for the property located at 1068 East Main Street and the vacant parcel directly to the east. The proposal includes the partial demolition and relocation of the existing house on site and a Tree Removal Permit to remove 14 of the site's 25 trees. COMPREHENSIVE PLAN DESIGNATION: High Ashland Planning Commission July 11, 2017 Page 1 of 4 Density, Multi-Family Residential; ZONING: R-3/Pedestrian Places Overlay; ASSESSOR'S MAP: 391E 09AD; TAX LOT 6800 and 6801. Commissioner Pearce read aloud the public hearing procedures for land use hearings. Ex Parte Contact Commissioners Norton, Dawkins, Pearce, and Mindlin declared site visits. No ex parte contact was reported. Staff Report Senior Planner Derek Severson explained the subject property is two parcels at the corner of East Main Street and North Mountain Ave, and is 1.79 acres in size. He stated the site is primarily an open field, but there is an existing house and several large stature trees that surround it. He explained the proposal is to move the front of the house forward and maintain a large front yard, and demolish the back portion of the structure which is dilapidated. Mr. Severson displayed the site plan, landscape plan, tree removal and protection plan, solar cross sections, and shadow study. He listed the Tree Commission recommendations and explained staff has identified four primary issues for discussion: 1) Open space and recreation area, 2) Crime prevention and defensible space, 3) Pedestrian access and circulation, and 4) Building orientation and sense of entry. Open Space and Recreation Area: Mr. Severson explained the project is required to provide 25% landscaping, with a 5% open space requirement, and an 8% open space/recreation area requirement; He stated staff is concerned that the landscaping treatment may limit the recreational use of the open space and have proposed a condition of approval that states: "The Final Plan shall include a revised plan to demonstrate that the open and recreation space requirements are met illustrating all areas to be counted towards open and recreation space and their dimension and treatment. Landscaped areas counted toward recreation space need to be surfaced for recreational use and not include thoroughfares for pedestrian circulation, and individual patio, porch or deck areas need to have a minimum dimension of six feet in depth and eight feet in width exclusive of circulation routes, door swing areas, etc. to accommodate recreational use. Areas containing above-ground utility infrastructure such as transformers, vaults and cabinets are not to be included as open/recreational space. Common area and open space improvements (i.e. landscaping and irrigation, etc.) shall be installed or bonded for in accordance with the procedures in the Subdivision chapter prior to signature of Final Survey Plat." Mr. Severson noted the applicants have handed out a revised open space plan, however staff has not had time to review it. Crime Prevention/Defensible Space: Mr. Severson stated there is a concern there are vulnerable areas of the development. He explained the ground floor of the units are largely dedicated to garage space with very few windows. Additionally there are limited windows facing the open space area. Mr. Severson stated staff has proposed a condition of approval that states: "The Final Plan shall include a revised treatment for units along the internal circulation route and adjacent to open spaces reflecting additional windows providing for greater surveillance of the open space and circulation areas." Pedestrian Access & Circulation: Mr. Severson explained staff is recommending the internal circulation be improved by adding a walkway through the site to East Main Street. He stated staff has proposed a condition of approval to address this which states: "The Final Plan shall include identification of a public pedestrian access easement from Mountain to East Main over the site's driveway system." Building Orientation: Mr. Severson stated staff is recommending a condition addressing the unit located at the entry to the development that states: "The Final Plan shall include a revised treatment for the unit at the project entry on Mountain Avenue (Unit 21 E, Lot 27) which includes a strong orientation/entry oriented to Mountain Avenue." Mr. Severson concluded his presentation and noted the commission may also want to consider increasing the side yard setback in order to provide a larger buffer to the adjacent high school football field. He stated the setback is identified as 6 ft, however a minimum 10 ft. setback might be more appropriate. Mr. Severson noted the new submittals handed out tonight and stated the commission could review and issue a decision tonight, or continue the hearing to another meeting if they feel they need more. time.. Ashland Planning Commission July 11, 2017 Page 2 of 4 Questions of Staff Staff was asked whether one driveway entry into the development was sufficient. Mr. Severson explained the requirement is based on average vehicle trips and the proposed development does not trigger the requirement for an additional driveway. Staff was asked whether there is a patio space requirement. Mr. Severson clarified there is no such requirement in the code, however there is a recreation area requirement and decks, porches, and patios are counted towards that. Applicant's Presentation Mark Knox and Laz Ayala/Mr. Knox noted their desire to save the existing house, maintain the streetscape appearance and save as many of the trees as possible. He stated this is a great plan and they hope the community will like it as well. He stated their proposal provides workforce housing for Ashland and is an improvement over the Pedestrian Places plan which would have eliminated the house and all of the trees and not provided any recreational or open space. Mr. Knox noted the new submittal handed out tonight and explained the two changes are to eliminate the through-path and convert it to grass, and to add either a bocce ball court or a small dog park area to the upper left corner of the site. Mr. Knox raised issue with the condition to provide a path through the old house site. He noted they went to great lengths to save the house and maintain the iconic setback and streetscape feel and asked the commission to not require a path in that location. He added there is already a path between the house and Unit 1 out to East Main Street. Regarding increasing the setback along the back property line, Mr. Knox stated this is a side yard and they purposely did not orient the units towards this space. He noted they have had multiple discussions with the high school and the intent is for that area to be accessible to faculty so that they can maintain the retaining wall, have access to the field lights, and be able to retrieve balls that come over the fence. He stated there is no room to increase the setback and this requirement would kill the project. Mr. Knox commented on the defensible space issue and clarified there are windows that look down on the open spaces and they do not believe modifications are needed. Public Testimony Dara Crockett/162 Fifth/ Ms. Crockett stated she appreciates the applicant's efforts to accommodate tree and historic preservation on the site. She voiced her support for preserving the Douglas Fir that was on removal list, and reconfiguring the sidewalk to preserve two additional trees. Regarding the two smaller trees located near the house, Ms. Crockett recommended those be offered to the public to be removed and relocated rather than just torn down. Rick Harris/190 Oak, #1/Mr. Harris voiced his support for the proposal and noted he represents the owner of the property. He provided some history of the site and stated this is the best opportunity to preserve the historic house. Mr. Harris noted some of the trees have had significant damage over the years and it may not be possible to retain them. He commented on staffs recommended pathway and stated the plan already has direct access out to East Main Street. He stated the extra pathway would be bad for whomever lives in the house and people would use it to cut over to the high school. Mr. Harris stated the applicants provide good, quality, workforce housing and they should be allowed this opportunity. Monika Neri/985 Applegate, Jacksonville/Ms. Neri voiced her support for the project. She stated the trees were not planted with high density in mind and maintaining them would restrict ideal development of the site. Ms. Ned stated there is a housing crisis in Ashland and anything that can be done to provide more units is a good thing. She commented that the proposed 6 ft. side yard setback is appropriate and to ask for more would just be wasted space. Willow Denon/132 Sixth/Ms. Denon stated this is a very trustworthy development and she trusts him fully. Regarding the trees, she commented that they have not been well maintained and they could be brought back to health with the right treatment. She spoke regarding the Almond tree and asked that it be preserved, Applicant's Rebuttal Mark Knox and Laz Ayala/Agreed with the comment made that a 6 ft. setback is appropriate. Mr. Knox stated a larger sideyard would have a significant impact on their proposal and is not needed because it is a football field next door. Mr. Ashland Planning Commission July 11, 2617 Page 3 of 4 Ayala stated they have put a lot of effort into this design, including preserving the house and saving as many of the trees as they could. He stated the designed living spaces will be livable and attractive but also affordable and sustainable. He added with the average unit size under 1,000 sq.ft, the units will be under the median house price for this market. Mr. Ayala stated their proposal adds 32 new trees to the site and stated the conditions to require an additional four feet to the setback and an additional walkway would destroy the livability of the house and would kill this project. He expressed his desire that the commission makes a decision tonight that is mindful of the big picture and the needs of this community. Deliberations & Decision Commissioner Dawkins stated he is not in favor of increasing the sideyard setback or requiring an additional walkway. Commissioner Miller commented on the tree removals and stated she would be happy if they could keep the removals to only 10. Commissioner Pearce agreed with Dawkins regarding the pedestrian easement and stated there is reasonable access through the development and this is not needed. He stated he is not concerned with crime prevention and commented there will be lots of people in a small area with plenty of windows to keep an eye on things. He stated he does not support increasing the sideyard setback and recommended they remove that condition. Commission Pearce stated he likes the decks and porches proposed but questioned if the applicant has met the recreational space requirement. The commission discussed the definitions for open space and recreational space and whether the required 8% should be common areas. Commissioners MindlinlDawkins m/s to approve PA-2017-01059 with the following changes: 1) eliminate condition 6a which requires additional windows for greater surveillance of the open space and circulation areas, 2) revise condition 6c to state individual patio areas will not be calculated towards the open space requirement, and 3) eliminate condition 6f which requires a pedestrian easement from Mountain to East Main. DISCUSSION: Commissioner Miller expressed concern about the design of the units. Commissioner Norton recommended the applicant have the option to do either a bocce call court or dog park area. Commissioner Mindlin agreed and stated the southwest corner could be any recreational space. Regarding the tree issues, it was clarified the motion accepts the Tree Commission's recommendations. Mr. Severson noted the request is for outline plan approval and the applicant's will still have to come back for final plan approval. Roll Call Vote: Commissioners Dawkins, Miller, Mindlin, Norton, and Pearce, YES. Motion passed 5-0. ADJOURNMENT Meeting adjourned at 9;15 p.m. Submitted by, April Lucas, Administrative Supervisor Ashland Planning Commission July 11, 2017 Page 4 of 4 CITY OF -ASHLAND ASHLAND PLANNING COMMISSION STUDY SESSION MINUTES JULY 25, 2017 CALL TO ORDER Chair Roger Pearce called the meeting to order at 7:04 p.m. in the Civic Center Council Chambers, 1175 East Main Street. Commissioners Present: Staff Present: Troy Brown, Jr. Bill Molnar, Community Development Director Michael Dawkins Brandon Goldman, Senior Planner Debbie Miller Linda Reid, Housing Program Specialist Melanie Mindlin Dana Smith, Executive Assistant Haywood Norton Roger Pearce Lynn Thompson Absent Members: Council Liaison: None Dennis Slattery, absent ANNOUNCEMENTS Commission Chair Roger Pearce noted public hearings would occur at the regular Planning Commission meeting in August. PUBLIC FORUM - None DISCUSSION ITEMS A. Draft Housing Element Policy Review and Discussion Community Development Director Bill Molnar explained the Comprehensive Plan set the general vision for land use in the community and development. The Housing Element set the vision for the community regarding housing issues, Often the element in the policies was aspirational, motivational, and did not need to be evaluated ahead of time. It was important that the goals and policies were broad because it set the foundation for the work. Currently, housing development has three themes: • That it expressed the need for a variety of housing types • Housing met the needs of the total cross section of Ashland • That it focused on Ashland's character Chapters were often augmented with different studies. To meet housing demands in the 1990s, the City created the Housing Program Specialist position, the Housing Commission, and adopted the Affordable Housing Plan. During the recent budget process, Council adopted a.permanent funding source for the Housing Trust Fund using 3% of the City's portion of the recreational marijuana tax. The Comprehensive Plan and the Housing Element was not an independent approval criterion for quasi-judicial land use actions. In Oregon, the Comprehensive Plan set the foundation with municipalities adopting legislation to meet those goals and policies. These were the latest goals and policies. Changes since the last element update included the relationship between housing and transportation and the Climate and Energy Action Plan (CEAP). Ashland Planning Commission July 25, 2097 Page 9 of 4 Senior Planner Brandon Goldman explained they were presenting the draft to the Planning Commission tonight and would meet with the Housing and Human Services Commission (HHSC) later. Once the narrative was complete, they would bring the draft back.to the Planning Commission and the HHSC in September. Staff held an open house, a public forum, and conducted an online survey that concluded the draft language was difficult to interpret. They made the document easier to read, expanded the goals from one to five, and increased policies from five to twenty-one. The Commission would review the changes and make suggestions as needed. Housing Program Specialist Linda Reid explained the completed draft would go before Council at a Study Session in January 2018. Staff has a target date of February 20, 2018 for final approval. Mr. Goldman added Council would review the draft at a November 2017 Study Session as well. Mr. Goldman clarified Goal 2: Support the creation and preservation of housing that is affordable to low and moderate income households, Policy #13: Give priority in land use and permitting processes for affordable housing developments, multifamily rental housing, and other needed housing types, would accelerate projects involving affordable housing by modifying the 120-day rule to 100 days in accordance with Senate House Bill 1051. Some commissioners questioned if it was necessary in order to accomplish the goal or expressed concern it might diminish quality. Mr. Goldman responded to a comment regarding incomplete applications coming before the Commission. An applicant could deem an incomplete application worthy of going before the Planning Commission at their risk. Goal 1: Ensure a range of different housing types that provide housing opportunities forthe total cross section of Ashland's Population. Policies 1-7. Policy 7: Maintain and enhance the character of Ashland's historic neighborhoods through programs and efforts that promote preservation, rehabilitation, and the use of limited design review to protect the integrity of historic resources. Commissioner Mindlin thought this policy did not address Goal 1 and should go under Goal 5. Mr. Goldman explained it was an effort to retain character but only in historic districts and was in the older language. At the least, it should reference design standards for character. Mr. Molnar would look into the matter further if the Commission was in agreement. Design Standards played an important role and character needed to be an overriding consideration. Commissioner Miller suggested Policy 7 include the old Policy 2(B). Commissioner Brown thought removing the word "historic" would resolve the concern. Alternately, Policy 7 should be Goal #1 because it increased readability. Chair Pearce agreed Policy 7 should be broader. If it was broadened, the Commission thought it should be a separate goal with the old Policy 2(B) as a current policy. Goal 2: Support the creation and preservation of housing that is affordable to low and moderate income households. Policies 8-14. Policy 10: Encourage the preservation of affordable housing, including non-subsidized affordable units, to ensure that demolitions and conversions do not result in the net loss of the City's stock of decent, safe, healthy or affordable housing. Commissioner Brown thought this policy should be Policy 8 instead. The sentences needed to support the stated goal. Mr. Goldman agreed and would reorganize the policies to increase readability. Commissioner Mindlin also agreed but thought Policy 10 was specific to ensuring demolitions and conversions that did not result in a net loss of City stock. Mr. Molnar clarified it pertained to not losing rental stock to short term home rentals. Commissioner Thompson thought the word "ensure" was strong language. Commissioner Dawkins provided further background. Chair Pearce thought demolition and conversion should be removed. It limited the focus to two issues. Commissioner Thompson suggested adding "to avoid the net loss." Ashland Planning Commission July 25, 2017 Page 2 of 4 Commissioner Mindlin wanted to remove the following: Policy 13: Give priority in land use and permitting processes for affordable housing developments, multifamily rental housing, and other needed housing types. And Policy 21: Strive to minimize the time taken to process land use and building permits so that the intent of state and local laws is fulfilled with the greatest possible thoroughness and efficiency. Both spoke to how the department worked. Commissioners Thompson and Miller agreed. Mr. Molnar will review both policies but noted they pertained to Council Goals that were this specific. Commissioner Brown thought it could be a goal and should remain. It sent a message on how the process should and could work. Chair Pearce agreed with Commissioner Brown, Policy 12: Provide for minimal off-street parking requirements in locations where car ownership rates are low for resident populations to help reduce housing costs and increase affordability. Commissioner Thompson questioned the language. Minimizing the off street parking requirement shifted cars onto the street where there might not be sufficient parking. Chair Pearce thought it could minimize the parking requirement to be consistent with controlling neighborhood impacts. Mr. Goldman explained the parking requirement was pervasive in other jurisdiction's comprehensive plans in the state. In'2010, Southern Oregon University's Planning Issues class inventoried the occupancy rates of parking at affordable housing developments and found the larger ones had a surplus of parking spaces. This resulted in identifying the cost of providing additional parking as an undue burden on an affordable housing development. The Commission discussed a language change that would reduce the parking requirement where the parking demand was low. Staff would review and possibly broaden Policy 13. Goal 3: Encourage the development of housing in ways that protect the natural environment and encourage development patterns that reduce the effects of climate change. Policies 15.17. Commissioner Brown suggested moving Policy 17: Development standards shall be used to fit development to topography, generally following the concept that density should decrease with an increase in slope to avoid excessive erosion and hillside cuts, to Policy 15. It made it more readable and flowed into Goal 4. Goal 4: Support housing efficiency policies and initiatives identified within the Ashland Climate & Energy Action Plan. Commissioner Mindlin thought Goal 4 was actually a policy of Goal 3, Staff would change Goal 4 to policy 18. Goal 5: Forecast and plan for changing housing needs over time in relation to land supply and housing production. Policies 18-21. Policy 20: Encourage development of vacant land within the urban area, while providing sufficient new land to avoid an undue increase in land prices. This shall be accomplished with specific annexation policies. Potential language revisions, included changing, "This shall be accomplished with specific annexation policies," to, "use specific annexation policies to help accomplish these...," revising the policy to incorporate, "In order to provide for future housing needs...," and wording on the possible need to increase land within the city limits with the understanding it could expand into the urban growth boundary. Staff would meet with the HHSC next and bring an update to the Planning Commission at a future meeting. B. Cottage Housing Ordinance Senior Planner Brandon Goldman explained they added portions of the cottage housing ordinance to varying sections of the existing code. There were two alternatives the Planning Commission would discuss on how to incorporate it into the parking chapter. Exhibits A-1 and B-1 depicted ways to develop cottage housing using a 30,000 square foot (sq. ft.) lot size for 9 and 12 units including open space and parking. Size could vary from 300 sq. ft. units with 200 sq. ft. Ashland Planning Commission July 25, 2017 Page 3 of 4 lofts up to 1,000 sq. ft. cottages. Exhibit B-3 provided a shadow cast for solar impacts to a 12-unit lot. Due to small side yards, solar was not feasible with that density of development. The other issue was parking requirements. The main constraint in providing more units was parking spaces. An alternative would limit units 800 sq. ft. or less to one parking space. Units 800 to 1,000 sq. ft, would have 1.5 parking spaces and two spaces for cottages over 1,000 sq, ft. It differed from multifamily parking standards because it used square footage instead of the number of bedrooms. For a preexisting single family home on property that was 2,000 sq. ft. with two additional units, the parking standard would require two parking spaces for the primary home and one space each for the other two units. Decks and entry ways were included in the open space calculation for each unit. Common open space was 20% of the lot area with a minimum dimension of 20 x 20 under the cottage housing ordinance. The idea of allowing more than one central common space came up at an earlier meeting for areas that may have natural constraints. Mr. Goldman confirmed variance requirements and exceptions in the parking code would apply to cottage housing most likely through a Transportation Demand Management study. The intention of single family dwellings not having on street parking credits was in subdivisions with single family homes, each house had two on street parking spaces and additional parking for guests. Accessory residential units in single family neighborhoods often received an on street parking credit. For a primary home on a lot being redeveloped into cottage housing, that single family dwelling would need two on street parking spaces. The cottages could be eligible for on street parking credit. The Exceptions chapter stated on street parking credits may be granted. As part of a site design and performance standard subdivision for cottage housing, an applicant would have to demonstrate having an on street parking credit would not create an adverse impact on the neighborhood and that there was available parking on their frontage alone. Chair Pearce thought the .35 Floor Area Ratio (FAR) was penalizing. Mr. Goldman explained staff compared the floor area averages of cottages to averages of single family homes in subdivisions built out to meet the lot coverage . requirements with a 400 square foot garage. Using .35 FAR was consistent with the scale that was less than a larger single family home built on an individual lot. There were no FAR requirements for R-1 zones. Garage space for cottage housing counted against the FAR. Mr. Molnar added this was a tradeoff for a single family neighborhood. It did not seem appropriate to double the density and retain the same FAR. Most of these standards were subject to the exception process and not the variance. Mr. Goldman further explained this was another change incorporated into the ordinance. In lieu of creating a new exceptions standard, the draft ordinance has the exception of approval criteria under the existing site design and development standards. The section stated the Commission may grant an exception if it furthered the intent and purpose of this chapter. Staff drafted a purpose and intent of the cottage housing chapter as a new provision. Common recreational buildings were not subject to FAR and contributed to the open space requirements. ADJOURNMENT Meeting adjourned at 8:59 p.m, Submitted by, Dana Smith, Executive Assistant Ashland Planning Commission July 25, 2017, Page 4 of 4 Council Business Meetin August 15, 2017_ Title: Ratification of a three-year. labor contract with the Electrical Union, IBEW Local No. 659 From: Tina Gray Human Resource Director grayt(aD-ashland. or..us .-Tom McBartlett Electric, Operations Superintendent thomas.r icbartlettaashland.or.us Dave Lohman City Attorney david. lohmanaashland. or. us Summary: The existing three-year contract with the IBEW Electrical Union expired on June 30, 2017. After four sessions, the bargaining teams were able to reach tentative agreement on all outstanding issues. Staff is requesting approval by the City Council to ratify the tentative agreements and authorize the City Administrator and Mayor to sign the new labor agreement which will be retroactive to July 1, 2017. Actions, Options, or Potential Motions: Move approval of the labor agreement between the City of Ashland and the IBEW Electrical Union and authorize the City Administrator and Mayor to sign the labor contract, ratifying the tentative agreements reached in negotiations. Staff Recommendation: Staff recommends that the Council authorize the City Administrator and Mayor to sign the 3- year labor contract, ratifying the tentative agreements reached in negotiations with the IBEW. Resource Requirements: The current budget anticipated a 2% COLA for this bargaining group effective 7/1/2017. Employees working under this contract are funded in the Electric Fund, with the exception of 2 positions funded under AFN. Staff is confident the increases and changes called for in the new contract can be accomplished within the current biennial budget. A three-year agreement allows the City to anticipate future expenses and budget appropriately for the third year of the contract. Policies, Plans and Goals Supported: N/A. Background and Additional Information: The current labor contract with the IBEW expired on June 30, 2017. Many of the changes in the contract are housekeeping in nature and provide clarification of current practice. The City reached tentative agreement with this bargaining group outlined below. Page Iof2 CITY of -AS H LAND Current Contract New A14reement Comments: 3-Year Contract 3-Year Contract No change. Customer Response Shift for Line Customer Response Shift for Line Installers This is closer to industry standard for Installers is currently 1 hour of increase to 1.5 hour of straight time pay for journeyman positions and recognizes the need straight time pay for each Monday, each Monday, Tuesday, Wednesday and for prompt customer response if power is Tuesday, Wednesday and Thursday; Thursday; 2 hours on Friday; and 4 Hours on disrupted outside of normal business hours. 1.5 hours on Friday; and 3.5 Hours , Saturday, Sunday and Holidays =16 hours for on Saturday, Sunday and Holidays = being available for call-out afterhours. AFN has fewer responses afterhours, but we do 12.5 hours for being available for call- require a staff member to be available for call- out afterhours. AFN staff receive a total of 6 hours for being out afterhours. available afterhours. AFN staff receive $150/weekend. Sick leave incentive: Added an incentive for Employees are scared of what the future holds responsible use of sick leave. The incentive for healthcare, and they want additional VEBA provides a one-time payment into employee's dollars to help them with medical costs in HRA VEBA Account to be used for retirement retirement. It is more affordable for the City to health care expenses. The incentive is a provide VEBA dollars that are not subject to percentage that increases from 20% to 40% Payroll taxes and roll-ups. Employees are not based on the number of unused sick leave taxed on VEBA contributions and they can only hours when the employee retires. Employees use the funds for qualifying healthcare costs. must provide advanced notice of pending retirement to the City for budgetary purposes. This benefit will reduce employee absences and could lower overtime necessary to replace a (No payment is provided if the employee is worker who is absent. terminated). Cost-of-Living Adjustment (COLA): The approved budget includes a 2% COLA for Retro to 7/1/17 -1.5% wage increase each of the 2 years in the biennium. By 1/1/18 -1 % wage increase breaking the wages into 6-month increments, we 7/1/18 -1% wage increase are able to remain within budget. Providing a 1/1/19 -1.5% wage increase 2.5% COLA each year of the contract helps the 7/1/19 - 2.5% wage increase City remain competitive. Standby pay for Electric employees is The new contract calls for 20% of the This change brings consistency within the 20% of the employee's regular employee's regular straight time wage for bargaining unit in the event the employees are straight-time wage. AFN Installers both Electric and AFN staff. put on standby. received $150/weekend. Meal reimbursements have been a Meal Reimbursements when an employee is This change significantly reduces the specified amount for breakfast, lunch called out on emergency work for (4) hours or Administrative burden and cost. Accounting will and dinner and must be accompanied more, they are entitled to a $15 meal paid no longer have to match up receipts and by receipts. The employee is paid by through payroll. produce checks through A/P. The separate check through Accounts reimbursement is a flat amount and is added to Payable. the employee's paycheck as taxable wages. Protective Footwear Protective Footwear Reimbursement of up This increase is reflective of the increased cost Reimbursement of up to $450 over to $600 over the 3-year contract period. to purchase or repair protective footwear that the 3-year contract period. meets OSHA standards such as steel-toed boots. Medical Coverage for Retirees. Medical Coverage for Retirees. The new Paying the entire benefit up-front into the Employees who are hired prior to July contract pays the entire amount of $3,612 employee's HRA VEBA reduces the 1, 2005, have 20 years'of service and ($60.20/month for 5 years) into the Administrative burden of processing and mailing are 60 at the time of retirement are employee's HRA VEBA at the time of checks to the employee. It is also preferable to eligible for a payment of Retirement. The benefit is still restricted to the employee as the dollars are immediately $60.20/month for 5 years to assist employees hired prior to July 1, 2005 and who available for use for qualifying medical with health coverage costs in have 20 years of service to the City when expenses. retirement. he/she retires. Attachments: None. The Electrical Union is currently incorporating all tentative agreements into the new contract document for City review and signature. Page 2 of 2 CITY OF ASHLAND Council Business Meeting August 15, 2017_ Title:- Annual Liquor License Renewals From: Melissa Huhtala City Recorder Melissa.huhtala@ashland.or.us Summary: Approve annual liquor license renewals as requested by Oregon State Liquor Commission. Actions, Options, or Potential Motions: I move to approve the eligible OLCC liquor license renewal list for the City of Ashland. Staff Recommendation: Staff recommends approval of the eligible OLCC liquor license renewal list for the City of Ashland. Resource Requirements: N/A. Policies, Plans and Goals Supported: N/A. BackLrround and Additional Information: There are approximately 145 applications that will need to be renewed by September 30, 2017. Staff has reviewed the submitted list by OLCC for liquor licenses that are eligible for renewal. All businesses that have a current business license, are current on city food and beverage tax (or have payment arrangements), and have no renewal fees owed will be approved. The Police Chief has reviewed the list of businesses and his memo is attached for your consideration on the renewal of these liquor licenses. Attachments: OLCC License Renewal List Police Chief O'Meara Memo Page 1ofI CITY OF -ASHLAND City of Ashland ASHLAND 20 East Main Ashland, OR 97520 RENEWAL NOTIFICATION PROCESS It's time again for liquor license renewals in your area. Liquor licenses are due to expire 9130/2017. Attached is the list of licensees who are required to submit their renewal application to local governmer for comment. According to our records you charge: $35.00 Renewal Fee for ON-PREMISES $35.00 Renewal Fee for OFF-PREMISES We told applicants to mail your local government fees to the address on this letter. PLEASE NOTIFY US IMMEDIATELY IF THE FEE(S) OR ADDRESS ARE INCORRECT HOW TO MAKE A RECOMMENDATION You have until 8/31/2017 to make your recommendation. Below are your options for renewals: RECOMMEND APPROVAL 1. DO NOTHING. If you do not submit a recommendation by 8/31/2017, the OLCC'will process the renewal application as a favorable recommendation. RECOMMEND DENIAL (see additional information on page. 2) 1. File an unfavorable recommendation, stating the grounds for the unfavorable (must meet the denial criteria on back of form); OR 2. Make a written request for additional time to complete an investigation. The request must state: 1) y are considering making an unfavorable recommendation; 2) the. specific grounds being considered. The grounds must be one referenced in Oregon Administrative Rule 845-005-0308(3). If your request is granted you will be given a 45-day extension to file your unfavorable recommendation. Unfavorable means recommending denial of a license or requesting restrictions be placed on a license. If you.need assistance or would like to discuss a specific application, please contact your local OLCC office for help. Please send renewal recommendation correspondence to OLCC.Renewals@oregon.gc or OLCC License Renewals, P.O. Box 22297, Portland,. OR 97269-2297. If you have questions, contat our license renewal section at 503.872.5138 or toll free at 1.800.452.6522 ext 5138. REASONS WE MAY DENY OR RESTRICT A LICENSE ORS 471.313(4)(5), OAR 845-005-0320, 845-005-0321, 845-005-0322 845-005-0325, 845-005-0326(4)(5) or 845-005-0355 The following is a list of problems relating to the APPLICANT or BUSINESS that OLCC can consider to refuse or restrict a license: 1. Applicant has a habit of using alcohol or drugs to excess 2. Applicant makes a false statement to OLCC (must be related to a refusal basis) 3. Applicant has been convicted of local, state or federal laws that are substantially related to the fitness of holding a liquor license 4. Applicant has demonstrated poor moral character 5. Applicant has a poor record of compliance when previously licensed by OLCC 6. Applicant is not the legitimate owner of the business 7. The business has a history of serious and persistent problems, at this location. The problems can include: obtrusive or excessive noise, music or sound vibrations public drunkenness fights or. altercations harassment unlawful drug sales alcohol or related litter OLCC is not able to consider the following issues when deciding to renew a liquor license lack of parking increase in traffic too many licenses in a specific area (saturation) entertainment type - nude dancing, gambling, live bands, etc. increased noise zoning issues Visit www.oregon.gov/olcc/ to see the full. text of ORS and OAR referenced above. In ord for an unfavorable recommendation from a local government to be valid, the grounds mu: be found in the license refusal bases of ORS 471.313(4), 471.313(5), OAR 845-005-032C 845-005-0321, 845-005-0322, 845-005-0325 or 845-005-0326(4)(5) or the license restriction bases of OAR 845-005-0355, and must be supported by reliable factual information. i District 4 Renewals ASHLAND Page 1 License No./ Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lie. 244437 7-ELEVEN STORE #2362-181548 1281 SISKIYOU BLVD PO BOX 219088 Prem: 5602 BERNIE CHERRY ASHLAND, OR 97520 DALLAS, TX 75221 O - OFF-PREMISES SALES 541-482-8496 Lie. 244527 ABC KITCHEN 300 E HERSEY ST #12C 1153 TOLMAN CREEK RD Prem. 54162 ABC KITCHEN CATERING LLC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-292-4412 Lie. 243213 AGAVE 5 GRANITE ST Prem. 53676 OCAT INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-1770 Lie. 242361 ALBERTSON'S #573 2301 ASHLAND ST PO BOX 29096 MS #6531 Prem. 21264 ALBERTSON'S LLC ASHLAND, OR 97520 PHOENIX, AZ 85038-9096 O - OFF-PREMISES SALES 541-482-6320 - - - - Lie. 242390 AMUSE RESTAURANT 15 N FIRST ST Prem. 11197 AMUSE RESTAURANT INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 841-488-9000 Lie. 243829 ANYA'S THAI BISTRO 33 N 3RD ST 4143 BARBARA JEAN WAY Prem. 50259 WARANYA SAMLARN ASHLAND, OR 97520 MEDFORD, OR 97540 L - LIMITED ON-PREMISES SALES 541-488-0281 Lie. 245779 ARCO AM/PM CMSI #3552 2380 HWY 66 7 NORTH 5TH ST Prem. 56353 CONVENIENCE MANAGEMENT SERVIC ASHLAND, OR 97520 TEMPLE, TX 75603 O - OFF-PREMISES SALES 541-482-2054 Lie. 244761 ASHLAND FOOD CO OP 300 N PIONEER ST 237 N 1ST ST Prem. 52341 ASHLAND FOOD COOPERATIVE INC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-2237 Lie. ' 244760 ASHLAND FOOD COOPERATIVE 237 N 1ST ST Prem. 22636 ASHLAND FOOD COOPERATIVE ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-482-2237 Lie. 242356 ASHLAND HILLS HOTEL 2525 ASHLAND ST Prem. 55554 ASHLAND HILLS HOTEL LLC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-482-8310 _ Lie. 244654 ASHLAND HILLS HOTEL 2525 ASHLAND ST i Prem. 55555 ASHLAND HILLS HOTEL LLC ASHLAND, OR 97520 ; F-COM - FULL ON-PREMISES SALES 541-482-8310 Lie- 244575 ASHLAND SPRINGS HOTEL 212 E MAIN ST Prem. 35175 MARK ANTHONY HISTORIC PROPERTY ASHLAND, OR 97520 ! F-COM -'FULL ON-PREMISES SALES 541-488-1700 Lic: 244609 ASHLAND SPRINGS HOTEL 212 E MAIN ST Prem. 35175 MARK ANTHONY HISTORIC PROPERTY ASHLAND, OR 97520 0 - OFF-PREMISES SALES .541-488-1700 Lie. 241815 ASHLAND STREET MARKET 2371 ASHLAND 1301 ESPLANADE AVE Prem. 39671 FAST BREAK OF OREGON LLC ASHLAND, OR 97520 KLAMATH FALLS, OR 97601 O - OFF-PREMISES SALES 5414824422 - Lie. 242749 ASHLAND VALERO 2495 ASHLAND ST 1301 ESPLANADE AVE Prem. 22904 FAST BREAK OF OREGON LLC ASHLAND, OR 97520 KLAMATH FALLS, OR 97601 0 - OFF-PREMISES SALES - - - 541482-0337 - - - District 4 Renewals ASHLAND Page 2 License No./ Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lie. 244938 ASHLAND WINE CELLAR 38 LITHIA WAY Prem. 8724 ASHLAND WINE AND SPIRITS LLC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-488-2111 Lie. 245665 ASHLAND WINE CELLAR 38 LITHIA WAY Prem. 8724 ASHLAND WINE AND SPIRITS LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-2111 Lie. 242483 BEASY'S ON THE CREEK 51 WATER ST #333 Prem. 25224 BEASY BOB INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 812-488-5009 Lie. 242484 BEASY'.S ON THE.CREEK 51 WATER ST #333 Prem. 25224 . BEASY BOB INC ASHLAND, OR 97520 O - OFF-PREMISES SALES 812-488-5009 Lie. 245502 BEAU CLUB 347 E MAIN ST Prem. 6594 ANNRAE T. DREISZUS ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-1138 Lie, 242517 BI-MART #608 2280 ASHLAND ST PO BOX 2310 Prem. 6307 BI-MART CORP ASHLAND, OR 97520 EUGENE, OR 97402 O - OFF-PREMISES SALES 541-482-8510 Lie. 243808 BONSAI TERIYAKI II 2305 ASHLAND ST #A 301 C CRATER LAKE AVE Prem. 42894 SUTAE CORPORATION ASHLAND, OR 97520 MEDFORD, OR 97504 L- LIMITED ON-PREMISES SALES 541-482-2640 Lie. , 243437 BOULEVARD COFFEE / STRATFORD M 555 SISKIYOU BLVD Prem. 55156 STRATFORD LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-2151 Lie. 244869 BOULEVARD COFFEE / STRATFORD M 555 SISKIYOU BLVD Prem. 55156 STRATFORD LLC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-488-2151 Lie. 242480 BRICKROOM 35 N MAIN ST 582 PARSONS DR Prem. 16881 BRICK ROOM LLC ASHLAND, OR 97520. MEDFORD, OR 97501 F-COM - FULL ON-PREMISES SALES 541-482-8818 Lic. 242696 BROTHER'S RESTAURANT 95 N MAIN 642 SUTTON PL Prem. 11996 DURANT NEWTON ENTERPRISES INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-9671 Lie. 244985 CAFE 116 116 LITHIA WAY #2 Prem. 55492 UU BOON TU LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-6414 Lie. 242535 CALDERA BREWING COMPANY 590 CLOVER LN PO BOX 3196 Prem. 50421 CALDERA BREWING COMPANY INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-4677 Lie. 243862 CALDERA BREWING COMPANY 590 CLOVER LN PO BOX 3196 Prem. 50421 CALDERA BREWING COMPANY INC ASHLAND, OR 97520 ASHLAND, OR 97520 BP - BREWERY - PUBLIC HOUSE 541-482-4677 Lic. 242536 CALDERA TAP HOUSE 31 B WATER ST PO BOX 3196 Prem. 26210 CALDERA BREWING COMPANY INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-944-2552 - - - - - - - - - - District 4 Renewals ASHLAND Page 3 License No./ Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lie. 254813 CHEVRON FOOD MART 2500 ASHLAND ST 2520 FOOTHILL BLVD Prem. 24614 COLVIN OIL 1 LLC ASHLAND, OR 97520 GRANTS PASS, OR 97526 O - OFF-PREMISES SALES 541-488-4863 Lic. 244360 CHOZU BATH AND TEA GARDEN 832 A ST Prem. 44690 CHOZU BATH AND TEA GARDEN LLC ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-552-0202 LIC. 244377 CHOZU BATH AND TEA GARDEN 832 A ST Prem. 44691 CHOZU BATH AND TEA GARDEN LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-552-0202 Lie. . 245058 COQUINA 542 A. ST Prem. 47730 COQUINA LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-404-7278 Lie. 245059 COQUINA 542 A ST Prem. 47729 COQUINA LLC ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-404-7278 Lie. 243253 CREEKSIDE PIZZA BISTRO 92 112 N MAIN ST PO BOX 809 Prem. 19531 PDH INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-4131 Lic, 242896 CUCINA BIAZZI 568 E MAIN ST Prem. 13363 HEART FRIENDLY INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-3739 Lie. 244325 EL PARAISO MEXICAN CUISINE 545 CLOVER LN Prem. 40340 JESUS NUNEZ ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-7788 Lie. 243809 ELEVEN 11 N 1ST ST #101 Prem. 52937 SALTWORKS LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-905-1092 Lie. 242722 ELKS LODGE #944 ASHLAND 255 E MAIN ST PO BOX 569 Prem. 6595 ELKS LODGE #944 ASHLAND ASHLAND. OR 97520 ASHLAND, OR 97520 F-CLU - FULL ON-PREMISES SALES 541-482-3911 . Lic. 258947 EX NIHILO 14 CALLE GUANAJUATO WAY Prem. 57269 SALTWORKS LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-905-1092 Lic. 242781 FLIP 92 N MAIN ST 57 N MAIN ST Prem. 54223 FLIP INC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-326-7480 Lic. 243480 GIL'S 175 N PIONEER ST 4814 DARK HOLLOW RD Prem. 54158 -SENF STREET INC ASHLAND, OR 97520 MEDFORD, OR 97501 L - LIMITED ON-PREMISES SALES 541-488-6139 Lie. 243481 GIL'S 175 N PIONEER ST 4814 DARK HOLLOW RD Prem. 54157 SENF STREET INC ASHLAND, OR 97520 MEDFORD, OR 97501 0 - OFF-PREMISES SALES 541-488-6139 Lie. 244851 GRANITE TAPHOUSE 23 N MAIN ST Prem. 52502 GRANITE TAPHOUSE LLC ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-708-5055 - - - - - - - - - - - - - - - - District 4 Renewals ASHLAND Page 4 License Nod Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lie. 244852 GRANITE TAPHOUSE 23 N MAIN ST Prem, 52503 GRANITE TAPHOUSE LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-708-5055 Lie. 242422 GREENLEAF RESTAURANT 49 N MAIN ST Prem. 14719 ASHLAND HOMESTEAD CO ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-2808 - - - - - - - - - - - - Lie. 242423 GREENLEAF RESTAURANT 49 N MAIN ST Prem. 14719 ASHLAND HOMESTEAD CO ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-482-2808 Lie. 242850 HAPPY BOWL - 1401 SISKIYOU BLVD #3 Prem. 54163 HAPPY BOWL LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-708-6588 Lie. 242420 HARVEY'S PLACE 50 / 52 E MAIN ST Prem. 52693 ASHLAND EATERY INC ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-488-9511 Lic. 242421 HARVEY'S PLACE 50 / 52 E MAIN ST Prem. 52694 ASHLAND EATERY INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-9511 Lie. 244292 HEARSAY 241 HARGADINE ST PO BOX 3306 Prem. 39082 ROUNDABOUT LLC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-4855 Lie. 244732 HOME STATE BBQ 376 E MAIN ST Prem. 52364 HOME STATE LLC ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-690-7621 Lie. 244752 HOME STATE BBQ 376 E MAIN ST Prem. 52364 HOME STATE LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-690-7621 Lie. 242878 HOUSE OF THAI CUISINE 1667 SISKIYOU BLVD Prem. 18424 HOUSE OF THAI CUISINE INC ASHLAND, OR 97520 L- LIMITED ON-PREMISES SALES 541-488-2583 Lie. 245179 INDIGO CREEK OUTFITTERS 130 A ST #2B Prem. 54540 ROGUE CREATIONS LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-282-4535 Lic. 244387 KOBE RESTAURANT 96 N MAIN ST Prem. 41916 HARTO INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-8058 Lie. 243411 LA BAGUETTE BAKERY 340 A ST #2 Prem. 55125 MERRILL L. SMITH ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-0855 - - - - - - - - - - Lie. 243413 LA BAGUETTE BAKERY 340 A ST #2 Prem. 55124 MERRILL L. SMITH ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-482-0855 Lie. 244930 LA CASA DEL PUEBLO 1209 SISKIYOU BLVD Prem. 14094 DE LA CRUZ FAMILY MEXICAN RESTAL ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-6701 District 4 Renewals ASHLAND Page 5 License No./ Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lie. 244723 LIQUID ASSETS WINE BAR 96 N MAIN #201 & 202 96 N MAIN ST #201 Prem. 40296. RELIABLE RESOURCES INC ASHLAND, OR 97520 ASHLAND, OR 97520 0 - OFF-PREMISES SALES 650-493-0668 Lie. 244724 LIQUID ASSETS WINE BAR 96 N MAIN #201 & 202 96 N MAIN #201 Prem. 40297 RELIABLE RESOURCES INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-9463 Lie. 245320 LITTLE TOKYO 29 N MAIN 60 ALIDA ST Prem. 50914 ANNIE'S KITCHEN INC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 503-701-9556 Lic:,'_:- 245487 LOFT AMERICAN BRASSERIE & BAR 18 CALLE GUANAJUATO Prem. 46024 VIDALO SINGH LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-1116 Lie. 255068 LORELLA 145 E MAIN ST 503 MAPLE WAY Prem. 55430 WRECKING BALL UNLIMITED LLC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 262-515-3944 Lie. 243016 LOUIES RESTAURANT & BAR 41 N MAIN ST 690 S MOUNTAIN AVE Prem. 5603 LOUIE'S BAR & GRILL LLC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-9701 Lie. 243066 MARKET OF CHOICE #11 1475 SISKIYOU BLVD 2862 WILLAMETTE ST, STE B Prem. 35342 MARKET OF CHOICE INC ASHLAND, OR 97520 EUGENE, OR 97405 O - OFF-PREMISES SALES 541-345-0566 - - Lie. 244600 MARTINO'S 58 E MAIN ST Prem. 15187 MACARONI INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-941-8118 Lie. 243711 MARTOLLI'S HAND TOSSED PIZZA. 38 E MAIN ST PMB 232 Prem. 11997 BRADFORD PIZZA INC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-480-6560 - Lic. 243738 MARTOLLI'S HAND TOSSED PIZZA 38 E MAIN ST PMB 232 Prem. 11997 BRADFORD PIZZA INC ASHLAND, OR 97520 ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-480-6560 - - Lie. 243739 MARTOLLI'S HAND TOSSED PIZZA SOI 1469 SISKIYOU BLVD #2A PMB 232 Prem. 53224 BRADFORD PIZZA INC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-1918 Lie. 244520 MCCALL MOUSE 153 OAK ST 1 LOUDON LN S Prem. 37844 MCCALL MCLAUGHLIN LLC ASHLAND, OR 97520 LOUDONVILLE, NY 12211 L - LIMITED ON-PREMISES SALES 541-482-2125 Lie. 243159 MIHAMA TERIYAKI GRILL 1253 SISKIYOU BLVD Prem. 6314 MIHAMA INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-3530 Lie. 245416 MILAGROS FRESH MEXICAN 1465 SISKIYOU BLVD Prem. 50034 MILAGROS MEXICAN LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-708-0190 Lic. .242981 MINUTE MARKET #5 304 N MAIN ST 810 E MAIN Prem. 5594 K & H ENTERPRISES INC ASHLAND, OR 97520 MEDFORD, OR 97501 0 - OFF-PREMISES SALES 541-772-1355 District 4 Renewals ASHLAND Page 6 License No./ Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lie. 242982 MINUTE MARKET #6 1690 SISKIYOU BLVD 610 E MAIN Prem. 5595 K & H ENTERPRISES INC ASHLAND, OR 97520 MEDFORD, OR 97501 0 - OFF-PREMISES SALES 541-772-1355 Lie. 243102 MIX SWEET SHOP 57 & 59 N MAIN ST 57 N MAIN ST Prem. 51728 MIX SWEET SHOP INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-9885 - - Lic. 242838 MORNING GLORY 1149 SISKIYOU BLVD Prem. 25656 PATRICIA A. GROTH ASHLAND, OR 97620 F-COM - FULL ON-PREMISES SALES 541-488-8636 Lic: 244127 NEW GOLDEN DYNASTY RESTAURAN' 1415 SISKIYOU BLVD Prem. 36488 NEW GOLDEN DYNASTY INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-0077 Lie. 245479 NORTHWEST PIZZA 1585 SISKIYOU BLVD Prem. 5599 ANANANA LLC ASHLAND, OR 97520, F-COM - FULL ON-PREMISES SALES 541-488-2080 Lie. 244035 OAK KNOLL GOLF CLUB 3070 HWY 66 Prem. 35424 CITY OF ASHLAND ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-4311 Lie. 242333 OAK TREE NORTHWEST 2510 HWY 66 Prem. 27653 ASHCO INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-944-9853 Lie, 241916 OBERON'$ RESTAURANT & BAR 45 N MAIN ST Prem. 51201 FLAVOR THE RESTAURANT LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-708-6652 Lie. 241918 OBERON'S RESTAURANT & BAR 45 N MAIN ST Prem. 51201 FLAVOR THE RESTAURANT LLC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-708-6652 Lie. 243206 OMAR'S 1380 SISKIYOU Prem. 6158 OMAR•S INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-1281 Lie. 243182 OREGON CABARET THEATRE 241 HARGADINE ST PO BOX 1149 Prem. 16575 OREGON CABARET THEATRE INC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-8349 Lie. 244820 OREGON SHAKESPEARE FESTIVAL 15 S PIONEER PO BOX 158 Prem. 9841 OREGON SHAKESPEARE FESTIVAL AS ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-2111 Lie. 255019 O'RYAN'S IRISH PUB 137 E MAIN ST Prem. 6312 CHEERS LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-8572 . - Lie. 255231 OSTRAS TAPAS & BOTTLESHOP 47 N MAIN ST 485 BEACH ST Prem. 40951 BILLY OLIVER INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-227-9139 - Lie. 255232 OSTRAS TAPAS & BOTTLESHOP 47 N MAIN ST 485 BEACH ST Prem. 40951 BILLY OLIVER INC ASHLAND, OR 97520 ASHLAND, OR 97520 0 - OFF-PREMISES SALES 541-227-9139 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 's I District 4 Renewals ASHLAND Page 7 License No./ Premises No./ Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address No. Lie. 244282 PANDA GARDEN 1757 ASHLAND ST Prem. 21373 XIAO XIA YU ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-2940 Lie, 243225 PANGEA 272 E MAIN ST Prem. 28239 PANGEA GRILLS & WRAPS INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-210-5176 Lie. 243271 PEERLESS RESTAURANT 265 4TH ST _ 243 4TH ST Prem. 30086 PEERLESS GARDEN GRILLE & BISTRO ASHLAND, OR 97520 ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-488-1082 243272 - PEERLESS RESTAURANT 265 4TH'ST 243 4TH ST Prem. 25942 PEERLESS GARDEN GRILLE & BISTRO ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-1082 Lie. 244559 PIE & VINE 358 E MAIN ST Prem. 36135 PASTA PIATTI INC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-488-5493 Lie. 244593 PIE & VINE 358 E MAIN ST Prem. 36135 PASTA PIATTI INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-5493 - - - - - - - - - - - - - - Lic. 254358 PLANCHA 165 E MAIN ST Prem. 56924 KYTHENA LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 502-396-0575 Lie. 243220 PLAZA INN &.SUITES AT ASHLAND CR 98 CENTRAL AVE 2510 N PINES RD #1 Prem. 37225 PLAZA HOSPITALITY LLC ASHLAND, OR 97520 SPOKANE VALLEY, WA 9920E O - OFF-PREMISES SALES 541-488-8900 Lie. 243880 PLAZA INN & SUITES AT ASHLAND CR 98 CENTRAL AVE 2510 N PINES RD #1 Prem. 37224. PLAZA HOSPITALITY LLC ASHLAND, OR 97520 SPOKANE, WA 99206 L - LIMITED ON-PREMISES SALES 541-488-8900 Lie. 244335 RED ZONE SPORTS BAR N GRILL 303 E MAIN ST Prem. 48816 K & L ENTERPRISES LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-821-0916 Lie. 243541 RITE AID #5385 2341 ASHLAND ST PO BOX 3165 Prem. 21428 THRIFTY PAYLESS INC ASHLAND, OR 97520 HARRISBURG, PA 17105 O - OFF-PREMISES SALES 541-482-7409 Lie. 242704 RUBY'S NEIGHBORHOOD RESTAURAP 163 N PIONEER ST 163 N PIONEER ST Prem. 48939 DOG WEST COAST LLC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-7717 Lie. 254332 SAFEWAY #3212 585 SISKIYOU BLVD PO BOX 29096 Prem. 56919 SAFEWAY INC ASHLAND, OR 97520 PHOENIX, AZ 85038 O - OFF-PREMISES SALES 541-482-7777 Lie. 244517 SAMMICH 424 BRIDGE ST i Prem. 51151 MCCORWIN LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-708-6055 Lie. 243472 SAUCE WHOLEFOOD CAFE 1640 & 1642 ASHLAND ST Prem. 49786 SAUCE WHOLEFOOD CAFE INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-5863 - - - - District 4 Renewals ASHLAND Page 8 License No] o./ Premises Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address No. Lie, 243372 SENOR SAM'S 1634 ASHLAND ST Prem. 21267 SENOR SAM'S OF ASHLAND INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-1262 Lie. 244983 SESAME ASIAN KITCHEN 21 WINBURN WAY 21 WINDBURN WAY Prem. 45000 BEAM CONSULTING & VENTURES LLC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-292-6874 - Lie. 243482 SHOP N KART WAREHOUSE FOODS 2268 ASHLAND ST Prem. 7015 S AND J REED INC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-488-1579 Lie. .241817 SISKIYOU BOULEVARD MARKET 1515 •SISKIYOU BLVD 1301 ESPLANADE AVE Prem. 48148 FAST BREAK OF OREGON LLC ASHLAND, OR.97520 KLAMATH FALLS, OR 97601 O - OFF-PREMISES SALES 541-292-4502 Lic. 244707 SMITHFIELDS PUB & PIES 23 S 2ND ST Prem, 47774 BERKSHIRE ENTERPRISES LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-7973 Lie. 242460 SMITHFIELDS RESTAURANT & BAR 36 S 2ND ST Prem. 47783 BERKSHIRE ENTERPRISES LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-4899 Lie. 245708 SOUTH TOWN MARKET & DELI 1522 / 1524 SISKIYOU BLVD 3503 S PACIFIC HWY Prem. 56328 SOUTH TOWN MARKET LLC ASHLAND, OR 97520 MEDFORD, OR 97501 0 - OFF-PREMISES SALES Lie. 243464 SOUTHERN OREGON GROWLERS 345 LITHIA WAY 901 NW E ST Prem. 54853 SOUTHERN OREGON GROWLERS LLC ASHLAND, OR 97520 GRANTS PASS, OR 97526 O - OFF-PREMISES SALES 541-708-1026 Lie. 243465 SOUTHERN OREGON GROWLERS 345 LITHIA WAY 901 NW E ST Prem. 54854 SOUTHERN OREGON GROWLERS LLC ASHLAND, OR 97520 GRANTS PASS, OR 97526 L - LIMITED ON-PREMISES SALES 541-708-1026 Lie. 243410 SOUTHERN OREGON UNIVERSITY 1250 SISKIYOU BLVD Prem. 15309 SOUTHERN OREGON UNIVERSITY ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-552-8231 - - - - - - - - - - - - - Lie. 245290 STANDING STONE BREWING CO 101 OAK ST Prem. 26218 STANDING STONE BREWING CO ASHLAND, OR 97520 BP - BREWERY - PUBLIC HOUSE 541-482-2448 - - - - - Lie. 245291 STANDING STONE BREWING CO 101 OAK ST Prem. 26218 STANDING STONE BREWING CO ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-482-2448 - Lie. 243366 STAR SUSHI 2 293 E MAIN ST Prem. 50145 STAR SUSHI 2 LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-301-7020 Lie. 244345 STOP N SHOP MARKET 110 LITHIA WAY 3254 DELTA WATERS RD Prem. 46898 J & N PROPERTY INVESTMENTS LLC ASHLAND, OR 97520 MEDFORD, OR 97504 O - OFF-PREMISES SALES 541-488-9550 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Lie. 245007 SWING TREE BREWING COMPANY 300 E HERSEY ST #7 Prem. 51501 SWING TREE BREWING COMPANY INC ASHLAND, OR 97520 BP - BREWERY - PUBLIC HOUSE 541-591-8584 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i District 4 Renewals ASHLAND Page 9 License Nod o.1 Premises Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address No. Lie. 242665 TAJ INDIAN CUISINE 31 WATER ST Prem. 39387 DOSANJH HOLDING LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-5901 - - - - - - - - - - - Lie. 244474 TAQUERIA PICARD 76 N PIONEER Prem. 16103 TB3 INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-708-6565 Lic. 243510 TAROKO 62 E MAIN ST Prem. 48194 TAROKO LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-7108 Lic. 244466 THAI PEPPER 84 N MAIN ST Prem. 17565 PEPPER INC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-8650 Lie. 242446 THE BLACK SHEEP PUB & RESTAURA 51 N MAIN ST 6915 RAPP LN Prem. 21965 BLACK SHEEP ENTERPRISES INC ASHLAND, OR 97520 TALENT, OR 97540 F-COM - FULL ON-PREMISES SALES 541-535-7007 Lie. 245371 THE CULINARIUM 270 E MAIN ST PO BOX 1869 Prem. 56257 JACKSONVILLE MERCANTILE INC ASHLAND, OR 97520 JACKSONVILLE, OR 97530 0 - OFF-PREMISES SALES 541-708-6262 - - - Lie. 245373 THE CULINARIUM 270 E MAIN PO BOX 1869 Prem. 56258 JACKSONVILLE MERCANTILE INC ASHLAND, OR 97520 JACKSONVILLE, OR 97530 L - LIMITED ON-PREMISES SALES 541-708-6262 Lie. 243559 THE GREAT AMERICAN PIZZA CO 1448 ASHLAND ST Prem. 19773 THEY INC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-7742 Lie. 243532 THE PLAYWRIGHT A PUBLIC HOUSE 258 A ST #313 Prem. 35841 THIS LITTLE PIGGY LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-9128 Lie. 244552 THE WINCHESTER INN 35 S SECOND ST Prem. 12087 WINCHESTER INN LLC ASHLAND, OR 97520 O - OFF-PREMISES SALES 541-488-1113 Lie. 244952 THE WINCHESTER INN 35 S SECOND ST Prem. 12087 WINCHESTER INN LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-1113 - - - - - - - - - - - - - - - - - - - - - - - - - - - - Lie. 243533 TOT RESTAURANT 310 OAK ST #1 Prem. 50621 THIS LITTLE PIGGY LLC ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-488-7986 Lie. 244211 TUDOR GUILD 66 E MAIN ST #2 15 S PIONEER ST Prem. 50964 TUDOR GUILD INC ASHLAND, OR 97520 ASHLAND, OR 97520 0 - OFF-PREMISES SALES - - - - 541-482-0940 - - - - - - - - Lie. 244103 VINYL CLUB 130 WILL DODGE WY Prem. 36367 TRUSTUS LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-1690 Lie. 244777 WATER STREET CAFE 40 N MAIN 667 WALNUT Prem. 40359 RUFF HILL LLC ASHLAND, OR 97520 ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES . 541-941-7647 District 4 Renewals ASHLAND Page 10 License No./ Premises No. Tradename/Licensee/License Type Premises Address & Phone Premises Mailing Address Lic. 242925 WILD GOOSE CAFE & BAR 2365 HWY 66 PO BOX 3405 Prem. 6593 JOLLY DOG TAG INC ASHLAND, OR 97520 ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-4103 Lic. 245609 WILEY'S TRATTORIA 1606 ASHLAND ST Prem. 26964 WILEY'S TRATTORIA LLC ASHLAND, OR 97520 F-COM - FULL ON-PREMISES SALES 541-488-0285 Lic. 242835 YUAN YUAN RESTAURANT 2270 ASHLAND ST Prem. 21574 DANIEL GAN ASHLAND, OR 97520 L - LIMITED ON-PREMISES SALES 541-482-8220 Count for ASHLAND 138 1 . I 9, CITY OF ASHLAND Police Department Memo TO: Melissa Huhtala, City Recorder FROM: Tighe O'Meara, Police Chief SUBJECT: Liquor License Renewals DATE: July 25, 2017 Pursuant to your request for information concerning liquor license renewals I have prepared the following information. In the past there have been three locations that have come up as points of concern during this discussion: O'Ryan's Irish Pub, the Vinyl Club and the Granite Tap House. The police department does not have a negative endorsement for any licensed establishment in the city. In the interest of following up previous discussions I will provide data for the last year on each of these three venues. O'Ryan's Irish Pub (I Pub) The ownership of the I Pub changed recently, with Mike Szelong taking control. Upon transfer of the liquor license Mr. Szelong made himself available to discuss ongoing concerns at the I Pub and what he intends-to do to address them. Mr. Szelong seems to recognize that this is a problem and has some long- term plans for mitigating the noise that emanates from the back door/porch of the I Pub. It appears as though Mr. Szelong is very cooperative and wanting to work with the APD to address the neighbors' concerns. Over the last year the I Pub generated 25 cases, as opposed to 27 the year before and 20 the previous year. There were 21 calls of disorderly conduct (18 the year before) and one report of an assault (4 the year before). Vinyl Club The Vinyl Club continues to be a point of concern for neighbors on Will Dodge Way, however, the owner, Mike Leslie, appears to be attempting to mitigate the problems as much as possible. Mr. Leslie' met with APD staff and has been trying to cooperate with attempts to keep the noise down and deal with issues of littering, urinating in public, public drunkenness and other problems that come with operating a night club. In the past year there have been six complaints of unreasonable noise coming from the Vinyl Club. In the previous year there were 15 and in the year before that 26. I recognize that the drop in calls may be Ashland Police Department Office of the Chief of Police Tel: 541482-5211 1155 East Main Street Fax: 541-552-2154 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashfand.or.us/police due to the neighbors not calling anymore due to being desensitized, or believing that the problem will not be addressed. However, as I have said before, we need to hear about the complaints so they can be logged as this is a primary measurement for whether or not a problem exists. Based purely on these numbers the noise problem is lessening. There were 17 cases pulled from the Vinyl Club in the last year, compared to 12 the year before and 14 the previous year. The cases pulled included four reports of assaults, one of which constituted a hate crime as a female patron was assaulted for being Native American. That case remains unsolved. Granite Tap House For the last few years we have been monitoring the Granite Tap House because of some very specific issues that came up involving emergency access. These issues have been addressed and I believe that there is no reason to continue to pay special attention to the Granite Tap House unless something else. develops. Over the last year seven cases were generated at the Granite Tap- House, compared to 14 the year before and 15 the previous year. Ashland Police Department Office of the Chief of Police Tel: 541-482-5211 1155 East Main Street Fax: 541-552-2154 Ashland, Oregon 97520 TTY: 800-735-2900 www, ash land. or. us/police Council Business Meeting Title: Appointment to Housing and Human Services Commission From:. Melissa Huhtala City Recorder Melissa. huhtala a@ashland.or.us Summary: Corm Mayor's. appointment of Linda Reppond to the Housing and Human Services Commission. Actions, Options, or Potential Motions: Motion to approve appointment of Linda Reppond to the Housing and Human Services Commission with a term to expire April 30, 2020. Staff Recommendation: Motion to approve appointment of Linda Reppond to the Housing and Human Services Commission with a term to expire April 30, 2020. Resource Requirements: N/A. Policies, Plans and Goals Supported: Ashland Municipal Code (AMC) Chapter 2.19. Background and Additional Information: This is confirmation by the City Council on the Mayor's appointment to the Housing and Human Services Commission. Attachments: Application. Page 1 of 1 CITY OF ASHLAND i . launching pad e. 1 i March 9. 2017 Ms. Barbara Christensen City Recorder Ashland City Hall 20 East Main St. Ashland, OR 97520 Dear Ms. Christensen: I am submitting the attached application for the vacant seat on the Housing and Human Services Commission. I am committed to public service, and would welcome the opportunity to work with this Commission on the issues related to homelessness, affordable housing, and a broad array of human service needs. As you will see from my application and Vita, I have had a full career in working with runaway, homeless and at risk youth, before entering ministry 10 years ago. I founded a ministry in Berkeley, CA, called the Launching Pad, which has since expanded to several other cities, including Ashland. This ministry serves emerging adults, ages 18-35, and supports them in building inner resources and practical skills. For the past 3 years, we have been working with spiritually oriented young adults in Ashland. We are affiliated with Centers for Spiritual Living. Because I hear so frequently from these young adults about the challenges they face in finding affordable housing in Ashland, I began working with Karen Logan in exploring creating a Tiny House Village, as one possible solution to this issue. I am interested in hearing from other housing advocates about other proposals, and learning what may be done to make Ashland a place that welcomes young adults and young families. I have also been a landlord, and managed rental properties. I understand the complex concerns of property owners and managers, as we work with a tight housing market. Please consider my application, and feel free to contact me with any questions or concerns. Sincerely, O~~ Rev. Dr. Linda Senior Minister PHONE (206) 409-2440 The Launching Pad 258 A Street #236 E-MAIL lindareppond@gmail.com Ashland, OR 97520 WEB SITE laundngpad.us FACEBOOK Facebook.com/launchingpad ii CCITY OF T -ASH LAA 1 r D APPLICATION FOR APPOINTMENT TO CITY COMMISSION/COMMITTEE Please type or print answers to the following questions and submit to the City Recorder at City Hall, 20 E Main Street, or email christeb@Dashland.ontis. If you have any questions, please feel free to contact the City Recorder at 488-5307. Attach additional sheets if a necessary. Name Rev. Dr. Linda Reppond Requesting to serve on: -Housing and Human Services _ (Commission/Committee) •d Address 95 Coolidge, Ashland, OR Occupation minister Phone: Home 206-409-2440 Work 206-409-2440 7 Email lindareppond@gmail.com Fax 1. Education Background What schools have you attended? Pacific School of Religion, School of Spiritual Leadership, Portland State University, University of Washington. What degrees do you hold? _DMIN, emphasis on Young Adult Ministry, 2015; MA Consciousness Studies, 2007; BA Journalism, 1973. r j What additional training or education have you had that 14,ould apply to this position? Extensive Training in social services programming, fundraising and administration. Trained in Strategic Planning and Board Development. Skilled in compassionate communication and creative problem-solving. n S 2. Related Experience ` What prior work experience have you had that would help you if you V1'ere appointed to this position? 10 years as a minister, working with youth and young adults, including 7 years as Senior Minister of the Launching Pad, a ministry of Centers for Spiritual Living, serving emerging adults in 4 different communities, including Ashland. 32 years as a non-profit leader and executive director, working primarily with runaway and homeless youth. a • Do you feel it would be advantageous for you to have further training in this_ield, such as attending conferences or seminars? Why? I would welcome training, online or by attending conferences, to become more skilled in any areas pertinent to the work of the commission. :i :a j 3. Interests Why are you applyingfor this position? Because of my work with young adults in Ashland, I am intensely aware of the how they F are impacted by the shortage of affordable housing. I have recently begun working with 1 the Ashland Tiny Houses Project, and am interested in this and other creative solutions for affordable housing. For my entire career, I have worked with city, county, state and federal bodies in a variety of roles, and I value citizen involvement in creating the city we want to live in. I have also owned rental property, and have a good sense of issues facing landlords and property managers. 1 4. Availability Are you available to attend special meetings, in addition to the regularly scheduled ;i meetings? Do you prefer day or evening meetings? I am available for special meetings and regularly scheduled meetings. I prefer day meetings, but evenings can work also. 5. Additional Information How long have you lived in this community? 1.5 years, a frequent visitor for 35 years. Please use the space below to summarize any additional qualifications you have.for this position I believe that it is important to proactively plan for the future, and to bring all the diverse perspectives to the table, especially when we are addressing the issues of housing and human services. I have a strong background in strategic planning, and am a skilled facilitator. I am, by nature, a networker and a community builder. I believe that my spiritual training leads me to be a listener and a mediator. I am coming with no "axe to grind" or specific agenda to move forward. I am willing to work with the Council, the city staff and the rest of the Commissioners in a collaborative and cooperative manner. J 5 i Date Signature .a 5 2 J t 3 ;j C i i 3 i E r. VITA i i LINDA REPPOND 95 Coolidge St. Ashland, OR 97520 C. (206) 409-2440 lindareppondWigmail.com f i ~i t PROFESSIONAL BACKGROUND { 2010-Present Senior Minister, Launching Pad, Ashland, OR, Berkeley, CA, and St. George, UT. Founding minister for a unique young adult spiritual community, which began in Berkeley, CA, and expanded to include two additional communities. Includes classes, spiritual practice, intentional living communities, mentoring and entrepreneurial support for emerging adults. My role includes being the vision caster and spiritual leader, as well as fundraising, teaching, providing spiritual direction and encouraging community among young adults. 2006 - 2010 Director, International Youth and Family Ministries, Centers for Spiritual Living, Golden, CO. Coordinated and supported all ministries to youth and families, including Sunday morning curriculum, camps and conferences, and training for ministers, youth directors and teachers. Promoted positive youth development, and building bridges with other organizations who share a vision for youth making a difference. 2000 -2006 Owner- The Broad View, Seattle, WA. Provided strategic planning, ' marketing, business and project management for small businesses and non-profit organizations; individual spiritual coaching, public speaking and group facilitation. The Broad View hosted a monthly inspirational and networking event, Lunch for Your Soul that brought together business people from all walks of life who are choosing to live and work consciously. 1988 - 1998 Executive Director - Special Olympics Washington, Seattle, WA. Provided leadership and organizational management for a statewide program of sports training and competition for over 9,000 athletes with ' developmental disabilities. Responsible to raise funds and manage $4.5 ` million budget, build and empower work teams with over 13,000 volunteers, 35 paid staff, and multiple branch offices. Directly managed accounting, fundraising, human resources, program and office management departments. 1985 - 1987 Project Director - Resources for Abused Youth Project, National Network of Runaway and Youth Services, Washington DC. National project to increase the linkages between runaway centers and children's trust funds. Provided training and technical assistance to programs nationally, and authored a book on adolescent abuse prevention program models. °j 1 . e t x 4 1 1980 - 1985 . Executive Director - YouthCare, Seattle, WA. Directed agency serving runaway, homeless and street youth. Responsible to raise funds for and manage $1.1 million budget, provide support for board of directors, and manage 30 staff. Brought national recognition to the issues of teen 1 homelessness and street kids, and developed model programs for care. As the sole staff person responsible for fundraising, I researched, wrote and managed grants for city, county, state, federal and private foundation funding. 1976 - 1980 Consultant - Small business and human services. Provided Board and Staff training and consultation in organizational development, team building and fundraising. Developed training materials and format, and offered workshops in Salem, Portland and Seattle. Contract grant- writing for several organizations, resulting in over $10 million in new foundation and public sector grants. EDUCATION Portland State University, Portland, OR, 1973. BA, General Studies/Journalism ' Holmes Institute, Los Angeles, CA, 2007. MA, Consciousness Studies j Pacific School of Religion, Berkeley, CA, 2015. DMin, focus on Young Adult Ministry PROFESSIONAL AFFILIATIONS Ordained Minister, Centers for Spiritual Living, 2007 - present. Licensed Spiritual Practitioner, Centers for Spiritual Living, 2004-present. j Ministers Council, Centers for Spiritual Living, currently Treasurer, formerly Chair and a Conference Chair, 2012-Present Advisor Board Member ReGeneration Ministerial Scholarship Fund, Centers for Spiritual a Living, 2012-present. Board of Directors, Ashland Tiny House Village Project, Vice Chair, 2017. Board of Directors, Seattle Men's Chorus/Seattle Women's Chorus, 1996-2002. t Steering Committee, Classical Action, joint Gala fimdraising project of Seattle Symphony, Pacific Northwest Ballet, Seattle Opera and Seattle Men's Chorus, 1999. Advisory Board, Behavioral Sciences Institute, 1996-2002. Board of Directors, National Association of Special Olympics Professionals, 1992-97, Vice Chair, Professional Development Chair and Secretary. Certified Trainer, BoardSource, formerly National Center for Non Profit Boards Certified Trainer, Special Olympics International Board Training Series. Certified Trainer, University of Oklahoma Advanced Course for Residential Child Care Workers Certified Trainer, Love and Logic Parenting Certified Trainer, Social Artistry Training with Dr. Jean Houston Up JJ /777+ ~3t i r~ Council Business Meeting August 15, 2017 Title: Ashland Water Advisory Committee Quorum Reduction Froth: Scott A. -Fleury Engineering Services Manager Scott.fleury(aD_ashland.or.us Summary: On January 19, 2016 the City Council approved the reformation of the Ashland Water Advisory Committee (AWAC) to serve again for the current water master plan update (2020-2030).. Since the reconvening of AWAC, two members, Amy Patton and Leslie Adams have resigned creating issues with generating a quorum for meetings. Staff requests the reduction of quorum from eleven members to the remaining nine. Actions, Options, or Potential Motions: I move to approve a reduction of members to nine for AWAC plus Council Liaison. Staff Recommendation: Staff recommends a reduction in the overall number to the Committee from eleven to nine plus the Council Liaison. Resource Requirements: Public Works provides staff support the Committee and the development of the master plan. The Council previously awarded RH2 the professional services contract for development of the master plan update. The remaining funding to support completion of the plan updated was appropriated in the current biennial budget. Policies, Plans and Goals Supported: Council Goals: 21.3 Re-examine and review master plans and SDCs on a regular basis Background and Additional Information: The success of the last water master planning process was largely due to the outstanding work by the AWAC group. They worked through all the major issues.in a very professional manner, ultimately recommending a plan that was tailored to Ashland's needs. Because of their success staff recommended the Council re-appoint the specific members for the master plan update. The original members that staff is recommended for appointment were: Pat Acklin Darrell Boldt Alex Amarotico John Williams Amy Patton Leslie Adams Page 1 of 2 CITY OF ASHLAND Donna Rhee Kate Jackson Don Morris Rich Miller Joe Graf Councilor Morris With the resignation of two members, staff at this point in time believes it best to continue on through the master plan process with the remaining nine members. Attachments N/A Page 2 of 2 C I T Y OF ASHLAND Council Business Meeting August 15, 2017 Title: Liquor License Application for RedTail Inn, LLC From: -Melissa'Huhtala City Recorder Melissa.huhtala@ashland.or.us i Summary: This is a request for approval of a Liquor License Application from Daniel Perry DBA RedTail Inn located at 550 E. Main St. Actions, Options, or Potential Motions: I move to approve the new liquor license for Daniel Perry DBA RedTail Inn. Staff Recommendation: Staff recommends approval. of the liquor license application because the City has determined that the location of this business complies with the city's land use requirements and that the applicant has a business license and has registered as a restaurant, if applicable. The City Council recommends that the OLCC proceed with the processing of this application. Resource Requirements: N/A Policies, Plans and Goals Supported: AMC Chapter 6.32 Liquor License Review Background and Additional Information: This is an application is for a new liquor license. The City has determined that all liquor license applications be reviewed by the City as set forth in AMC Chapter 6.32, which requires that a determination be made as to whether the applicant complies with the City's land use, business license and restaurant registration requirements. AMC Chapter 6.32 also requires that these applications also be reviewed by the Police Department. In May 1999, the City Council decided it would make formal recommendation on all liquor license applications. Attachments: Application Page 1of 1 CITY OF ASHLAND ~.VED s OREGON LIQUOR CONTROL COMMISSION JUL 18 2017 LIQUOR LICENSE APPLICATION Application is being made for: CITY AND COUNTY USE ONLY LICENSE TYPES ACTIONS Date application received: Full On-Premises Sales ($402.60/yr) ® Change Ownership 0 Commercial Establishment New Outlet The City Council or County Commission: ©Caterer Greater Privilege Passenger Carrier Additional Privilege (name of city or county) ® Other Public Location ® Other recommends that this license be:. Private Club []Limited On-Premises Sales ($202.60/yr) ❑ Granted ❑.Denied MOff-Premises Sales ($1001yr) By: []with Fuel Pumps (signature) (date) ~ Brewery Public House ($252.60) Name: 171 Winery ($250/yr) Other: Title: 90-DAYAUTHORITY OLCC USE ONLY 10-Check here if you are applying for a change of ownership at a business that has a current liquor license, or if you are applying for an Off-Premises Application Rec'd by: Sales license and are requesting a 90-Day Temporary Authority APPLYING AS: Date: []Limited []Corporation 0Limited Liability []Individuals Partnership • Company 90-day authority: ❑ Yes ❑ No 1. Entity or Individuals applying for the license: [See SECTION 1 of the Guide] o n_e ~lTct~\ v\ .LAC o 2. Trade Name (dba): i 3. Business Location: O F . Mcc.l~ S~ 1 'I -t-S2_0 t (number, street, rural route) ` (City) (county) (state) (ZIP code) 1 4. Business Mailing Address: PC J Q ox ~ \ 0o 1 y) V (PO bo), nummbber, street, rural route) (city) (state) (ZIP code) 5. Business Numbers: ~sb~l u~3 (phone) (fax) 6. Is the business at this location currently licensed by OLCC? []Yes gNo P 7. If yes to whom: Type of License: I y 8. Former Business Name: N 9. Will you have a manager? Pes []No Name: ~c~V1 (manager mn fill out an Individual History farm) 10. What is the local governing body where your business is located? (name of city or county) 11. Contact person for this application: UfC }T 1- 0~\E_~ SO~~af1&- -44 `3 I (name) (phone number(s)) (address) (x num bar) (e c {e I understand that if my answers are not true and complete, the OLCC ma d y'mylicense application. Applicant(s) Si ture(s) and Date: JUN 0 7 2017 om) ` i t0 t ~L-er Date S 1 OO 4DL'8FRG1= } ® Date 9p MEDFORO REON UQYVRIR i CONTROL V a " 1-800-452-OLCC (6522) a www.oregon.gov/olcc (rev. 082017) Council Business Meeting August 15, 2017 Title: Lithia Park Master Plan Award of Contract From:. Michael A. Black; AICP Director, Ashland Parks and Recreation Commission Michael.black@jashland.or.us Summary: This item is for approval of a professional services contract for the Lithia Park Master Plan. On June 15, 2017, proposals were received from three consulting firms for the master plan. After completing the selection process, Moore Iacofano Goltsman, Inc. (MIG) was selected to complete the required scope of services. Actions, Options, or Potential Motions: Move to approve award of a professional services contract with MIG for the Lithia Park Master Plan in an amount not to exceed $229,570. Staff Recommendation: Staff recommends Council approve a professional services contract with MIG. Resource Requirements: The total estimated cost is $229,570. The funds for this expenditure are budgeted in the approved CIP for FY2017-2019. Policies, Plans and Goals Supported: The stated goals for the Master Plan Process are as follows: GOALS and OBJECTIVES This master plan will guide the management of the resources, facilities and visitor experiences over the next 100 years. The following is a list of the adopted goals of the plan with their accompanying objectives. The objectives of the plan also detail the scope of the plan: 1. Lithia Park Infrastructure: Ensure all infrastructure, including structures, facilities, park areas and systems are evaluated for current and best use as well as safety and environmental impact. a. Evaluate all structures and propose a plan for safety and best use of all structures including maintenance shop, admin building and others. b. Evaluate park areas for existing use and potential for new activities/amenities and improved open spaces. 2. Master Plan Public Involvement: Ensure broad public input throughout the process of using innovative means to solicit public input on goals, priorities, processes and planning. Page Iof4 CITY OF ASHLAND a. Engage the public in the process of the master plan through innovative means, such as online surveys and smart phone-based software. b. Use traditional survey techniques to engage the public throughout the master plan development process. c. Provide open houses and one-on-one contact with the public to view and comment on all stages of the process and outcomes. 3. Lithia Park Circulation/Transportation: Create a plan to ensure access within and through Lithia Park for all appropriate modes of transportation, guaranteeing all points, areas and facilities are accessible by pedestrians. a. Demonstrate pedestrian circulation patterns through study and analysis of actual activity. b. Evaluate pedestrian and ADA circulation and propose plans to enhance circulation through improved routing and additional facilities. c. Evaluate and create a maintenance plan for all walking surfaces. d. Evaluate parking element of Lithia Park and propose plan to manage current levels of parking. 4. Lithia Park Interface and Environment: Ensure appropriate public interface of the natural and built areas of the park through plans that address natural resource planning, water conservation, stormwater management and natural resource protection. a. Evaluate and create an irrigation system plan to ensure water saving practices are followed in all park areas. b. Evaluate and create a stormwater management plan to reach environmental and community goals. c. Identify and evaluate pollution generators and create a plan to reduce new pollution in Lithia Park. d. Evaluate and propose a plan for increased energy efficiency in the park over the life of the plan. e. Create a natural resource plan to address fire and creek interface, invasive species management, slope hazards and other natural elements of the park. f Build on existing interactive plan for plant and natural element identification by the public. g. Create a management plan with a zoned map for the manicured and natural areas of the park to ensure proper maintenance standards are met over the years. 5. Lithia Park Historic/Aesthetic: Expand efforts to identify and preserve cultural and historic elements of Lithia Park while identifying opportunities for new aesthetic elements through creative landscape design and art. a. Create a preservation, maintenance and replacement plan for all historic facilities, including historic places and paths. b. Build on existing interactive plan for historical, landmark and public interest identification by the public. c. Evaluate park for inclusion of public art elements and create a plan as appropriate. d. Plan entry elements to the park through various mediums including art, signage, landscaping, etc. Page 2 of 4 CITY OF ASHLAND 6. Lithia Park Policy: Through implementation of policies and procedures, ensure the park is protected as an urban park and public place for generations from overdevelopment, overuse, misuse, wildlife and natural disaster. a. Ensure that the Lithia Park master plan envisions and plans for the next 100 years. b. Work with the public and APRC to identify a "theme" for the park. c. Evaluate and create policy and physical improvements to address misuse and vandalism of park areas. d. Update the natural disaster plan for Lithia Park. e. Evaluate inclusion of permaculture principles in guiding development principles of the plan. f. Create standards of development and maintenance with a goal to minimize maintenance expense/time while preserving high quality facilities. g. Create a wildlife interface plan with recommendations for decreasing impact of deer and other wildlife. h. Create a sign and plaque master plan and policy. i. Review all pertinent existing APRC policies and propose pertinent policies to assist in achieving the goals of the master plan. 7. Activity and Lithia Parks Usage: Ensure the attraction of Lithia Park as a great public space remains strong through planning for activity and usage trends, increased events and services offered by APRC and third parties. a. Evaluate current park usage and propose a plan to address trends. b. Evaluate park event trends and propose a plan for better management and increased activity through events. c. Address the impacts of increased usage of the park and provide mitigation plan for increased impacts. Background and Additional Information: On April 18, 2017, a Request for Proposals was issued for the project and advertised statewide in the Daily Journal of Commerce, the Medford Mail Tribune, and on the City's website. The Lithia Park Master Plan was identified as a need and subsequently funded during the FY17 and FYI 9 biennial budgets. This plan will guide the management of the resources, facilities and visitor experiences in Lithia Park over the next 100 years. Proposals were due on June 15, 2017, and three qualified consultants submitted proposals. An evaluation team consisting of five members, including four from Parks and one from Public Works, individually graded the proposals according to the given criteria: Page 3 of 4 CITY OF ASHLAND Criteria Maximum Score Specific experience of key staff 20 Project approach . 30 Location 10 Staffing capacity and current assignments 15 Innovative project solutions and references 25 TOTAL 100 Points Scoring was completed on July 25, 2017 and the combined totals determined the top rankings. The final results are as follows: Consultant Total Score Rank MIG 437 1 Walker/Macy 418 2 Cameron McCarthy 414 3 Staff feels that MIG's combined previous experience and expertise in this area of work will be a benefit in respect to the Lithia Park Master Plan. Attachments: 1. APRC Goals of the Master Plan 2. Scope of Work 3. Fee Schedule 4. Proposal Page 4 of 4 CITY OF -ASHLAND LITHIA PARK MASTER PLAN GOALS - 2017 1. LITHIA PARK INFRASTRUCTURE OBJECTIVE 1.1 OBJECTIVE 1.2 Evaluate all structures and Evaluate park areas for GOAL: Ensure all infrastructure, including structures, facilities, propose a plan for safety, existing use and potential for park areas, and systems are evaluated for current and best use, as and best use of all.structures new activities/amenities and well as safety and environmental impact. including maint. shop, admin improved open spaces building and others 2. MASTER PLAN PUBLIC INVOLVEMENT OBJECTIVE 2.1 OBJECTIVE 2.2 OBJECTIVE 2.3 GOAL: Ensure adequate public input throughout the process using Engage the public in the Use traditional survey Provide adequate open innovative means to solicit public input on goals, priorities, process of the master plan techniques to engage public houses and one on one through innovative means, contact with public to view processes and planning. such as online surveys and throughout the master plan and comment on all stages of smart phone based software development process the process and outcomes 3. LITHIA PARK CIRCULATION/TRANSPORATION 'OBJECTIVE 3.1 OBJECTIVE 3.2 OBJECTIVE 3.3 OBJECTIVE 3.4 GOAL: Achieve comprehensive park circulation through the Evaluate pedestrian and ADA creation of a plan within and through Lithia Park to ensure Demonstrate pedestrian Evaluate parking element of circulation and propose Evaluate and create a adequate access for all appropriate.m odes of transportation, circulation patterns through Lithia Park and propose plan plans to enhance circulation maintenance plan for all guaranteeing all points, areas and facilities are accessible by study and analysis of actual to manage current levels of pedestrians. activity. through improved routing walking surfaces parking and additional facilities 4. LITHIA PARK INTERFACE and''ENVIRONMENT OBJECTIVE 4.1 OBJECTIVE 4.2 OBJECTIVE 4.3 OBJECTIVE 4.4 Evaluate and create an Evaluate and create a Evaluate and propose a plan irrigation system plan for stormwater management Evaluate pollution generators for increased energy water saving practices are plan to reach environmental and create a plan to reduce efficiency in the park over new pollution in Lithia Park followed in all park areas and community goals the life of the plan GOAL: Ensure appropriate public interface of the natural and built areas of the park through plans that address natural resource OBJECTIVE 4.5 OBJECTIVE 4.6' OBJECTIVE 4.7 planning, water conservation, stormwater management and natural resource protection. Create a natural resource Create a management plan plan to address fire and creek Create an interactive plan for with a zoned map for the interface, invasive species plant and natural element manicured and natural areas management, slope hazards of the park to ensure proper identification by the public. and other natural elements maintenance standards are met over the years LITHIA PARK MASTER PLAN GOALS - 2017 5. LITHIA PARK HISTORIC/AESTHETIC OBJECTIVE 5.1 OBJECTIVE 5.2 OBJECTIVE 5.3 OBJECTIVE 5.4 Create a preservation, GOAL: Expand efforts to ident maintenance and Create an interactive plan for Evaluate park for inclusion of Plan entry elements to the identify and preserve cultural and historic elements of Lithia Park while ident replacement plan for all historical, landmark and public art elements and park through various identifying opportunities for new historic facilities, including public interest identification mediums including art, aesthetic elements through creative landscape design and art. lawns, rose garden, fountain by the public create a plan as appropriate signage, landscaping etc. etc. 6. LITHIA PARK POLICY OBJECTIVE 6.1 OBJECTIVE 6.2 OBJECTIVE 6.3 OBJECTIVE 6.4 Ensure that the Lithia Park Work with the public and Evaluate and create policy master plan envisions and ARPC to identify a "theme" and physical improvements Update the natural disaster plans for the next 100 years for the park to address misuse/vandalism plan for Lithia Park of park areas GOAL: Through implementation of policies and procedures, ensure OBJECTIVE 6.5 OBJECTIVE 6.6 OBJECTIVE 6.7 OBJECTIVE 6.8 the park is protected as an urban park and public place for generations from overdevelopment; overuse, misuse, wildlife and Create standards of development and natural disaster. Evaluate inclusion of Valdez Create a wildlife interface and permaculture principles maintenance with a goal to plan with recommendations Evaluate and build sign in guiding principles of the minimize maintenance for decreasing impact of deer and plaque master plan and plan expense/time while and other wildlife policy preserving high quality facilities 7 (-Tl~ I7g/<~ U;LIT I<S,U~ F,,`uBIFIIUE 7 vF JL ~Tt ~.EJ s~ O~JFGT lC GOAL: Ensure the attraction of Lithia Park as a great public space Evaluate current park usage Evaluate park event trends Address the impacts of remains strong through planning for activity and usage trends, . and propose a plan to and propose a plan for better increased usage of the park increased events and services offered byARPC and third parties. address trends management and increased and provide mitigation plan activity through events for increased impacts Lithia Park Master Plan Scope of Work Phase 1: Project Initiation and Preparation In this phase, MIG's project management team will meet with the Ashland Parks and Recreation Commission (APRC) Project Manager (PM) and others as determined by the APRC PM to initiate the project. We will also meet with the APRC Lithia Park Master Plan Committee. Following those meetings, we will develop the Public Engagement and Communications Plan, which will identify public engagement and communication methods, tools, and timing. It will also establish project identity components, including hashtags and graphics. We will also begin work on developing a schedule for the project, especially targets for meetings and deliverables. Our team will send a request for information to the APRC PM and then review relevant background information, prepare base maps and document "just the facts" existing conditions on maps and in narrative to prepare us for the Phase 2 analysis. Note: * denotes tasks where we anticipate APRC involvement and coordination PHASE 1 TASKS: • Project Initiation Meeting includes meeting with APRC PM and APRC Master Plan Committee (MIG)* • Background Information Request, Transfer and Review (MIG lead, Contributions from KenCairn, David Gorman, Cindy Deacon Williams, KPFF Structural and Civil)* • Public Engagement and Communications Plan (MIG with assistance from KenCairn)* • Base Map Development (MIG with assistance from KPFF Civil) • Project Management and Coordination (MIG) Phase 2: Strategic Analysis of Lithia Park In. Phase 2, our team will conduct a focused analysis of Lithia Park, looking at all aspects of the park including recreation, bridges/structures, civil infrastructure, natural resources (including water resources), cultural landscape character, and circulation (including ADA and the multi-modal network). Our team will analyze how these and other factors contribute to people's experience of Lithia Park and its relationship to downtown Ashland. This investigation will include a site tour with the APRC Master Plan Committee and our team, and will include others as deemed necessary by the APRC PM and MIG to ensure our team gains the information needed to develop a baseline of understanding about the park. We will have focused field investigation time during this trip, and will document our work and analytical findings in what we call the Foundation Report and accompanying presentation. MIG will begin public engagement activities during this phase, following the Public Engagement and Communications Plan developed during Phase 1. We anticipate interviewing key stakeholders, hosting a public visioning event, and launching an online map-based interactive exercise. We will also work with the APRC PM to schedule a lecture by MIG team members, publicizing the online exercise and the Lithia Park planning process while highlighting the park's history. At the culmination of this phase, MIG will develop a preliminary park program that builds on Lithia Park's history, responds to public feedback, and sets the stage for the physical reinvestment needed to sustain the park for the next 100 years. This design program will provide the starting point for the conceptual design of Phase 3. PHASE 2 TASKS: • Site Visit and Fieldwork (MIG, KPFF Structural and Civil, KenCairn, David Gorman, Cindy Deacon Williams)* • Public Engagement and Communications Round 1 (MIG with assistance from KenCairn)* • APRC Lithia Park Master Plan Committee (MIG)* • Foundation Report and Presentation (MIG) o Structural and Civil Analysis (KPFF) o Cultural Landscape and Historic Character Analysis (MIG) o Circulation and Parking Analysis (MIG, KPFF Civil) o Natural Resources Analysis (MIG lead, David Gorman and Cindy Deacon Williams support) o Recreation and Visitor Experience Analysis (MIG, KenCairn support) • Lithia Park Preliminary Program (MIG, KenCairn support) • APRC Commission Meeting (MIG)* • Project Management and Coordination (MIG) Phase 3: Design Week Transparent Concept Development In Phase 3, our team will develop concepts for Lithia Park in a transparent open studio process in Ashland. Over the course of Design Week, our team will work in Ashland and have daily check-ins, allowing for a "rapid prototyping" of design responses. Interspersed with the team working session will be meetings with the APRC Lithia Park Master Plan Committee, the full APRC, the public, and key stakeholders. In addition to structured sessions for feedback (including a formal public meeting), we will welcome the Ashland community to drop in and observe the design team in action at any time. The overall timing for Design Week is: • Day 1 Team convenes in Ashland; APRC Lithia Park Master Plan Committee meeting Day 2 Design team develops preliminary concepts and evaluation criteria, drawing on Phase 2 work; evening informal work in progress presentation and critique by APRC members and any key stakeholders who wish to participate • Day 3 Design team refines preliminary concepts, follow up investigations as needed; evening public workshop to review concepts • Day 4 Morning meeting with APRC Lithia Park Master Plan Committee to confirm direction After Design Week, MIG will quickly deploy an online version of the concept review to extend the public input process, allowing a two-week concept review period to continue. In a progress meeting via teleconference and screen sharing, MIG will review with the APRC PM, and any members of the APRC Master Plan Committee who wish to participate, the feedback received from the online review as well and the in-person Design Week activities to determine the direction for the Preferred Concept and areas that may need further design investigation and refinement. PHASE 3 TASKS: • Design Week Preparation (MIG, KPFF, KenCairn, David Gorman)* • Design Week (MIG, KPFF Civil, KenCairn, David Gorman, Cindy Deacon Williams)* • Online Concept Review (MIG) c Project Direction Teleconference (MIG)* • Summary Memo: Lithia Park Preferred Direction and Areas for Further Investigation (MIG) • Project Management and Coordination (MIG) Phase 4: Master Plan Development and Refinement In Phase 4, the MIG Team will further develop Master Plan elements to illustrate the preferred direction for Lithia Park and highlight targeted areas where additional public feedback may be needed. These targeted areas may include specific sub-areas within the park (e.g., the gateway from downtown or the creek edge) or certain topics (the look and feel of parking lots or the character/design era of the park). After meeting with the APRC Lithia Park Master Plan Committee for feedback, we will refine the conceptual master plan and targeted focus areas for presentation to the community in a public workshop and companion online engagement opportunity. Using what we learn from the public, MIG will refine the conceptual master plan illustrative and develop the Master Plan document, component by component. The administrative draft Master Plan document will be refined with APRC feedback, then unveiled to the public at a celebratory public event. MIG will refine'the Master Plan and work with the APRC to take it through the adoption process. PHASE 4 TASKS: • Preferred Concept and Targeted Focus Area Designs (MIG with support from KPFF, David Gorman and Cindy Deacon • Williams) • Public Workshop and Online Engagement (MIG, KenCairn)* • Administrative Draft Master Plan (MIG, with KPFF, KenCairn, David Gorman, Cindy Deacon Williams) • Draft Master Plan (MIG) • Public Unveiling and Feedback (MIG, KenCairn)* • APRC Meeting (MIG)* • City Council Meeting (MIG)* • Final Master Plan (MIG) • Project Management and Coordination (MIG) yam:. a a s IMF _ 2 91 ~ d o i R ml~ tia o v 9 w~ ~U~ ,WWw m a ooooo~ooo ,oooooo ~oo o~oo .~m o 0 N I ol~ oIL I a a e 2 _ ao ooooo~ ~oooo ~ooooo0 m v m I ,m ~ ol- ~o - - ono ono 00 0 000000 0000 0 .~o.~ ~,vmv No~vN ago oio ~~o ono . .N v. v .I~ o~ooo~ooo 000000 00~000o aoo ~o N ceq NON o,o o~o li 0 o ~o 00 0 ii 0 o ~o o ~ o aNN.._ o ooti 0o No_o ooooo0 _ IA PARK M-I IME R- PLAN Ashland Parks an°d Recreation Com "on rp ~ R 'Ile Y4 , 41. Ak t fir, s Y ~.t jt y M ly m - v~+n tlE * 7s - 4b M I G f; 815 SW 2nd Avenue; Suite 200 Portland, Oregon 97204 5032971005 vrww.migcom.com June 14, 2017 Ashland Parks and Recreation Commission Attention: Betsy Harshman 340 S. Pioneer 815 SW 2nd Avenue, Ashland, OR 97510 Suite 200 Portland, Oregon 97204 RE, Proposal for Lithia Park Master Plan P (503) 297-1005. Dear Ms. Harshman and Members of the Selection Committee: F (503) 297-3195 www.migcom.com On behalf of our entire team, we are incredibly excited to submit our proposal to prepare Lithia Park's Master Plan! We know how beloved this park is, and it is our passion to help agencies steward historic places that have a special resonance in their community. We understand how that involves deep understanding, community conversations, and subtle changes to design and maintenance to amplify what makes a OREGON landscape, like Lithia Park, so special. EUGENE AND PORTLAND For more than 30 years, MIG, Inc. (MIG) has been connecting people with places WASHINGTON through contextual and participatory planning and design processes, Based on our SEATTLE understanding of your goals for this master planning process, we have hand-selected a team of professionals from within MIG and from partner firms, drawing on nationwide CALIFORNIA experience and deep local and regional roots to collaborate on planning the next 100 BERKELEY, FULLERTON, years of Lithia Park. KENWOOD, PASADENA, RIVERSIDE, SACRAMENTO, Joining MIG's in-house team of professionals are KPFF Consulting Engineers for SAN DIEGO AND SAN JOSE civil and structural engineering, Ecological Engineering for hydrological engineering, COLORADO KenCairn Landscape Architecture as our team's local point of contact who brings DENVER Ashland and Lithia Park landscape knowledge and will provide public engagement support, and Environmental Consultants for Ashland Creek corridor biological NEW YORK expertise. PLEASANTVILLE We look forward to the opportunity to work with community members and stakeholders TEXAS to create a Master Plan for this corridor that carries forward Lithia Park's spirit of place SAN ANTONIO and Ashland's character, while achieving the right balance for the site. MIG's unique combination of planning and design expertise allows us to assist you from multiple perspectives, and our team's experience in Ashland gives us grounding in the overall picture. We bring the following strengths to the project: » A truly tailored approach that, engages Ashland residents and stakeholders, and will result in a sense of community ownership in a design that meets the City's program goals. » Unmatched expertise in historic and cultural landscapes, including historically significant public parks. Ability to develop actionable plans that resolve competing interests, based on more than 30 years of experience of participatory planning and design where we've developed design solutions on a wide variety of park and recreation projects. We offer a creative and flexible team that will collaborate with you in a manner that best supports APRC's staff and in-house resources. Our team members have a proven track record for managing complex, multi-objective projects with a high degree of community engagement. We are excited by the challenges of this project, and we look forward to the opportunity to apply our combined expertise to help create a plan for Lithia Park that supports Ashland's core values. PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY Proposal Summary On the following pages, we present our key staff and experience (Section 1); our team's project understanding, approach and schedule (Section 2); our team members locations including local contacts Kerry KenCairn, Jim Love and Cindy Deacon Williams, as well as our techniques for working with you cost-effectively (Section 3); and information on staff capacity (Section 4). As you requested, we provide detailed information on two projects for each firm on ourteam, demonstrating our innovations and abilities as professionals (Section 5). In Exhibit A, we provide full resumes for each of our key personnel, additional references for each firm, and the required forms and statements. In a separate envelope, we have included a proposed budget that corresponds with the approach described in Section 2. Key Points of Contact Together, we will serve as your Project Management Team, orchestrating the entire MIG team and collaborating with APRC. Our home base.is MIG's Portland office, at the address to the left. As principal and member of the firm's Executive Team, Lauren has the authority to contractually bind MIG. As project manager for this effort, Laurie will serve as the primary contact person, at mobile phone 503-333-1097 or email IauriemPmigcom.com. Sincerely, Lauren Sch itt ASLA, AICP Laurie Matthews, ASLA Principal Project Manager PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY °rc ~I r i CONTENTS 1. Specific Experience of Key Staff 1 2. Project Approach 6 3. Location 14 i 4. Staffing Capacity and Current Assignments 14 5. Innovative Project Solutions & References 15 Exhibit A . ii Exhibits A-B Resumes References Financial Stability Statement and Professional Liability Insurance Addendums 1-2 Lithia Park Master Plan I Ashland Parks and Recreation Commission v 1. SPECIFIC EXPERIENCE OF KEY STAFF This section provides a brief introduction to each firm on the h- - - " --i- M1G, Inc. (MIG) team, and summarizes the qualifications of ~ T ; our key staff. Full resumes describing the qualifications and h experience of all members of the MIG team are provided in f the Exhibit A section of this proposal. MIG, Inc. MIG formed in 1982 to help our clients plan, design and sustain environments that support the environment - 4 ti .4 and human development. We:create innovative design` solutions through a highly interactive and participatory e process. We specialize in landscape architecture, park and j recreation planning, urban planning and design, community -MIGProjbc'fMonager'LouneMotthewshasextensiveexperience with ofmstedidnlandscapes tnrouyhoutthecountiy,working roratime outor outreach and public/stakeholder engagement. P ,.almsted's home and office in Brookline, Massachusetts We view each project as an important opportunity to invigorate and revitalize communities, and accommodate LAUREN SCHMITT, ASLA, AICP, PRINCIPAL-IN-CHARGE new users, changing lifestyles and community values, Lauren Schmitt leads MIG's parks and recreation planning Incorporating technical rigor, social understanding and and design practice. She combines the disciplines of economic realities from the beginning ensures that the landscape architecture and planning in dynamic, innovative project direction will be, supported by the community ways to help communities nationwide identify and achieve and can be readily implemented. We provide an engaging, significant goals for their parks, trails and recreation facilities. multi-level community participation process that involves She has overseen strategic and master planning efforts diverse users, non-users and partners in determining needs at parks throughout the US, with a focus on the Pacific and priorities. Through this approach, MIG creates innovative Northwest including similar projects at Blue Lake Park in environments that: Fairview, Oregon; Stevens Creek Corridor in Cupertino, » Foster a sense of place California; and Swan Creek Park in Tacoma, Washington. » Honor the community's history and natural environment LAURIE MATTHEWS, ASLA, PROJECT MANAGER » Contribute to neighborhood and community identity Laurie Matthews specializes in the design, planning and » Promote public safety research of historic landscapes. A highly sought expert, » Facilitate intergenerational recreation opportunities Laurie has coordinated cultural and historic landscape » Promote environmental stewardship and sustainability projects for important parks, open spaces and landmarks » Meet maintenance and program needs across the United States including the Olmsted Center for » Support revenue generating goals Landscape Preservation, significant public parks in Oregon and multiple NPS sites throughout the Western US. She is Our relevant expertise for the Lithia Park project includes: the Historic American Landscape Survey representative for the State of Oregon. Laurie has managed many high-profile » Park Master Planning and Design master planning efforts at public parks with historic » Landscape Architecture significance, including Luscher Farm in Lake Oswego, Oregon; » Cultural and Historic Resources Dorris Ranch in Springfield, Oregon; and Stevens Creek » Ecological Planning and Design Corridor in Cupertino, California. » Parks and Recreation Planning » Interpretive Planning and Design DENNIS MEYER, ASLA, LEED AP, LANDSCAPE ARCHITECT Dennis Meyer is an energetic, passionate designer, with » Community Involvement, Facilitation and Consensus an established reputation for clarity of vision, insight and Building technical rigor. Drawing upon his decades of experience » Communications and Graphic Design designing and interpreting parks and public gardens » ADA and Universal Design throughout the world. Lithia Park Master Plan Ashland Parks and Recreation Commission 1 Dennis will adeptly work to interpret Lithia Park's history and Ecological Engineering, LLC the City of Ashland's character through the design process. Ecological Engineering, LLC was founded in 2016 to provide Dennis has led landscape design on a variety of parks and water and natural resource planning, engineering, and gardens projects including Point Defiance Park in Tacoma, permitting services on projects that involve water resource Washington; San Francisco. Botanical Garden at Strybing management, aquatic habitat restoration, habitat mitigation, Arboretum in Golden Gate Park; and the Washington Park fish passage, and mitigation and conservation banking. The Arboretum Master Plan, Implementation Plan and Pacific firm is an Oregon Certified Emerging Small Business with Connection Gardens in Seattle, Washington. one office located in Corbett. Relevant services include; MELISSA ERIKSON, RLA, ASLA, » Hydrology and Hydraulic Analysis and Design LANDSCAPE ARCHITECT / SITE ASSESSMENT » Natural Disaster Planning Melissa Erikson is a registered Landscape Architect who » Natural Resource Planning and Protection will lead the site assessment and serve as the Landcape » Evaluating Systems for Environmental Impact Architect of Record. Melissa has worked on numerous park » Floodplain Modification/Flood Reduction master plans of all scales in communities ranging from » Stormwater Quantity/Quality Management rural hamlets to large cities. As a designer and a planner, she focuses on public parks where she balances the Stream Restoration and Fish Passage community's civic vision, environmental sustainability and DAVID GORMAN, PE, WATER RESOURCES SPECIALIST permaculture principles, with the realities of maintenance, David Gorman is an expert at evaluating and understanding operations and long-term stewardship needs. the engineering and biological issues associated with the convergence of development and natural resources on a DEAN APOSTOL, ENVIRONMENTAL PLANNER / wide range of scale, with an emphasis on optimizing the RESTORATION ECOLOGIST benefits to both the natural and developed environments. Dean Apostol has over 30 years of experience as a David performed "unofficial" work on the Ashland Creek landscape architect, natural resource planner and landscape restoration in 1997, as a pro bono consultant to Watershed .ecologist. A recognized leader in ecology of the Pacific Applications, the geomorphologist hired by Ashland to work Northwest, Dean is an innovator in integrated resource on the restoration design. David provided engineering ideas planning and ecological restoration. With a focus on and advice, and specifically provided ideas that resulted sustainability, he has worked on natural disaster plans, in the final design for the "boulder boardwalk" component natural resource management, watershed analysis, open of the trail restoration. This work gives David first-hand space planning, permaculture design, landscape analysis and familiarity with the engineering, biological and flood control ecological restoration projects throughout Oregon. issues at Ashland Creek. KenCairn Landscape Architecture KenCairn Landscape Architecture has been providing landscape architectural services in Southern Oregon since 1996. Their primary office is in Ashland, Oregon, with a #s small satellite office in Portland, Oregon. They bring deep familiarity with Lithia Park, the City and its community. Their work in Ashland has included Public Participation and Landscape Design for Ashland Public Works Downtown Beautification Projects; Lithia Park Perozzi Fountain As-Built ldF, '-mss > Drawings for Ashland Parks and Rec. Department; Visual Survey of Lithia Park to Assess Use and Intensity for Ashland Parks and Rec. Department; and Public Participation and Landscape Construction Documents for Ashland Parks and Rec. Department's Calle Guanjuato Pedestrian Connection. stqmw, Hpkon Gardens in Saratoga Co lifprnip AJEMMZ~ 2 MIG, Inc. PIPER VON CHAMIER, RLA, LANDSCAPE ARCHITECT A member of the Ashland Historic Commission, Piper von Chamier is a landscape architect with over 17 years of design ` rt experience. She interned with the National Park Service M early in her career where she cultivated her passion for park - - design. Her experience includes the design of community gardens, public parksm high-end residential estates, condominiums, university and institutional projects, and roof top gardens. She works on projects from.the initial marketing through concept designs and design review, cost estimates " and budgeting, permitting through construction. KERRY KENCAIRN, RLA, LANDSCAPE ARCHITECT i Kerry KenCairn has been working as a landscape architect in southern Oregon since 1996. With a strong emphasis on environmental sensitivity and public participation, Kerry x" specializes in slope stabilization techniques, and low-impact - - - design. Her park-related work focuses on incorporating trees d as wildlife habitat, and natural playgrounds. Kerry has been an active participant in the Ashland community since 1996, _ KPFF Consulting Engineers Founded in 1960, KPFF provides civil engineering, structural- engineering, and surveying services for clients worldwide. - - There are currently 18 KPFF office locations and over 1,000 Lithia Park's Perozzi Fountain employees - work for Lithia Park will be performed from their Portland location. KPFF's work approach is based soundly As a group, they are practical environmentalists, sensitive to on our culture of "practice first, business second" which has historic sites and focused on providing beautiful solutions translated into an organization of skilled professionals with that reflect the hopes and dreams of the community and a focus on the practice of engineering. KPFF has worked stakeholders. Their services include: on over 500 parks, trails, and natural environment projects throughout Oregon, which includes 20 master planning » Master Planning: Parks, Mixed Use Development, efforts. Their relevant services include civil and structural Landscapes engineering, as well as land surveying. » Environmental Assessment: Vegetation, Stream Restoration PAUL DEDYO, PE, CIVIL ENGINEER » Public Involvement Process Paul Dedyo specializes in efficient, innovative and sustainable site planning, design and stormwater » Illustrative Visualization: Sketchup and Photoshop management. His 26.years of experience and collaborative, JAMES (JIM) LOVE, RLA, LANDSCAPE ARCHITECT big picture focus enable him to evaluate infrastructure James Love is a native of the Rogue Valley who returned and systems, and facilitate creative design and permitting to the region in 2002 following his career development in solutions. Paul's extensive experience in stormwater drainage Phoenix, Arizona and Portland, Oregon. Civic park planning and utility design includes rainwater harvesting, low impact and design in the Portland metro area played a major roll in stormwater management and hydraulic/hydrologic modeling. his early development and career path. Upon returning to With creativity, imagination and an environmental focus, the Rogue Valley, James has continued being involved in park he uniquely integrates civil and drainage design into the development and community development as a professional landscape. Paul has provided planning and design for many and as a community participant. local and regional parks and trails, including master planning for the Oregon Zoo and implementation of multiple bond funded infrastructure and exhibit improvements. Lithia Park Master Plan Ashland Parks and Recreation Commission 3 DANIELLE PRUETT, CPESC, CIVIL ENGINEER Stuart's vast experience in both historic building and bridge Danielle Pruett is a Civil Engineer who specializes in parks, engineering allows him to examine challenges from a unique campsites, historic renovations and site master planning perspective. He has worked with a wide range of materials and design. She is the lead civil engineer on National and produced an array of successful systems for new and Parks projects in rural and remote areas across the renovated structures. Stuart draws upon this versatility Western United States. She provides design teams with and project diversity to produce new concepts that inform stormwater calculations and plans, designs for utilities, the design and has successfully filled the role of structural pedestrian access and grading. Danielle is skilled at learning project manager or structural engineer on multiple recent site-specific codes and permitting requirements. Her Park and Recreation projects as well as more than 30 parks '8-year collaborative history of working with MIG aids in and recreation projects throughout the Pacific Northwest. communication and the easy integration of scope. Environmental Consultants STUART FINNEY, PE, SE, LEED AP, STRUCTURAL ENGINEER Environmental Consultants was founded as a For more than 17 years, Stuart has worked on a wide range sole-proprietorship practice in 1998 to provide technical/ of projects, from basic structures to intricate, complex and policy expertise on climate change risk assessment and eye-catching designs. He is invested in helping realize the preparation planning, aquatic ecosystem management aesthetic vision and programming needs of any project. and related issues, conduct impact assessments and water quality monitoring, and provide aquatic habitat STEVENS CREEK characterizations. Led by fisheries biologist and expert Cindy Deacon Williams, their relevant services include stream PREFERRED restoration planning and implementation oversight, park ALTERNATIVE and public land strategic planning, and stream and riparian ~sroMME) - I monitoring. s FAW CINDY DEACON WILLIAMS, FISHERIES BIOLOGIST Cindy Deacon Williams has over 30 years of experience as a Aso P p` " .I ¢47 t ' y natural resources policy analyst and working biologist. She - has worked in private practice, with non-profit organizations, Its d^_ rs and with state and federal governments. Over the years Cindy's work has focused on options for local government climate change adaptation planning the relationship between land management and the conservation,of native aquatic species and their ecosystems, wildland fire ecology and fire 771, 1 F u ,rigr management policies, state and federal Endangered Species a6 p sf ~FARM~ r Acts, citizen involvement in political processes at the state and national levels, and technical fisheries subjects. 77 1' j Cindy was an original member of the Ashland Forest c ffi r kf~ < < ~^t ' Resiliency Citizen Advisory Committee, a 10-year stewardship project designed to reduce the risk of severe wildfire in the Ashland watershed and to protect water A I-~ quality, older forests, wildlife, people, property and quality R of life. Cindy served as a member of the Oregon Global I 4i Warming Commission (2008), and currently serves as a lw " f sx, ! ~4411~ member of the Oregon Board of Forestry (2012-date). MIGs stevens-Creek Cornd6r• Mpster Plan in Cupertino, California 4 MIG, Inc. EXAMPLES OF PAST MASTER PLANNING PROJECTS The projects I highlighted on this page represent MIG's extensive nationwide and local portfolio of master planning projects related to park and trail design, historic places, natural ® ® ® 0 resources, public engagement, sustainable and adaptive design. N N C y V) C ~ m C m m a N E a m C, v E v E o E i m v m m v a m ou m y N N ~p N N N ,p N N m 'm a m m a E m a m 6 T N N -ca N N N n i N MIG PROJECT N a L C a MIG PROJECT a r C a MIG PROJECT a r C a m Dorris Ranch • • • • • Forest Park Wildfire • • • • • Auburn Gardens • © • Management Plan Luscher Farm • • • • • Bellevue Botanical Garden • Clackamas County Parks • • • • E.B. Dunn Foundation Yosemite National Park • • • • Wildfire Management Plan • • • Garden Trust Denali National Park • • • Clatsop County Parks Natural Resource • • • • Japanese Garden at Point • • • Point Reyes National • • • Management Plan Defiance Park I Seashore THPRD Natural Resource Portland Japanese Garden • • Sequoia and Kings Canyon • • • • Management Plan • ® • • National Parks University of Washington Brooklyn Botanic Garden • • Botanic Gardens / • • • • Minidoka National Historic • • • Washington Park Arboretum Site Buffalo & Erie County • • Botanical Garden Washington State University i Marshlands Conservancy • • 4 • Arboretum and Wildlife • • Shaker Museum and Library • • • Chicago Botanic Garden • • • Conservation Center Cleveland Botanical Garden • • • • Seattle Children's Garden • Stevens Creek Corridor • • • • Holden Arboretum • • • ® Descanso Gardens • • • • Blue Lake Park • • • • • Garvan Woodland Gardens • • • Hakone Estate & Gardens • • • Tolay Lake Regional Park is • • • • Houston Botanic Garden • • Hughson Botanical Garden • • • Jackson County Sports Park • • • • • AgCenter's Burden Museum • • • Mendocino Coast Botanical • Hillsboro 53rd Avenue Park • • & Gardens Gardens Mendocino Woodlands • • • ® Atlanta BeltLlne Arboretum • is • San Luis Obispo Botanical • • • Garden Fort Yamhill Botanic Garden of the • • • • • • Ozarks San Francisco Conservatory Archaeological Park of Flowers • • • Thompsons Mill • • • Botanic Garden at Oklahoma • • i State University San Francisco Botanical ® • • Willamette Falls Cultural Garden • • • • Arboretum at Flagstaff • • Landscape Report South Coast Botanic Garden • • Las Vegas Springs Preserve • • • Marin County Road and Trail Turtle Plan • • • • Tucson Botanical Garden • • • • Bay Exploration Park • • i Lithia Park Master Plan Ashland Parks and Recreation Commission 5 2. PROJECT APPROACH Understanding the Spirit of Lithia Park Lithia Park is the jewel in Ashland's crown. Recognizing, GENIUS LOCI understanding and respecting the genius loci of Lithia Park is critical to be successful in creating a plan that can endure loci" Roman concept to "Genius for decades. Members of our team live in Ashland and describe the essential, spirit of a place. others have made the journey to Ashland many times over Alexander Pope, the 18th century English poet, many years, both as visitors and professionals. As landscape translated this into what we understand today; architects and environmental professionals, whether there some places on business or pleasure, we have of course been drawn to strongly impossible to ignore. They emanate the Shakespeare Festival and have walked the steps down to • palpable attracting energy people Lithia Park. On balmy summer nights, having a picnic dinner generation generation. while waiting for the plays to begin, it's like a dream - exactly 09 r the way we envision public parks at their very best. Lithia Park is like a front yard for the Ashland community. It unfolds as a series of garden rooms, formal and.informal, manicured and natural. Ashland Creek and the wooded bluff along the east and north frame the use areas; lawns, ponds, playgrounds, bandshell, rose garden, and so forth, which appear to have been carved from nature herself. Paths wind interests in the property to ensure that a public park be built through while the roads wrap around, all following the form and maintained for years to come. Their ground-breaking created by the creek and valley. John McLaren, working in the work provided the foundation for hiring notable designer Olmstedian tradition, enhanced the natural beauty of this and parks movement leader John McLaren to design a landscape to create a world-class park for Ashland. park in Oregon that exemplified the innovative landscape Lithia Park has been recognized nationally by the American architectural ideas established by Frederick Law Olmsted, his Planning Association, the American Society of Landscape stepson John Charles Olmsted, and son Frederick Jr. Architects, and the National Park Service for its historic McLaren himself brought his experience from designing features and exemplary design so we don't have to tell you Golden Gate Park and leading the extensive public works how special this park is. You know it, you.treasure it, and projects associated with San Francisco's Panama-Pacific through this plan you want to ensure its continuity even as it International Exposition to bear on creating Lithia Park. adapts for the future. Following the Olmsted model, McLaren's design emphasized the very best of the natural landscape with just the right Critical Project Elements for a Successful Outcome amount of art and design to create the type of picturesque MIG understands the origins of Lithia Park's sense of place, space people thirsted for at that time. and we have designed our team and approach to address those elements we know are critical to planning for Lithia Park's next 100 years. RESPECTING LITHIA PARK'S CULTURAL LANDSCAPE Lithia Park, one of the first landscapes to be listed in the r' National Register of Historic Places in Oregon, began as part - of the Chautauqua Movement. These gatherings took place =a ' : ;!F rM. ~;y around the country to exchange ideas about the current events, religion and the arts in outdoor settings, spreading g to Ashland in 1893. Speakers included Booker T. Washington, :r William Howard Taft, and William Jennings Bryan along with performances by John Philip Sousa and his band. The r k park also exhibits the strength and determination of early^ Oregon women pioneers, especially the Ashland Women's MIGIP.ortico'sWatercolor Rendering orEntrywaytotheSFBotanical Civic Improvement Club, who overcame strong commercial Garden at Golden Gote Park 6 1 MIG, Inc. Layered on that early work was the introduction of an auto INTERDISCIPLINARY DESIGN APPROACH camp that accommodated the burgeoning tourism industry MIG is an interdisciplinary firm, and we chose to collaborate focused on cars and road trips. The next major building with four partner firms who see the strength and value effort occurred during the Great Depression when Works in an interdisciplinary approach: Ecological Engineering Progress Administration (WPA) projects built on McLaren's LLC, KenCairn Landscape Architecture, KPFF and efforts to enhance the public amenities for the community. Environmental Consultants. MIG's approach maxmizes These two major design efforts.are at the heart of the park's the inspiration found in collaboration. Our work expresses character today, and each offers different thematic elements our place-based approach to design, which is linked to and approaches. the physical, environmental and cultural characteristics MIG has specific expertise in cultural landscape preservation of the project location. Each place, and each person who cares about that place, has a story. We, and each firm planning and design, including designed landscapes, historic on our team, are committed to telling those stories. Our sites and vernacular landscapes. Our work is guided by approach to developing conceptual alternatives for Lithia the principle that landscape preservation requires Park is organized around Design Week, a collaborative and managing rather than halting change. In particular, we interdisciplinary multi-day working session in Ashland that strive to strengthen the historic character of properties will allow the community and the place to express its story, and communities by defining their intrinsic historic reflecting the past and embracing the future. qualities, respecting those qualities in the design process, and recognizing that landscapes are dynamic in nature. Through this principle, we embrace new approaches and A cultural landscape is de fined as: uses deliberately and strategically.to retain the relevance "a geographic area, including both cultural and and vitality of beloved place. MIG's team is led by Laurie natural resources and the wildlife or domestic Matthews, MIG's award-winning Director of Preservation animals therein, associated with a historic event, Planning+ Design, as project manager. Laurie has a activity, or person or exhibiting other cultural or demonstrated ability to lead teams in planning vibrant futures for America's treasured places, with examples from aesthetic values." Oregon such as Dorris Ranch in Springfield and at sites - National Park Service Preservation Brief 36, Protecting around the U.S., including Yosemite National Park. Cultural Landscapes: Planning, Treatment and Management of. Historic Landscapes - yi Lithia Park Master Plan Ashland Parks and Recreation Commission 7 DISCIPLINE-SPECIFIC EXPERTISE Our experience as park designers tells us that Lithia Park already functions at a very high level. However, we understand that over time stresses build, users shift, needs change, historic features wear down, trees grow old and die, floods happen, inappropriate features are added, and now, the very climate is changing, and that these changes all impact the park. As experts on Lithia Park, you've identified multiple issues that you wish this plan to address, each of which requires in-depth content area expertise. These include Lithia Park's infrastructure, its circulation and parking, K its natural resources, and its resilience to natural events, a V, including both floods and wildfire. You would also like to p af-~ _c Z address the visitor experience, events and programming and a potential new uses, as well as the potential. for interpretation ~a• - ~ ~ ~,.,;3; - -4T and art within the context of the historic park landscape and ` `-q the surrounding natural resources. Content-area knowledge across all these identified issues is needed for a Master„. Plan that helps APRC define and guide management and improvements for the next 100 years. MIG s interdisciplinary team includes the depth and 7997ashlanu creek Fiaod Event at c,tn,a Park (permss,on to use pi oto granted by Roger Chrlstianson)~'-~~. i ~ °d~~'slw a~ ~g t ti, , ~ breadth of content knowledge that Lithia Park needs.., and that will give us the basis for recommending improvements, interventions, policies, and management Ashland and Lithia Park sit at the juncture of the Cascade approaches to sustain and manage Lithia Park in the and Siskiyou Mountains, the richest area of biodiversity in coming years to retain its position as Ashland's crown jewel Oregon, and one of the richest on.the West Coast. With and one of America's Great Places. MIG has designed our climate change, snowpack that feeds Ashland Creek through team to bring the right expertise to the table at the right the dry season will become less reliable and may diminish time to ask the right questions and explore opportunities, earlier in the season, resulting in lower base flows that could allowing us to develop solutions in an interdisciplinary harm native fish. Riparian vegetation will become more manner that respects and responds to Ashland's values. important to maintain cooler ambient air temperatures Our team includes professionals who have solved issues like and water. Wildfires could become more frequent and these for public parks throughout Oregon and the western severe, as Ashland and Southern Oregon have already United States, and locally focused professionals who have begun to experience. In addition, water quality issues have experience with Ashland Creek, its processes, and its natural occasionally arisen in Lithia Park that need to be addressed. resources. Our team members have expertise in water resources PLANNING FOR PARK RESILIENCY and Ashland Creek, and includes two people who were Our content-area expertise includes professionals who are involved with the flood recovery efforts and development ideally suited to addressing Lithia Park's long-term resiliency. of the hazard mitigation/disaster recovery plan. We also Lithia Park has experienced two severe floods in the last 40 bring expertise in landscape ecology, including experience years that caused extensive damage and required extensive identifying "Desired Future Condition" for ecosystems in rebuilding. The last big flood in 1997. swept away half of the parks and developing management strategies to achieve 20 bridges in the park. With climate change, it's quite likely the desired condition. Finally, team member Robert Melnick that flooding will become more frequent and intense. Park brings national research in adapting historic landscapes for features will need to be designed to either withstand these climate change and resiliency that he can apply to Lithia Park. floods, or to have greater resiliency, as demonstrated by the facilities designed after the 1997 flood. 8 MIG, Inc. DESIGNING FOR SUSTAINABILITY With this knowledge, we develop designs for the built Ashland's recently adopted Climate & Energy Action environment that respect and nurture a community's Plan articulates that by 2050, Ashland will "be a resilient intrinsic natural and cultural assets. community that has zero net greenhouse gas emissions, embraces equity, protects healthy ecosystems, and a. Design for durability and value. We constantly strive creates opportunities for future generations", reflecting the for solutions that provide enduring value to our clients, community's multi-layered view of sustainability. collaborators and communities. From initial concepts through implementation, we are focused on how*places Creating a more sustainable built environment is a complex can be effectively cared for over the long haul. enterprise, requiring both the cartographer's broad perspective and the geologist's intense focus. CREATING AN EFFECTIVE AND INCLUSIVE ENGAGEMENT PROCESS MIG s approach to sustainable design provides rich, Each person who cares about a place has a story. To be elegant solutions to environmental challenges through successful, the engagement process for Lithia Park's Master an interdisciplinary team that scans the surface and Plan must embrace all interested parties, cost-effectively dives deep. and in a manner that respects different views about the Our decades of experience implementing, monitoring and future. MIG is a participatory design and planning firm, skilled learning from high-performance landscapes have gained at process design and facilitation. The public process will us a deep understanding of how to design for long-term be built on multiple layers of input from the community maintenance and practical stewardship. At the same time, (residents and businesses), elected and appointed officials, our encounters with creative people and resilient natural staff, community organizations and partner agencies. systems makes us optimistic about the power of design The results of these activities will be values and priorities to steadily improve the communities where we work. Our drawn from multiple points of contact that will be more approach to designing for sustainability is based on four representative than the results of any one activity. principles: Our team members know that traditional community 1. Embrace complexity. The challenges facing meetings only reach a limited audience, and statistically-valid the contemporary built environment demand an surveys don't allow all interested parties to participate. For enthusiastic embrace of complexity. By addressing this reason, we design processes to go where people are a multiplicity of demands in elegant solutions, we go (community events, online, in parks) and allow participation beyond problem solving to create holistic and resonant when it is convenient. places. 2. Cross-pollinate disciplines. - In nature, hybridization leads - - to vitality and resilience. We believe that the same applies T.l to design practice. We seek out interdisciplinary and cross- disciplinary collaboration to a x ffi, facilitate rapid understanding and I Em°^tro f'i °E' 2`T '~v' yrlRO. of A: ~'5N,4 gluT.•'7~ , v yr) iit~.->v, cc do meaningful work. pmPr,^R ;s~ / of F ..'lG7G tfV ~~PL-ft 5~._., ,9~,~, r:Te9 } ~uL3iL'L 3. Engage with communities and rr EP ~ ~5., ~o *z= Y s, a, k s:F.t ecosystems. We work with ~CGGM~1 E`Y F~cvoEU - X0.1 ' Fr Fx ° , '`,vti;f£;r communities to actively listen to ~.r 4 their concerns and aspirations. , •'s stE, ru,~. We also dive deep into each place's ecological context and history. ~ect Manager Laurie Matthews Leads an Intensive Workshop,for Minidoko National Historic Site Lithia Park Master Plan Ashland Parks and Recreation Commission 9 » We will start the project by mapping out how and when we WORK BREAKDOWN will use each engagement and communication technique in a Public Engagement and Communications Plan (PECP). This Plan will guide MIG and Ashland as we move through Phase 1: Project Initiation and Preparation what may be the City's highest profile master planning In this phase, MIG's project management team will meet effort for years, a high bar in a community known for its with the Ashland Parks and Recreation Commission (APR() public participation. Project Manager to initiate the project. We will also meet with the APRC Lithia Park Master Plan Committee. Following » We anticipate that the APRC will serve as the primary those meetings, we will develop the Public Engagement and advisory group. As we discuss the PECP at our kick-off Communications Plan, which will identify public engagement meeting, we can explore whether it would be beneficial and communication methods, tools, and timing. It will also to create an expanded advisory group. For example, the 's current Park establish project identity components, including hashtags Task Force we designed for Lane County Master Plan process includes members from their Parks and graphics. Advisory Committee (their APRC equivalent) and broader Our team will review relevant background information, community interests. prepare base maps and document "just the facts" existing » We are planning for both casual and in-depth conditions on maps and in narrative to prepare us for the participation, respecting the time and level of interest of Phase 2 analysis. different constituencies. For example, interviews will allow Note: * denotes tasks where we anticipate APRC one-on-one feedback, and activities such as an Instagram involvement contest or online poll will provide quick opportunities for PHASE 1 TASKS: people to share priorities. » Project Initiation Meeting (MIG, KenCairn)* » As described in the Work Breakdown section that follows, » Background Information Request, Transfer and Review we provide in-person and online opportunities for (MIG lead, Contributions from KenCairn, David Gorman, engagement in each phase. We combine old-fashioned Cindy Deacon Williams, KPFF Structural and Civil)* listening and engaging visual tools, allowing people to participate how and when they are most comfortable. "Public Engagement and Communications Plan (MIG with assistance from KenCairn)* » A centerpiece of our process is Design Week, a transparent multi-day design session that combines " Base Map Development (MIG) team work sessions and engagement opportunities. As » Project Management and Coordination (MIG) with each participatory in-person workshop, we will also provide a companion online opportunity. Phase 2: Strategic Analysis of Lithia Park » Public communication is built in throughout the project, In Phase 2, our team will conduct a focused analysis of Lithia including techniques such as establishing hashtags Park, looking at all aspects of the park including recreation, early, and using existing social media platforms to bridges/structures, civil infrastructure, natural resources broaden communication and engagement. Effective (including water resources), cultural landscape character, and communication will increase participation and make sure circulation (including ADA and the multi-modal network). Our we get the best value from each engagement technique. team will analyze how these and other factors contribute to the visitor experience of Lithia Park, and downtown Ashland. This deliberate approach to public engagement is most We will have focused field investigation time over several inclusive, makes the best use of all available resources, days, and will document our work and analytical findings and will result in a plan that addresses long-term needs . in what we call the Foundation Report and accompanying and identifies key actions, responsibilities and funding presentation. sources for the immediate future. MIG will begin public engagement activities during this phase, following the Public Engagement and Communications Plan developed during Phase 1. 10 MIG, Inc. T UWtmvJaYVaattess4aih7 p B -''+t~,°r"`is q ,i : 'fir.` " ;c+ ~ ,~`~s T ~ '-~g+j•'+~j T NBanivrlpsvWVmichatkn~e ,I ~ ♦ 1 ~iJ 0{.ly L's kfw L;_I IauLLVS lv sl ~,1,4 ~Y, 'J~ _ a V1 ~ t ' M} a ~ V 6 Ai.s'~~ v 'r' - 1 Tonic, Piers l +rs~Y 4 S. t lnenvly ~ ti, ~ r r \ 1 M, ~ +~.eyn :t€ I Blur r ~ I jjP if5.. rr - J f 1 ..K s.r L r ""For ourSa Jost a GreenprintProject, MIG Used the Mopita"Onl ne Tool to Gather~Specific 'Ploce 9ased Use~nput that Feed'DirectlG\ to a G15 Data Set We anticipate interviewing key stakeholders, hosting a Phase 3: Design Week public visioning event, and launching an online map-based Transparent Concept Development interactive exercise. We also recommend a lecture by In Phase 3, our team will develop concepts for Lithia Park MIG team members and John Enders, publicizing the in a transparent open studio process in Ashland. Over the online exercise and the Lithia Park planning process while course of Design Week, our team will work in Ashland and highlighting the park's history, have daily check-ins, allowing for a "rapid prototyping" of At the culmination of this phase, MIG will develop a design responses. Interspersed with the team working preliminary park program that builds on Lithia Park's history, session will be meetings with the APRC Lithia Park Master responds to public feedback, and sets the stage for the Plan Committee, the full APRC, the general public, and key physical reinvestment needed to sustain the park for the stakeholders. In addition to structured sessions for feedback next 100 years. This design program will provide the starting (including a formal public meeting), we will welcome the point for the conceptual design of Phase 3. Ashland community to drop in and observe the design team in action at any time. The overall timing for Design Week is: PHASE 2 TASKS: » Site Visit and Fieldwork (MIG, KPFr Structural and Civil, Day 1 Team convenes in Ashland; evening APRC Lithia KenCairn, David Gorman, Cindy Deacon Williams)* Park Master Plan Committee meeting » Public Engagement and Communications Round 1 (MIG Day 2 Design team develops preliminary concepts and with assistance from KenCairn)* evaluation criteria, drawing on Phase 2 work; » APRC Lithia Park Master Plan Committee (MIG, KenCairn)* evening informal work in progress presentation » Foundation Report and Presentation (MIG) and critique by APRC members and any key Structural and Civil Analysis (KPFF) stakeholders who wish to participate - Cultural Landscape and Historic Character Analysis Day 3 Design team refines preliminary concepts, follow (MIG) up investigations as needed; evening public - Circulation and Parking Analysis (MIG, KPFF Civil) workshop to review concepts Natural Resources Analysis (MIG lead, David Day 4 Morning meeting with city staff and APRC Lithia Gorman and Cindy Deacon Williams support) Park Master Plan Committee members as desired to confirm direction - Recreation and Visitor Experience Analysis (MIG, KenCairn support) » Lithia Park Preliminary Program (MIG, KenCairn support)) » APRC Commission Meeting (MIG, KenCairn)* Project Management and Coordination (MIG). Lithia Park Master Plan Ashland Parks and Recreation Commission 11 _ Phase 4: Master Plan Development and Refinement In Phase 4, the MIG Team will further develop Master Plan elements to illustrate the preferred direction for Lithia Park and highlight targeted areas where additional public feedback may be needed. These targeted areas may include specific sub-areas within the park (e.g., the gateway from downtown or the creek edge) or certain topics (the look and feel of parking lots or the character/design era of the park). After meeting with staff and the APRC Lithia Park Master Plan Committee for feedback, we will refine the conceptual master plan and targeted focus areas for presentation to Y the community in a public workshop and companion online 11 A~~ engagement opportunity. Using what we learned from the h,; public, MIG will refine the conceptual master plan illustrative and develop the Master Plan document, component by component. The administrative draft Master Plan document will be refined with staff and APRC feedback, then unveiled to the public at a celebratory public event. MIG will refine the public Master Plan and work with staff to take it through the ;;rrr adoption process. .rA i •:z, S'~' w ,'ley s - Swon s CYeek Park ti]asteYPlan, rn Tacoma Waslimgton PHASE 4 TASKS: » Preferred Concept and Targeted Focus Area Designs (MIG After Design Week, MIG will quickly deploy an online version with support from KPFF, David Gorman and Cindy Deacon of the concept review to extend the public input process, Williams) allowing a two-week concept review period to continue. In „ Public Workshop and Online Engagement (MIG, KenCairn)* a progress meeting via teleconference and screen sharing, MIG will review with the City's project manager public the » Administrative Draft Master Plan (MIG, with KPFF, feedback received from the online review as well and the KenCairn, David Gorman, Cindy Deacon Williams) in-person Design Week activities to determine the direction » Draft Master Plan (MIG) for the Preferred Concept and areas that may need further » Public Unveiling and Feedback (MIG, KenCairn)* design investigation and refinement. » APRC Meeting (MIG, KenCairn)* PHASE 3 TASKS: » City Council Meeting (MIG, KenCairn)* » Design Week Preparation (MIG, KPFF, KenCairn) » Final Master Plan (MIG) » Design Week (MIG, KPFF Civil, KenCairn, David Gorman, » Project Management and Coordination (MIG) Cindy Deacon Williams)* » Online Concept Review (MIG)" » Project Direction Teleconference (MIG)* - » Summary Memo: Lithia Park Preferred Direction and Areas for Further Investigation (MIG) r » Project Management and Coordination (MIG) a• ~ n' xz Goi__0 Hollow in Salem, Oregon r .Q J 12 MIG, Inc. ^ •~•-•-.~y~~ ~____~•~'`•e..r r r•~'P• • ram O t~rtL~~11~ /.~/'1 /Fr fi1P+/,+r` ! fy. .47 ) tx ~ =`~i~ ~ ~M y~?~a .d .»li/r~/ ~~j.,:rt~•'~f'.k~ir~•°~ ''~r " ~ ;~f .-f' a i%xfi~' Opportunities and Needs jar MIG's Blue Lake Park Master Plan in Fairview, Oregon .SCHEDULE 2017 2018 PHASES S O N D. J F M A M J J A S O-D 1 Project Initiation and PUBLIC ENGACFMENT Preparation AND COMMUNICATIONS PLAN i 2 Strategic Analysis of ® FOUNDATION REPORT i Lithia Park ♦ PRELIMINARY PROGRAM` i ONLINE INTERACTIVE MAP 3 Transparent Concept PREFERRED DIRECTION MEMO' Development ONLINE CONCEPT REVIEW 4 Master Plan Development and Refinement _ TARGETED ADMIN ' DRAFT FINAL FOCUS AREA DRAFT PLAN PLAN ONLINE FOCUS ONLINE PLAN AREA PRIORITIES COMMENT FORM Project Management and Coordination i Public Communication I LEGEND A' Meeting Windows Major Deliverable Online Engagement Lithia Park Master Plan Ashland Parks and Recreation Commission 13 3. LOCATION Location MIG's Portland-based project management team will lead the » Intensive Design Week Work Session. This intensive effort, working with professionals and support staff from our technique has proved tremendously successful for our Portland office and drawing in Dennis Meyer from our Seattle park, public garden, and nature-based projects. By quickly office for Design Week and his expertise in similar public parks. developing, testing and :discarding design options in Team member David Gorman of Ecological Engineering is also discussion with staff and community representatives, we can based in the Portland region. MIG frequently works with KPFF's quickly, collaboratively hone in on more appropriate design staff on historic parks, including NPS sites. KPFF's Portland- responses and advance the project's goals to arrive at a based staff are located just a few blocks from MIG, for easy compelling vision for the Ashland community. collaboration. » Managing Travel Costs. We plan our projects to manage To bring local knowledge to our team, we are pleased to work travel costs, especially critical in sought-after locations such with Ashland-based KenCairn Landscape Architecture and as Ashland. In the proposed schedule, we have timed our Environmental Consultants' Cindy Deacon Williams. major meeting windows during Ashland's shoulder seasons, when demand is less than in peak season, while still targeting Working Out of Town times that work well for in-person public engagement. Most of MIG's work is out of town, sometimes in distant and Once the meeting windows are finalized, we plan logistics difficult-to-reach locations such as Denali National Park. We carefully to get the team in place cost-effectively, and MIG's are also experienced at working in communities and at locations administrative staff makes travel plans for the entire team with tourism demand. To be effective, we have developed a (including subconsultants). The meeting window technique variety of techniques to minimize travel costs and maximize allows us to get the most favorable pricing on lodging, project success. because multiple nights makes vacation rentals an option » Meeting Windows. We organize our work into "meeting (sometimes one rental can accommodate the whole team). In windows; during which we schedule in-person activities, addition, we can negotiate favorable hotel rates based on the , total number of room nights. fieldwork, meetings and other activities in Ashland and at Lithia Park. This allows our team to immerse in the project » Use of Technology for File Sharing, Screen Sharing and and work efficiently. It also allows Ashland's team to set aside Coordination. For all of our projects, whether nearby or at focused time for the Master Plan. As an additional benefit, the a distance, we use technology to facilitate coordination, concentration of activities provides "buzz" in the community communication, and sharing of information between meeting and increases participation, windows. We use multiple platforms (e.g., GoToMeeting, Google Hangouts, Zoom, Skype) depending on the project and client needs. 4. STAFFING CAPACITY & CURRENT ASSIGNMENTS The MIG Team has the time, ability, capacity, and commitment to complete the project on-time and on-budget. We eagerly anticipate the opportunity to address master planning issues and help the City implement improvements. We have provided a chart below showing each staff member's current assignments and their percentages of availability to dedicate to the Lithia Park Master Plan Update. MIG Staff - -Subconsultants % % MIG Staff Member Current Assignments and % of Time Allotted Availability Firm Staff Member Availability Lauren Schmitt Lane County Parks Master Plan Update -10% 15% Ecological David Gorman 30% San Antonio Parks Strategic Plan -10% Engineering, Cosumnes Parks, Facilities and Recreation Master Plan -10% LLC Denali Park Road Cultural Landscape Report - 5% 5096 Laurie Matthews KenCairn Kerry KenCairn 30°x6 Yosemite Half Dome Village Master Plan - 20% Landscape Willamette Falls Cultural Landscape Report- 596 Architects James (Jim) Love 50% Dennis Meyer China Beach Visitor Facility Improvements (Golden Gate NRA) -5% 4096 Interpretive Center, Willamette Rvr Hatchery Adaptive Reuse -5% Piper von Chamier 30% S'klallam Tribe Heronswood Master Plan - 596 KPFF Paul Dedyo 35% Melissa Erikson Rodgers Park Improvements-15% 40% Consulting. Balboa Reservoir Reuse and Public Process -10% Engineers Danielle Pruett 45% Jurupa Valley Park Development-10% Dean Apostol West Linn Parks, Recreation and Open Space Plan -1096 30% Stuart Finney 35% Tualatin Parks, Recreation and Open Space Plan - 2096 - Allison CraigSundine Allison provides support on a large variety of projects 50% Environmental Cindy Deacon 30% Consultants Williams Robert Z.'Melnick Denali Park Road Cultural Landscape Report- 5% 80% Willamette Falls Cultural Landscape Report - 596 Robert works at MIG on a project basis, balanced with his j commitments at the University of Oregon 14 1 MIG, Inc. 5. INNOVATIVE PROJECT SOLUTIONS & REFERENCES Luscher Farm Master Plan LAKE OSWEGO, OREGON - MIG, INC. SITE SIZE I Similarities to Lithia Park 152 acres y Serisitive natural resources including PROJECT DURATION p 8/10 - 8/13 ! water resources, a historic site, the city'sn - i r+'? largest public open space, connected to ° ORIGINAL BUDGET ii r. u nc j $244K ? other parks and open spaces with trail FINAL FEE network, highly engaged community thaf.C A. $323K i c.. ' loves the park i4 KEY STAFF Lauren Schmitt, f~ 6 Laurie Matthews a ~ a REFERENCE I 4 .m 4ai City of Lake Oswego Parks I r m Ryan Stee, PM (now w/ City ofr 6 p Hillsborough) (503) 681-6225 i S9s k s:. t' rvan.steeehillsboro-oregn.eov y`°T a ?r ";€"f! REFERENCE Y City of Lake Oswego Parks Kim Gilmer, Former Director I (503) 680-0921 fill gilmerno.1ragmail.com F i / Drivers and Goals. Develop a plan to stitch new uses and system to better understand future community needs and recently acquired properties into existing park with sports trends, how those might fit (or might not fit) into Luscher fields, community gardens, a historic farm and Community Farm. Maintained flexibility in the process and deliverables at Supported Agriculture. Balances needs of diverse key stages, in concert with the client, to ensure that we were community now and into the future. Respects sensitive meeting the needs of the project and community. cultural and natural resources. Budget/Schedule Outcome. Since the park master plan Services Provided to Meet Objectives. Designed charrette/ project was coupled with the parks and recreation system workshop and public meetings with corresponding online plan, there were moments when it was key to delay the components. Worked with city subcommittees on specific master planning process to ensure we had solid community issues. Developed conceptual sketches and models to feedback. Community input also contributed to additional explore design issues and options that arose through the feasibility explorations (e.g., golf driving range, wetland planning and design process. restoration, new park entrances in safe locations, traffic impacts). We worked closely with the client to minimize the Challenges. Widely varying public interests and visions for effect of these investigations on the overall budget, which the park's future given the park's range of uses (dog park, was expanded to meet these needs. active recreation, community garden, events, Community Supported Agriculture). Engaging the community - from Project Perception. The largest public land holding in Lake those that just wanted to be informed to those that wanted Oswego, the project was initially controversial given the to actively take part in process. Showing the viability of how diversity of park users and envisioned uses. The inclusive all ideas for the park were feasible and why some were not public process gave all constituents a sense of ownership given environmental contraints. and pride in the design process, and the public were happy with the balanced approach. For those ideas that Innovative Solutions. Used previous project examples to were not accommodated in the Master Plan, we provided show how seemingly conflicting uses could work together in recommendations where they could be located through the one park. Worked closely with small teams of citizen experts Parks and Recreation System Plan. As a result of our efforts, who wanted to be involved in design process. Combined the Luscher Farm remains the heart of Lake Oswego's recreation, park master planning process with a look at the entire park community gardening and environmental education. Lithia Park Master Plan I Ashland Parks and Recreation Commission 1 15 Point Defiance Park - Japanese Gardens Redevelopment TACOMA, WASHINGTON - MIG, INC. SITE SIZE 11 acres PROJECT DURATION ' 10/15-5/16 I ORIGINAL BUDGET $97K FINAL FEE $97K, KEY STAFF i. Dennis Meyer REFERENCE Metro Parks Tacoma Marina Becker, Director of I Parks & Natural Resources (253) 305-1024' r - marinab(@tacomaparks.com ; - REFERENCE Metro Parks Tacoma {tip x Doug Fraser, Retired Chief of Planning 1253-222-9853 „ resarf4(@gmaii.com Similarities to Lithia Park: Well-loved historic park with Challenges. Coordination of two concurrent projects with landscape designed beginning in 1888. Tacoma's major different design teams; pedestrian bridge that lands on the park space encompassing 702 acres. Mix of wildlands and garden site and the park-wide transportation study. Broad attractions including the zoo and aquarium, public display public interest from the Kitakyushu sister city organization, gardens, open spaces, etc. bicycle advocacy groups, historic preservation organizations, Drivers and Goals. The design addresses seven key goals; garden clubs, and Metro Parks staff. 1) Expand the site boundaries, 2) Integrate site and structure, Innovative Solutions. Series of three stakeholder group 3) Take advantage of borrowed landscape views, 4) Infuse facilitated sessions to draw out opportunities and the entrance with planting, 5) Turn remnant asphalt paths constraints, develop program, site alternatives and preferred into garden spaces, 6) Appropriately scale pathways and site plan, including compelling renderings of completed garden furnishings, and 7) Plant lower terrace of the Pagoda. redevelopment. Services Provided to Meet Objectives. Public Budget/Schedule Outcome. Our work was completed within engagement, site analysis, historical research, Japanese the original budget. We planned for $6.4M in near-term language translation, overall park vision, success, site projects and $7.5M in longer-term projects. The initial design features, boundaries, plant collection, facilities, utilities development phase will begin in Summer of 2017. and infrastructure, Program and Site Concept Plans and. alternatives, Preferred plan, cost opinion and phasing. Project Perception. The Predesign (schematic design) of the project gained unanimous approval by the Metro Parks Tacoma Park Board, and endorsement by the Point Defiance Garden Clubs. 16 1 MIG, Inc. Tryon Creek Streambank Stabilization LAKE OSWEGO, OREGON - DAVID GORMAN (PRIOR TO FORMING ECOLOGICAL ENGINEERING, LLC) SITE SIZE Similarities to Lithia Park: Naturalized bank stabilization to 2,500 linear feet of stream protect critical infrastructure. channel'. 1 . j ~1` : L( PROJECT DURATION Drivers and Goals. Provide stream bank stabilization to protect 6/12 - 9/14 a 30-inch sanitary sewer pipe. ORIGINAL BUDGET $91K Services Provided to Meet Objectives. Stream assessment, FINAL FEE scour evaluation, hydraulic analysis, engineering design, $140K I construction access feasibility, permitting, value engineering, KEY STAFF and construction oversight. David Gorman Challenges. Provide robust bank stabilization while meeting REFERENCE City of Portland fisheries permitting requirements. Kurt Robinson, Project Engineer (503) 823-7133 Innovative Solutions. Inclusion of habitat components for kurt.robinson(anortUndoregon.gov , onsite mitigation of some bank stabilization components. REFERENCE BergerAbam Budget/Schedule Outcome. Project was completed on Hod Wells, PE, Project Manager (503) 872-4114 schedule and within budget. Final fees were higher than original howard.wells(aabam.com = y-. budget to client modifications of scope and budget. r Project Perception. The project is naturalized and is not noticeable to public. Round Lake Conservation Sank VANCOUVER, WASHINGTON - ECOLOGICAL ENGINEERING, LLC SITE SIZE Similarities to Lithia Park: Stream and floodplain restoration for habitat and flood protection 4 acres ; and to stabilize the site. Use of engineering techniques to stabilize stream channels, enhance PROJECT DURATION the floodplain connectivity in a flood prone stream reach, and enhance public green space. 6/15 - Present ORIGINAL BUDGET Drivers and Goals. Restoration and stabilization of Johnson and Brigman Creeks and floodplain. I j $48K Services Provided to Meet Objectives. Site assessment, geomorphology evaluation, site FINAL FEE I survey, hydrologic and hydraulic modeling, stream restoration and stabilization design, wetland $63K delineation, and permitting. KEY STAFF David Gorman Challenges. Permitting stream enhancements that would have impacts to existing wetlands. 4 REFERENCE I Metro Innovative Solutions. Working closely with regulatory agencies to avoid wetland mitigation Kate Holleran, Project Manager requirements. (503) 813-7543 kate.holleranr@oreeonmetro.eov i Budget/Schedule Outcome. Project design was completed on schedule and under budget. REFERENCE ? BioHabitats Construction management tasks are still to be completed. Final fees are higher than original I ~ Michael Moore, PE, Ecological i fees to add on wetland delineation services. Engineer i (971) 244-8337 Project Perception. The community is very supportive of the design, but construction has not I mmooreftiohabitats.com yet occurred. Lithia Park Master Plan Ashland Parks and Recreation Commission 17 Southern Oregon University Signage and Gateway ASHLAND, OREGON - KENCAIRN LANDSCAPE SITE SIZE Similarities to Lithia Park: Assessment of use patterns, facilities and physical condition of 0.5-mile existing facilities. High visibility with overlapping uses. Design of subtle improvements that I PROJECT DURATION honor and enhance existing improvements to improve aesthetics and functionality. Public 2011- 2014 interest and participation. Environmental sensitivity. ORIGINAL BUDGET Not applicable Drivers and Goals. Provide a more clear delineation of the campus area. Highlight the points at FINAL FEE which vehicles and pedestrians enter the campus zone. Provide visual points of entry to plazas. I $18K Services Provided to Meet Objectives. Initial site assessment to discover most functional and KEY STAFF Kerry KenCairn, Jim Love visible locations for gateways and nodes. Design Master Plan for SOU Signage and Gateway. REFERENCE Develop four concepts through construction. Assist with bidding and implementation. SOU Facilities Drew Gilliland, Director Challenges. No cohesive survey of the area. Many different property owners, utility easement (541) 552-6233 and City planning overlays. Integrating existing and future developments within and outside of I Rilliland(asou.edu the campus. Keen public eye on appropriate use of public funds for physical improvements. i REFERENCE SOU Facilities Innovative Solutions. Created a base drawing to ID property issues. Chose locations based on James McNamara underutilization and visual appropriateness to pedestrian and vehicular traffic. 1(541) 552-6233 mcnamarajrasou.edu Budget/Schedule Outcome. The budget for both design and implementation were small, design and implementation were seen as a phased process. f Project Perception. The SOU Gateway sign at Mountain and Siskiyou Blvd has received many accolades and is well loved by the community and the campus. Phoenix. Community Center Plaza and Wetland Demonstration Park PHOENIX, OREGON - KENCAIRN LANDSCAPE I Similarities to Lithia Park: Environmentally sensitive elements. High public profile. SITE SIZE 2.7 acres Drivers and Goals. Wetland preservation. Alternative stormwater management. Public access PROJECT DURATION I 2015 - Present to nature. Preservation of natural features. Public endorsement. i C ORIGINAL BUDGET Services Provided to Meet Objectives. Wetland enhancement design, alternative stormwater $18.5K design, overlay master planning, public outreach, schematic through preparation of FINAL FEE I construction document, illustrative concept plan alternatives. $18.5K KEY STAFF f Challenges. Public Agency restrictions and requirements for restoration and stormwater Kerry KenCairn 4 design. Differing public desires and goals for one space. ' Jim Love I REFERENCE Budget/Schedule Outcome. These projects have been on schedule and on budget. Phoenix Planning Dept. I Matt Brinkley, Planner (currently Project Perception. The projects have not been completed yet but they have high public at City of Medford) support as designed and for the partial implementation. (541) 774-2380 I matt.brinkleyPcitvofinedford.org REFERENCE Phoenix Urban Renewal Agency I Genetta Hughes i (541) 512-8703 . Renetta. h ughesraohoenixura.com 18 MIG, Inc. Washington Park Master Plan Update PORTLAND, OREGON - KPFF ? J: Similarities to Lithia Park: Historic park, significant natural I SITE SIZE I ~ r r 410 acres areas and extensive trail networks, community programs, and PROJECT DURATION a~ . tq public venues. 3/16 - Present - t_ 5 f, ' Drivers and Goals. Plan for future park services, prepare for ORIGINAL BUDGET $16K (engineering only) growth and address unresolved site issues. 10 FINAL FEE' $16K Services Provided to Meet Objectives. Civil/structural engineering. KEY STAFF Paul Dedyo, PE Challenges..Defining goals and prioritizing program needs with REFERENCE varied stakeholder groups. Portland Parks & Recreation Emily Roth 1,< fjr _ Budget/Schedule Outcome. Project on budget, slightly behind C503)823-9225 emily.roth(@r)ortlandorePOn.gov schedule. Schedule was delayed to ensure that all stakeholders were engaged in project development, and client reviews. i Project Perception. The community is thoroughly involved in o--_ the planning process; over 1,800 respondents participated in :q c ~ ~ - the most recent survey in April of 2017. Willamette Falls Legacy Project Master Plan OREGON CITY, OREGON - KPFF SITE SIZE Similarities to Lithia Park: Historic location with significant 500,000+sq. ft. I Q natural water areas and public venues, community programs, 1 PROJECT DURATION and a public outreach program upon project completion. 4/13 -12/14 _ Drivers and Goals. To identify alternative strategies for on-site ORIGINAL BUDGET y` $19K (engineering only) stormwater management, and to propose utility Improvements - FINAL FEE throughout the new roadway grid to support framework $19K i plan for future development. Provided structural evaluations KEY STAFF pertaining to existing structures on site in order to prioritize i Paul Dedyo I preservation or repair. i REFERENCE City of Oregon City Services Provided to Meet Objectives. Civil and structural Christina Robertson-Gardiner, j' engineering. Project Manager d (503) 657-8241 Challenges. Identifying proposed improvements with complex crobertson@orcity.ore utility infrastructure and no record drawings. i I Innovative Solutions. Established new utility corridors and P progressive stormwater management goals for the future site that could accommodate phased development. t Budget/Schedule Outcome. On budget and on schedule. Project Perception. N/A Lithia Park Master Plan I Ashland Parks and Recreation Commission 19 EXHIBIT A - ATTACHMENTS EXHIBIT A Proposal Form Request for Proposals APRC LITHIA PARK MASTER PLAN Proposals are due by 2:OOPM (Pacific Time), Wednesday, June 15, 2017 The undersigned Proposer submits this proposal in response to the City's Request for Proposals (RFP) for the Lithia Park Master Plan. The Proposer warrants that Proposer has carefully reviewed the RFP and that this proposal represents Proposer's full response to the requirements described in the RFP. The Proposer further warrants that if this proposal is accepted, the Proposer will contract with APRC, agrees to the terms and conditions found in the attached contract and RFP or has submitted terms and conditions acceptable to APRC, and will provide all necessary labor, materials, equipment, and other means required to complete the work in accordance with the requirements of the RFP and contract documents. The Proposer hereby acknowledges the requirement to carry or indicates the aWit to obtain the insurance required. in the contract. Indicate in the affirmative by initialing here: The Proposer hereby acknowledges receipt of Addendum Nos. 1 to this RFP. Name of Proposer: Moore lacofano Goltsman, Inc. (MIG) Business Address: .815 SW 2nd Avenue, Suite 200 Portland, Oregon 97204 Telephone Number: (503) 297-1005 Fax Number: (503) 297-3195 Email Address: Iaurens(ci-)migcom.com Authorized Signature: 444 Printed/Typed Name: Lauren Schmitt Title: Principal Date: June 14, 2017 Page 26 of 33 EXHIBIT B - Certificate of Compliance Compliance with Oregon Tax Laws: In compliance with OAR 137-047-0260(2)(e), I hereby attest or affirm under penalty of perjury: That I am authorized to act on behalf of the Proposer in this matter, that I have authority and knowledge regarding the payment of taxes, and that contractor is, to the best of my knowledge, not in violation of any Oregon Tax Laws, as defined in ORS 305.380. Compliance with Nondiscrimination Laws: In compliance with ORS 279A.110(4), OAR 137-046-0210(2) and OAR 137-047-0260(2)(a)(E), I hereby attest or affirm under penalty of perjury that I am authorized to act on behalf of Proposer in this matter, and to the best of my knowledge the Proposer has not discriminated and will not discriminate, in violation of ORS 279A.110(1), against a minority, women or-.emerging small business enterprises certified under ORS 200.055 or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in'ORS 408.225 in obtaining a required subcontract. Corporate Officer: / By: 1 Signature Lauren Schmitt Print Name Page 27 of 33 EXHIBIT A - RESUMES Lauren Schmitt, ASLA, AICP PRINCIPAL-IN-CHARGE -.MIG; INC. FAREAS OF EXPERTISE ff Park Master Planning Landscape Architecture Park and Recreation Planning I 5 Public Outreach and d+er Facilitation ~ - r EDUCATION `F Master of Landscape i Architecture, University of Washington Bachelor of Arts, Architecture ; and Urbanism, Smith College REGISTRATIONS / LICENSES Landscape Architect, j Oregon #428 { - American Institute of Certified Planners aG Chu NU re Park and Garer~Gresham Qre { SUMMARY OF QUALIFICATIONS PROJECT AWARDS MIG Principal Lauren Schmitt, landscape architect and ASLA Oregon, Award of Merit, Nadaka Nature Park planner, leads MIG's parks and recreation planning and and Garden, 2015 design practice. For over 17 years she has worked with APA Inland Empire Best Plan or Project Honor Award, South communities across the United States to plan and design Hill Coalition Connectivity & Livability Strategic Plan, 2014 parks that enhance and reflect the needs of communities who use them. Her facilitative leadership and strong project State of Washington Governor's Smart Communities Award, management skills have ensured the success of many Renton Parks, Recreation and Natural Areas Plan, 2012 complex, multi-objective projects involving parks, recreation ASLA Oregon, Award of Merit, Swan Creek Park - facilities, natural and cultural resources, trails, open space Master Plan, 2011 and events/programming. By working on these varied issues she stays well-informed about national trends and best PROJECT EXPERIENCE practices in recreation, sustainability, resource protection » METRO - Blue Lake Park Master Plan, Fairview, Oregon. and funding. She is a frequent speaker on parks and (2015-2016); Principal-in-Charge recreation issues at regional and national conferences. » COLUMBIA SLOUGH WATERSHED COUNCIL - Nadaka Nature Park and Garden, Gresham, Oregon (2012-2014): SELECT PRESENTATIONS Principal-in-Charge The Art of Community Engagement: Lessons from the » JACKSON COUNTY - Jackson County Sports Park, Frontlines, AIA National Conference 2017 Oregon (2011): Principal-in-Charge Data Driven: Applied Tools for Recreation Planning and » METROPOLITAN PARK DISTRICT OF TACOMA - Swan. Management, SORP Conference, 2016 Creek Park Master Plan, Tacoma, Washington (2011): Advanced Placemaking, APA National Conference, 2015 Principal-in-Charge Sustaining Parks with a Triple Bottom Line: Ecology, Economy CITY OF CUPERTINO -Stevens Creek Corridor and Equity, ASLA, 2013 Master Plan, Cupertino, California (2014-2016): Principal-in-Charge Lithla Park Master Plan Ashland Parks and Recreation Commission C Laurie Matthews, ASLA , PROJECT MANAGER - MIG, INC. AREAS OF EXPERTISE 6 Cultural Landscape Planning a and Design Stakeholder and Community Outreach and Facilitation 18th-mid 20th Century Historic Designed Landscapes f i EDUCATION Master of Landscape I Architecture, University of Oregon Bachelor of Arts, Landscape Architecture, University of Oregon Bachelor of Arts, Fine Arts, Lewis & Clark College, Portland, Oregon i Fredenck Low Olm, sted National Historic Site in Brookline,. Massachu~se'tt"s" SUMMARY OF QUALIFICATIONS SELECT PRESENTATIONS / PUBLICATIONS Laurie Matthews is MIG's Director of Preservation Planning "Shine A Light: Innovative Survey Methods and Tools for and Design and a cultural landscape specialist with a Preserving Historic Districts" Association for Preservation diverse range of design, planning and research experience. Technology Conference, 2013 She has interpreted and applied The Secretary of the Interior's Standards and National Register of Historic Places "Landscape Processes and Cultural Resources: Shifting guidelines to dozens of historic properties including iconic Perspectives to Protect Mendocino Woodlands".National places such as Hearst Castle, Yosemite National Park, Ellis Park Service Century of Design in the Parks, 2016 Island, Minidoka and Washington Place. Laurie has developed "A Taste of Oregon: Cultural and Natural Resource design solutions, completed critical research and analysis, Planning at Dorris Ranch" Alliance for Historic Landscape and worked with stakeholders on complex projects including Preservation, 2009 and George Wright Society, 2009 many master plans and cultural landscape reports for a variety of designed landscapes throughout the US. PROJECT AWARDS Prior to joining MIG, Laurie coordinated a regional Cultural Oregon ASLA Award of Excellence, Landscape Inventory Program for the National Park Service's Dorris Ranch Master Plan, 2010 Olmsted Center for Landscape Preservation, and wrote her Master's Thesis on the three significant legacies of Frederick ASLA Historic American Landscape Survey Challenge: First Law Olmsted's design. Her work has garnered many national Place, Gaiety Hollow Cultural Landscape Report, 2013 and regional awards and she frequently speaks at national Vermont ASLA Planning and Analysis Honor Award and conferences on historic preservation and design. While Connecticut ASLA Communication Award, John Jay Estate spending a summer living in a Buddhist temple in Kyoto, Cultural Landscape Report (2005 and 2003, respectively) Japan she studied Japanese garden design and landscapes. Laurie served as Past President of Oregon ASLA and served on the board of Hoyt Arboretum. D I MIG, Inc. Laurie MatthewS, ASLA CONTINUED ~i.~'=:'(,u`11`'r41.f Reyes Lig thause + 3. w I T r ~EUs°Island I 'f y J y4 Hearsi'Gastle. !4luScher`Fa unrOwego` ¢ Dorris Ranch L'ivrng,Hrstorg.Farrn Spriingp"eld"~ PROJECT EXPERIENCE » WILLAMALANE PARKS AND RECREATION DISTRICT - NATIONAL PARK SERVICE - Various Cultural Landscape Dorris Ranch Living History Farm Master Plan, Springfield, Projects including Yosemite National Park, Denali National OR (2008-2009); Project Manager Park, Point Reyes National Seashore, Sequoia and Kings Canyon National Parks, Ellis Island and the Statue of » CITY OF LAKE OSWEGO PARKS AND RECREATION Liberty National Monument, Frederick Law Olmsted DEPARTMENT - Luscher Farm Master Plan and Cultural National Historic Site, Minidoka National Historic Site, Landscape Report, Lake Oswego, OR (2012-2013): Womens' Rights National Historical Park, Bighorn Canyon Project Manager National Recreation Area, Joshua Tree National Park, » CALIFORNIA STATE PARKS - Hearst Castle Cultural Klondike Gold Rush National Historical Park, New River Landscape Report, San Simeon, CA (2006-2007): Gorge, Fire Island National Seashore, Hamilton Orange Project Manager National Monument, Morristown National Historical Park, Well Farm National Historic Site, Gettsburg National CITY AND COUNTY OF SAN FRANCISCO - Civic Center Military Park, Eleanor Roosevelt National Historic Site, Historic District Cultural Landscape Inventory, San Home of Franklin Roosevelt National Historic Site, and Francisco, CA (2012-2014): Project Manager Colonial National Historical Park, Nationwide (2001- Present): Cultural Landscape Specialist » CITY OF OREGON CITY - Willamette Falls Legacy Project Cultural Landscape/Cultural Resource Report, Oregon City, OR (2015-Present): Project Manager » NATIONAL PARK SERVICE - Olmsted Center for Landscape Preservation, Boston and Brookline, Massachusetts (2003-2007): Historical Landscape Architect & Cultural Landscapes Inventory Coordinator Lithia Park Master Plan Ashland Parks and Recreation Commission E Dennis Meyer, ASLA, LEED AP LANDSCAPE ARCHITECT - MIG, INC. AREAS OF EXPERTISE !yti~ } +3 r ~'4 Landscape Architecture uu r ~ty~A3 rr s i ~~e Park and Gardens Master. I Planning EDUCATION ti+< r is Core Competencies for Principals Course, ACEC, 2012 Bachelor of Fine Arts, University of Washington, 1985 - Bachelor of Landscape i Architecture, University of Oregon, 1979? REGISTRATIONS / LICENSES Landscape Architect, Oregon #716 i CLARB Certification LEED Accredited Professional i -A _ - Point Defiance%Park, Tacomshington SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE Dennis Meyer demonstrates versatility and skill in rising to » METRO PARKS TACOMA - Point Defiance Park Japanese the diverse challenges offered by public parks and gardens, Garden Redevelopment, Tacoma, Washington (2015- zoo animal exhibits, and cultural sites. His dedication to Present): Principal Landscape Architect community and storytelling through landscapes is reflected in his enduring commitments to projects that may span a » SAN FRANCISCO RECREATION & PARKS - San Francisco decade or more. By cultivating long-term client relationships, Botanical Garden Interpretive Master Plan and Master Plan he is able to engender a deep sense of place, applying Refinement, Golden Gate Park, San Francisco, California innovative design solutions and creating spaces that meet (2000-2001): Principal Landscape Architect; and San the needs of people, plants and animals. Dennis views every Francisco Botanical Garden Northeastern Perimeter project as a legacy to future generations, as the landscapes Improvements, Golden Gate Park, San Francisco, California may take a lifetime to mature to their full richness and (2004-2005) Principal Landscape Architect beauty. PORTLAND JAPANESE GARDEN - Portland Japanese SELECT PRESENTATIONS Garden Master Site Plan, Portland, Oregon (2008-2009): Climate Change & Resilience: How Public Gardens Principal are Responding and Adapting to Severe Weather and UNIVERSITY OF WASHINGTON / SEATTLE PARKS & Environmental Conditions, American Public Gardens RECREATION - Washington Park Arboretum Master. Plan Association Conference, 2016 and Implementation Plan, Seattle, Washington (1995- Cultivating Conservation: Expanding the Conservation 2008): Principal/Project Manager Landscape, American Public Gardens Association CITY OF SARATOGA - Hakone Estate & Gardens Master Conference, 2015 Plan, Saratoga, California (2015-2016): Principal-in-Charge A Sense of Place Discovered: Native Plants as a Theme for Public Gardens at the American Public Gardens Association » CITY OF OLYMPIA - Heritage Park, Olympia, Washington, Conference, 2012 (1996-2016): Principal Landscape Architect F MIG, Inc. Melissa Erikson, RLA, ASLA LANDSCAPE ARCHITECT / SITE ASSESSMENT - MIG, INC. - , }::~z,` C AREAS OF EXPERTISE t " Landscape Architecture a _ `,Yr r c n Site Assessments Park and Trails Master Planning Urban Design EDUCATION Master of Landscape Architecture, University of California, Berkeley Bachelor of Arts, Art (Studio) and Psychology, St. Olaf i College I u4d . REGISTRATIONS / LICENSES Landscape Architect, Y `I Oregon #919 i P t Ja a ee vien, ss i P Garden at Kelley Park, San Jas Calr for; is SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE Melissa Erikson is a Landscape Architect and Park Planner CITY OF SAN JOSE - Kelley Park Master Plan and IS/MND, known for her attention to detail and can-do attitude. San Jose, California (2015-2017): Project Manager With over 15 years of experience focused on public sector work and community design participation, she specializes " SAN FRANCISCO RECREATION & PARKS - Koret in public landscapes, with a special emphasis on site Children's Quarters in Golden Gate Park, San Francisco, assessments, planning, park and trails design, accessibility California (2001-2003): Landscape Associate issues, sustainable practices and materials, and construction > CITY OF SAN JOSE - Iris Chang Park Master Plan and documentation, as well as work in graphic design, public Coyote Creek Trail Connection, San Jose, California participation, and urban design. (2015-2017): Project Manager Melissa's recent experience includes managing park design and master planning, and trail assessments for the County CITY OF FOREST GROVE -Rogers Park Concept Plan, of Los Angeles, the City of San Jose, and the San Joaquin Forest Grove, Oregon (2017): Landscape Architect River Conservancy. She taught the courses "Environmental SAN JOAQUIN RIVER CONSERVANCY - San Joaquin Planning and Site Analysis" and "Sustainable Planning, River Parkway Master Plan Update, San Joaquin County, Environmental Site Design & Development" at UC Davis California (2011-2017): Project Manager Extension for 7 years. Her work encompasses landscape architecture and planning for urban, neighborhood, and » TRUST FOR PUBLIC LAND - Visitacion Valley Greenway regional parks and open spaces; urban greening plans; Community Garden, San Francisco, California (2006- construction documents; master plans; and trails. 2008): Project Manager » LOS ANGELES COUNTY PARKS - LA County Trail Assessments (2012-2017): Project Manager Lithia Park Master Plan Ashland Parks and Recreation Commission G Dean Ap.ostol ENVIRONMENTAL PLANNER / RESTORATION ECOLOGIST - MIG, INC. AREAS OF EXPERTISE i Landscape Ecology I Park and Recreation Planning - I I Trail Design Natural Resource Management Restoration Ecology Watershed Analysis i EDUCATION Graduate Coursework, Geography, Iowa State _ University i Bachelor of Science, Landscape Architecture, Iowa State University * T r : i 1 Main Cir, Or yn Gresham;'Oregon SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE Dean co-authored Forest Landscape Analysis and Design, » WILLAMALANE PARKS AND RECREATION DISTRICT - a book that took theoretical concepts of landscape ecology Dorris Ranch Living History Farm Master Plan, Springfield, and applied them to large scale forest planning and design OR (2008-2009): Restoration Ecologist problems. This book has been widely distributed and used in Great Britain, Australia, Canada and the United States. He » JACKSON COUNTY - Jackson County Sports Park, has applied its ideas and techniques to over a dozen projects Oregon (2011): Restoration Ecologist over the past decade, » CLACKAMAS COUNTY - Clackamas County Parks Wildfire In addition, Dean published Restoring the Pacific Northwest" Protection Plan (2102): Restoration Ecologist The Art and Science or Ecological Restoration in Cascodia (Island Press) in 2006. This is the leading text on the » TUALATIN HILLS PARK AND RECREATION DISTRICT - practice of ecological restoration in the Northwest region Natural Areas Management Plan (2014); Project Manager and is already in wide use. It won a Merit Award from » METROPOLITAN PARK DISTRICT OF TACOMA - Swan the American Society of Landscape Architects Oregon Creek Park Master Plan, Tacoma, Washington (2011); Chapter in 2006. Restoration Ecologist In 2016, Dean's co-authored book The Renewable Energy » INYO COUNTY - Lower Owens River Recreational Use Landscape: Protecting Scenic Values in our Sustainable Plan, Inyo County, California (2012-2013); Project Manager Future was released to share best practices. » CITY OF ASHLAND - Ashland Creek Park Master Plan, Ashland, Oregon (2006-2007): Restoration Ecologist JACKSON COUNTY - Jackson County Sports Park, Oregon (2011); Project Manager H MIG, Inc. Allison CraigSundine COMMUNICATIONS DESIGNER - MIG, INC. AREAS OF EXPERTISE Communication Graphics Interpretive Design f.. EDUCATION Bachelor of Fine Arts, Graphic Communications Design, s School of Art, University of Denver, 1988 I G Structure provides respite with geographic exh1bi st~a1 INashmgton Park Arboretum Paci frc Connections Gorden in Seattle, Washington. The sust a noble green roof shelter incorporates western red cedar logs and timber harvested onsite from `sto m damage. SUMMARY OF QUALIFICATIONS Allison CraigSundine has over 26 years of experience in ENR California Best Cultural Project Award: Pearl Harbor exhibit graphic design. She has developed communications Visitor Center, 2011 .and graphic systems that creatively solve interpretive goals while maintaining a high level of scientific accuracy. Allison Event Design Awards; Gold Award for Best Museum has been responsible for graphic design and production Environment: San Francisco Conservatory of Flowers: The of numerous exhibits from concept through installation. Modern Art of Orchids Changing Exhibit, 2006 Allison's skill in exhibit graphic design has secured both awards and accolades for the projects she has worked on. PROJECT EXPERIENCE As a designer, she creates innovative and vibrant solutions " CITY OF SARATOGA - Hakone Estate & Gardens Master for projects large and small-from children's museum Plan, Saratoga, California (2015-2016): Graphic Designer exhibits and gardens to dinosaur dioramas, Allison is able to » LOS ANGELES COUNTY - South Coast Botanic Garden, keep the big picture in mind and at the same time keep the Children's Garden, Palos Verdes Peninsula, California numerous details inherent in any interpretive project in line. (2014-Present): Project Manager/Exhibit and Graphic In all her work, Allison brings enthusiasm, expertise, creative Designer vision, and knowledge of color. » SAN FRANCISCO RECREATION & PARKS - San Francisco PROJECT AWARDS Conservatory of Flowers Exhibits, Golden Gate Park, San Francisco, California (2000-2005): Graphic Designer Interpretive Media Award, Wayside Exhibits, National Association for Interpretation, Assiniboine Park Zoo, Journey . » UNIVERSITY OF WASHINGTON / SEATTLE PARKS & to Churchill, 2015 RECREATION - Washington Park Arboretum Pacific Business Environmental Award, Sustainable Built Connections Garden, Seattle, Washington (1995-2008); Environment: Happy Hollow Park and Zoo, 2013 Graphic Designer Lithia Park Master Plan I Ashland Parks and Recreation Commission Robert Z. Mehick, FASLA SENIOR CULTURAL HISTORIAN - MIG, INC. AREAS OF EXPERTISE Cultural Landscape Analysis 4..:. and Planning ~ ti• Climate Change National Register of Historic Places Rural Historic Landscapes EDUCATION Master of Landscape Architecture, State University i of New York, Syracuse Bachelor of Arts, American History, Bard College i I ,4trrwO to G'a O f~S 1f7 5 l r0 0 /7 t"n - - - _-©eepyvO dyFsta 1 e alem reg ~A 'S SUMMARY OF QUALIFICATIONS Robert Z. Melnick is a nationally recognized expert in cultural ASLA Merit Award for Communications, Preserving Cultural landscape evaluation and historic landscape preservation Landscapes in America, 2001 planning. His current research is focused on the impacts . of climate change on cultural resources, with emphasis PROJECT EXPERIENCE on developing management options in the face of climate variables and cultural landscape vulnerabilities. "NATIONAL PARK SERVICE -The Presidio Parklands Cultural Landscape Planning Project, Golden Gate National A Fellow of the American Society of Landscape Architects Recreation Area, California (2012 and 2014): Project (ASLA), Robert has published widely on issues relating to Manager; and Yosemite Valley Cultural Landscape Report, cultural and historic landscapes. He has served as lead Yosemite National Park, California (1990-1995): Historical and consultant for projects in states across the country, Landscape Architect/ Project Manager including Oregon, Hawaii, California, Iowa, Texas, Kentucky, Pennsylvania and New Jersey. His written works and » WILLAMALANE PARKS AND RECREATION DISTRICT - professional projects have received numerous national Dorris Ranch Living History Farm Master Plan, Springfield, awards, and he regularly lectures at universities and OR (2008-2009): Cultural Landscape Planner / Historian professional meetings in the US and abroad. The National Register nomination for Dorris Ranch was the first of its "LORD AND SCHRYVER CONSERVANCY -Gaiety Hollow kind focusing primarily on historic landscape significance, Cultural Landscape Report, Salem, Oregon (2012): integrity and values. Historical Landscape Architect; and Deepwood Estate Historic Landscape Report, Salem, Oregon (1990): PROJECT AWARDS Historical Landscape Architect ASLA Honor Award in Research, Climate Change Impacts " REED COLLEGE - Reed College Campus Heritage Plan, on Cultural Landscapes in the Pacific West Region, National Portland, Oregon (2004-2005): Historical Landscape Park System, 2017 Architect OR ASLA Award of Excellence, Dorris Ranch, 2010 J I MIG, Inc. David Gorman, PE WATER RESOURCES SPECIALIST - ECOLOGICAL ENGINEERING, LLC i AREAS OF EXPERTISE h = Hydrology and Hydraulic Analysis and Design y i Floodplain Modification/Flood Reduction i Stormwater Quantity/Quality Management Stream Restoration and Fish Passage i EDUCATION BGS, Environmental Science, Kent State University, 1979 BSCE, Hydraulics and Environmental Engineering, Ohio State University, 1983 REGISTRATIONS / LICENSES Professional Civil and ° Environmental Engineer, Oregon #14452 Main City. Park in,Gresham Oregon: SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE David Gorman is a water resource and ecological restoration » PORTLAND METRO - Johnson and Brigman Creeks engineer experienced in the planning, design, permitting, and Confluence Stream Restoration and Stabilization, implementation of water resource and aquatic ecosystem Portland, Oregon (2016): Project Engineer and Manager restoration projects throughout the Pacific Northwest » CITY OF PORTLAND - Tryon Creek State Natural Area for more than 30 years. He is an expert at evaluating Boones Ferry Culvert Replacement, Portland, Oregon and understanding the engineering and.biological issues (2016): Stream Restoration and Fish Passage Engineer associated with the convergence of development and natural resources on a wide range of scale, with an emphasis » US ARMY CORPS OF ENGINEERS - Soldier Field Park on optimizing the benefits to both the natural and developed Design and Wetland Enhancement, South Korea (2014): environments. Project Engineer and Manager David is an instructor in Water Quality Enhancement » DAN & KATHY RIDGEWAY - Sprague River and Facilities For Stormwater Runoff at the Urban Watershed Wetland Restoration, Sprague River, Oregon (2002); Institute of Oregon. Project Engineer and Manager » CLACKAMAS COMMUNITY COLLEGE - Environmental SELECT PUBLICATION Learning Center Master Plan, Oregon City, Oregon (2000); Stormwater Management and Habitat Predicting Climate Change Impacts to Precipitation Restoration Engineer Dependent Wetland Hydrology, American Society of Wetland Managers, 2008 » CITY OF GRESHAM -Main City Park Master Plan, Gresham, Oregon (1999); Stormwater Management and PROJECT AWARDS Stream Restoration Engineer CITY OF ASHLAND - Ashland Creek Restoration, US Fish and Wildlife Service, Pacific Regional Conservation Ashland, Oregon (1997): Engineering Advisor to Service Award, Sprague River and Wetland Restoration, 2002 Restoration Design Team Lithia Park Master Plan I Ashland Parks and Recreation Commission I K James (Jim) Love, RLA LANDSCAPE ARCHITECT - KENCAIRN LANDSCAPE AREAS OF EXPERTISE Local Rogue Valley Ecosystems and Civic History I Low-Impact / Low-Maintenance Park ` e;t ti Landscape Design Multi-Generational Public j Engagement - Familiarity with Local a i Stakeholders ' EDUCATION i Bachelor of Landscape Architecture, University of - Oregon, 1993 REGISTRATIONS / LICENSES'- Licensed Landscape Architect, .a..4 Oregon #409 Pedestrian Staircase at Tussing Park in Grants Pass, Oregon: SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE James Love is a native of the Rogue Valley who returned » CITY OF MEDFORD - Cedar Links Park Master Plan, to the region in 2002 following his career development in Medford, Oregon (2013-2014): Landscape Architect Phoenix, Arizona and Portland, Oregon. Civic park planning and design in the Portland metro area played a major roll in " MORGAN PACIFIC - Northgate Marketplace Master his early development. Plan, Medford, Oregon (2005-2012): Landscape Architect Upon returning to the Rogue Valley, James has continued being involved in park development and community CITY OF EAGLE POINT - Lucas Park Master Plan, Eagle development as a professional and as a community Point, Oregon (2013-2014): Landscape Architect participant. BUREAU OF LAND MANAGEMENT - Medford District Headquarters, Medford, Oregon (2004-2005): Landscape Architect CITY OF GRANTS PASS - Tussing Park Master Plan, Grants Pass, Oregon (2000): Landscape Architect METRO - M. James Gleason Memorial Boat Ramp, Portland, Oregon (1999 - 2000): Landscape Architect L MIG, Inc. Piper von Chamier, RLA LANDSCAPE ARCHITECT - KENCAIRN LANDSCAPE 'AREAS OF EXPERTISE Local Historical Landscape and Architecture i Permaculture Design SITES Initiative Certification Process EDUCATION Bachelor of Science, Landscape Architecture, University of California at Davis I REGISTRATIONS /LICENSES Landscape Architect, I Oregon #596 SPECIALIZED TRAINING Sustainable SITES Initiative Slope Stabilization Techniques Permaculture Design i Certificate i 3 1 ~A Oaks Bottom in Portland, Qrego'n SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE A member of the Ashland Historic Commission, Piper » CITY OF PORTLAND - Oaks Bottom Overlook, von Chamier is a landscape architect with over 17 years Portland, Oregon (2014); Designer and Community of design experience. She interned with the National Park Outreach Service early in her career where she cultivated her passion for park design. Prior to joining KLA, Piper managed the "PPS -Atkinson Elementary Nature Play, Portland, design studio, Huntington and Kiest Landscape Architects Oregon (2015); Designer and Community Outreach in Portland, Oregon and was a project manager at April » JONES LANG LASALLE - The Esplanade, Alameda, Philips Design Works in the SF Bay Area. Her experience California, (2008-2009): Project Manager and Designer includes the, design of community gardens, public parks high-end residential estates, condominiums, university and " PARAMOUNT GROUP - One Market Podium, San institutional projects, and rooftop gardens. She works on Francisco, California (2007-2009): Project Manager and projects from the initial marketing through concept designs Designer and design review, cost estimates and budgeting, permitting » SAN FRANCISCO RECREATION & PARKS - Franklin through final construction. Square Park, San Francisco, California (2009-2010): Project Manager SELECT PRESENTATION SFUSD - Green Schoolyards, San Francisco, California Architects in Schools,.Classroom Presenter, Talent (2010): Project Manager Elementary School, 2017 » SUNSTONE MONTESSORI - Nature Playground, Portland, Oregon (2015-2016): Designer and Community Outreach » SOUTHERN OREGON FRIENDS OF HOSPICE - Holmes Park Hospice House (2016-2017): Project Manager and Community Volunteer Lithia Park Master Plan I Ashland Parks and Recreation Commission M Kerry KenCairn, RLA LANDSCAPE ARCHITECT - KENCAIRN LANDSCAPE AREAS OF EXPERTISE Low Impact Design Practices ' Public Input Process and Synthesis Environmental Protection and Restoration Incorporating Trees as Wildlife Habitat EDUCATION Master of Landscape Architecture, University of Oregon, 1995 Bachelor of Landscape SOUTHjoER~N O+R~+ETGON Architecture, 1993, University U~! JER X71 1 of Oregon Bachelor of Science, Geography, 1988, Southern Oregon University REGISTRATIONS / LICENSES Landscape Architect, ( Sig'? Oregon #439 shl" I(' SOU Gate ay and age n A and Oregon, SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE Kerry KenCairn has been working as a Landscape Design » CITY OF PHOENIX - Community Center Plaza, Professional in southern Oregon since 1996. With a Phoenix, Oregon (2016-2017); Landscape Architect strong emphasis on environmental sensitivity and public participation, Kerry specializes in slope stabilization " BUTTE FALLS SCHOOL DISTRICT - Butte Falls Charter techniques, and low-impact design. Her park-related work School, Butte Falls, Oregon (2016): Landscape Architect focuses on incorporating trees as wildlife habitat, and natural » SOUTHERN OREGON UNIVERSITY - SOU Signage and playgrounds. Kerry has been an active participant in Ashland Gateway Project, Southern Oregon University (2011- community politics continually since 1996. 2014): Landscape Architecture Lead PROJECT AWARDS KOGAP ENTERPRISES - Hansen Creek Restoration, AIA/ASLA Southern Oregon People's Choice First Place- Medford, Oregon, (2009 - 2016); Design Team Awards (Temple Emek Shalom - Institutional 2011; Calhoun Coordinator Residence - Residential 2011; McEachron Residence - » JOHN JEWET - Northstar Development, Mountainside Residential 2012) at Northstar, Natural Playground Truckee, California (2016-2017): Lead Landscape Architect N MIG, Inc. ,Danielle Pruett, CPESC CIVIL ENGINEER - KPFF AREAS OF EXPERTISE k, an #>t f- - Large Regional Parks e Circulation and Access Historic Elements > { .J Sustainable Design r Stormwater Planning a EDUCATION BS, Civil Engineering, Oregon K Institute of Technology, 2005 I REGISTRATIONS / LICENSES Certified Professional in Erosion & Sediment Control, ? EnviroCert International, Oregon, 2014 I i rl. +.aY f L Nafure PoYk and Garden to Greshom, Oregon SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE Danielle Pruett is a Civil Engineer who specializes in remote » COLUMBIA SLOUGH WATERSHED COUNCIL - Nadaka parks, campsites, historic renovations and site master Nature Park and Garden, Gresham, Oregon (2012); planning and design. She is the lead civil engineer on Project Manager [with MIG] National Parks projects in remote areas across the Western United States. She provides design teams with stormwater » CITY OF LAKE OSWEGO - Luscher Area Master Plan, calculations and plans, designs for utilities, pedestrian Lake Oswego, Oregon (2010): Project Engineer [w/ MIG] access and grading. Because of the broad geographic range » METRO - Blue Lake Regional Nature Park Master Plan, of her experience, Danielle is skilled at learning site-specific Portland, Oregon (2015) [with MIG] codes and permitting requirements. Danielle joined KPFF in 2004 and has more than 13 years of experience in the » U.S. NATIONAL PARK SERVICE - Half Dome Village industry. Her 8 year collaborative history of working with MIG Cabin Rehabilitation (Previously Curry Village), Yosemite aids in communication and the easy integration of scope. National Park, California (Ongoing): Project Manager PROJECT AWARDS » U,S. NATIONAL PARK SERVICE - Port Angeles Visitor Center, Olympic National Park (2014): Project Manager ACEC Oregon, Engineering Excellence Grand Award, Vernonia K-12 School, 2014 » PORTLAND JAPANESE GARDEN - Cultural Crossing Expansion, Portland, Oregon (2017): Project Manager AIA Portland COTE, 2030 Challenge Design Award, First Prize, PSU Lincoln Hall Renovation, 2011 » PORTLAND PARKS & RECREATION - Lents Park Athletic Fields, Portland, Oregon (2017); Project Engineer » NATIONAL PARK SERVICE - Grant Grove Design Concept Plan, Sequoia and Kings Canyon National Parks (2010); Project Engineer Lithia Park Master Plan I Ashland Parks and Recreation Commission 0 Paul Dedyo, PE CIVIL ENGINEER - KPFF AREAS OF EXPERTISE Parks Master Planning Stormwater Planning Circulation and Access :f Historic Elements - ° Sustainable Design xi r EDUCATION W ES, Civil Engineering, Tufts University, 1990 REGISTRATIONS / LICENSES Civil Engineer, Oregon #79701, I I+ ~C 2007 I I I A Willamette i tills Legacy Projectin Oregon City SUMMARY OF QUALIFICATIONS PROJECT EXPERIENCE Paul Dedyo is an associate and project manager who » PORTLAND PARKS & RECREATION - Washington Park specializes in efficient, innovative and sustainable site Master Plan, Portland, OR (Ongoing); Project Manager planning and design. His 26 years of experience and collaborative, big picture focus enable him to facilitate » METRO - Oregon Zoo Master Plan and Bond Project creative design and permitting solutions throughout each Improvements, Portland, OR (2015); Project Manager phase of a project. Paul's extensive experience in stormwater » OREGON PARKS AND RECREATION - Cottonwood drainage and utility design includes rainwater harvesting, low Canyon State Park Master Plan, near Wasco, OR (2011); impact stormwater management and hydraulic/hydrologic Project Manager modeling. With creativity, imagination and an environmental focus, he uniquely integrates civil and drainage design into » CITY OF OREGON CITY - Willamette Falls Legacy the landscape. Paul has provided planning and design for Project Master Plan, Oregon City, OR (2014); Project many local and regional parks and trails, including master Engineer planning for the Oregon Zoo and implementation of multiple bond funded infrastructure and exhibit improvements. » CITY OF TIGARD - Fanno Creek Park Master Plan, Tigard, OR (2006): Project Engineer PROJECT AWARDS » PORTLAND PARKS & RECREATION - Forest Park 'ACEC Oregon, Engineering Excellence Awards, Honor Award, Entrance and Nature Center (Ongoing): Project Oregon Zoo Elephant Lands, 2016 Manager Oregon APA (OAPA), 2015 Special Recognition for a Project » PORTLAND PARKS & RECREATION - South Waterfront with Statewide Significance, Willamette Falls Legacy Project, Greenway Park (2013): Project Manager. 2015 » TUALATIN HILLS PARK & RECREATION DISTRICT (THPRD) - Jordan Woods Natural Area / Jackie Husen Trail, Tualatin, OR (2012): Project Engineer P i MIG, Inc. Stuart Finney, PE, SE, LEED AP STRUCTURAL ENGINEER - KPFF I AREAS OF EXPERTISE { Parks and Recreation Historic t~- Structures Historic Building Evaluation and Retrofits Bridge Design i Structural Inspections 9 f EDUCATION I MEng, Engineering Science; j Oxford University BEng, Engineering Science, Oxford University REGISTRATIONS / LICENSES Structural Engineer, Oregon #70651 Civil Engineer, Oregon #70651 SPECIALIZED TRAINING j LEED Accredited Professional; Historic Canopy at Lovejoy. ark in Port1g11d :Oregon SUMMARY OF QUALIFICATIONS For more than 17 years, Stuart has worked on a wide range » PORTLAND PARKS & RECREATION _ Fields Park, of projects, from basic structures to intricate, complex and Portland, Oregon (2009-2013); Project Manager eye-catching designs. Highly responsive to client requests, he is invested in helping realize the aesthetic vision and » PORTLAND PARKS & RECREATION - Circle Avenue programming needs of any project. Stuart's vast experience Bridge Inspection & Evaluation, Portland, Oregon in both building and bridge engineering allows him to examine (2005): Structural Engineer challenges from a unique perspective. He has worked with a. » PORTLAND PARKS & RECREATION - Springwater wide range of materials and produced an array of successful Trail Pedestrian Bridge, Portland, Oregon (Ongoing): systems for new and renovated structures. Stuart draws Project Manager upon this versatility and project diversity to produce new concepts that inform the design and has successfully filled » CITY OF PORTLAND - Red Electric Trail, Portland, the role of structural project manager or structural engineer Oregon (Ongoing): Project Manager on multiple recent Park and Recreation projects as well as more than 30 parks and recreation projects throughout the " PPS - Grant High School Historic Masonry Building Pacific Northwest. Rehabilitation, Portland, Oregon (Ongoing), Project Manager PROJECT EXPERIENCE » LRS - Towne Storage Historic Masonry Building PORTLAND PARKS & RECREATION - Structural Renovation, Portland, Oregon (Ongoing): Project Engineering Services On-Call, Portland, Oregon (2011- Manager present): Project Manager PORTLAND PARKS & RECREATION - Lovejoy Park .Historic Canopy Rehabilitation, Portland, Oregon (2012- 2013): Project Manager Lithla Park Master Plan Ashland Parks and Recreation Commission Q Cindy Deacon Williams FISHERIES BIOLOGIST - ENVIRONMENTAL CONSULTANTS AREAS OF EXPERTISE Biological Stream Inventories i and Assessments I Small Stream Restoration Planning and Implementation Watershed Management planning ! I Public and Stakeholder Outreach Y~ EDUCATION Master of Science, Biological Sciences, California State University, Sacramento, 1986 I Bachelor of Science Biological ' ' Sciences, Oregon State I University, 1980 i ' I {{Q -'"k28-7,j hewlle Daman the Upper Columb ever l SUMMARY OF QUALIFICATIONS Over the years Cindy's work has focused on options for Cindy Deacon Williams has over 30 years' experience as a local government climate change adaptation planning, natural resources policy analyst and working biologist. She the relationship between land management and the has worked in private practice, with non-profit organizations, conservation of native aquatic species and their ecosystems; and with state and federal governments. As a private wildland fire ecology and fire management policies; state consultant, Cindy has worked for Utah State University, and federal Endangered Species Acts; citizen involvement Washington County Water Conservancy, Grand Canyon in political processes at the state and national levels; and Trust, Cascade Earth Sciences, Pacific Rivers Council, technical fisheries subjects. Siskiyou Regional Education Project, PacifiCorp, Land and Cindy was an original member of the Ashland Forest Water Fund of the Rockies, Northwest Power Planning Resiliency Citizen Advisory Committee, a 10-year Council, Center for Biological Diversity, and the Geos stewardship project designed to reduce the risk of severe Institute. In the non-profit world, Cindy worked as Legislative wildfire in the Ashland watershed and to protect water Representative for the National Wildlife Federation, provided quality, older forests, wildlife, people, property and quality technical expertise as Senior Aquatic Ecologist for Pacific of life. Cindy served as a member of the Oregon Global Rivers Council, and worked as Aquatic Conservation Director Warming Commission (2008), and currently serves as a for the. National Center for Conservation Science & Policy, member of the Oregon Board of Forestry (2012-date). She has worked in both the legislative branch of government, serving as staff in the California State Legislature, and in the SELECT PRESENTATIONS /PUBLICATIONS administrative branch with her work in Washington D.C. as Preparing Oregon's Fish, Wildlife, and Habitats for Future Assistant National Fisheries Program Leader for the USDA Climate Change; A Guide for State Adaptation Efforts. Forest Service and in Idaho as Co-Leader of the Upper Subcommittee on Fish, Wildlife, and Habitat Adaptation. Columbia River Basin EIS Team. She currently works as a Oregon Global Warming Commission, Salem, OR, 2008 private consultant. Preparing for Climate Change in the Rogue River Basin of SW Oregon: Stressors, Risks, and Recommendations for Increasing Resilience and Resistance in Human, Built, Economic and Natural Systems. NCCSP, Ashland, OR, 2008 R MIG, Inc. EXHIBIT A - REFERENCES MIG, Inc. KenCairn Landscape Architecture LUSCHER FARM MASTER PLAN, SOUTHERN OREGON UNIVERSITY SIGNAGE AND GATEWAY, LAKE OSWEGO, OREGON (2010-2013) ASHLAND, OREGON (2011-2014) City of Lake Oswego Parks SOU Facilities Ryan Stee, PM (now w/ City of Hillsboro) 351 Walker Avenue, Ashland, OR'97520 (503) 681-6225 1 ryan.steePhillsboro-oregon.pov Drew Gilliland, Director (541) 552-6233 1 gillilandPsou.edu POINT DEFIANCE PARK - JAPANESE GARDENS REDEVELOPMENT, TACOMA, WASHINGTON (2015-2016) PHOENIX COMMUNITY CENTER PLAZA AND WETLAND PERFORMED BYMIGJPORTICO DEMONSTRATION PARK, PHOENIX, OREGON Metro Parks Tacoma (2015-PRESENT) 4702 S 19th St, Tacoma, WA 98405 Phoenix Planning Dept. Marina Becker, Director of Parks & Natural Resources Matt Brinkley, Planner (currently at City of Medford) (253) 305-10241 marina bPtacomaparks.com (541) 774-2380 1 matt.brinkley(@cityofinedford.org Ecological Engineering, LLC (David Gorman) KPFF Consulting Engineers TRYON CREEK STREAMBANK STABILIZATION, WASHINGTON PARK MASTER PLAN UPDATE, LAKE OSWEGO, OREGON (2012-2014) PORTLAND, OREGON (2016-PRESENT) City of Portland Portland Parks & Recreation 1221 SW 4th Avenue, Room 110, Portland, OR 97204 1120 SW Fifth Ave., Suite 1302, Portland, OR 97204 Kurt Robinson, Project Engineer Emily Roth, Sr. Planner (503) 823-71331 kurt.robinsonPportlandoregon.gov (503) 823-92251 emily.roth(@portlandoregon.gov ROUND LAKE CONSERVATION BANK, WILLAMETTE FALLS LEGACY PROJECT MASTER PLAN, VANCOUVER, WASHINGTON (2015-PRESENT) OREGON CITY, OREGON (2013-2014) Metro City of Oregon City 600 NE Grand Ave., Portland, OR 97232-2736 .625 Center Street, Oregon City, OR 97045 Kate Holleran, Project Manager Christina Robertson-Gardiner, Project Manager (503) 813-7543 kate.holleranPoregonmetro.gov (503) 657-82411 crobertson(aorcity.org Environmental Consultants CASCADE-SISKIYOU NATIONAL MONUMENT STREAM INVENTORIES, JACKSON COUNTY, OREGON (2003-2004) Rogue River Watershed Council 89 Alder St, Central Point, OR 97502 Brian Barr, Executive Director (541) 423-6187 bbarrgrogueriverwc.org Lithia Park Master Plan Ashland Parks and Recreation Commission S EXHIBIT A - FINANCIAL STABILITY STATEMENT AND PROFESSIONAL LIABILITY INSURANCE Financial Stability MIG has been an established firm for 35 years. We have no debt, and our current assets are 3.6 times over current liabilities. We can provide financial statements if requested. Professional Liability Insurance MIG is fully insured and can meet the City's insurance requirements. Our sample insurance certificate is included below. ClienM#: 2042 MOOREIACO ACORD,e CERTIFICATE OF LIABILITY INSURANCE DATEmM2016 o9/1ano1 s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOTAFFIRNIATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACTBETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: Ifthe certificate holder Is an ADDITIONAL INSURED, the policy(les) ust be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NACONTACT ME: Jo Lusk Dealey,Renton & Associates PH A2 NoONE. Ei 5104653090 A No510452-2193 X P. O. Box 12675 ADDDAREESS, jlusk@dealeyrenton.com Oakland, CA 94604-2675 INSURER(S) AFFORDING COVERAGE NAICIP 5104653090 INSURERA: Travelers Property Casualty Co 25674 INSURED INSURERS: Travelers Indemnity Company 25658 Moore lacolano rst Goltsman, Inc. INSURER c: Twin City Fire Insurance Co. 29459 800 Hearst Avenue NSURER D: ACE American Insurance Company 22667 Berkeley, CA 94710 I INSURER E : - INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ATP TYPE OF INSURANCE ADOL UB POLICYEFF POLICY EXP POLICY NUMBER MMD,YYri MIDDNYYY LIMITS A X C°MMERCULGENERALLwSILTY SSOIH899998 8131/201608131/201 CACTIoccua"0:cc $1000000 B CyAwM ADE ❑ occuR 6801HO45960 813112016 08131/201 $1,000000 MEDEXPfAnyweponw) $10000 PBPSCNNAL x ADV IN.IJRY $1,000000 GENL AGGREfATE LIMITAPPLIES PER: GENERALAGrREGATE $2,000000 FCUI Y ~.ECT D LOC PRODUCTS-COvPioPAGG $2,000,000 OTHER: $ A AurOMOSILEUABILnY BA2G258325 B/3112016 081311201 COMO NED wGL LM 4S $1,000,000 X ANYAUTO BODILY IN,URY(Parr^mn) $ ALL OYMED SCHEDULED BODILY IN.A1RYfFeraxieeN) $ AUTOS PJi05 X HIREDAUTOS X NCN NJTOB-0YMED PROPERTY DAMAGE Paracpdant A X UMBRELLA LIAR X OCCUR CUPOH758762 813112016 081311201 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAM SMADE AGGREGATE $10,000,000 CED RETENTIONS $ C WORTrER COMPENSATION 57WEDDS525 0410112016 0410112017 XM.I °TH AND EMPLOYERS' LIABILITY ANY PROPRIETOR.FARTNERIEXECUTNEYIN EL EACHACCOENT $1,1300,000 OFFICERAEMB=REXCLVDEDT NIA (Mendeton, lA NH) FL DISEASE-FAFMPLOYF. F. $1,000,000 CESCRPTMN OF OPERATIONS W- El USEASE-POLICYLUIT $1,000,000 D Professional G21656434013 710112016 08Pd1/201 $2,000,000 per Claim Liability $3,000,000 Annl Aggr. DESCRIPTION OF OPERATIONS lLOCATIONS lVEHICLES(ACORD 101, AdcTlIc-i Remmke Schedule, may be etl ,d If mom space Ie requlmd) General Liability Policy excludes claims arising out of the performance of professional services. 30 Days Notice of Cancellation (10 Days for Non-Payment of Premium). "'FOR PROPOSAL PURPOSES ONLY*** CERTIFICATE HOLDER CANCELLATION "'Sam ple'•' SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE fma`-`. ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) 1 Oft The ACORD name and logo are registered marks of ACORD #S1815153IM1815152 AZM T MIG, Inc. SI-ILAND PARIS & RECREATION COMMISSION 340 S PIONEER STREET o ASHLAND, OREGON 97520 COMMIS510NER5: A S F1 Michael A. Black, AICP Mike Gardiner Director Joel Heller ° G Ric k Landt 2 7 541.488.5340 Jim Lewis e4 ReGA~A # AshlandParksandRec.org parksinfo@ashland.or.us Matt Miller ADDENDUM NO. 1 TO THE LITHIA PART( MASTER PLAN RFP This addendum issued the 26th day of April, 2017, affects the due date for proposals and will add commodity codes within ORPIN. CLARIFICATION OF DUE DATE: Proposals are due no later than 2:00 p.m. on Thursday, June 15, 2017. -End- ASHLAND PARKS &RECREATION COMMISSION 340 S PIONEER STREET • ASHLAND, OREGON 97520 COMMISSIONERS: p S F/ Michael A. Black, AICP Mike Gardiner ? ~t31 71~ Director Joel Heller a _ < d flick Landt e r 541A88.5340 Jim Lewis aSlks& aE~a£ AshlandParloandRec.otg Matt M Iller pa r ksi nfo@ashla nd.o r. us M ay 25, 2017 ADDENDUM NO.2TOTHE LITHIA PARK MASTER PLAN RFP This addendum is to make the following additions and/or changes to the subject Request for Proposal document Questio►as drtd.Answers Question 1 We understand that the requirements in both sections need to be incorporated into the proposal; however, should we order the proposal information based on Section 2.2, or Section 1.5.4 requirements? .Answer 1 • Order the main scored proposal items in the. order of the scoring criteria on pages 21 to. 22, section 2.2:1 through 2.2.5. r With the exception of item #6 and those covered in answer #5 below, items in 1.5.4 are required supplements to the proposal and shall be attached to the `-'Exhibit A Proposal Form" in the order described in 1.5.4, and not be counted against the 107page, two- sided page limit. s Item #6 in 1.5.4 will be scored as part of 2.2.2 Project Approach on page 21. References and resumes for project principle, key project staff and proposed sub-consultants should be bound separately and will be scored within 2.2.2 but not be counted against the 10-page limit. Question 2 Section 1.5.4 requests three references for master plan projects with minimal project information and reference letters from our clients, while Section 2.2 requests.at least two past projects with two reference contacts per project and extensive project specifics. Please clarify the number of reference projects needed (for the prime and for the team as a whole) and what additional information/materials are required for each project. Answer 2 so The request for three references in section 1.5.4 Item #7 is to'be deleted (see below) • Submit references for two projects from each consulting group that comprises your team (prime and sub consultant firms included) fortwo ,projects-as described in 2.2.5 on page 22 of the RFP. Question 3 Section 1.5.4, #8, requests that the proposer include documents confirming financial stability and professional liability insurance. Does this information count against the total page limit? Answer 3 No, items in section 1.5.4 will not be counted against the total page limitation. Question 4 In section 1.5.2., the RFP gives the page length limitation as "ten (10) two sided 8.5x11 pages... one page is defined as: two sides of a single 8.5x11 page. Does this mean there will be 10 physical sheets consisting of a total 20 pages of content? Answer 4 Yes, that is correct. Question 5 In Section 1.2.1, the RFP states "Proposer shall indicate receipt of all issued addenda by attaching a copy of any addenda to their proposals. Any such APRC-issued addenda will not be included in the total maximum page limit." Do the addenda need to be incorporated into the proposal? If so, should they be included with Exhibit A, with the other items that will not be . counted against the page limit? Please advise where these should be placed within the document. Answer 5 Yes, include the addenda as the last item submitted with exhibit A. Deletion DELETE ITEMS #3, 4, 5 and 7, from section 1.5.4 Minimum Proposal Contents AIR RTVfe6 fllf~irtii/... n + ,.f.,....~ . ^"1" +"^^I:..~ 8f+4 .F....,rL -AI-iFiFFA ffefile: A de ptme^ ^f+he .11+:" g*eam the .,hysieal 1.,.-.-.+:^^ "f-+hnsff:e Ret count-iR the-1B-page, twe si'de'd 1ffimit ,+:,..,1 "nlR- W- RP9Pr-eRPP9' Thr- r-^f^'^^^^" f^' wh:..h +hp Am; + har, per-f^ ^"1 t e F P1 R the Fiame, a d'd"e" RtaG+ p leph aRd email a ddr-"cses, aR d the date of D„f,.Fenees shebil.d be i elu de d w0th Exhih:+ A . -End of Addendum No. 2- FIVAM PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY / SCIENCE MIG, Inc. 815 SW 2nd Avenue, Suite 200 Portland, Oregon 97204 www.migcom.com Council Business Meeting August 15, 2017 Title: Continued Discussion Regarding Study Sessions From: John Karns Interim City Administrator john.karns@ashland.or.us - Summary: This is a continuation of a discussion item started at the July 14, 2017, study session. Council has indicated a desire to have a discussion regarding their preferred format, content and overall objectives for study sessions. In addition to the items raised at the previous study session, Council may want to discuss the core intended function of the study session format. For example, is it to have in-depth discussions on complicated topics or to prepare for and preview future agenda items at business meetings? Meeting logistics such as meeting location, duration of meeting, standard agenda items, desired role of staff are all aspects of the process that have been brought up for discussion. Actions, Options, or Potential Motions: N/A Staff Recommendation: N/A Resource Requirements: If the Council agrees to move the study sessions to Council Chambers, it will cost up to $5880 per year to record and broadcast ($245/meeting x twice/month x 12 Months). Some cost savings could be found from broadcast hours previously directed towards the Mayor's Town Hall meetings. Policies, Plans and Goals Supported: N/A Background and Additional Information: This discussion was started at the July 14, 2017 study session. At that meeting, Council began to answer some of the questions listed below, but did not have time to discuss all: • Does the Siskiyou Room work well for Council Study Sessions? • Does the new Study Session Council Communication format help organize the topic and provide the right type of information? • Should Study Sessions be used as pre-business meeting work sessions, wherein Council can ask staff questions regarding items on the following evenings' business meeting Page 1 of 2 CITY OF ASHLAND agenda, so that business meetings are primarily for public input, deliberation and motion/voting? • Should special "Backgrounder" Council meetings for fact-gathering or alternatives analysis be scheduled on an "as needed" basis to delve deeply into important topics which are not yet ripe for decision-making but which soon will need to be addressed. • Should public input be a necessary component of every pre-business meeting work session? Every "Backgrounder" meeting (if held)? • Should the Council re-consider what kinds of decisions are allowed to be made at Study Sessions? (Currently, Council can give "guidance to staff concerning matters to be presented to Council for decision at subsequent meetings" and, by consensus, "may direct staff to take action on other matters that do not require Council decision by ordinance or resolution.") • Should the Mayor ask for a recap/summary of directions at the end of each agenda item or should Karns? • Is there value in trying to come up with a threshold of some sort to determine or.define what types of topics are good candidates for study sessions? • What items on the list of "To Be Scheduled" should be retained? Is there a preference for the process of adding items to this list and how they move from this list to the formal look-ahead? • Does Council prefer staff oral presentations as the predominant method of introducing a. topic or would it prefer more written materials and less time used for presentations to preserve more meeting time for questions of staff and discussion amongst Mayor and Council? • Is anything missing from packet materials or staff presentations that Council expects or would like to have to improve the study session process? Attachments Minutes of July 14, 2017 Study Session Chart of study sessions types Page 2 of 2 CITY OF ASHLAND ASHLAND CITY COUNCIL STUDY SESSION Monday, July 17, 2017 Siskiyou Room, 51 Winburn Way Mayor Stromberg called the meeting to order at 5:30 PM Councilor Rosenthal, Morris, Lemhouse, Slattery, Seffinger and Darrow were present. 1. Public Input Pepper Trail -Mr. Trail, Spoke regarding interest of the Imperatrice Property. He explained that a is coming soon. He spoke in support of clean energy projects. Dave-Thanked Council for their work so far on the 10x20 project. He spoke that the project is complex. He spoke in support of a multi-use Imperatrice. He suggested a connected cost for single or smaller sites across the freeway; incremental power cost should be manageable by all. He spoke that using space in town for solar is not the long term highest and best use. Tom Marvin- Thanked Staff on their work so far. He urged Council to direct Staff to work towards achieving an RFP for the Imperatrice Property. Kristina Lafever - Read a letter into the record (see attached). Huelz - Spoke regarding batteries for cars and houses. He explained that Ashland currently has some solar roofs but needs more. Louise Shakhat -Read a letter into the record (see attached). Christy- Spoke that the Imperatrice property has conservation values and to conserve all or most of this property. Councilor Darrow spoke that she attended the meeting and was great to hear all sides. Councilor Morris spoke he too attended and doesn't feel he understands the monument and its destination. 2. Look Ahead Mr. Karns spoke that parking strategy meetings are coming up. He also spoke that Emergency Shelter Meetings will begin in September. He handed out the League of Oregon Cities Conference Schedule and urged Council to attend (see attached). Councilor Seffinger questioned if Council could get an update sooner than September on the Wastewater Plant. Engineering Services Manager, Scott Fleury spoke that they are currently looking into the Granite low site for the future placement of the water treatment plant. Councilor Slattery spoke.he would like to put the search and hiring process on an upcoming agenda. Staff spoke they will work on this. 3. 10 by 20 Status Update Interim Assistant to the City Administrator, Adam Hanks, Scott Fleury and Tom gave an update on the 10 by 20 MW solar generation facility at the Imperatrice Property: • Environmental assessment has been ongoing. Preliminary results are complete. The final report will be done mid-August and will be brought to Council. • Staff has been continuing discussions with BPA on discussions regarding solar and preparation for when the 2028 contracts expire. There will be other options other than BPA and will know more when the time comes. • Staff is working on developing a water quality plan with DEQ to meet temperature requirements. • Staff met with DEQ, reviewed RPA and will provide the City back with a formal comment on the RPA. • The permit phase is tentative for October 2018. • The upper section of the Imperatrice Property is ideal for the use of storage; if not the adjacent property around the treatment plant is another option. • Staff has not received much so far on the initial environmental assessment. There is a list of plant and flower endangered species but not yet verified. • Tentatively there will be 16 million gallons worth of storage on site which approximately a week's worth of coverage. Due to temperature not all of this would have to be onsite. • Next step options: o Pre application with Jackson County? o Initiate an application with Pacific Power? • RFP Timing: o 3-4 Months. Staff/Council Discussion: City Attorney, Dave Lohman advised Staff to look at getting an attorney involved on land issues for before getting an RFP. Councilor Lemhouse spoke in opposition of moving forward with an RFP. He spoke this plan has come up many times and no action has been taken. He supports 10 by 20 but for now suggests to do nothing until we know there is no need the land for waste water treatment plan. Councilor Rosenthal suggested to give direction to see what can be done on the other projects such as solar. Councilor Slattery spoke that he would like to get everything in place to make a decision. He spoke that he likes the menu approach but would like to know the timeline for these different approaches. . Mr. Hanks spoke the menu approach would likely not achieve the 10 by 20 by 2020. Suggested to get Council feedback on primary objectives of what is wanted for the 10 by 20. Council gave Staff direction to bring back the menu approach with a plan and to clarify the goals. Council also gave direction to look into the land issues regarding solar and Imperatrice Property. Item 5 was moved to Item 4 4. Discussion of Indigenous Peoples Day Councilor Slattery gave a background of Indigenous Peoples Day (see attached). He suggested this day would be October 9t' which is the same as Columbus Day. He suggested for that the group to present at the August 1St Council Meeting to give feedback of what they would want in a Resolution. Council gave support and directed staff to get this on an agenda. Council also directed Staff to draft a Resolution for a name change for Dead Indian Road. 5. Discussion of options for increasing effectiveness of Study Sessions Councilor Lemhouse suggested moving Study Sessions to Council Chambers. Council gave consensus for this change and Staff would look into the option. Due to time constraints this item will be continued. The Study Session was adjourned at 7:00 PM Respectfully Submitted by: City Recorder, Melissa Huhtala Attest: Mayor Stromberg 2 TYPES OF STUDY SESSIONS ("strawman" proposals) Tvpe A: Tvpe B: Pre-business meeting work session in preparation Backgrounder for upcoming Regular (business) meeting • Emphasis on: • Emphasis on: o Information gathering o Impending agenda item decisions o Councilmembers' dialogue o Council/staff dialogue o Definition of issues • Duration: o Identification/evaluation of alternative o Per agenda item: < 10 minutes responses o Per session: < 60 minutes • Duration: Frequency: Preceding each business meeting. o Per agenda item: up to 90 minutes o Per session: up to 3 hours • Frequency: As needed, but usually no more than once a month Inputs Inputs • Documents: Agenda'packetfor upcoming • Documents meeting o Experts' analyses • Staff o News reports o Key questions planned to be addressed o Other cities' efforts o Previous related actions • Staff o impetus (why now?) o Present opportunities/problems • Councilmembers o Present possible alternative approaches o Identify additional information wanted • Councilmembers o Identify additional key questions to be o Consider whether topic warrants spending considered additional time/resources in light of City • Testimony strategic priorities and budgets o From "experts": No o Ask clarifying questions of staff and each o From citizens: No? other o Share preliminary individual suggestions on approaches/responses/solutions • Testimony o From "experts": Yes o From pertinent City commissions: Yes o From citizens: Yes Outcomes Outcomes • Thorough staff preparation for business meeting • Councilmembers' requests for further agenda items information • Productive business meetings a Consensus Council direction to staff as to further o Shared terminology and definitions work and possible future agenda items o Advance preparation • Avoidance of further work on alternatives of no o Efficient deliberation interest to Council