HomeMy WebLinkAbout2017-191 CONT Addendum Goods and Services
ADDENDUM TO CITY O ASHLAND
CONTRACT FOR GOODS AND SERVICE LESS THAN $25,000
Addendum made this. 14 day of June 2017, between the City ,cif Ashland ("City")and
KITE Deli ~n & Architecture, LLC ("Contractor").
Recitals:
A. On arch 3, 2017, City and Contractor entered into a "City of Ashland Contract for
Coeds and Services Less than $2 ,000" (further referred to in this addendum as "the
agreement").
& The parties desire to; amend the agreement to extend the date of completion.
City and Contractor agree to amend the agreement in the fallowing manner:
1. The date for completion as specified in Paragraph 3 of the agreement is extended to
December 31, 2017.
2. Except as modified above the terms of the agreement shall remain in full force and.
effect.
P
CONTRACTOR: CITY OF A!kLAND-tr
B B
~e a t Flea
christopher brown, principal architect 7-ata
Its
ATE ~ 2 ~
06/14/17 l
H
Purchase {girder #688
Acet. No.: 110.09.27.00.6041,00
(For city purposoa oniy )
1- c3TY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SER ICES <$25,000
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
THIS PO NUMBER.-MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING DOCUMENTS.
ATTN: Accounts Payable Purchase
L 20 E. Main
Ashland, OR 97520 Order # 688
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V ARKITEK: DESIGN & ARCHITECTURE, LLC H C/O Planning Division
E 426 A STREET I 51 Winburn Way
N
D SUITE 101 P Ashland, OR 97520
O ASHLAND, OR 97520 Phone: 541/488-5305
R Fax: 541/552-2050
Vendor Phone Number. Vendor=Fax Number 1es~utslrQr1 Alumber - p~IVegr@R
Brandon Goldman
-
Date Ordered Vendor N- tuber --Date Required- i t l~i3tho = r ; = - Dapartmsnt/Location
04/17/2017 3202
Cit Accounts Pa able
-ltem# Desbri tion/PartNQ unit Price Extended Price
Design Services
1 MODIFIED; Architectural and design services to prepare 1 $2,500.0000 $2,500.00
illustrations and site plans relating to cottage housing
development standards. Not to exceed $2,500.00
Contract for Personal Services less than $35,000
Processed change order 09/29/2017
Completion date has been extended to December 31, 2017
Project Account:
GL SUMMARY
092716 - 604100 $2,500.00
Bye _ Date:
Authorized Signature I PO Total $2,500.001
FORM #lo CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM I T T
Request for a Change Order n 1~
Name of Supplier / Contractor / Consultant: Arkitek: Design & Architecture, LLC Total amount of this
contract amendment:
Purchase Order Number: 688
Title 1 Description: Architectural and design services for cottage housing development standards. $0
❑ Per attached contract amendment
Contract Amendment
Original contract amount $2,500 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 0 % of original contract
TOTAL AMOUNT OF CONTRACT $2,500 100 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval t Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
W"YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments < $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number _ _ _ _ _ _ - _ _ _ Account Number 110.09.27.00.604100
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: vt,1~,01~ Department Head Signature:
(Total amount of contract? $5,000)
City Administrator:
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year: YES / NO
Finance Director (Equalto orgreaterthan $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Chanqe Order, Paqe 1 of 1, 6/14/2017