HomeMy WebLinkAbout2017-202 Intergovernmental Agmt. between Jackson Co. and the City of Ashland Relating to law enforcement services within the ashland interface and Ashland watershed.
INTERGOVERNMENTAL AGREEMENT BETWEEN
JACKSON COUNTY AND THE CITY OF ASHLAND
RELATING TO LAW ENFORCEMENT SERVICES
WITHIN THE ASHLAND INTERFACE AND ASHLAND WATERSHED
PARTIES
THIS AGREEMENT (herein referred to as "Agreement") is entered into by and between JACKSON
COUNTY, a political subdivision of the State of Oregon (herein referred to as "COUNTY"), on behalf of
the Jackson County Sheriff's Office (herein referred to as "JCSO") and the CITY OF ASHLAND, a
municipal corporation of the State of Oregon (herein referred to as "CITY") and is applicable to all
properties located within the geographic area that constitutes the Ashland Watershed. County and City are
herein individually referred to as the "Party" and collectively referred to as the "Parties."
STATUTORY AUTHORITY
1. • In accordance with and pursuant to the provisions of ORS Chapter 190, entitled
"INTERGOVERNMENTAL COOPERATION," the COUNTY is authorized to jointly provide for the
performance of a function or activity in cooperation with a "unit of local government" that includes CITY
or other governmental authority in Oregon. By acceptance of this Agreement, the CITY certifies that it
meets the above criteria for eligibility for such cooperation with the COUNTY.
2. As a result of this Agreement and pursuant to ORS 190.030, any unit of local government,
consolidated department, intergovernmental entity or administrative officers designated herein to perform
specified functions or activities is vested with all powers, rights and duties relating to those functions and
activities that are vested by law in each separate party to the Agreement, its officers and agencies.
RECITALS
WHEREAS, CITY desires to contract with the COUNTY for the provision of law enforcement
services within the geographic area that constitutes the Ashland Interface and Ashland Watershed; and
WHEREAS, the COUNTY, through JCSO, has the resources to provide law enforcement services to
the CITY; and
WHEREAS, the parties are authorized to enter into such agreements pursuant to chapter 190 of the
Oregon Revised Statutes; and
WHEREAS, JCSO and CITY have established service goals and principles of cooperation that
preserve the value of the COUNTY providing independent, responsive and professional law enforcement
services; and
WHEREAS, the Parties recognize that public use of the Ashland Interface and Ashland Watershed
lands is usually located in areas that are remote or sparsely populated and that CITY has a limited amount
of financing to meet its responsibility of enforcing State and local laws in those areas; and
WHEREAS, JCSO can provide at a reasonable and predictable cost, efficient, high-quality, appropriate
law enforcement services supported by technology to meet the law enforcement policing goals of CITY in
the Ashland Interface and Ashland Watershed lands that allows the COUNTY to recover the cost of
providing such law enforcement services.
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NOW, THEREFORE, in consideration of the terms and conditions contained herein, it is mutually
agreed by and between the COUNTY and CITY as follows:
1. Term. The term of this Agreement shall be July 1, 2017, through June 30, 2018, unless sooner
terminated by either Party pursuant to Section 9 herein below.
2. Law enforcement services. The COUNTY shall provide to the CITY, through JCSO, the law
enforcement services listed in Exhibit A, which is incorporated herein by reference for all purposes.
The law enforcement services consist of law enforcement patrols and other related services provided
by JCSO personnel assigned primarily for the benefit of the geographic areas within the boundaries of
the Ashland Interface and Ashland Watershed during fire season.
3. Compensation.
3.1 The COUNTY will charge for the law enforcement services as set forth in Exhibit A.
3.1.1. Law enforcement services costs shall include, but not be limited to, salary, benefits and
special pays, if any, for personnel providing the service, overtime, supplies, services,
telephone, motor pool, systems services, insurance, equipment and associated
administrative costs.
3.1.2. Law enforcement services costs shall not include the cost of services for JCSO's
activities required by state law or supported by an independent dedicated revenue
source, and services excluded from cost allocation at the discretion of the COUNTY.
For the purpose of this Agreement, such services and their associated administrative
costs shall be considered non-chargeable.
3.2. Unit Costs. The Unit Costs for each service listed on Exhibit A are based on costs associated
with Seasonal and Full-Time Equivalent (FTE) personnel performing services to CITY under
this Agreement.
3.3. Billing. The CITY shall be billed monthly. Payments shall be due within 30 days after invoicing
by the COUNTY. In the event the CITY fails to make a monthly payment within 30 days of
billing, the COUNTY may charge an interest rate of one-half percent (.5%) per month.
4. Decisions and Policy-Making; Authorities. The COUNTY will provide the law enforcement services
identified in Exhibit A in accordance with the following:
4.1. Coordinating; Agents. The COUNTY appoints the Sheriff, or his designee, and the CITY
appoints the Mayor, or his/her designee, who shall act as coordinating agents for the Parties to
provide correspondence and communications related to the administration of this Agreement.
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4.2. Schedules. The Sheriff, or his designee, upon receipt of input from the CITY, shall determine
the appropriate working schedule for the JCSO personnel assigned to perform the law
enforcement services under this Agreement to the CITY. The schedule shall be established to
provide weekly law enforcement services for a minimum of sixteen (16) hours per week during
fire season (June I through November 1).
5. Special Provisions.
5.1. CITY Purchases. The CITY shall supply at its own cost and expense any special supplies,
stationary, notices, and forms where such must be issued in the name of the CITY. The
COUNTY shall provide supplies and equipment routinely provided to its JCSO deputies. When
the CITY purchases or leases any equipment for use by JCSO personnel assigned to the CITY,
prior written approval is necessary from the COUNTY to ensure the equipment can be
integrated into applicable COUNTY systems. Routine supplies and equipment include, but are
not limited to, paper, staplers, paperclips, and shared desktop computers. The COUNTY will
not approve items it can provide at an equal or lower cost or that are not standard issue.
5.1.1. Technology or Specialized Equipment. The COUNTY agrees to provide JCSO patrol
deputies who are trained and equipped with such technology as is customarily provided
to its patrol deputies. Such technology may include, but is not limited to, mobile data
computers (MDCs), computer access to criminal history data and other like data, and
other current technology utilized within JCSO law enforcement services.
5.2. Use of CITY Facility by JCSO. The CITY and COUNTY agree that incidental use of CITY
facility by JCSO personnel assigned under this Agreement shall not be charged to the
COUNTY.
5.3. Citations for Infractions and Violations. All citations issued for infractions and violations,
unless the violation requires confinement, shall be cited to the CITY'S Municipal Court. The
release of vehicles impounded within the CITY limits shall be processed through the CITY.
5.4. Computers Supplied by COUNTY.
5.4.1. The County Information Technology Department will be responsible for the repair and
maintenance of all COUNTY supplied computer equipment, software, and accessories
that are used by JCSO personnel assigned under this Agreement.
5.4.2. Replacement computers will be furnished via COUNTY departmental chargebacks, as
needed.
6. Reporting.
6.1. Notification of Suspicious Activity. The CITY coordinating agent will notify the COUNTY
coordinating agent in the event of suspicious occurrences within the CITY.
6.2. Monthly Reports. The COUNTY, through JCSO, will report monthly to CITY on law
enforcement services provided under this Agreement.
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7. Personnel and Equipment.
7.1. Control of Personnel. Control of JCSO personnel, standards of performance, discipline and all
other aspects of performance shall be governed entirely by the COUNTY. Allegations of
misconduct shall be investigated in accordance with COUNTY and JCSO Policies and
Procedures, as well as any applicable collective bargaining agreements.
7.2. Status of Employees. All JCSO personnel rendering law enforcement services to CITY
hereunder shall be for all purposes employees of the COUNTY.
7.3. Liabilities. All liabilities for salaries, wages, any other compensation, injury, or sickness of
JCSO personnel arising from performance of the law enforcement services by the COUNTY
hereunder shall be that of the COUNTY.
7.4. Provision of Personnel. The COUNTY, through JCSO, shall furnish all personnel and such
resources and material deemed by the JCSO as necessary to provide the level of law
enforcement services herein described.
8. CITY Responsibilities. In support of the COUNTY providing the law enforcement services described
herein, the CITY promises the following:
8.1. Municipal Code. The CITY shall, to the extent reasonably possible, taking into consideration
local circumstances, endeavor as it adopts local ordinances to have such ordinances be
consistent with ordinances of the COUNTY and/or state law applicable to the subject matter of
this Agreement. It is recognized that it is in the interest of both Parties to this Agreement that
reasonable uniformity of common regulations will promote efficient provision of law
enforcement services.
9. Termination. Either Party to this Agreement may terminate this Agreement by giving a thirty (30) day
written notice to the other Party. The amount due to either Party by the other Party pursuant to this
Agreement shall be prorated on a daily basis as of the date of termination.
9.1. Limitation of Liabilities.
9.1.1. Termination will not prejudice either Party's right to tort liability coverage under this
Agreement for any covered liability incurred prior to the date of termination.
9.1.2. Neither party shall be liable to the other for any incidental or consequential damages
arising out of or related to this Agreement.
10. Indemnity; Insurance.
10.1. Indemnity.
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10.1.1. CITY Held Harmless. Except to the extent prohibited by applicable law and subject
to the limits of the Oregon Tort Claims Act and in accordance with the Oregon
Constitution, the COUNTY shall defend, indemnify and hold harmless the CITY and
its elected officials, officers, employees and agents from any and all costs, claims,
judgments, or awards of damages, resulting from the acts or omissions of the
COUNTY, its elected officials, officers, employees or agents associated with this
Agreement. In executing this Agreement, the COUNTY does not assume liability or
responsibility for or in any way release the CITY from any liability or responsibility
which arises in whole or in part from the existence or effect of CITY ordinances, rules,
regulations, resolutions, customs, policies, or practices. If any cause, claim, suit, action
or administrative proceeding is commenced in which the enforceability and/or validity
of any such CITY ordinance, rule, regulation, resolution, custom, policy, or practice is
at issue, the CITY shall defend the same at its sole expense and if judgment is entered
or damages are awarded against the CITY, the COUNTY, or both, the CITY shall
satisfy all of the judgment or damages, including all chargeable costs and attorney's
fees.
10.1.2. COUNTY Held Harmless. Except to the extent prohibited by applicable law and
subject to the limits of the Oregon Tort Claims Act and in accordance with the Oregon
Constitution, the CITY shall defend, indemnify and hold harmless the COUNTY and
its elected officials, officers, employees and agents from any and all costs, claims,
judgments or awards of damages, resulting from the acts or omissions of the CITY, it's
elected officials, officers, employees or agents associated with this Agreement. In
executing this Agreement, the CITY does not assume liability or responsibility for or
in any way release the COUNTY from any liability or responsibility which arises in
whole or in part from the existence or effect of COUNTY ordinances, rules,
regulations, resolutions, customs, policies, or practices. If any cause, claim, suit, action
or administrative proceeding is commenced in which the enforceability and/or validity
of any such COUNTY ordinance, rule, regulation, resolution, custom, policy or
practice is at issue, the COUNTY shall .defend the same at its sole expense and if
judgment is entered or damages are awarded against the COUNTY, the CITY, or both,
the COUNTY shall satisfy all of the judgment or damages, including all chargeable
costs and attorney's fees.
10.2. Insurance. CITY shall at its own expense provide the following insurance:
10.2.1. CITY shall obtain and maintain at all times during the course of the Agreement general
liability insurance coverage subject to the limits of the Oregon Tort Claims Act
covering bodily injury and property damage on an "occurrence" form in the amount of
not less than $1 Million per occurrence/$2 Million general aggregate for the protection
of the COUNTY, its officers, elected officials, agents and employees.
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10.2.2. Certificates of Insurance. In respect to the general liability, and as evidence of the
insurance coverage required by this Agreement, the CITY shall furnish acceptable
insurance certificates to COUNTY prior to COUNTY commencing work under this
Agreement. CITY shall name Jackson County, and its elected officials, officers, agents
and employees as Additional Insureds on any insurance policies required herein but
only with respect to COUNTY's services to be provided under this Agreement. A
copy of the Additional Insured Endorsement must be provided to the COUNTY with
the certificate of insurance. The certificate will specify all of the parties who are
Additionally Insured. Insuring companies or entities are subject to COUNTY
acceptance. If requested, complete copies of insurance policies; trust agreements, etc.,
shall be provided to the COUNTY. The CITY shall be financially responsible for all
pertinent premiums, deductibles, self-insured retentions and/or self -insurance.
10.2.3. Notice of Cancellation. There shall be no cancellation, material change, exhaustion of
aggregate limits or intent not to renew insurance coverage without 30 days' notice to
the COUNTY. Any failure to comply with this provision will not affect the insurance
coverage provided to the COUNTY. The 30 days' notice of cancellation provision
shall be physically endorsed to the policy.
10.2.4. Insurance Carrier Rating. Coverage provided must be underwritten by an insurance
company deemed acceptable by the COUNTY. Insurance coverage shall be provided
by companies admitted to do business in Oregon or, in the alternative, rate A- or better
by Best's Insurance Rating. The COUNTY reserves the right to reject all or any
insurance carriers(s) with an unacceptable financial rating.
10.2.5. Self-Insurance. As an alternative to the provisions of Section 10.2.4 above, CITY may
fulfill its insurance obligations herein through a program of self-insurance, provided
that the CITY's self-insurance program complies with all applicable laws and provides
insurance coverage equivalent in both type and level of coverage that satisfies this
Section 10. If the CITY is self-insured, the COUNTY Risk Manager must approve the
self-insurance, in writing, as satisfying this Section 10.
11. Non-discrimination. The COUNTY and the CITY certify that they are Equal Opportunity Employers.
12. Assignment. Neither the COUNTY nor the CITY shall have the right to transfer or assign, in whole or
in part, any or all of its obligations and rights hereunder without the prior written consent of the other
Party.
13. Audits and Inspections. The records and documents maintained by each Party with respect to all matters
covered by this Agreement shall be subject to inspection, review or audit by either Party during the
term of this Agreement and for a period of three (3) years after termination of this Agreement.
Exception to this Section 13 is for confidential internal affairs investigations conducted by the
COUNTY.
14. Notice. Any formal notice or communication to be given by the COUNTY to the CITY under this
Agreement shall be deemed properly given if personally delivered or mailed postage prepaid and
addressed to:
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CITY OF ASHLAND, Forest Division
Chief Chris Chambers
chris.chambers@ashland.or.us
455 Siskiyou Blvd.
Ashland, Oregon 97520
Any formal notice or communication to be given by the CITY to the COUNTY under this Agreement
shall be deemed properly given if personally delivered or mailed postage prepaid and addressed to:
JACKSON COUNTY SHERIFF'S OFFICE
Attn: Melissa Allen, Projects Coordinator 11
allenme@jacksoncounty.org
5179 Crater Lake Highway
Central Point, Oregon 97502
The name and address to which notices and communications will-be directed may be changed at any
time by either the CITY or the COUNTY provided that such notice has been given to the other Party
in writing.
15. COUNTY as an Independent Contractor. The COUNTY is, and shall at all times be deemed to be, an
independent contractor. Nothing herein shall be construed as creating the relationship of employer and
employee, or principal and agent, between CITY and COUNTY or any of the COUNTY's elected
officials, officers, agents or employees. The COUNTY shall retain all authority for rendition of
services, standards of performance, control of personnel, and other matters incident to the performance
of law enforcement services by COUNTY pursuant to this Agreement.
16. No Joint Financing. This Agreement does not contemplate the financing of any joint or cooperative
undertaking. There shall be no budget maintained for any joint or cooperative undertaking pursuant to
this Agreement.
17. Headings. The headings and captions to sections of this Agreement have been inserted for identification
and reference purposes only and shall not be used to construe the meaning or to interpret this
Agreement.
18. Construction. The Parties agree and acknowledge that the rule of construction that ambiguities in a
written agreement are to be construed against the Party preparing or drafting the agreement shall not be
applicable to the interpretation of this Agreement.
19. Agreement Administration.
19.1. Agreement Administrators. The CITY Mayor, or designee, and the COUNTY Sheriff, or his
designee, shall serve as the Agreement administrators to review Agreement performance and
resolve operational problems.
19.2. Referral of Unresolved Problems. The CITY Mayor, or designee, shall refer any law
enforcement services operational problem, which cannot be resolved, first to the JCSO Support
Bureau Captain, and if still not resolved, then to the COUNTY Sheriff. The COUNTY Sheriff
and CITY Mayor shall meet as necessary to resolve such issues.
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20. Amendments. This Agreement may be amended at any time by mutual written agreement of the CITY
and the COUNTY.
21. Entire Agreement. This Agreement contains all of the agreements of the Parties with respect to any
matter agreed hereto. Any prior agreements, promises, negotiations or representations of or between
the Parties, either oral or written, relating to the subject matter of this Agreement, which are not
expressly set forth in this Agreement are null and void and of no further force or effect.
22. Waiver. The Waiver by either Party of a breach or violation of any provision of this Agreement shall
not operate or be construed as a waiver of any subsequent breach thereof. No delay or failure to require
performance of any provision of this Agreement shall constitute a waiver of that provision as to that or
any other instance. Any waiver granted by a Party must be in writing to be effective, and shall apply
solely to the specific instance expressly stated.
23. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or
unenforceable, the remaining provisions shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be fully executed on this
day of 12017.
CITY of ASHLAND JACKSON COUNTY
A-6L- - ~ 7`~ 77-77~
John K s, 9 Interim City Administrator Danny Jordan, County Administrator
-/7 z ~ 7
Date Date
APPROVED AS TO LEGAL SUFFICIENCY: APPROVED AS TO LEGAL SUFFICIENCY:
1 '
MM%121111) , City Attorney
D b - ~,o l
Date Date
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EXHIBIT A to
INTERGOVERNMENTAL AGREEMENT
Between
JACKSON COUNTY
And the
CITY OF ASHLAND
OPERATING AND FINANCIAL PLAN
1. RATE SCHEDULES:
A. Reimbursement for all law enforcement services shall be at the following rates unless
specifically stated otherwise:
Seasonal JCSO Criminal Deputy
RATE DESCRIPTION
NTE $26.00/hour Seasonal deputy regular wage rate
NTE $39/hour Seasonal deputy overtime rate
NTE 7.65% of Fringes, actually incurred (base rate only)
monthly wages
$500.00/month Vehicle Rate
$0.54/mile (GSA) Vehicle Mileage driving to, from and within the
Watershed
$51.73 Cell phone
$150.00/month Administrative Costs, uniform and duty gear
NTE $1,500.00/year Miscellaneous equipment and supplies authorized by
the City of Ashland in advance (as per terms in the
Agreement).
Full-Time, JCSO Criminal Deputy
RATE DESCRIPTION
NTE $34.14/hour E6 FT Deputy regular wage rate
NTE $51.22/hour E6 FT Deputy overtime rate
NTE 63% of Fringes, actually incurred
regular wages
NTE $26% of Fringes, actually incurred
overtime wages
$0.54/mile (GSA) Vehicle Mileage during time worked within Watershed
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t
i
Full-Time, JCSO Sergeant II
RATE DESCRIPTION
NTE $37.33/hour E6 FT Deputy regular wage rate
NTE $55.99/hour E6 FT Deputy overtime rate
NTE 63% of Fringes, actually incurred
regular wages
NTE $26% of Fringes, actually incurred
overtime wages
$0.54/mile (GSA) Vehicle Mileage during time worked within Watershed
B. Total reimbursement to the County under this Operating Plan shall not exceed $13,000
II. PATROL ACTIVITIES:
A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and day-to-
day needs of both the County and the City of Ashland. In general, patrols within the Ashland
Interface and Ashland Watershed will be 2 days (16 hours) per week during fire season (5 months
occurring June 1 through November 1), with at least one day per week falling on either Saturday
or Sunday, subject to availability of the JCSO deputy.
• Patrol on following Forest Service roads, campgrounds, developed sites, or dispersed areas
(when open and accessible for public use):
Ashland Watershed Areas
National Forest System Land within the Ashland Watershed:
Patrol Areas:
FS Roads 20, 2060 and 2080200 2060300 road to landing
2060100 road (Water Plant) Lamb Saddle
Horn Gap 2060400 to Skyline Mine
Grouse Gap & Mt. Ashland Summit 2060500 to Winburn Ridge
Old shooting range off Granite Street (foot)
Trailheads:
White Rabbit
Bull Gap
Four Corners
Rabbit Ears (just below Mt. Ashland
summit)
Lamb Saddle/Lamb Mine
Page 2
National Forest System Land outside the Ashland Watershed:
Patrol Areas:
FS Roads 2060, 2080, 2080400, and 2080600
Trailheads:
Eastview Lower
Eastview Upper
City of Ashland owned land within the Ashland Watershed:
Patrol Areas:
Area above large City granite pit off FS Road 2060 (foot)
Access road around Reeder Reservoir to East Fork
Glenview Drive granite pit and above (foot)
Red Queen Trail (foot)
Waterline Trail (just above Water Plant Road)
Old Shooting Range/Fairy Ponds Area (foot)
Lower 2060 road/Top of Granite St
City of Ashland owned land outside the Ashland Watershed:
Patrol Areas:
Hitt Road to City Water Tank Oredson-Todd Woods/Siskiyou Mt. Park via
TID Ditch (Strawberry Ln to south) Park St Gate (vehicle access)
Toothpick Trail
Siskiyou Mtn. Park (foot)
Trailheads:
Toothpick Trailhead (Tolman side)
Alice in WonderlandBandersnatch
(2060 just above Morton St)
III. EQUIPMENT:
Costs shall not exceed $1,500.00 for miscellaneous equipment and supplies authorized by the City of
Ashland in advance. Equipment shall be defined as any article of nonexpendable, tangible personal
property having a useful life of more than one year and an acquisition cost which equals or exceeds
the lesser of the capitalization level established by the County for financial statement purposes, or
$5,000. Only items meeting this definition shall be subject to reimbursement limited to a pro rata
share based on the percentage of time it is used under the Agreement. All other items approv'd for
purchase shall be reimbursed in full (100%).
Total reimbursement for this category shall not exceed the amount of: $1,500.00, as a portion of the
$13,000 00 under this Operating and Financial Plan
IV. BILLING FREQUENCY:
A. Invoices. The County will submit monthl invoices to the City of Ashland for reimbursement of
law enforcement services provided under this Operating and Financial Plan. Invoices shall be
printed on the County's letterhead and shall include the following:
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1. Date of invoice;
2. Actual dates of services (from MM/DD/YY to MM/DD/YY);
3. Description of services (hours worked x rate/hour; miles x rate/mile);
4. Total amount billed to the City of Ashland;
5. Signature from Sheriff, or other authorized representative, certifying that services have been
performed as described on invoice and supporting documentation; and
6. Supporting documentation as described below in Section B.
The invoices and supporting documentation shall be forwarded for payment as follows:
Ashland Fire & Rescue, Forest Division
Attn: Chief Chris Chambers
455 Siskiyou Blvd.
Ashland, Oregon 97520
Invoices may also be emailed to chris.chambers(a),ashland.or.us
Address coversheets to:
Chris Chambers, Forest Division Chief
B. Supporting Documentation. The supporting documentation shall provide sufficient detail to
allow the City of Ashland to identify reimbursable expenditures. The supporting documentation
shall consist o£
1. Activity reports with dates of service;
1. Areas patrolled and miles traveled;
2. Person-hours worked;
3. Incidences and case numbers;
4. Number of public contacts, including:
a. Arrests made for all violations; and
b. All incidents investigated or to which JCSO responded.
The City of Ashland shall send checks for invoices to:
The Jackson County Sheriff's Office
Attn: Melissa Allen
5179 Crater Lake Hwy
Central Point, OR 97502
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CERTIFICATE OF COVERAGE
Agent This certificate is issued as a matter of information only
DIRECT and confers no rights upon the certificate holder other y-
than those provided in the coverage document. ThisP
certificate does not amend, extend or alter the coverage
fu
afforded by the coverage documents listed herein.
citycounty insurance services
Named Member or Participant Companies Affording Coverage
City of Ashland COMPANY A -CIS
COMPANY B - National Union Fire Insurance Company of Pitts, PA
20 East Main Street COMPANY C - RSUI Indemnity
Ashland, OR 97520
LINES OF COVERAGE
This is to certify that coverage documents listed herein have been issued to the Named Member herein for the Coverage period indicated. Notwithstanding any
requirement, term or condition of any contract or other document with respect to which the certificate may be issued or may pertain, the coverage afforded by the coverage
documents listed herein is subject to all the terms, conditions and exclusions of such coverage documents.
Type of Coverage Company Certificate Effective Termination Date Coverage Limit
Letter Number Date
General Liability A 17LASH 7/1/2017 7/1/2018 General Aggregate: $15,000,000
X Commercial General Liability Each Occurrence: $5,000,000
X Public Officials Liability
X Employment Practices
X Occurrence
Auto Liability A 17LASH 7/1/2017 7/1/2018 General Aggregate: None
X Scheduled Autos Each Occurrence: $5,000,000
X Hired Autos
X Non-Owned Autos
Auto Physical Damage A 17APDASH 7/1/2017 7/1/2018
X Scheduled Autos
X Hired Autos
X Non-Owned Autos
X Property A 17PASH 7/1/2017 7/1/2018 Per Filed Values
X Boiler and Machinery A 17BASH 7/1/2017 7/1/2018 Per Filed Values
X Excess Crime B 17ECASH 7/1/2017 7/1/2018 Per Loss: $750,000
X Excess Earthquake C 17EQASH 7/1/2017 7/1/2018 Each Occurrence: $5,000,000
X Excess Flood C 17FASH 7/1/2017 7/1/2018 Each Occurrence: $5,000,000
X Excess Cyber Liability A 17ECLASH 7/1/2017 7/1/2018 Occurrence/Aggregate: $450,000
Workers' Compensation
Description: Jackson County, and its elected officials, officers, volunteers, agents, and employees are named as additional named with respect to
Jackson County's law enforcement services within the Ashland Interface and the Ashland Watershed to be provided under the intergovernmental
agreement between the county and the City of Ashland for forest patrol during the timeframe of July 1, 2017, through June 30, 2018.
Certificate Holder: CANCELLATION: Should any of the coverage documents herein be cancelled before the expiration date
thereof, CIS will provide 30 days written notice to the certificate holder named herein, but failure to mail such
Jackson County notice shall impose no obligation or liability of any kind upon CIS, its agents or representatives, or the issuer
5179 Crater Lake Highway of this certificate
Central Point, OR 97502
B'J
Date: June 19, 2017
Purchase Order
Fiscal Year 2018 Page: 1 of: 1
THIS PO NUMBER MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING DOCUMENTS.
I
L 20 E. Main ATTN: Accounts Payable Purchase
L Ashland, OR 97520 Order# 20181002
T Phone: 541/552-2010
O Email: payable@ashland.or.us
E JACKSON COUNTY SHERIFF'S OFFICE H C/O Fire and Rescue Department
E
N ATTN: MELISSA ALLEN 1 455 Siskiyou Blvd D 5179 CRATER LAKE HWY P Ashland, OR 97520
Phone: 541/482-2770
O CENTRAL POINT, OR 97502 O Fax: 541/488-5318
Vendor Phone Number Vendor Fax Number _
Requisition Numper _MW
Bef~r~ns
Chris Chambers
Date Ordered Vendor Number Date Requrred _Frel t--M= Qdnerms= Qepariment/Location _
09/12/2017 517 FOB ASHLAND OR Cit Accounts Pa able
Item# Descri tionlPartlVo- = -Unit Price Extended Price
Watershed Patrol Services
1 Jackson County Sheriffs Department will provide patrol and law 1 $13,000.0000 $13,000.00
enforcement services in the Ashland Watershed and areas
identified in the intergovernmental agreement.
Intergovernmental Agreement Between Jackson County and the
City of Ashland Relating to Law Enforcement Services Within the
Ashland Interface and Ashland Watershed
Term: July 1, 2017 to June 30, 2018
Project Account:
GL SUMMARY***..****.***
072900 - 604160 $13,000.00
By Date: d
Authorized-Signature PO Total = $13,000.00
-7 6?,)
FORM #3 CITY OF
ASHLAND
REQUISITION 8.30.17
Date of request:
Required date for delivery: 9.5.17
Vendor Name Jat-k¢nn Cnunty (Shariff'e nffira)
Address, City, State, Zip 5179 Crater I aka Highway Cantral Pnint OR 97.9()2
Contact Name & Telephone Number Melissa Allen, Proiects Coordinator
Fax Number
allenme@jacksoncounty.org
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached -(Attach co of council communication -(If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract #
❑ Verbal/Written quote(s) or proposal(s) (Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval ® Agency Jackson County Sheriffs Office
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: June Th, 2016. Re-approved by Legal and City
❑ Form #4, Personal Services $5K to $75K Valid until: (Date) Administrator June of 2017.
Attach co of council communication
Description of SERVICES Total Cost
Jackson County Sheriffs Department will provide patrol and law enforcement services in
the Ashland Watershed and areas identified in the Intergovernmental Agreement approved
between the City and County on June 30, 2017. Up to $1,500 in incidental materials are allowed as Not to Exceed $13,000
part of the total amount.
em # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
❑ Per attached quotelproposal $13,000
Project Number _ _ _ _ _ Account Number 072900.604160
Account Number Account Number
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support -Yes/ No
By signing this requisition form, I certify that the City's public contracting requirements have been satisfied.
Employee: Department Head: dry
- F(Equaj oor greater than $5,000)
Department Manager/Supervisor: City Administrator:
(Equal to or greater than,$25,000)
7r
Funds appropriated for current fiscal year
YE Ff''NO - " }
Finance Director- (Equal to or greater than $5,000) Date
Form #3 - Reauisition