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HomeMy WebLinkAbout2017-0718 Council Mtg MIN AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 18, 2017 Council Chambers 1175 E. Main Street CALL TO ORDER Mayor Stromberg called the Business Meeting to order at 7:02 PM PLEDGE OF ALLEGIANCE ROLL CALL Councilor Darrow, Lemhouse, Morris, Slattery, Seffinger and Rosenthal were present. MAYOR'S ANNOUNCEMENTS Mayor Stromberg announced that there are Commission and Committee vacancies. If anyone is interested they can find this information on the City website. He also announced that the applications for Team Ashland are due July 25'n APPROVAL OF MINUTES Study Session of June 19, 2017 Business Meeting of June 20, 2017 Councilor Seffinger/Slattery moved to approve Study Session Minutes of June 19`h and the Business Meeting Minutes of June 20'. Discussion: None. All Ayes. Motion passed unanimously. SPECIAL PRESENTATIONS & AWARDS 1. Annual presentation by the Forest Lands Commission Forest Lands Commission Chair, Steve Jensen and Division Chief- Forestry Division, Chris Chambers presented the annual report (see attached). 2. Presentation by the Ashland High School Representatives to Guanajuato Mayor Stromberg introduced the Representatives of Guanajuato and members of the Amigo Club. Councilor Darrow gave an overview of her experience in Guanajuato. She spoke that she saw that the people of Guanajuato have a deep appreciation for arts, history and education but mostly their community and to serve others. She spoke in appreciation of the Sister City relationship. She thanked citizens of Ashland that opened their homes for the visiting students. She also spoke that she is looking forward to the 50-year anniversary of this program. Senora Chela gave a report on what happens before going to Guanajuato and what takes place on a visit to Guanajuato. She spoke they had 15 candidates this year. Senora Chela introduced one of the students chosen: Brook Hall. Brook Hall- Ms. Hall thanked the Mayor and Council for letting her speak regarding her experience. She described her visit to Guanajuato as a representative of Ashland. She spoke to the beauty and graciousness of the Guanajuato people. She thanked the City of Ashland, the Council, the Administration, and the School for all the support. Nina from the Amigo Club spoke regarding how the Amigo Club supports the Sister City Program. She explained a calendar is coordinated for the visitors and got host families. There is also a scholarship program. For over 2 years a monthly column for the Ashland Daily Tidings. She spoke to the importance of this program. Mayor Stromberg showed the audience a picture of a traditional ceramic tile mosaic shield of Guanajuato. This was gift from the City of Guanajuato that will be mounted in some public venue before the 50' anniversary celebration. PUBLIC FORUM Emmett Fisk-623 Prim St., Ashland- Read a letter into the record regarding funding 5 Police Officers (see attached). Peter Warren-600 Beach St., Ashland -Spoke regarding Briscoe Park. He spoke The City potentially moving City Hall to the Briscoe area and paving fields for parking. Melissa Mitchell Hooge - 271 H St., Ashland- Spoke regarding preserving Briscoe and Lincoln playgrounds. She handed out 4 conceptual plan (see attached). She spoke looking forward to find a parking solution. Sharon Javna- Almond St., Ashland - Spoke in support of Briscoe being used for City offices but is concerned about taking the fields over for parking. She spoke in hopes of finding a plan for parking and to the importance of public input. Tiki McClure-69 Manzanita St., Ashland-Spoke would like to see the playground at Briscoe and Lincoln preserved and not converted into a parking area. Spoke to how important it is to have the park. Interim City Administrator, John Karns gave a brief overview of where the City is with this possible project. This will be presented to Council in October. CONSENT AGENDA 1. Approval of minutes of boards, commissions, and committees 2. Reappointment of Christopher Jean to the Tree Commission Councilor Rosenthal pulled #3 3. Rogue bike share program Councilor Rosenthal questioned RVMPO Senior Planner, Andrea Napoli about the existing bike share. Ms. Napoli explained there are 6 stations but those funds expire July 24t' so the stations will be going away. She explained that new funding is being obtained from ODOT and RVTD to keep the stations going. She spoke that other sources of funding are being looked into as well as better locations. Council Morris asked what the average usage has been. Ms. Napoli answered approximately 1200 trips in the last year and a half. Councilor Seffinger Pulled #4 4. Agreement with Addictions Recovery Center (ARC) for sobering services Councilor Seffinger questioned if Jackson County has been the funding agency or is this new. Chief O'Meara spoke that Jackson County has been financial intermediary with Ashland and ARC. They do not want to operate in that capacity anymore. Ashland is now forming an agreement with ARC directly to continue services. Ashland has been paying I% of the operating cost while doing 6% of the workload, therefore cost has gone up. Councilor Darrow asked if this is a reimbursable service. Chief O'Meara spoke he will look into this question. Mayor Stromberg asked for an example for use of this service. Chief O'Meara explained that it is generally intoxication issues. If a sober adult cannot be found to take responsibility, then the ARC services are used. Councilor Morris pulled #5. 5. Approval of a street painting permit Councilor Morris questioned the types of paint being used for the street painting. He explained that striping paint is not the best for traction if on a bike. Engineering Services Manager, Scott Fluery explained they used an additive to help with the traction. 6. Sole source procurement with Dry Creek Landfill, Inc. Councilor Darrow spoke that accountability, updates, targets and reports are important. She spoke in support of getting a Staff person hired and the Commission set-up. Councilor Rosenthal spoke that it is time to take action on this topic and spoke in support of an Ordinance. Councilor Seffinger spoke that whether it is an Ordinance or Resolution targets and reports are the most important part of this and for people to reduce their carbon foot print. Councilor Lemhouse spoke in agreement with Councilor Rosenthal that it is time to take action. He spoke that Ordinances and Resolutions are not needed in order to do their jobs; it is important for people to be accountable to do their jobs. He spoke he is not in favor of mandates. This could lead to a lawsuit and that is not the right message to send. Councilor Morris spoke in support of a Resolution. Councilor Slattery spoke he is in support of a strong Resolution with the same protection of an Ordinance. Mayor Stromberg spoke that is important to make an effort to promote practical measurable innovation in the Community. Councilor Slattery moved to direct staff to prepare for first reading at the next available Council business meeting the attached CEAP Ordinance Draft B. Councilor Morris seconded. Discussion: Mr. Lohman spoke that the recitals in the Resolution are the exact same in the proposed Ordinance as well as the action items. He explained that this will come back as first reading. Councilor Seffinger asked if an Ordinance is riskier legally. Mr. Lohman answered yes. Mr. Lohman spoke that Council can request to make changes and state items to be protected not mandated. Councilor Lemhouse disagrees with this motion. He spoke that it is counterproductive and explained why. He spoke that not having an Ordinance and holding elected officials accountable is a way to be productive. He spoke he is supportive of the Plan but not the Ordinance. Councilor Seffinger spoke regarding the confusion of having a Resolution made into an Ordinance. Councilor Rosenthal suggested having a Resolution reporting requirements regarding the plan. Councilor Darrow spoke that the last Resolution in the Packet makes the most sense and incorporates what is needed. Councilor Slattery believes a Resolution is the way to go but it does not provide a way to avoid being overturned. Roll Call Vote: Councilor Morris, Slattery and Seffinger: YES. Councilor Lemhouse, Darrow and Rosenthal: NO. Mayor Stromberg: YES. Motion Passed 4-3. 3. Approval of the Creation of the Ad-Hoc Budget Process Committee Councilor Slattery gave a staff report. He suggested that having the Ad-Hoc Committee meet 4-times and report back to Council in October. He suggested the Committee consist of 2 Councilors, 2 Appointed Members and 2 Staff Members. Once a roster was chosen bring back to Council for approval. Councilor Slattery moved to approve the creation of the ad hoc Budget Process Committee and the charge of the committee as presented in the memo from the Interim City Administrator. Councilor Seffinger seconded. Discussion: Councilor Lemhouse moved to amend the motion to include in the community's charge to look at how the budget committee can be involved in the financial reports. Slattery seconded. Slattery would like to not do this because want to come to amendment fails. Main motion passes. ORDINANCES, RESOLUTIONS AND CONTRACTS None. OTHER BUSINESS FROM COUNCIL MEMBERWREPORTS FROM COUNCIL LIAISONS Councilor Rosenthal congratulated the Ashland little league teams that are still playing. Councilor Darrow announced that the varsity football team is going to Japan and will return on the 30". Councilor Lemhouse added that there will be a viewing of the football game at Northwest Pizza. He spoke to add them to the August I" for the coach to come and present regarding their trip. ADJOURNMENT OF BUSINESS MEETING The Business Meeting was adjourned at 10:30 PM Respectfully submitted by: -tn ) City corder, Melissa Huhtala Attest: MtY Strom erg