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HomeMy WebLinkAbout2018-006 Addendm contract for goods & Services -Ledford ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this 5th day of December, 2017, between the City of Ashland ("City") and Ledford Construction Company ("Contractor"). Recitals: A. On October 3rd, 2017, City and Contractor entered into a "City of Ashland Public Improvement Contract" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion to March 31, 2018. City and Contractor agree to amend the agreement in the following manner: 1. The date for completion as specified in the agreement is extended to March 31, 2018. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: BY BY 1 nt Head Its A- > Date 12 zo ATE / ~l Purchase Order # 20181069 Acct. No.: 086000-704200 P# 2007-26 (For City purposes only) Purchase Order v~ Fiscal Year 2018 Page: 1 of: 1 TM~S PU id0~~C3R MUST AI=('EAR ON ALL B City of Ashland INVOICES AND SHIPPING DOCUMENTS.' I ATTN: Accounts Payable 20 E. Main Purchase 069 L Ashland, OR 97520 Order # 20181 T Phone: 541/552-2010 O Email: payable@ashland.or.us ~C E LEDFORD CONSTRUCTION COMPANY H C/O Engineering Division E 3616 S PACIFIC HWY 1 51 Winburn Way P Ashland, OR 97520 D PO BOX 910 Phone: 541/488-5347 O MEDFORD, OR 97501 T Fax: 541/488-6006 R O Wendor Phone Number_ Vendor_FaxNum>3 -B~t[ t m = r E e ~jef n _ _ Kevin Caldwell 210 kite WnsinrNm_ ber =©atesivir=_ _ - _ era-errs en 10/18/2017 3835 Cit Accounts Pa able =iF~=err d Prise =ltem# Descri Ifn _ - - _ - -MON Grandview WW Lift Station 1 MODIFIED: Replacement of the Grandview Wastewater Lift 1 322,000.0000 $322,000.00 Station per the attached construction contract. Public Improvement Contract, Bid Documents & Technical Specifications for Public Works Construction Project No. 2007-26 Effective date: October 10. 2017 Completion date: January 31, 2018 Processed change order 12/21/2017 Date for completion is extended to March 31, 2018 Project Account: E-200726-999 GL SUMMARY 086000 - 704200 $322,000.00 B _ Date d Authorized Signature C} Total' $322,000.00 FORM #10 zj CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM c Req nest', for a Change Order ASHLAND Name of Supplier I Contractor/ Consultant: Ledford Construction Company Total amount of this contact amendment: Purchase Order Number: 20181069 Title I Description: Grandview Wastewater Lift Station Replacement $D (tulle EXtetl$lotl' only) ® Per attached contract amendment Contract Amendment Original contract amount $ 322,000.00 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment % of original contract TOTAL AMOUNT OF CONTRACT $ 322,000.00 % of original contract In accordance with OAR 137-047-0800:1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract, b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that fit had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of centracL Contract amendment is within the scope of procurement: YES NO" (if "NO", requires Council approval I Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT- Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or ❑ 'YES', the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments 5.$6,000. ® °YES°, the total amount of cumulative amendments ❑'YES°, the total amount of odginal contract and ❑If'NO°, amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments 5$10oK for Goods & Services, _-5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, <$50K for Attorney Fees. Communication. ❑ If "NO°, amount exceeding authority requires ❑ If "N 0% amount exceeding authority requires Council ❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES°, Direct appointment5$35,000 ❑ Exempt-Reason: ❑ If"NO°, requires approval. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods &Services - $5.000 to $100,000 ❑ "YES°, the total amount of cumulative amendments ❑ written Findings: Document the nature of the Personal Services - $5.000 to $75.000 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments 525% of original contract amount. ❑If ❑lf°NO; amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES', the total amount of original contract and cumulative amendments are ❑'YES°, the original contrail was approved by City Council. within the amount and terns initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If 'NO", Council approval is required. Attach copy of Council Communication. ❑ If°NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 2017.26 Account Number 086000-704200 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: Department Head Signature: vkteyn of con Sact_$5, 000) City Administrator: (Equal to orgreater thaq $25,000 or 10%) Funds appropriated for current fiscal year. DES y NOS Z/ 2 2/i l~ ~FinanceDirector (Eiualtoorgreaterthan $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1212012017