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Home My WebLink About2018-007-Contract for Goods & Services S&S Sheetmetal I HVAC repair for Service Center Building CITY OF INDEPENDENT CONTRACTOR: S & S SHEETMETAL, INC. ASHLAND CONTACT: MIKE SHIPLEY, VP 20 East Main Street Ashland, Oregon 97520 ADDRESS: 912 ANTELOPE RD. WHITE CITY, OR 97503 Telephone: 541/488-6002 mike0sandsheating.com Fax: 541/488-5311 TELEPHONE: 541.210.2946 FAX: 541 826-6601 BEGINNING DATE: 09/14/17 COMPLETION DATE: 11/30/17 COMPENSATION: $1,545.00 GOODS AND SERVICES TO BE PROVIDED: Per quote dated 08/23/17, replace and repair existing ducting for Service Center Building directly impacting IT, Electric and AFN offices as explaining in uote document, Exhibit C. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements: ORS 279B.220, 2796.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and proximately caused by the negligence of City. 6. Termination: City's Convenience. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. 9. Asbestos Abatement License: if required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract. 13. Insurance. Contractor shall at its own expense provide the following insurance: a. a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees, subcontractors, or volunteers. BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENAaf LAW THAT THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: b. General Liability insurance with a combined single limit, or the equivalent, of no less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. 14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. Certification. Contractor all sign the a ification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of Ashland: By By I tur pa ent Head M I k a> ? S c err- c. F- y Q_ Narqe V r C~~ n~Ar(_ Print Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. I Revised 10-2s-14 Page 1 of 2 EXHIBIT A CERTIFICATIONSIREPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the coact documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my / residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. V (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to th l• 9_21- t 1 Contractor V1 (Date) Revised 10-28-14 Page 2 of 2 OGONIPRO~'1/ ~ ` - --a DBA, Oregon S&S Sheetmetal, Inc. ~kCiLLE1`~G~ TO: CITY OF ASHLAND ATTN: DAVID ARNOLD/WES HOADLEY RE: I.T. HELP DESK ROOM HVAC QUOTE EMAIL: david._arnold a)ashland.orus wes.hoadley@ashland.or.us DATE: 8-23-17 SPLIT ONE EXISTING 10" DUCT TO PROVIDE AN 8" DUCT TO NEW OFFICE AND A NEW 8" SUPPLY REGISTER TO MAIN ROOM. PRICE INCLUDES A 10" TRANSFER GRILLE FROM OFFICE TO MAIN ROOM, REMOVE EXISTING 10" RETURN FROM WALL DUCT TO NEW CEILING REGISTER, INSTALL MATCHING 10" SUPPLY REGISTER TO REPLACE EXISTING ABOVE CEILING, INSTALL NEW DIGITAL PROGRAMMABLE T-STAT AND START-UP. EXISTING DUCTING WILL NOT ALLOW THE FULL 1200 CFM DF-1.11 ED BY EXISTING RTU (SEE OPTION #1 BELOW). I 1 t;u~ . to e $1,545.00 "OPTION 91: PROVIDE AND INSTALL A 10" SUPPLY AND RETURN DUCT FROM RTU PLENUMS TO ADJACENT HALLWAY TO ALLOW THE FULL CAPACITY OF AIR FLOW FOR I.T. HELP DESK ROOM PACKAGE UNIT. PRICE INCLUDES NEW CEILING REGISTERS AND COMPLETE INSTALLATION. $960.00 ACCEPTED BY: DATE: MIKE SHIPLEY, VICE PRESIDENT S&S SHEETMETAL, INC. ACOR°® DATE IMMmemm u CERTIFICATE OF LIABILITY INSURANCE- 10msrzo17 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rl ms to the certificate holder In lieu of such antlorsemerd s . PRODUCER CONT CT CLIENT CONTACT CENTER FEDERATED MUTUAL INSURANCE COMPANY PHONE Fax HOME OFFICE: P.O. BOX 328 A/C No Ert :888-333-4949 A/c Nei: 507-4464664 OWATONNA, MN 55060 aounlsss: CLIENTCONTACTCENTER FEDINS.COM INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED - 343-547-6 INSURER e: S & 5 SHEETMETAL INC INSURER C: 912 ANTELOPE RD WHITE CITY, OR 97503-1607 INSURER on ` INSURER E: NSURER F: COVERAGES CERTIFICATE NUMBER: 126 REVISION NUMBER:2 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. UIS TYPE OF INSURANCE NSR sWVUSR o POLICY NUMBER M MIDDY EFF MMID~ EXP LIMITS X COMMERCIALGENERAI-UABIUTY EACH OCCURRENCE $1,000,000 CLAIMS-MADE DAMAGE TO RENTED $100,000 ❑X OCCUR S PREMIEEIC.,..Ul' ce MED EXP(Any one person) EXCLUDED A Y Y 9910853 04/24/2017 04/24/2018 PERSONAL &ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY ZPRO- ❑LOC PRODUCTS - COMP/OP ACC $2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 Ea acclden X ANY AUTO BODILY INJURY (Per person) A OWNED AUTOS ONLY SCHEDULED N N 9910853 04/24/2017 0412412018 BODILY INJURY (Per accident) HIRED AUTOS ONLY NON -OWNED PROPERTY DAMAGE AUTOS ONLY Per accident X UMB0.ELLA LIAB X OCCUR EACH OCCURRENCE $1,000,000 A EXCESS LIAB CLAIMS-MADE N N 9910854 04124/2017 04/24/2018 AGGREGATE $1,000,000 LIED RETENTION WORKERS COMPENSATION PER STATUTE OTH- AND EMPLOYERS' LIABILITY Y I x ER ANY PROPRIETORIPARTNERIEXECUTIVE E.L. EACH ACCIDENT OFHCERIMEMSER EXCLUDED? N I A E.L DISEASE - EA EMPLOYEE It Mandatary in NH) ye under E.L DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be ailadled it more space is required) SEE ATTACHED PAGE CERTIFICATE HOLDER CANCELLATION 343-547-6 1262 THE CITY OF ASHLAND OREGON SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 E MAIN ST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ASHLAND, OR 97520-1814 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE O 1988.2015 ACORD CORPORATION. All rights reserved. ACORD 26 (2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: _343-547-6 LOC A ADDITIONAL REMARKS SCHEDULE Page of 7 AGENCY NAMED INSURED FEDERATED MUTUAL INSURANCE COMPANY S &S SHEETMETAL INC POLICY NUMBER 912 ANTELOPE RD SEE CERTIFICATE # 126.2 WHITE CITY, OR 97503-1607 CARRIER NAIC CODE SEE CERTIFICATE # 126.2 EFFECTIVE DATE: SEE CERTIFICATE # 126.2 ADDITIONAL REMARKS - THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE CERTIFICATE HOLDER NAME IS AMENDED TO READ THE CITY OF ASHLAND, OREGON ITS ELECTED OFFICIALS, OFFICERS 8 EMPLOYEES. ' PROJECT: HVAC SYSTEM INSTALL - NO. MOUNTAIN SHOP EFFECTIVE 07/28/14 THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSORS OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU ENDORSEMENT FOR GENERAL LIABILITY. INSURANCE PROVIDED BY THE GENERAL LIABILITY COVERAGE IS PRIMARY AND NONCONTRIBUTORY OVER OTHER INSURANCE. GENERAL LIABILITY CONTAINS A WAIVER OF SUBROGATION IN FAVOR OF THE CERTIFICATE HOLDER SUBJECT TO THE CONDITIONS OF THE BLANKET WAIVER OF TRANSFER OF RIGHTS OF RECOVERY ENDORSEMENT. EACH CONSTRUCTION PROJECT AS REQUIRED BY WRITTEN CONTRACT OR WRITTEN AGREEMENT. ACORD 101 (2008101) O 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Purchase Order Fiscal Year 2018 Page: 1 of: 1 fHIS-PO NUMBER MUSTAPPEAR ON ALL B City of Ashland INVOICES'; AND SHIPPING DOCUMENTS. I ATTN: Accounts Payable L 20 E. Main Purchase 20181150 L Ashland, OR 97520 Order # T Phone: 541/552-2010 p Email: payable@ashland.or.us V H C/O Facilities Maintenance Div E S & S SHEETMETAL, INC 1 90 North Mountain Ave N 912 ANTELOP ROAD P Ashland, OR 97520 D WHITE CITY, OR 97503 Phone: 541/488-5358 O T Fax: 541/552-2304 R O 1f~~Qr=P oro6~;~ =a~~ ~ - - - . ~ e - _ e r~-__l~eferen David Arnold atOrcfe=n~nrNum _ e~if-ht Nl~tho _ bepartmenf/Lion 12/21/2017 390 FOB ASHLAND OR Cit Accounts Pa able (tem#- - _ es rt tour! a~tr t] = _ 0 ~r - Elrnt Price Extend Prlc HVAC Repair 1 Repair work for help desk room HVAC 1 EACH $1,545.0000 $1,545.00 HVAC Repair for Service Center Building Beginning date: 09/14/2017 Completion date; 11/30/2017 Project Account: GL SUMMARY****.********* 020500 - 601100 $1,545.00 By. Date: Authorized/_Sig'nature PO Total $1,545.00, /J ®YZIVg#3 [e` ( ( CITY OF J ASHLAND REQUISITION ~ o j i~;-O Date of request: 12/13/17 Required date for delivery: Vendor Name S&S Sheetmetal, Inc. Address, City, State, Zip 912 Antelope Road, White City, OR 97503 Contact Name & Telephone Number Mike Shipley (541)210-2946 FAX: (541)826-6601 email: mike@sandsheating.com Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ® Direct Award Date approved by Council: Contract# ❑ VerbaVWritten quote(s) or proposal(s) ❑ State of Washington Contract # Intermediate Procurement ❑ Sole Source ❑ Other government agency contract GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) Agency $5.000 to $100.000 ❑ Written quote or proposal attached - Contract # ❑ (3) Written quotes and solicitation ❑ Form #4, Personal Services $5K to $75K Intergovernmental Agreement attached ❑ Agency PERSONAL SERVICES ❑ Special Procurement $5.000 to $75.000 ❑ Form #0, Request for Approval Date original contract approved by Council: ❑ Less than $35,000, by direct El Written quote or proposal attached (Date) appointment Date approved by Council: ❑ (3) Written proposals/written solicitation ❑ Form #4, Personal Services $5K to $75K Valid until: (Date) Description of SERVICES Total Cost Per Exhibit C, repair work for help desk room HVAC 11,545:00' Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 'TOTAL.COS.T. ® Per attached quote/proposal Project Number---------- Account Number 020500-601100 Account Number Account Number `Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form, I ce ' t et the City's public contracting requirements have been satisfied. Employee Signature: Department Head Signature: t tit It I / FA or grea er than $5,000) City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year.: YES / NO Finance Director- (Equal to or greater than $5,000) Date Comments: Form #3 - Requisition