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HomeMy WebLinkAbout2018-008 -Contract for Goods & Services -Quality Fence Company Contract for GOODS AND SERVICES less than $25,000 CITY OF CONTRACTOR: Quality Fence Company -AS H LAND CONTACT: Brad Rietmann 20 East Main Street Ashland, Oregon 97520 ADDRESS: 114 West Pine Street, Central Point, OR Telephone: 541/488-6002 97502 Fax: 541/488-5311 TELEPHONE: (541)664-2281 DATE AGREEMENT PREPARED: 9/19/2017 FAX: (541)664-2949 BEGINNING DATE: 7/1/2017 COMPLETION DATE: 6/30/2018 COMPENSATION: Per fee schedule attached as Exhibit C. GOODS AND SERVICES TO BE PROVIDED: Provide service and repairs to City of Ashland automatic vehicle gates throt!ghout the City accords to Exhibit C. ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documents, the City of Ashland Contract for Goods and Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 27913.220, 27913.225, 27913.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $20,283.20 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established b City under an of the following Contract for Goods and Services Less than $25,000, 06/30/2016, Page 1 of 5 conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. Contract for Goods and Services Less than $25,000, 06/30/2016, Page 2 of 5 d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nona ppropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Contractor: City of Ashland By By Signature artm t Head F_L~y ~Print Name Print Name 1 (70- Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. I Contract for Goods and Services Less than $25,000, 06/30/2016, Page 3 of 5 I EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent 'Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. )r (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ' Z 1,1(7 ontractor (Date) Contract for Goods and Services Less than $25,000, 06/30/2016, Page 4 of 5 CITY OF ASHLAND, OREGON EXHIBIT B City of Ashland LIVING WAGE . oil I • per hour effective June 30, 2016 (Increases annually every June 30 by the Consumer Price Index) employer, if the cafeteria plans employer has ten or (including childcare) more employees, and benefits to the amount has received financial of wages received by assistance for the the employee. ➢ For all hours worked project or business from under a service contract the City of Ashland in ➢ Note: "Employee" does between their employer excess of $20,283.20. not include temporary or and the City of Ashland part-time employees if the contract exceeds ➢ If their employer is the hired for less than 1040 $20,283.20 or more. City of Ashland including hours in any twelve- the Parks and month period. For more ➢ For all hours worked in a Recreation Department. details on applicability of month if the employee this policy, please see spends 50% or more of ➢ In calculating the living Ashland Municipal Code the employee's time in wage, employers may Section 3.12.020. that month working on a add the value of health project or portion of care, retirement, 401K business of their and IRS eligible For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Contract for Goods and Services Less than $25,000, 06/30/2016, Page 5 of 5 QwNCY Says.. Quality Fence Company CCB #8936 4it 114 W. Pine Street - P.O. Box 3985 Central Point OR 97502 ...NO JOB TOO LARGE (541) 664-2281 Fax (541) 664-2949 (800) 451-8883 ...NO JOB TOO SMALL 'EXh~a~t G age 1 0j ~ Our current labor rates Monday through Friday p 8:00 am to 5:00 pm. 2 men @ $80.00 per hour for fence. 1 man service call ($52.00) plus $85.00 per hour for Auto gate. Brad Rietmann "Fencing is our Field" :Angela Thompson FaxID:PayneWest Insurance2 Date:9/28/2017 10:47:04 AM Page: 1 PayneWest INSURANCE FAX From the desk of: Angela Thompson Montana: Phone: (503) 565-2226 Bigfork, Billings, Bozeman, Butte, Columbia Falls, Deer Lodge, Fax: (503) 434-5872 Dillon, Ft. Benton, Great Falls, Hamilton, Helena, Kalispell, Missoula, Poison, Stevensville, Whitefish Oregon: Albany, Baker City, Cottage Grove, Madras, McMinnville, Medford, Newport, Portland, The Dalles To Washington: Company: City of Ashland Richland, Spokane, Wenatchee, Yakima Idaho: Fax: (541) 552-2304 Boise, Coeur d'Alene, Pocatello Pages 7 (including Cover Page) Date: Thursday, September 28, 2017 Subject: 16/17 City of Ashlabd/Quality Fence M ESSAG E: This communication may contain Protected Health Information or information which is otherwise proprietary, confidential, a trade secret, or privileged. The information attached is intended to be used by and disclosed to only the intended recipient of this communication. Any unauthorized use, dissemination, disclosure, distribution or copying is strictly prohibited. If you received this communication in error, please notify the sender immediately. Angela Thompson FaxID:PayneWest Insurancel Date:11/16/2017 10:13:30 AM Page: I W6 QUALFEN-01 ATHOMPS N FA~TTEE CERTIFICATE OF LIABILITY INSURANCE D 11/MMIf DIYYYY) 11/16/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT „tlAfyl.E~ McMinnville Office PHONE 472-2121 FAXX, No>:(503) 434-5672 Pa neWest Insurance, Inc. (ac, IL Exq: (503) E-MAIL P. . Box 269 Ap.RR9.. S McMinnville, OR 97128 NAIC.iF INSURER A' Hallmark Insurance Group._ 43494.__........._.... Y Fence Co Reliable Electric Western Vinyl INSURED „INSURER B Quality Products „INSURER.... C.: Steve Rietmann INSURER D PO Box 3985 ..IN SURER.E:........_...-- Central Point, OR 97502 INSURER F COVERAGE-- -_.._..._.....................CERTIFICATE NUMBER REVISION..NUMBER:.....-............... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR-, TYPE OF INSURANCE POLICY NUMBER ..........................................I--....................._..............._.. M WV D .........................:..(MMIDD.IYYYY MM/DDL_.Y) A X COMMERCIAL GENERAL LIABILITY EACH, OCCURRENCE s 1'000,000 CLAIMS-MADE a OCCUR X X 44CL466835 1111912017 11/19/2018 DAMAGE TO RENTED 100,000 PREMISE".lEa.opcurr.~nc~. MED EXP (Any one Ferson). $ 5'000 PERSONAL a ADV INJURY $ 1'000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE..__..._.,,, 2'000,000 I POLICY L PROT- 2,000,000 PRODUCTS.-..COMP/OP. AGG., , J LOC Ct.................................. OTHER A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 ..(_.....;?......._@_...) 44CL466835 11/1912017 11119/2018 BODILY INJURY (Per person S X ANY AUTO X OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident), HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per.accidenl)_,.. „S, S A X DED-REF7X XA. REBENTIOXS OCC 10'000 .EACH OCCURRENCE R 3,000,000 LIA EXCESS LAB CLAIMS-MADE 44CU466836 1111912017 11/19/2018 AGGREGATE „S ,3'000'000 PER WORKER S COMPENSATION 0TH- , AND EMPLOYERS' LIABILITY ""TAT.I~TE."' YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? NIA E.L. EACH ACCIDENT S (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE _5 _ If yes, describe under . nESCR IPTION OF OPERATIONS. below _ E L. DISEASE -POLICY LIMIT $ A Commercial Property 44CL466835 171 1 19/2 01 8 /leased eq 25,000 A Commercial Installat 44CL466835 11/1912017 11119/2018 installation fltr 5,000 ..............................................................................................................-..................._................................................-..1........... ......_.......__.........-..............................._...__..........._.............-................................................................-..... DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) City of Ashland, Oregon and its elected officials, officers and employees are additional insured as respects liability arising out of the activities by and on behalf of the named insured per attached endorsements. --11111 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 90 N Mountain St Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ~M . ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 'rom:Angela Thompson FaxID:PayneWest Insurancel Date:11/16/2017 10:13:30 AM Page: 2 of 6 l POLICY NUMBER: 4 4CL4 6 6 8 3 5 COMMERCIAL GENERA 90,25 07 109 THIS ENDORSEMEN7:CHANGr=S THE POLICY.. PLEASE READ. IT CAREFULLY:', ETAMTIONAL INS D OREGON BLANK COMPLETED':OPEPATIONS This endorsement modifies insurance provided under the following;. COMMERCIAL GENERAL LIABILITY COVERAGE PART A. • section II-Who Is'An Insured Is amended to include, as-an-additional Insured. any, person Prprganization for whom you are:perforrning.`operations when you and such person. or.organization•have agreed in writing In a contract or agreementthat•such person or organization -beadded as an additional Insured-for completed operations. Such person or organization Is•an •addltlonal Insured only to. the extent that.the Ilab(Ilty for "bodlly ldury" or "property damage" Is caused, In whole or In part, by "your work" performed for that additional )n- sured and included in the "products-completed operations hazard.". B. With respect to the Insurance afforded-to these. additional :Insureds, the following limitations apply.- 9. 'This additional insured status'is granted only at the locations listed In the written Contract: 2. Coverage Is limited to "your work" that is desorlbed in the classifications or schadule of hazards shoWn in the General Liability Declarations of this policy. C. With respect to the insurance afforded .to these additional. insureds; .the following exclusion applies.. This Insurance does not apply to: "Bodily Injury" or "property damage" which occurs'prior to the execution of the written contract or the effec- tive date of this endorsement. 11 I • I I I 1 I I GC 7 D 25 07 09 Includes copyrighted material of Page 1 of 9 Q Insurance Services Office, Inc., with Its permission 'rom:Angela Thompson FaxID:PayneWest Insurancel Date:11/16/2017 10:13:30 AM Page: of 6 ARTISANS At.)VANTAAF ENHANCED COVERAGE 514DOREEMENT ' THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, This endorssmentmodifles Ineuran,'oe pr4vfded under the tollgy✓Ing: BUILDINQ AND FIEPSbNIAL P50P~RTY COIrBRAGE F'QRM , CAUSES OF•LOSS .-'SPaciAL rd0m, ' COMMERCIAL i n0lphF 711 60NC11T.IDNS, COMMERCIAL Q-NERAL LIAIIGTY COVERAGE FORM When thls.endorsernent is atiaohed to•the.pbllcy, Insurance under the Building and Persona)'Property:Cdverag'e Form„the. Causes of Loss - Special Form, the Gomme_roial Proporty Condltlons and the Commercial General•1Jabillty Gouerage Form Is, - enhanced to provide the coverages cJesorl6edan this ondorsemenl. All other conditions of the poJioy.corrtlnue to gpply. • .This.coverage is eubJectto.ihe proulelans.appl}cable,to,the Bu)Iding,and Personal Propor y...Cover4ge.Form, •Causes,of; L• oss • 5peaial Form, the Commercial Preperly Condltlons snd the IaeheCal LiabflJty Gbverage Farm; = scHEOULE Coverage Enhancements Limits of Insurance Eaoh Location. property Coverage Extenslnns Newly Acquired or Canelruotsd Properly Buildings $250,000, at Eaoh Building- Busiaress Personal Property ' $100,000. at Each Building Personal Effects and Propem+ of Others $ 10,000. at Replacement Cost Valuable Papers and Records (Other than Eleotronlc Data) $ 25,000. Property, Off-Premises (Including I..eptop's and Other Eleotronic Equlprng4 $ 10,000. Outdoor Property (Named Perils) $ 1,000. pertrae/shrub; max. limit V.1 5,ODD. Non-Owned Detached Trailers 10,000, Accounts Receivable $ 25,000, Property In Transit (1tloluding Laptops and Other E)eotronic Equipment) $ 10,00D, Proaeriy Additional 0overaces $ 15,000, Eeotronio Data Arson Reward $ 5,000, Water Saok-Up and Sump Overflow $ 25,000. + Business Income Including Extra Expense $ 26,000, I inventory or Appralad Dost $ S,ODD, Money and Securities I Inside 10,000. outside $ 6,DaD. Ordinance or Law Coverage + Coverage A Included within Building Limit. Coverages B snd C Combined 26% of Bldg. Limit, $150,000. maximum Outdoor Signs $ 5,000, Reobarg)ng at Fire Exiingulehers $ 5,000, I Inland Marine Oovaredes , Insta0atlon Opverage $ iD,DDD, GontraOtnrS Equipment Coverages; Small Tools $ 2,500, (Maximum limit per Item $6oo) . 1 Employed Small Tools 1,000, (Maxlmam linrlt per item $950) , • Leased and. Rented Equipment $ 5,000, 1 Rental Relmbursemeni $ '1,000. - General Lfabflity Addttlonal Coverages 5lanket Additlonal Insured (Including Primary Non-Contribuling Coverage) included In Each Oppurrance;Llrri)t IOcblle Equipment Broadened Coverage Inoludsd In Eaoh Oopurrence Lim(t. Aggregate Limit Per Project lnoluded In Each Ocourrenge Limit Bianlwt Waiver Jnoluded'in Eaoh Dcqurrenoe Limit Page '1 of 18 IVIPB7fi70408 ..A~.~le~~dea4 npntlllnoturA onlBr.rvlnnn IrtojpLjaed e with ihelrnnnnInalon j MP 67 57 04 08 lpdudes napyrl6htad malarial OHM Prapar0n, Ina, and Page I of 18 t Z 1 [ HmedoanABSOOIaUon of Insur(inaa servlass, Ina., mad w)lh thelrparinimlan I I 'rom:Angela Thompson FaxID:PayneWest Insurancel Date:11/16/2017 10:13:30 AM Page: 9 of 6 I j c. The following is added to A.2. Property Not Covered of the 13UILDING AND PERSONAL PRDPERTY COVGRAQE FORM: r. Property white stored or operated underground In ponneotlon with any mining operations, d, The following is added to Paragnpph 2. of B. Exclusions of the CAUSES OF LOSS "SPECIAL ;-QRA4: n. We will not pay for loss ordamage caused by puncture, blowout and road damagvto fires and tubpa mounted on. vehloles, H6wGver,•we do pqy for puncture, blowout or road damage caused by a specified peril, o, We will not pay for loss caused by humidity, dampness, dryness or changss,'ln or extremes of temperature, • p, We will not peyfor loss caused by the weight of a load which, under the operatlnp conditions at the time ofa lose, . exoaads the registered lifting.oapactly, of any egyIpment or• msohlne. q, . Wsmlll not pay for losp due•to ihatl or mystarious disappearance from any vehlote or attaohed,gontalner. We will pay for•lose due to burglary when there are sighs of forolble entry to a looked vehlole or pontainer, •e, E,7..VatuatfonoftheBUILDiNQAND. PERSONALPROPERTY 0OVEAAQI;FORMIS; deleteeiandrgplaced,bythe I following: 7, Valuation We will determine the value of covered property In the event of loss or damage as follows: a, At aotuaf dash value at the time df the loss (with a deduction for depreciation) except as provlcied In paragraphs b. and c. following, b, Pair or Set. The value of a lost or, damaged article which Is part of a•palr or set is. based on a reasonable proportion of the value of the entire pair or set, The loss Is not oonsldered a total loss of the pair pr set,' o; Loss to Pea., The value of a lost or damaged part of an item that consists of several parts when It to complete is based on the value of only the lost or damaged part or the coat to repair or replace It. 2, Rentaf Reimbut'spmenf In the event of loss by a covered peril to covered contractors' equipment that you own, we will reimburse.yQu.for your expense to rent similar equipment while your equipment is inoperable, The most we will reimburse you for-rerrial reimbursement expenses Is $1,000,' Ws will continue to reimburse you forthe rental or equipment attarthe expiration date of this coverage provided the loss occur ad before the explratt❑n data, We will not reimburse you: it you can oonfinue or resume your operations with similar equipment that Is available to you at no addRlonal expense to you; or b. Forths rental expense-of any equipment unless you make every reasonable effortto repair, replace or rebuild the inoperable equipment after the covered loss occurs, 3. With respactto this Additional Coverage, ContraotorsEquipment Coverage, Seetlon D. J]educzibie of the BUILtDINQ AND PERSONAL P13OPEFIT'Y COVERAGE FORM is deleted and replaced by the following; 1 D, Deductible We will notpayfor lessor damage in any one ❑oourmnoe untliths amount afloss or damage exceeds Ssoo. We will then pay The amount of loss or. damage In excess pf $500 up to the applicable limit of insurance, Ws will not reimburse you forthe rental di equipment until after 72 hours have passed since the wavered property . was rendered Inoperable. Attar 72 hours hays passed, we will only reimburse you fol-the, rental expanse that you actually Incur. The deduo@ble of $600 does not apply to rental reimbursement expenses, i C•,sneralLiability Addtklonal Coverages the following Additional Covareges are added to the. COMMERCIAL CzEWcRAL LIABILITY COVERAGE FORM, A. 9ianketAdditional Insured Coverage -l, SECTIONII-WHO IS ANINSURED ofthaCOMMEROIALQENERALLIABiLiTYCCVERAQEFORM Isamendedto, include as an Insurad any person or organization (reiarred to as Addltlonal Insured) whom you are requlredto add as an Addiilonal Insured on this polJoy under: a. A wrlttsn contraot or agreement; and b, -Where a oertifioate' of lnsuranoe showingthat person or organlzatlon as an additlonal Insured has been issued; and I Page 14 of 18 Includes copyrighted malarial otl&O Properties, Inc, and MP 87 67 04 ot3 Amstlratt/ssoolellonofinsuranceBBrvIoeB,Inc.;usedwithtbelrpermisslon ' 'rom:Angela Thompson FaxID:PayneWest Insurancel Date:11/16/2017 10:13:30 AM Page: E of 6 c. When the written contract or agreement' And oerfllioate of Insurance ere currently in offect or becoming In effect during the term ❑I the galley and exscatod.prior to the "bodily injury," "property damage," or "personal; and odvDrtlslog Injury." i 2. The )nsuranoa prpv)ded to the Additional iris ured is limited a4 follows: a. The Additional Insured is only an additional insured for., (1) "Bodily Injury," "property damage," or "personal and advertising Injury" caused in whole or In part by negligent Acts oromisslons bfthe Named Insured oranyone.directly or Indirectly employed by the Named Insured ortor whose acts a Named insured may be liable, (2) Liability arising out of your o6going Operations for the Additlonai lnsursd by or ior•You. A-person's pr organlzatlon's status as an Insured under this coverage ends when your opprgtlons for that Igsurs; are completed. ' . • . . b. The Umlb of Insurance sppllcabf a forthe Additions( Jnsurod pre those specified In the written coritract or agreement -but not more than the- Limits -of-insurance:apecifiscidn-.thee•D'adlarationsior-this•policy, The Llmlts.of.)nsuranoe applicable to the Addltionpi Jnsured.ard Inclusive of and not 1n addition to the Llmlts of lnsuran❑s shown in the Declarallons for the Named Insured, 3, In addition to the other exclusions applicable to BedEion.I,. Coverages A., B. and C, of jhe t;6MMERCJAL GENERAL LIABILITY COVERAGE FORM, the insuranoe provided to the Additional Insured does not apply to: . e "Property damage' to: (1) Property owned, used, occupied by, loaned or rented to the Additional Insured; (2) Property In the oars, custody or control of the Additional Insured oroverwhtoh the Additional. insured are for any purpose exercleing physioaf control; or (3) "Yourwork"• performedfortha Additional insured., b. "Socilly Injury," "property damage," or "personal and advertising Injury" arising out of an•arohhact's, eaginser's or surveyor's rendering artallure to render any professlonal servloes for.you, forthe Additional Insured or for-others, including, but not limited to: (1) The preparing, approving or failure to prepare or approve maps, drawings, oplhfons, reports, surveys, change orders, designs or Specification; or (2) supervisory, Inspection or engineering services, c, "Bodily injury" or "property damage" occurring afler: (9) All work, Including materials, parts or equlpmentfumished In oonnectlon with such work, on the projeot (other than servloe, maintenance or repairs) to be performed by or on behalf of the addItionai Insured at the site of the covered operations has been completed; or • • (2) That portion of "yuur work" out of which the injury or damage arises has been put to its Intended use by any person or organization ❑ther•than another ❑ontractor or subcontractor angaged 1n performing operations for a p0ndpai as a part of the same project, 4. SF-CT10NIV-COMME13CIAL0ENE-RALLIASUTY.CONDITIONS, paragraph A. Otherinsurance}isamendedto add the toll0wing qubparagraph: d, Additional Insured's Other insurance As Excess Insurance To the extent rsqulredby an "Insured contraot,"ihis insurance Is prlmaryon behalf of the Additional Insured; and any other Insurance maintained by the Additional Insured Is excess and not contributory with this Insurance, If the. "insured contract" does not require this proAslon, then paragraph i%, above will apply, B. MaWla Equipment Broadened Ooverege of the COMMEHCIAI, GENERAL LIABILITY C01rERAGE FOEW Is replaced bythe following: " (1) Equipment deslgnedprimarlly for (a) Snow RemOvaj; ; (b) Road maintenance, but not construation or resurfacing; or „ c Street cleaning. Exceptthe above provlelons'do not apply to self-propelled vehicles of less than 1,000 pounds gross vehicle weight whioh , . are not Intended for use an a highway, • ' C. Aggregate Llmlt Rer Fro)eoi • • . ' ' • ' . The General Aggregate. UrnIt under SECTID9III LIMITS,OF.JNSURAIJ GE of the COMMEHg1AL eEAIERAL LIABILITY COVERAGE FORM applies separately to each of your projebte away from promises owned by or rented to.yeu. , MP 87 87 04 0B Includes copyrighted material of 160 Properilas, Inc, and Page 15 of 18 AmerioanAeeoaiallon orlneuranoe servloes, Inc„ ueedwith thalrprmleelon Purchase Order Fiscal Year 2018 Page: 1 of: 1 l HISS P(J IUIJrAlb- MUSTAPPEAR CAN ALL !NVOICES AND SHIPPING DocUMENTS. B City of Ashland 1 ATTN: Accounts Payable Purchase L 20 E. Main 20181149 Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Facilities Maintenance Div E QUALITY FENCE COMPANY 1 90 North Mountain Ave N PO BOX 3985 P Ashland, OR 97520 D CENTRAL POINT, OR 97502 Phone: 541/488-5358 O T Fax: 541/552-2304 R O Q n ru _ max Number Requistian Number - erg Wes Hoadle Date Order=~en~iof=uumf3 ate Bee wrs Frei ht Meth=o fT rm De0 a tr ment/Locatlon 12/21/2017 176__ FOB ASHLAND OR Cit Accounts Pa able Item#= We tIQ1_MI 7!!L U_ nit Price Extended Price Maintenance Vehicle Gates 1 Contractor to provide service and repairs to City of Ashland 1 EACH $2,500.0000 $2,500.00 automatic vehicle gates throughout the City. Contract for Goods and Services less than $25,000 Beginning date: 07/01/2017 Completion date: 06/30/2018 Project Account: GL SUMMARY 082400 - 602400 $2,500.00 I i By. Date: Authoriz,,J/;Signature I PO Total _ $2,500.00 FARM#3 CITY OF ASHLAND REQUISITION , Date of request: 12/14/17 Required date for delivery: Vendor Name Quality Fence Company Address, City, State, Zip 114 West Pine Street, Central Point, OR 97502 Contact Name & Telephone Number Brad Rietmann (541)664-2281 FAX: (541)664-2949 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization Date approved by Council: ❑ Written quote or proposal attached ❑ AMC 2.50 ❑ Written quote or proposal attached ® Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ® Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Contract # Intermediate Procurement ❑ Sole Source ❑ Other government agency contract GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) Agency $5,000 to $100,000 ❑ Written quote or proposal attached Contract # ❑ (3) Written quotes and solicitation ❑ Form #4, Personal Services $5K to $75K Intergovernmental Agreement attached ❑ Agency PERSONAL SERVICES ❑ Special Procurement Date original contract approved by Council: $5,000 to $75,000 ❑ Form #9, Request for Approval (Date) ❑ Less than $35,000, by direct ❑ Written quote or proposal attached appointment Date approved by Council: ❑ (3) Written proposals/written solicitation ❑ Form #4, Personal Services $5K to $75K Valid until: (Date) Description of SERVICES Total Cost Provide service and repairs to City of Ashland automatic vehicle gates throughout the City $ 2,500.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ® Per attached quote/proposal Project Number _ _ _ _ _ _ - _ _ _ Account Number 082400-602400 Account Number - _ _ _ _ _ _ Account Number "Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: _ IT Director Date Support -Yes / No By signing this requisi 'on form, I ce ify that the City's public contracting requirements have been satisfied. Employee Signature: Department Head Signatur- ` IL~f3 (Eq o or great r than $5,000) City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES / NO Finance Director- (Equal to or greater than $5, 000) Date Comments: Form #3 - Requisition