Loading...
HomeMy WebLinkAbout2017-219-contract for Personal Services Contract for Personal services less than $35,000.00 - C I T Y Y OF "ONSULTANT: Cascade Research, LL IC ASHLAND !CONTACT: Dennis Gray 20 East Main Street Ashland, Oregon 97520 i ADDRESS: 27 W Hersey St. Ashland, OR 91520 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (541) 708-0899 1-MAIL: cascader cuashlandhome.net DATE AGREEMENT PREPARED: 8/4/17 C _ BEGINNING DATE: 8/15/17 - COMPLETION DATE: 9/30/17 COMPENSATION: $3000, paid on time and materials basis according to scope and rates in exhibit C. SERVICES TO BE PROVIDED: Consultant shall perform a cultural resource survey on the City's Lithia Springs Property, consistent with the proposed services in Exhibit C. - - ADDITIONAL TERMS: In the event of conflicts or discrepancies among the contract documenis, the City of Ashland Contract for Personal Services will be primary and take precedence, and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with tha said primary City of Ashland Contract. FINDINGS: - - - Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start perforr ling the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents ptepared by Consultant pursuant to this contract shall be the property of city. 7. Statutory Requirements: ORS 279C.505, 2790.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $20,283.20 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also requited to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death),. or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the perfort tame of this contract by Consultant (including but not limited to, Consultant's employees, ar t nts, and others des~nated bConsultant to perform work or services Contract for Personal Services less than $35,(KL:.00, Page t of 5 attendant to this contract). Consultant shad not he head responsible for any losses, expenses, clia:ims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may, be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City b3, written notice to Consultant of default or breach may at any time terminate the whole or any part ()f this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. i Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, ur obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification, that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in cornr,Iiance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subiect workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $250,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, ornission or negilgent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, i q.0,U0q, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. Contract for Personal Services less than $35,000.00, Page 2 of 5 d. Automobile Liability insurance .v h a c ;t~ir,eta single limit, or the equivalent. of not less than Enter one: 0,()0 $500,000, $1,000,000, or Not Ap,r lic bie for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation _or_chan~~. There shall be no cancellation, material change, reduction of limits or i intent not to renew the insurance coverac e's) vVi(i iC?',Et 30 days' written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificafes of lnsur incF.,. Car,sultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required f ,erein, but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws. rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any ether or department of the State of Oregon) and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for [he State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely iwd exclusively within the United States District Court for the District of Oregon filed in Jackson County, 0;,r on. Consultant, by the signature herein ~f its authorized representative, hereby consents to the ir. perz:,;oram jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution. or otherwise, from any ciairn or Wom the jurisdictic'n. 16. THIS CONTRACT AND ATTACHED FXHi BITS CONS T ITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT. MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nona ppropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under ttlis contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective- upon the delivery of written notice to Consultant, with no further liability to Consultant. aficyN Consult nt sh i n the c;ertifliicatio_n attached hereto as Exhibit A and herein incorporated by reference. Certific Cons tant: City of Ashland By By Sign Departm nLt -C 15, Ac. Print Name Print Name Title Date W-9 One copy of a W-9 is to be submitted with l 0 the signed contract. Purchase Order No. I Contract for Personal Services less than $35,000.00, Page 3 ~f w 1. XHOT A CERTIFICATIONSIREPRESENTA'fIOPI~' - Contractor, under penalty of perjury, certifies that (a) the number shown on the attached VV-5 form iS its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract docu )-rents, and 1-,as checked four or more of the following criteria: ✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a / specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. / (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial resiponsiOility defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor gate) Contract for Personal Services less t,rian $35,C!001.C•J; rau° cf !.i I~ e b(HIBIT B City ® Ashland LIVING WAGE 1 1 1 1 0. 1 1 .0- X ti per hoar effectrv~ lee~ea 3~q;2Q16 , ` . ~~i9 tlae ~ - (lncgeas6i,annually every 4tme, 30 E' ~ve~~aer,er prime lnclex) ~ ' ' ~m . - aid a- 41 portion of business of their 401 K and IRS eligible ,Yec%s mum employer, if the employer has cafeteria plans (including liVing ten or more employees, and childcare) benefits to the has received financial amount of wages received by ➢ For all hours worked under a assistance for the project or the employee. business from the City of service contract between their Ashland in excess of ➢ Note: "Employee" does not employer and the City of $20,283.20. include temporary or part-time Ashland if the contract employees hired for less than exceeds $20,283.20 or more. If their employer is the City of 1040 hours in any twelve- Ashland including the Parks month period. For more For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy, please see Ashland 50% or more of the ➢ In calculating the living wage, Municipal Code Section employee's time in that month employers may add the value 3.12.020. working on a project or of health care, retirement, Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. caT v ®F ASHLAND Contract for Personal services less than $35,000.00, Page 5 of 5 i"X-,)Bast i' - 1 IROPOSAI, CASCADE RESEARCH, LLC 27 W. Hersev, Ashland (If. 97521 541-708-0899 cascader(izashlandhorne.~i~:a PROPO-~A AND AGRE MENT DATE: August 4, 2017 TO: C0, c.,,f Ashland, Public \Vorks 20 Fast Main St. Ashland, OR 9 7 ` 12G; REF: Archaeological iLlotr;to of:lcad-coraaminatcd soil an(] wetland: restoration at the Ashland Gun Club FOR: Cultural resource monitoring fos archaeological remains for soil removal at Lithia springs SCOPE OF WORK: A. Coordination with cxcavation contractor and City personnel. B. Monitoring of excavations and sample screening of soil matrix. C. Detailed recording and mapping of any subsurface archaeological resources. C. Completion of standard archaeological site and isolate records (if necessary), as per S11P0 standards. E. Preparation of a nxonitoring report to be submitted to the City of Ashland F. Recommendatiot,,s for mitiGration measures if needed, to the extent feasible. SCHEDULE: Fieldwork: August 15-'s 7, 20 The final monitoring report will be submitted as soon as possible (within 30 days) after comiptotion of fieldwork. V"'.) Pt~SAL ADDITIONAL SPECIFII'A'I RJNS a. The work outlined in this proposal- consl-itutes an archaeological monitoring of the project area. Additional wort pray be required by federal or state officials to mitigate impacts to archaeological sites froir, the proposed project. b. Project will be invoiced on a firm: and expenses basis; labor rate $65.00 per hour plus 15 percent overhead and prod:. c. If field work exceeds #hreo days; additional field time will be charged at the above hourly rate PRICE: Not to exceed $2,500.00, if fii:;ld wo.-k is completed withir; three days TERMS: Net thirty clays. DISCLAIMER: No monitoring project can guarantee that all archaeological material has been found. Should historic or prehistoi is inateri:rl be discovered in the course of future development, work at that portion of the site should be suspended until such material can be properly evaluated. Kaylea Kathol Dennis (fray, owner City of Ashland de Researc . Date l;r<rtc 017 Y) A`~ CERTIFICATE OF LIABILITY INSURANCE 08/04/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CNOAME:NTAC StateFarm BRIAN CONRAD STATE FARM INSURANCE PHONE 541 482-8470 FAX A/C Not: 541 4 6956 Ertl, 1806 ASHLAND ST -MAIL ADDRESS: Ww' ASHLAND, OR 97520 INSURERS AFFORDING COVERAGE NAIC # INSURER A : State Farm Fire and Casualty Company 25143 INSURED INSURER B : CASCADE RESEARCH LLC INSURER C : 27 W HERSEY ST INSURER D : ASHLAND, OR 97520 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUBR POLICY EFF POLICY EXP INSRR TYPE OF INSURANCE POLICY NUMBER LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENT CLAIMS-MADE ® OCCUR PREMISES Ea occurrence $ 300,000 MED EXP (Any one arson S 5,000 97-B6-K365-0 03/01/2017 .03/01/2018 PERSONAL b ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO LOC PRODUCTS - COMP/OP AGG $ 2,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY Ee accidentSINGL LIMIT $ ANY AUTO BODILY INJURY (Per person) S OWNED SCHEDULED BODILY INJURY (Per accident) S AUTOS ONLY AUTOS PROPERTY DAMAGE scci(I S HIRED NON-OWNED P r AUTOS ONLY AUTOS ONLY S UMBRELLA LIAB H OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION S $ P R OTH- WORKERS COMPENSATION STAT IT ER AND EMPLOYERS' LIABILITY Y 1 N E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L. DISEASE - EA EMPLOYE $ If yes, describe under E.L. DISEASE -POLICY LIMIT E DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ADDITIONAL INSURED: ACCORDANCE WITH THE POLICY PROVISIONS. CITY OF ASHLAND AUTHORIZ ESENTp71VE 20 EAST MAIN STREET \ ASHLAND, OR 97520 ) { S ©1988-2015 ACORD CORPORATION. 11 rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 1001486 132849.12 03-16-2016 KEMPER PREFERRED ROGUE VALLEY INSURANCE Insurance Provided By' 518 WASHINGTON ST ASHLAND, OR 97520 VALLEY PROPERTY 8 CASUALTY INSURANCE COMPANY Agency Phone (541)482-1921 12926 Gran Bay Pkwy W - Jacksonville, FL 32258 Named Insured and Mailin Ac1c#ress F~ali Namt~er Pots Period 0000843 Ma nuTO T4 2 5684 97520-115827 -co5-10 3016257 RB 911738 Effective: 11-01-2016 'll'llll'~"~I~~'I"'1'I~"III'1~11~1~'I~III1111~1~111'~"'~1~11~ Expiration: 11-01-2017 Producer Code 12:01 a.m. standard time. DENNIS GRAY 53-9526 27 W HERSEY ST ASHLAND, OR 97520-1158 POLICY DECLARATIONS - PACKAGE PLUS POLICY SUMMARY INFORMATION Annual Premium RESIDENCE PREMIUM (SECTION I AND SECTION 11) $ 186.00 PAYMENT EXPECTED FROM INSURED AUTOMOBILE PREMIUM (SECTION 111) $ 729.00 PAYMENT EXPECTED FROM INSURED TOTAL POLICY PREMIUM $ 915.00 COVERAGE APPLIES ONLY IF A PREMIUM OR LIMIT OF LIABILITY 15 SHOWN FOR THE COVERAGE. DETAILS CONCERNING SPECIFIC COVERAGES AND PREMIUMS FOR YOUR POLICY CAN BE FOUND ON THE FOLLOWING PAGES. 'Indicates. a change was made to your policy. Insured Name DENNIS GRAY Policy Number RB 911738 VEHICLE COVERAGE INFORMATION SUMMARY `OF COVERED VEHICLE(S) AND PREMIUM(S) Term Premium SECTION 111 No. Year Make Model Vehicle Identification No * 1 2005 HONDA CR-V EX JHLRD78805CO41588 $ 729.00 TOTAL AUTOMOBILE PREMIUM $ 729.00 VEHICLE 1 INFORMATION Garage Location: ASHLAND; OR 97520 Year Make Model Vehicle Identification No. Class Code Territory Tier 2005 HONDA CR-V EX JHLRD78805C041588 31781001 208 Limit of Term Liability Premium DENNIS Operator GRAYrmation A. Liability Driver St/License Number Bodily Injury - Each Accident $ 300,000 $ 308. 00 Property Damage - Each Accident INCL INCL Date of Birth Sex Marital Status B. Medical Payment M Divorced Each Person C. Uninsured Motorists Bodily Injury - Each Accident $ 300,000 $ 7 9. 0 0 Property Damage Each Accident $ 2 5, 0 0 0 $ 21. 00 D. Damage To Your Auto Actual Cash Value (ACV) minus deductible shown Collision Loss $ 500 $ 138.00 Comprehensive Loss $ 250 $ 52.00 Towing and Labor Cost Per Disablement $ 75 $ 14. 00 Total Premium for Vehicle Endorsements Listed Below $ 117.00 TOTAL VEHICLE PREMIUM $ 729.00 CREDITS APPLIED TO THE VEHICLE ABOVE Anti-Theft Devices Multi-Policy VEHICLE ENDORSEMENT(S) Edition Veh Term Number Date Description No Premium *AU978 01-16 UNINSURED MOTORISTS COVERAGE - OR PP1301 12-99 COV FOR DAMAGE TO YOUR AUTO EXCLUSION AU1072 02-14 PROPERTY DAMAGE UNINSURED MOTORISTS - OR AU887 01-01 INC. MED EXP PIP 1 TOTAL LIMITS $ 25,000 *PP0558 01-16 PERSONAL INJURY PROTECTION COVERAGE - OR 1 $ 117.00 DEDUCTIBLE $ NONE INSURED & RELATIVES AU909 06-05 ELECTRONIC EQUIPMENT COVERAGE AU848 06-10 CHANGES TO YOUR POLICY AU1042 01-12 PART D-COVERAGE FOR DAMAGE TO YOUR AUTO PP2318 10-13 VEHICLE SHARING PROGRAM EXCLUSION POLICY ATTACHMENT(S) Edition Number Date Description AK2069 09-90 ALTERED TERMS OR RATES NOTICE AK3161 02-90 FAIR CREDIT/PRIVACY LAW AK5166 01-10 PRIVACY STATEMENT AK5295 07-15 CLAIM SERVICE CARD AK5458 11-06 FLOOD NOTICE AK6289 06-16 NOTICE OF COVERAGE INCREASE ILN085 02-11 FRAUD STATEMENT *Indicates a change was made to your policy. saiFcorporation Carrier No: 20001 Information Page Policy No: 790122 Employer Identification No: 93-0994679 NCCI Risk ID No: Item 1. The Insured: Entity Type: CASCADE RESEARCH LLC LIMITED LIABILITY COMPANY Mailing address: Agency: CASCADE RESEARCH LLC REINHOLDT & OHARRA INSURANCE 27 W HERSEY ST 518 WASHINGTON STREET ASHLAND. OR 97520-1158 ASHLAND, OR 97520 Other workplaces not shown above: 271 MORTON ST, ASHLAND, OR 97520-2949 Item 2. The policy period is from 04-01-2017, 12:01 A.M. to 04-01-2018, 12:01 A.M. at the insured's mailing address Item 3. A. Workers Compensation Insurance: Part One of the policy applies to the Workers Compensation Law of the states listed here: OREGON B. Employers Liability Insurance: Part Two of the policy applies to work in each state listed in item 3.A. The limits of our liability under Part Two are: Bodily Injury by Accident $500,000 each accident Bodily Injury by Disease $500,000 each employee Bodily Injury by Disease $500,000 policy limit C. Other States Insurance: Part Three of the policy applies to the states, if any, listed here: NONE D. This policy includes these endorsements and schedules: WC360601 E Oregon Cancellation Endorsement W0000421 D Catastrophe (other than Certified Acts of Terrorism) Premium End W0000422B Terrorism Risk Insurance Prog Reauthorization Act Disclosure End W0000414 Notification of Change in Ownership Endorsement W0000406A Premium Discount Endorsement WC360406 Premium Due Date Endorsement WC990309C SAIFPIus Endorsement W0000424 Audit Noncompliance Charge Endorsement WC360304 Oregon Amendatory Endorsement WC990616 Confidentiality Endorsement Item 4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating Plans. The premium and rates and the experience rating modification factor, if any, may change on your anniversary rating date of 04-01-2018. All information required below is subject to verification and change by audit. I Purchase Order Fiscal Year 2018 Page: 1 of: 1 THIS PO NUMBER MUST APPEAR ON ALL INVOICES: AND SHIPPING` DOCUMENTS. B City of Ashland _ ATTN: 20 E. Accounts Payable Purchase 20180949 20 E. Main Order# Ashland, OR 97520 Phone: 541/552-2010 mail: payable@ashland.or.us E LO V H C/O Public Works Department E CASCADE RESEARCH LLC 1 51 Winburn Way N 27 W HERSEY STREET P Ashland, OR 97520 D ASHLAND, OR 97520 Phone: 541/488-5347 O T Fax: 541/488-6006 R O Vendor Phone Number =WMwFWN6 iffse WegWtlQ Prfe ive € s ten 541 709-0899 Ka lea Kathol Date Ordered Vendor Numher Date=eg in imhtlUm- DQ~a m: fltiheafiofl 08/14/2017 1452 FOB ASHLAND OR/NET30 Cit Accounts Pa able Item# Descrl ti@_n/Pact__NQ __10L==mt t- E~ctended Price- Archaeological Services 1 Consultant to provide archaeological monitoring services at 1 $3,000.0000 $3,000.00 Ashland Gun Club in support of wetland mitigation project. Contract for Personal Services Less than $35,000 Beginning date: 08/15/2017 Completion date: 09/30/2017 Project Account: E-200907-999 GL SUMMARY 082400 - 604100 $3,000.00 t By-, ~ Date: 1~ A thorize - Ignature PO Total" FORM#3 CITY OF A request for a PLIr~chase 'Order ~1S H LAN D REQUISITION teofrequest: 8/15/15 a-ef/quireddate for delivery: 8/19/15 Vendor Name Cascade Research LLc Address, City, State, Zip 27 w Hersey St, Ashland, OR 97520 Contact Name & Telephone Number Dennis Gray, (541) 708-0899 Fax Number cascader@ashlandhome.net SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached -(Attach co of council communication -(If council approval required, attach co of CG ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon Date approved by Council: ❑ Direct Award (Attach copy of council communication) Contract # ❑ VerbalNVritten quote(s) or proposal(s) - ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (45,8, 7 or 8) ❑ Other government agency contract $5.000 to $100.000 ❑ Witten quote or proposal attached Agency ❑ (3) Witten quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES El Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ® Less than $35,000, by direct appointment El Written quote or proposal attached Date original contract approved by Council: ❑ (3) Written proposals/written solicitation Date approved by Council: (Date) ❑ Farm #4, Personal Services $5K to $75K Valid until; Date - (Attach copy of council communication) Description of SERVICES Total Cost - Consultant to provide archaeological monitoring services at Ashland Gun Club in support of wetland mitigation project $30001.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost xxx xxx xxx TOT/1L.GOS_T' ® Per attached quote/proposal Project Number 200907.999 Account Number 082400-604100 Account Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support-Yes/No By signing this requisite form, I certify that tI City's publi trracting requirements have been satisfied. Employee 64- Department Head: V\~ Q. 4_ (Equal to or rester than $5,000) Department Manager/Superviso S l} City Administrator: i (Equal to or great C Funds appropriated for current fiscal year.' NO Finance Dfr Equal to orgreaterthan $5,000) Date Comments: Form #3 -Requisition CITY OF FORM #4 ASHLAND DETERMINATIONS TO PROCURE PERSONAL SERVICES $5,000 to $75,000 To: John Karns, Public Contracting Officer From: Mike Faught, Public Works Director Kaylea Kathol, Project Manager Date: 8/7/17 Re: DETERMINATIONS TO PROCURE PERSONAL SERVICES In accordance with AMC 2.50.120(A), for personal services contracts greater than $5,000, but less than $75,000, the Department Head shall make findings that City personnel are not available to perform the services, and that the City does not have the personnel or resources to perform the services required under the proposed contract. However, the City Attorney, the Public Contracting Officer, or Local Contract Review Board, can require a formal solicitation for bids to ensure that the purposes of this chapter are upheld. Backl4round The Public Works Department intends to contract with Cascade Research, LLC to provide archaeological monitoring services at the Lithia Springs (Gun Club) property during lead remediation activities. The presence of a monitor is required by the permit issued by the US Army Corps of Engineers for fill activities in a jurisdictional wetland. The department has developed, and fully plans to implement, a written plan for utilizing archeological services, which will be included in the contractual statement of work as Exhibit C (Proposal). Pursuant to AMC 2.50.120(A), has a reasonable inquiry been conducted as to the availability of City personnel to perform the services, and that the City does not have the personnel and resources to perform the services required under the proposed contract? City staff does not have the technical expertise or certifications required to act as an archaeological monitor. Form #4 - Department Head Determinations to Procure Personal Services, Page 1 of 1, 8/7/2017 A