The URL can be used to link to this page

Home My WebLink About2018-018-Addendum contract -Brown Chudleigh, Schuler, Meyer & Associates ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 2nd day of Janua , 2018, between the City of Ashland ("City") and Brown Chudleigh Schuler Myers and Associates Real Estate Appraisals ("Consultant"). Recitals: A. On November 29, 2017, City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion and modify the scope of services. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 3 of the agreement is extended to February 15, 2018. 2. The scope of services is modified to add the appraisal of the three tax lots known as the 8 Street Yard within the City of Ashland, Oregon. The fee for these services is $4,250. 00, which includes two value scenarios based on two different zones per the proposal attached as Exhibit A. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: / CITY OF ASHLAND: BY BY ` per. 7 S. s~/-u/t~~- D artment Head Its to 11 ' DATE T7 Purchase Order # Acct. No.. (For City purposes only) I- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES BROWN, CHUDLEIGH, SCHULER, MYERS, AND ASSOCIATES REAL ESTATE APPRAISALS -CONSULTING LAWRENCE E. BROWN, MAI CRE (1942-1990) WALTER H. CHUDLEIGH iii, MAI GREGORYS.SCHULER DEANA. MYERS January 2, 2018 Mark Welch Administrative Services Director City of Ashland 20 East Main Street Ashland, Oregon 97520 VIA EMAIL mark.welch@ashiand.or.us Reference: Appraisal of the three tax lots known as the B Street Yard within the city of Ashland, Oregon. Dear Mr. Welch: Based upon your request, we are pleased to submit a proposal for appraisal services to be rendered in connection with the above referenced property. It is our understanding that this appraisal will be utilized by the City of Ashland potential sale and/or internal decision making purposes. Upon authorization to proceed, we shall prepare an appraisal to determine the market value of the fee simple Interest in the subject property. The fee for the assignment is $4,250 which includes the two value scenarios based on two different zones as requested by the client. The appraisals will be completed on or before 45 days of authorization to proceed. It is my understanding the City of Ashland will forward a contract for professional services to be executed. If you have any questions regarding this proposal, please call. Respectfully submitted, BROWN, CHUDLEIGH, SCHULER, MYERS, AND ASSOCIATES e~; 44L Gregory S. Schuler WESTERN REGION OFFICE: 2800 BIDDLE ROAD MEDFORD, OREGON 97504 (541) 776-7530 FAX(541)842-2873 MOUNTAIN STATES OFFICE: 1500E. K~E-A-R.-N-S-, SUITE B-303 PARK C= UTAH (435) 649-5906 C/4/00SCADECHARIERCOWANY.UC Purchase Order PrrAli Fiscal Year 2018 Page: 1 of: 1 THiS PO NUMBER' MUST APPEAR ON ALL B City of Ashland INVOICES, AND SHIPPING DOCUMENTS. I ATTN: Accounts Payable L 20 E. Main Purchase 2018111 5 Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us ~i E BROWN, CHUDLEIGH, SCHULER, MEYER & ASSOC. H C/O Finance E N CASCADE CHARTER COMPANY, LLC 1 20 East Main D 2800 BIDDLE ROAD P Ashland, OR 97520 Phone: 541/488-5300 O MEDFORD, OR 97504 T Fax: 541/552-2059 R O Mark Welch M_qte-Ordered== ar - of=f -_epartment/Locafion 11/30/2017 2712 FOB ASHLAND OR/NET30 City Accounts Pa able ' ~l~it Price Extended Pcic WTn#i Property Appraisals 1 Apppraisal of the four surplus parcels identified as: 1 $7,500.0000 $7,500.00 39-1E-05DA, 2703 $1,500 39-1 E-0913C, 201 $2,500 39-1 E-11 C, 2500 $1.500 39-1 E-04AD, 100 $2,000 Contract for Personal Services less than $35,000 Beginning date: 11/29/2017 Completion date: 01/30/2018 Project Account: 2 ADDED: Processed chan e order 01/08/2017 1 $4,250.0000 $4,250.00 Scope of work is modified ?o include the appraisal of the three (3) tax lots know as the B Street Yard within the City of Ashland, Oregon. The amount of $4,250.00 includes two value scenarios based on two different zones per the attached proposal. Completion date is also being extended to February 15, 2018. Project Account: GL SUMMARY 030900 - 604100 $11,750.00 uthorize -Signature PO Total _ $11,750.00 I FORM #~o CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORASHLAND R equest for a Change Order Name of Supplier/ Contractor/ Consultant.e,-,,_.,,x, Total amount of this, Purchase Order Number: ~z contract amendment: Title I Description: U Per attached contract amendment Contract Amendment c> Original contract amount $ 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment w b> % of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract K:- In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice orapproval of Special Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES ~Bez NO* (If "NO", requires Council approval IAttach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or ❑ 'YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ °YES the total amount of original contract and ❑If'NO", amount exceeding authority requires s25% of original contract amount or $250.000 cumulative amendments s$100K for Goods & services, 5 Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communications- ❑ If 'NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑-Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: r4YES",Dhect appointment ❑ Exempt-Reason: ❑ It°NO°,,re`Tiiresa royal. INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ °YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75.000 s 25% of odginal contract amount or $250,000 emergency, including necessity and circumstances ❑ 'YES', the total amount of cumulative whichever is less. requiring the contract amendment amendments !9 26% of original contract amount. ❑ If ❑ K"NO", amount exceeding authority requires ❑ Obtain direction and whiten approval from City 'NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exem t-Reason: - ❑ Exem t-Reason: ❑ Exem t-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ 'YES", the total amount of original contract and cumulative amendments are ❑ "YES°, the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If'NO", Council approval is required. Attach copy of Council Communication. ❑ If 'NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number-- - - - Account Number - - ~7r61 4-A-4Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: Department Head Signature: tat ountoft trac(2$5,000) City Administrator. 61 (Equal to or seater than y1 0 or 10%) Funds appropriated for current fiscal year. ( NO ___x tJ lfr - inance D II (Equal to or greater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 11812018