HomeMy WebLinkAbout2018-022- Addendum to contract
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 22 day of December, 2017, between the City of Ashland ("City")
and Alpine Environmental Consultants ("Consultant").
Recitals:
A. On August 15, 2017 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
The date for completion as specified in the contract for "Gun Club Remedial Action -
Compliance Testing & Reporting" is extended to November 30, 2018".
C. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
BY kol r~ ,n, yv B~-- 21~
,Department Head
Its Date „z(ra,
DATE
Purchase Order # >20 0
Acct. No.: 0-"()211C0 604//GC
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
RECORD., Purchase Order
Fiscal Year 2018 Page: 1 of. 1
~~-If~P~~lIIM8ERl41il;:CAP~~`QNAL
C~vIGEHnstill?PiHotwFS~_
B City of Ashland
I ATTN: Accounts Payable Purchase
L Ashland, 20 E. Main
OR 97520 Order# 20180951
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Public Works Department
N ALPINE ENVIRONMENTAL, CONSULTANTS LLC 1 51 Wnburn Way
12208 ANTIOCH ROAD P Ashland, OR 97520
DO WHITE CITY, OR 97503 Phone: 541/488-5347
R TO Fax: 541/488-6006
Eendor~bans NumEsr- ~/~odaraxl~trsz eq ` u_isit_ior~IsTumbeS__
- smtF3eferenc
541 944-4685 Ka lea Kathol
_ Dafe-OrdQCf~_ ]~endQ><t>tum~~la~~il~_~Eieiph~tMetkrod/Larm~ ~epartf5enf~ration
08/15/2017 1331 FOB ASHLAND OR/NET30 Cit Accounts Payable
ltem#` QSCri iGrifP_actNo, _Q f1_lI[1tt1drCP~ice _ EWNed-P-raM_
Gun Club Remedial Action
1 MODIFIED: Consultant to provide compliance testing and 1 $22,222.0000 $22,222.00
reporting in support of Gun Club remedial action.
Contract for Personal Services less than $35,000
Beginning date: 08/10/2017
Completion date: 12/31/2017
Processed change order 01/0312018
Completion date extended to November 30, 2018
Project Account: E-200907-999
GL SUMMARY
082400 - 604100 $22,222.00
By!''~-G Date: I ~l f~
thoriz~ ignature O TQt $22.222.00
FORM #lo , & ; CITY OF
i.
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order ASHLAND
Name of Supplier / Contractor 1 Consultant: Vitus Construction r- Total amount of this
",contract amendment:
Purchase Order Number: 20180951
$ 0.00 (Date Extension
Title I Description: Gun Club Remediation Environmental Sampling
Only)
® Per attached contract amendment
Contract Amendment
Original contract amount $ 22,222 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment 0 % of original contract
TOTAL AMOUNT OF CONTRACT $ 22,222 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* X (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires < 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt -Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt -Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ® If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt -Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number E-200907-999 Account Number: 082400.604100
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signature: (Total amount of contract _ $5,000)
City Administrator:
(Equal to
orgreare rina $s,ooo or 10%)
Funds appropriated for current fiscal year E / NO
k r
Ftn6ne~ Director tf-du'al to or greater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Chanqe Order, Paqe 1 of 1, 1/2/2018