HomeMy WebLinkAbout2018-031-Addendum contract for bulk mailing
VALLEY WEB PRINTING * 1299 STOWE AVE * MEDFORD, OR 97501
PHONE: 541-772-7039 * FAX: 541-772-1279 * ,MAIL: toddr(avallevwcbarintine.com
12/4/17
OFFICIAL BID FOR UTILITY BILL MASTERS
City of Ashland Valley Web Printing Inc. 1299 Stowe Ave.
Job: City of Ashland Billing Statements Medford, OR 97501
and Envelopes http:/Aw .valleywebprinting.com
Ticket: Dec 2017 -UTILITY BILLS ti 7,
-17
(Printing, Storage and Delivery) Phone: (541) 772-70391 Toll Free: (800) 547-7428 1 Fax: (541) 772-1279
Phone: 541-488-6002 Kariann Olson
Fax: Phone: 541-488-5354 Prepared by Todd Reichenbach
Date In: 12/0112017 Cell:
Date Due: 12/01/2017 Fax: 541-488-5320
Summary:
Estimate Notes:
8.5 x 14 Utility bill. Includes single horizontal micro-pert appnr 3.5 inches from top.
PREPRESS: Customer supplied press quality version 1.7 PDF. Priced Qty: 160,000
PROOF: hp spinlet, Content proof Price per 1,000: $23.56
STOCK: pacesetter 60n white Recycle offset, 30% pcw.
INK: PMS blue, double sided printing, plus single horizontal micro perforation Total: $3770.03
BINDERY: trim to size
PACKAGING: standard cartons, apprx 2250 per
_ _S/N_FOR,Ciiv_otAshland 4500_gty-per eek(y_delNty.,
Job Estimate No.55339
Thank you for the opportunity to quote this project. The bid doesn't say much about the perforation, but
there definitely is one on the bills as I know it. If awarded the bid, we can provide samples of the paper to
insure that they tun on the City's printer for the printing of the bills.
Sincerely,
Todd Reichenbach.
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR BULK MAILING SERVICES
Addendum made this 21 st day of December, 2017, between the City of Ashland ("City")
and Valley Web Printing ("Contractor").
Recitals:
A. On 07/20/2015, City and Contractor entered into a "City of Ashland Contract for
Bulk Mailing Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to include the delivery of utility bills to
Utility Billing ~D- 20 E. Main Street.
City and Contractor agree to amend the agreement in the following manner:
1. Valley Web has been awarded a contract for the printing and delivery of 160,000
utility bills resulting from an Intermediate Procurement per PO #20181128.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: VAUOYK168 !~!'i/1 piny CITY OF A LAND:
zlV 4Z4- BY
BY
,-bepartment sue-
Head
Its Date eS t
DATE S 20~ 8
Purchase Order #
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,000
r Purchase Order
11 ~~VAA Fiscal Year 2018 Page: 1 of: 1
~i FHIS PCB` NUMBER MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING DOCUMENTS.
I ATTN: Accounts Payable Purchase
L 20 E. Main 20181128
Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Utility Billing Division
E VALLEY WEB PRINTING I 20 East Main St
N 1299 STOWE AVENUE p Ashland, OR 97520
D MEDFORD, OR 97501 Phone: 541/488-6004
O T Fax: 541/552-2059
R O
(eo_~nlv_m_ - _ 10
541 772-7039 B n Morrison _
a1de= 1_ sfor - - r~-r~rgA ran _ e~ari-Location -
at,
12/08/2017 575 FOB ASHLAND OR/NET30 Cit Accounts Pa able
1121 MITT ended_Pff
Utility Bills 8.5 x 14
1 Utility Bills 8.5 x 14, Includes single horizontal micro-pert 3.5 160 M $23.5627 $3,770.03
inches from top, per bid specifications
Note: Sample of paper to be provided to UB for approval prior to
printing.
Project Account:
GL SUMMARY
L 030700 - 601100 $3,770.03
i
Date: & t 1-
Authorize ignature { Pik Tote[ $3,770.031
FORM #3 CITY OF
ASHLAND
request fa a Purchase Order
REQUISITION Date of request:
Required date for delivery:
FEE]
Vendor Name C,~~. G?
Address, City, State, Zip
Contact Name & Telephone Number
Email address
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication -(If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
Date approved by Council:
❑ Direct Award Contract #
❑ VerballWritten quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procureme El Sole Source Contract #
GOODS &GOODS & SERVICES `n) ~ El Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000-to $100.000 ❑ Written quote or proposal attached Agency
0;(3) Wdtten quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K. Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5.000 to $75.000 ❑ Form #9, Request for Approval ❑ Agency
❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposalslwritten solicitation Date approved by Council: (Dale)
❑ Form #4, Personal Services $5K to $75K Valid until: Date - (Attach copy of council communication)
Description of SERVICES Total Cost
Item # Quantity Unit Description of MATERIALS t Unit Price Total Cost
oTAL COST
❑ Per attached quotelproposal $
Project Number lcq C/ ~7'
Account Number
Account Number Account Number
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
By signing this requisition fi cep' that the,Ci~tY/°u76hcontracting requirements have been satisfied.
Employee: f v/ L/~ Department Head: ,
qual to or greater than $5,000)
Department ManagerlSup isor: City Admi jstrat
7 (Equal to or greater than $25,000)
Funds appropriated for current fiscal year.' YES / NO
Finance Director (Equalto orgreaterthan$5,000) Date
Comments:
Form #3 - Requisition