HomeMy WebLinkAbout2018-032-Addendum to contract evergreen job
Job and Safe[y TaQinfng
~u~uyieevt & Saa~ey ~natusuuy, 9~rcc.
328 Ironwood Circle
Roseville, CA 95678
Office: (916) 742-1811
Fax: (916) 742-1852
evergreenjobandsafky@gmail.com
City of Ashland December 14, 2017
90 N. Mountain Ave.
Ashland, OR 97520
Re: Contract Proposal: January 1, 2018 - February 28, 2018
To Whom It May Concern,
I appreciate the opportunity to present you with this proposal. As your training instructor, I will
be dedicated to providing you with the best possible service to meet the specific needs of the City of
Ashland Public Works Department. This proposal is based on the following:
Public Works Department:
• January 11, 2018: 1 meeting; cost per meeting is $2,434,24
o Topic: First Aid, C.R.P. and A.E.D.
• February 15, 2018: 1 meeting; cost per meeting is $2,434.24
o Topic: First Aid, C.R.P. and A.E.D.
This proposal includes all of my expenses, including but not limited to; administration, record
keeping, program development, travel, lodging and meals. Certain additional training materials, such as
CPR/First Aid and Traffic Control materials will be billed to you at my cost. I will discuss the cost of
these materials prior to supplying any of them to your employees.
If this proposal meets your approval, I will proceed with addressing any additional contract
requirements you have. I look forward to serving you in this capacity. Please contact me if you have any
questions.
Sincerely,
Jew,
Jesse Langslet
Owner/Instructor
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR SAFETY TRAINING
Addendum made this 5t' day of January 2018, between the City of Ashland ("City") and
Evergreen Job & Safety Training, Inc. ("Consultant').
Recitals:
A. On May 7. 2013 City and Consultant entered into a "City of Ashland Contract for
Safety Training" (further referred to in this addendum as "the agreement').
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion is being extended to February 16, 2018
2. The compensation for monthly safety training classes and job observations will be as
follows: r.c> a O (~g O g `~8~ 020 ( crJ°i
Calendar Year Electric Department Public Works
January 11-12, 2018 $2,377.28/Month $2,434.24/Month
February 15-16, 2018 $2,377.28 Month $2,434. Month
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF AS LAND:
BYBY
Jo n Kams, City Administrator
Its 7 p
DATE ~6 Date
Purchase Order
WA:
Val Fiscal Year 2018 Page: 1 of 1
11
THIPO NUMBER MUST APPEAR ON ALL
INVOICES, AND SHIPPING DOCUMENTS.
B City of Ashland - -
ATTN: Accounts Payable
L 20 E. Main Purchase 20184948
L Ashland, OR 97520 Order #
T Phone: 541/552-2010
p Email: payable@ashland.or.us
V H C/O Electric Department
E EVERGREEN JOB & SAFETY TRAINING 1 90 North Mountain Ave
N 1352 PALMERSTON LOOP P Ashland, OR 97520
D ROSEVILLE, CA 95678 Phone: 541/488-5357
O T Fax: 541/552-2436
R p
_ Ma McCla
a _=r = ai =
UM-
08/14/2017 1076 _ FOB ASHLAND OR/NET30 City Accounts Pa able
`Items _ = = War J rJce- jxt~e~ _
Safety Training - Electric
1 Safety Training - Electric Department 6 MO $2,377.2800 $14,263.68
Remaining six (6) months of contract
Completion date is December 31, 2017
Project Account:
2 MODIFIED: Processed change order 01/12/2018 2 MO $2,377.2800 $4,754.56
Completion date extended to February 16 2018
Scope of work is modified to include monthly training classes for
January - February 2018
January 2018 - $2,377.28
February 2018 - $2,377.28
NOTE: RFP IN PROCESS (Contract recommendation will be
presented to Council on February 6, 2018)
Project Account:
GL SUMMARY
I I i i iuVU - 6i10 4VU :P i V,ulo.Z4 I I I I I
By: Y -c Date: t
Authorized S' nature PO Total $19,018.241
f
L'l.t
1
, a
I
Purchase Order
Fiscal Year 2018 Page: 1 of: 1
THIS PO NUMBER MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING DOCUMENTS.
I ATTN: Accounts Payable
L 20 E. Main Purchase 20180954
Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Fleet/Shop Division
E EVERGREEN JOB & SAFETY TRAINING 1 90 North Mountain Ave
N 1352 PALMERSTON LOOP P Ashland, OR 97520
D ROSEVILLE, CA 95678 Phone: 541/488-5358
O T Fax: 541/552-2304
R O
e = en m _ _ ~eE _r~mf - er nr_
m n - - -
Wes Hoadle
Date 0rdef- = m _ ez~ulr -rg= etnaaEl~ -Department/Location
08/17/2017 107.6 FOB ASHLAND OR/NET30 City Accounts Payable
-Item#- -er ro_tt1? Unit 'Price Extended Price
Safety Training - Public Works
1 Safety Training - Public Works 6 MO $2,434.2400 $14,605.44
Remaining (6) months of contract
Completion date is December 31, 2017
Project Account:
2 MODIFIED: Processed change order 01/12/2018 2 MO $2,434.2400 $4,868.48
Completion date extended to February 16, 2018
Scope of work is modified to include monthly training classes for
January - February 2018
January 2018 - $2,434.24
February 2018 - $2,434.24
NOTE: RFP IN PROCESS (Contract recommendation will be
presented to Council on February 6, 2018)
Project Account:
GL SUMMARY
I I UvL=iUv - y-i U=iUv .j1 I J 't % J..7G I I I I I
By:, Date: f I
Apt rized rgnature POTotal _ $19,473.9
2
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM PAS H LAN D
Request for a Change Order
Name of Supplier I Contractor I Consultant: Evergreen Job & Safety Total! amount of this,
contract amendment:
Purchase Order Number: 20180954
Title/ Description: Contract extended to February 16, 2018. Adding two (2) additional months of $ 4;868.48
safety training - Jan & Feb 2018 @ $2,434.24/Month for a total of $4,868.48
XX Per attached contract amendment RFP IN PROCESS (Contract recommendation will be
resented to Council on February 6, 2018
Contract Amendment -
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope pf procurement as described in the solicitation documents, Sole Source notice or approval of Special
Pmcurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that If it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO* (If "NO", requires Council approval IAttach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT- Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT. ORF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments !5 $6,000. ❑ 'YES', the total amount of cumulative amendments ❑ 'YES', the total amount of original contract and
s
❑If"NO',amountexceedingauthority requires 525% of original contract amount or $250,000 cumulative amendments $10oKfor Goods &Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If 'NO', amount exceeding authority requires ❑ If"NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointment 5$35,000 ❑ Exempt-Reason:
❑ If'NO',requires approval.
Goods & Services -$5.000 to $100.000 ❑ 'YES', the total amount of cumulative amendments ❑ written Findings: Document the nature of the
Personal Services-$5.000 to $75,000 525% of original contract amount or $250,00g emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑ If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: 0 Exempt-Reason: El Exempt-Reason
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑-YES", the total amount of original contract and cumulative hmendments are ❑'YES", the original contra was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If'NO', Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
'Attachcoof Council Communication.
11A 00 ~
Project Number__ Account NumberN - - - -W 0``IN AD
Account Number
'Expenditure must be charged to, the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature:10a VlA/ DV l~,tnX - WYU-3apartment Head Signature: t
City Admmistr tor: pia coo t confract?$S,g00)
G
(E u to rgreater than 25,000or10%)
Funds appropriated for current fiscal year. (_Y WI NO t 11 T
Date
nanceDirget r (Equal to orgrealerthan $5,000)
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 1/12/2018