HomeMy WebLinkAbout2018-02-20 Council Meeting
CITY OF
Memo ASHLAND
TO: Mayor Stromberg and Ashland City Council
FROM: Diana Shiplet
DATE: February 14, 2018
RE: February 20 Meeting Preface
Study Session of February 19, 2017
No meeting due to the Presidents' Day Holiday. Enjoy your evening!
Business Meetinq of February 20, 2018
CONSENT AGENDA
1. Appointment of Rick Barth to the ad hoc Climate and Energy Plan Implementation
Committee. This item is to approve the Mayor's appointment of Rick Barth to the ad
hoc Climate and Energy Action Plan Implementation Committee, the creation of
which was approved at the July 18, 2017, Council meeting. Seven members of the
ad hoc Committee were appointed on December 5, 2017, with the final two
members to be appointed at a later date.
2. Quitclaim of an unused Public Utility Easement for 560 Fordyce Street. Before the
Council is a request to approve a quitclaim deed that releases interest in a
dedicated but unused public utility easement (PUE). The original easement, as
stated, is no longer required due to an updated partition plat that granted a new
public utility easement for adjacent properties.
3. NJPA Cooperative Procurements for fleet vehicles. Before the Council is a request
to procure multiple fleet vehicles and equipment from multiple NJPA Cooperative
Contracts. The National Joint Powers Alliance (NJPA) is a national municipal
contracting agency, which allows members to purchase from their nationally
leveraged and competitively solicited purchasing contracts. The City's attorney has
reviewed the NJPA contracts and found them to be in conformance with ORS
279A.200 to 279A.225 (statutes related to cooperative procurements).
Each of the NJPA Request for Proposal (RFP) solicitations were advertised in print
and online in the Daily Journal of Commerce within the State of Oregon and the
Pagel of 2
ADMINISTRATION Tel: 541-488-6002
20 East Main Street Fax: 541-488-5311 m
Ashland, Oregon 97520 TTY: 800-735-2900 Ira&
W
www.ashland.or.us
resulting bid tabs for each of the RFPs show that many proposals were evaluated
and scored for each of the RFPs processed by NJPA. The resulting NJPA
Cooperative Contracts allow the City to procure these 8 vehicles scheduled for
replacement at discounted prices and most importantly to the City's complex
specifications at a total cost of $1,391,201.08.
4. Professional services contract for a Transit Feasibility Study. Before the Council is a
professional services contract with Nelson Nygaard to perform a Transit Feasibility
Study. The feasibility study was recommended by the Transportation Commission
to staff as a primary study to perform in the current biennium. In addition, the
Feasibility Study meets the transit and ridesharing strategies outlined in the Climate
Energy Action Plan (CEAP).
PUBLIC HEARINGS
None
UNFINISHED BUSINESS
None
NEW AND MISCELLANEOUS BUSINESS
1. AFN Marketing Plan. The AFN Operations Manager will update the City Council on
the Ashland Fiber Network's Strategy, Marketing Plan and discuss Net Neutrality.
2. Discussion of City Councilor Appointment Process of Councilor Position #3. At the
February 6th Council Business Meeting, Councilor Lemhouse resigned from Ashland
City Council effective immediately. The City Council has 60 days to fill this position.
ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Second reading by title only of an ordinance titled, "An ordinance amending AMC
6.42 to restrict retail sales of tobacco products or inhalant delivery systems to adults
only". The proposed Ordinance amends Ashland Municipal Code 6.42 Tobacco
Control to harmonize it with the recently-amended ORS 167.400 Tobacco
Possession by Minors Prohibited.
Page 2 of 2
ADMINISTRATION Tel: 541-488-6002
20 East Main Street Fax: 541-488-5311 WAR
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
CITY OF
-AS H LAN D
Importan : Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written
comments to the Council on any item on the Agenda, unless it is the subject of a public hearing and the record is closed. Time permitting, the
Presiding Officer may allow oral testimony. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council
Chambers. The chair will recognize you and inform you as to the amount of time allotted to you, if any. The time granted will be dependent to
some extent on the nature of the item under discussion, the number of people who wish to speak, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 20, 2018
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next
regularly scheduled Council meeting [AMC 2.04.030.E.]
7:00 p.m. Regular Meeting
1. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. MAYOR'S ANNOUNCEMENTS
V. APPROVAL OF MINUTES
1. Study Session of February 5, 2018
2. Executive Session of February 5, 2018
2. Business Meeting of February 6, 2018
VI. SPECIAL PRESENTATIONS & AWARDS
1. Annual presentation by the Transportation Commission
2. Presentation by the Ashland Watershed Trails Association
VII. MINUTES OF BOARDS COMMISSIONS AND COMMITTEES
Airport Conservation Forest Lands
Historic . Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation
VIII. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to
enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
IX. CONSENT AGENDA
1. Appointment of Rick Barth to the ad hoc Climate and Energy Plan
Implementation Committee
2. Quitclaim of an unused Public Utility Easement for 560 Fordyce Street
3. NJPA Cooperative Procurements for fleet vehicles
4. Professional services contract for a Transit Feasibility Study
X. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request
form" prior to the commencement of the public hearing. Public hearings shall conclude
at 9:00 p.m. and be continued to a future date to be set by the Council, unless the
Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30
p.m. at which time the Council shall set a date for continuance and shall proceed with
the balance of the agenda.)
None
XI. UNFINISHED BUSINESS
None
XII. NEW AND MISCELLANEOUS BUSINESS
1. AFN Marketing Plan
2. Discussion of City Councilor Appointment Process of Councilor Position #3
XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Second reading by title only of an ordinance titled, "An ordinance amending
AMC 6.42 to restrict retail sales of tobacco products or inhalant delivery
systems to adults only"
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
XV. ADJOURNMENT OF BUSINESS MEETING
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9, OR ON CHARTER CABLE
CHANNEL 180. VISIT THE CITY OF ASHLAND'S WEB SITE AT W WW.ASHLAND.OR.LJS
CITY COUNCIL STUDY SESSION
DRAFT MINUTES
Monday, February 5, 2018
Council Chambers, 1175 E. Main Street
5:30 p.m.
Mayor Stromberg called the meeting to order at 5:33 PM.
Councilor Slattery, Councilor Morris, Councilor Darrow, Councilor Seffinger, and Councilor
Rosenthal were present. Councilor Lemhouse was absent.
L Public Input (15 minutes, maximum)
None.
II. Look Ahead review
Interim City Administrator gave an overview of the Look Ahead.
He explained that a Will Dodge Way and Strategic Planning discussion will be on an upcoming
agenda soon.
III. Continued discussion of City Administrator recruitment
Human Resources Director, Tina Gray gave a Staff report. She explained the City has received
proposals from 5 recruitment firms.
She explained that once the Firm is on board Ashland will do onsite visits to build a profile for
City Administrator. Once the profile is complete there will be a brochure. Staff suggests using
Springsted Waters for the City Administrator recruitment.
Council discussed:
• Recruitment timeline.
• Creating a sub-committee.
• Interview panels.
• Recruitment cost.
• Using a firm verses in-house.
Councilor Rosenthal thanked Human Resources. He questioned why hire a firm instead of
in-house recruitment. Ms. Gray answered that the outreach piece is the issue and that an
outsourced recruiter could deal with this better than in-house.
IV. Discussion of Communications and Civic Engagement Manager recruitment
Ms. Gray spoke that 26 applications were received.
Council discussed:
• The job description.
• The importance of communication/public outreach.
• Selection process.
• Probationary period for the position.
The Study Session was adjourned at 6:50 PM
V. Executive Session for real property transaction, pursuant to ORS 190.660(2)(e).
Council went into Executive Session at 6:55 PM
Interim Assistant to City Administrator, Adam Hanks, Parks & Recreation Director, Michael
Black, Public Works Director, Paula Brown, Community Development Director, Bill Molnar,
Director of Administrative Services, Mark Welch and Mail Tribune Reporter, Tran Nguyen were
present.
The Executive Session was adjourned at 8:10 PM
Respectfully submitted by:
City Recorder, Melissa Huhtala
Attest:
Mayor Stromberg
Immediately following the study session Council will hold an executive session for real property
transaction, pursuant to ORS 190.660(2)(e)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
IV. Discussion of Communications and Civic Engagement Manager recruitment
Ms. Gray spoke that 26 applications were received.
Council discussed:
• The job description.
• The importance of communication/public outreach.
• Selection process.
• Probationary period for the position.
The Study Session was adjourned at 6:50 PM
V. Executive Session for real property transaction, pursuant to ORS 190.660(2)(e).
Council went into Executive Session at 6:55 PM
Interim Assistant to City Administrator, Adam Hanks, Parks & Recreation Director, Michael
Black, Public Works Director, Paula Brown, Community Development Director, Bill Molnar,
Director of Administrative Services, Mark Welch and Mail Tribune Reporter, Tran Nguyen were
present.
The Executive Session was adjourned at 8:10 PM
Respectfully submitted by:
City ecorder, Melissa Huhtala
Attest:
Ma tromberg
Immediately following the study session Council will hold an executive session for real property
transaction, pursuant to ORS 190.660(2)(e)
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
DRAFT MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 6, 2018
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to
the next regularly scheduled Council meeting [AMC 2.04.030.E.]
7:00 p.m. Regular Meeting
1. CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:03 PM.
H. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Councilor Darrow, Councilor Lemhouse, Councilor Morris, Councilor Slattery, Councilor
Seffinger and Councilor Rosenthal were present.
i
IV. MAYOR'S ANNOUNCEMENTS
Mayor Stromberg announced Commission vacancies.
V. APPROVAL OF MINUTES
1. Executive Session of January 16, 2018
2. Business Meeting of January 16, 2018
Councilor Rosenthal moved to approve the minutes. Councilor Slattery seconded.
Discussion: None. All Ayes. Motion passed unanimously.
VI. SPECIAL PRESENTATIONS & AWARDS
1. Presentation by OHRA on the Ashland job match report and their Strategic Plan
Options for Homeless Residents of Ashland (OHRA) President, Ken Gudger and Secretary of the
board, Montye Male presented Council with a PowerPoint presentation (see attached).
2. Update from the ad hoc Senior Program Advisory Committee
Chair of the Parks and Recreation Commission, Mike Gardiner and Chair of the Ad-Hoc Senior
Program Advisory Committee, Jackie Bauchman presented Council with an update of the Ad-
Hoc Senior Program Advisory Committee. Ms. Bauchman read a statement into the record (see
attached).
Councilor Rosenthal thanked the Committee.
Councilor Rosenthal requested to discuss the Parks Commissioner recall. Council gave
consensus for discussion.
Councilor Rosenthal spoke that the petitions stated that the Ashland Parks and Recreation
Commissioners mismanage their $9 million annual budget and is threatening the City's General
Fund and fail to follow Oregon Public Meeting Law. He asked City Attorney, Dave Lohman if
these points were true.
Mr. Lohman explained that if the Parks Department were to overspend the budget it would be up
to Council to allocate additional resources or tell Parks to find funds with their budget. He
explained the Parks Department has to follow Oregon Budget Law which is audited annually.
Mr. Lohman spoke regarding allegations of not following Public Meetings Law. He explained
that according to the Attorneys Generals Public Records and Meetings Manual that each meeting
does not require that every proposed item of business be described in the public notice. He also
explained that Public Testimony is not legally required in a Public Meeting it is up to the public
body. He explained that minimal requirements for minutes are attendance, motions, proposals,
Resolutions, Ordinances, and results of all votes. The minutes are not required to be verbatim.
He spoke that all of the minutes were transcribed for the Parks meetings and audio was also
posted online.
Councilor Rosenthal clarified that there was no evidence that the budget has been mismanaged
and Oregon Public Meeting Law had not been violated. He spoke that on the petition forms it
states that false information could be a felony. City Recorder, Melissa Huhtala verified that this
is true.
Councilor Rosenthal asked Ms. Huhtala the estimated cost of a recall election and who would be
responsible for paying this cost. Ms. Huhtala explained that an estimated cost from the County
Clerk was $25,000-$30,000. She explained this cost would be paid by the City.
Councilor Slattery the Committee. He spoke in appreciation for the people that get elected year
after year to do work for the Community. He thanked Commissioner Lewis, Commissioner
Landt and Commissioner Gardiner for their years of work on the Parks and Recreation
Commission.
Councilor Seffinger questioned if petition circulators stated that the petition was to be against
the Senior Center closing would that be a violation. Mr. Lohman answered yes. The petitioners
sign the petition stating that all information is factual any false statements to any person who
signs the petition is against the law.
VII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES
Ai Wort Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation
VIII. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to
enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
Karen - Spoke regarding Ashland Tiny Houses. She read a statement into the record in support
of Ashland Tiny House Village Project. (see attached).
Mark Keller- Ashland- Mr. Keller spoke regarding the Recall. He spoke to the importance of the
Senior Center. He spoke that the good news about a Recall is the Recall can be defeated. He
spoke in support of the Parks and Recreation Commissioners.
Rebecca Kay- Ashland- Spoke in support of the Parks and Recreation Department as well as the
Parks and Recreation Commissioners. She spoke against the Recall action.
John Weston-Ashland - Teacher in the Rogue Valley for 40 years. He spoke in support of the
Parks Commissioners. He spoke that the Recall is a waste of time, energy and money. He spoke
that he is willing to exert time, energy and money to defeat the Recall.
Susan Paul-Ashland- Read a letter into the record regarding budget (see attached).
Joshlyn Sanford- Ashland- Spoke in concern that the Senior Center issues led to not rebuild the
Pool. She spoke that she would like to see an improved well-managed Senior Center and a user
friendly swimming pool for all ages. She also spoke that she is not in support of the Recall.
Huelz Gutcheon - UGB -Spoke regarding operating a system smart grid. He also spoke
regarding clean renewable energy supplies.
Louise Shawkat- Ashland Spoke regarding social equity and the 10x20 project. Read a letter
into the record (see attached).
Ron Roth - Spoke regarding affordable housing. He gave Council a handout (see attached).
IX. CONSENT AGENDA
1. Confirmation of Term End Dates for Recent Appointments to the Citizens' Budget
Committee
2. Approval of a resolution titled, "A resolution authorizing and approving a clean water
state revolving fund loan agreement No. RI 1754," and further authorizing the City
Administrator to sign the loan documents for both the new loan and to amend the
original loan amount
Councilor Rosenthal pulled this item. He questioned why the loan increase of 1.9 million.
Public Works Director, Paula Brown explained the reasons and went over the handout
given to Council (see attached).
3. Approval of personal services contract for Hersey Street reconstruction engineering
design
4. Approval of contract for professional recruitment services with Springsted Waters
Councilor Rosenthal pulled this item. He explained that he does not think good idea to
put the burden on Staff and it makes sense to hire a consultant.
5. Approval of a public contract award to Evergreen Job & Safety Training, Inc. for
safety training (onsite for Public Works & Electric Utility departments)
Councilor Rosenthal moved to approve the Consent Agenda. Councilor Slattery Seconded.
Discussion: None. All ayes. Motion passed unanimously.
X. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form"
prior to the commencement of the public hearing. Public hearings shall conclude at 9:00
p.m. and be continued to a future date to be set by the Council, unless the Council, by a
two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which
time the Council shall set a date for continuance and shall proceed with the balance of the
agenda.)
None
XI. UNFINISHED BUSINESS
None
XH. NEW AND MISCELLANEOUS BUSINESS
1. Support for clean energy jobs bill
Interim Assistant to the City Administrator, Adam Hanks gave a brief Staff report. Councilor
Darrow spoke in appreciation of the discussion regarding conservation. She spoke in support of
the Resolution and the letter to the Senate.
Louise Shawkat -Ashland- Spoke regarding the mitigating options for Climate change. She
spoke in the importance of this topic. She read a letter into the record (see attached).
Alan -Ashland- Spoke in concern of climate change and would like to see Government action.
He read a letter into the record regarding greenhouse gas emissions (see attached).
Councilor Darrow moved approval of a Resolution titled "A Resolution in general support
of State Legislative Action regulating greenhouse gas emissions (GHG)" and to authorize
Mayor Stromberg to submit a letter of general support for State Legislative Action
regulating greenhouse gas emissions (GHG) on behalf of the Mayor and Council with
minor amendments. Councilor Slattery seconded. Discussion: Councilor Darrow spoke to
amendments to the letter. Councilor Slattery spoke in support of the motion. Councilor
Seffinger spoke to the importance of this issue. Councilor Morris spoke in support of the
motion and thanked Staff. Councilor Lemhouse spoke to concerns about how this issue
was brought forward to Councilor prior. He spoke that this version is much more
acceptable. He spoke that he is not sure if it is appropriate to go through this in a short
session due to the importance of this bill. He spoke that he would rather avoid doing
something quickly and to do it right. He spoke that he thinks it is important for this vote to
be unanimous and will vote in support of the motion. Roll Call Vote: Councilor Rosenthal,
Councilor Seffinger, Councilor Lemhouse, Councilor Slattery, Councilor Morris and
Councilor Darrow: YES. Motion passed unanimously.
I
XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS
1. First reading by title only of an ordinance titled, "An ordinance amending AMC 6.42
to restrict retail sales of tobacco products or inhalant delivery systems to adults only,"
and move onto second reading
Mr. Lohman gave a Staff report. He explained that there will be no sales to individuals under the
age of 21. He spoke that Council had the option to amend the current Ordinance or repeal the
Ordinance and leave it up to the State. He explained if we keep it local and amend the Ordinance
the City can know who is selling tobacco products in town.
Councilor Lemhouse moved to approve on First Reading by title only the proposed
Ordinance amending AMC Chapter 6.42 to restrict retail sales of tobacco products and
inhalant delivery systems to persons under the age of 21, and take up Second Reading of
the Ordinance at an upcoming Council meeting. Councilor Seffinger seconded. Discussion:
Councilor Lemhouse spoke to the importance to keeping this Ordinance local instead of
going by the State. Councilor Seffinger agreed with Councilor Lemhouse. Councilor
Darrow spoke in support of the motion. Councilor Slattery spoke in support of the motion.
Roll Call Vote: Councilor Darrow; Councilor Rosenthal, Councilor Seffmger, Councilor
Lemhouse, Councilor Morris and Councilor Slattery: YES. Motion passed unanimously.
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
Councilor Lemhouse announced he is resigning from Council effective immediately. He
explained his reasons why. He thanked Council and Staff for the years he worked with them.
Council thanked Councilor Lemhouse for his years of service.
XV. ADJOURNMENT OF BUSINESS MEETING
The Business Meeting was adjourned at 9:40 PM
Respectfully submitted by:
City Recorder, Melissa Huhtala
was brought forward to Councilor prior. He spoke that this version is much more
acceptable. He spoke that he is not sure if it is appropriate to go through this in a short
session due to the importance of this bill. He spoke that he would rather avoid doing
something quickly and to do it right. He spoke that he thinks it is important for this vote to
be unanimous and will vote in support of the motion. Roll Call Vote: Councilor Rosenthal,
Councilor Seffinger, Councilor Lemhouse, Councilor Slattery, Councilor Morris and
Councilor Darrow: YES. Motion passed unanimously.
XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS
1. First reading by title only of an ordinance titled, "An ordinance amending AMC 6.42
to restrict retail sales of tobacco products or inhalant delivery systems to adults only,"
and move onto second reading
Mr. Lohman gave a Staff report. He explained that there will be no sales to individuals under the
age of 21. He spoke that Council had the option to amend the current Ordinance or repeal the
Ordinance and leave it up to the State. He explained if we keep it local and amend the Ordinance
the City can know who is selling tobacco products in town.
Councilor Lemhouse moved to approve on First Reading by title only the proposed
Ordinance amending AMC Chapter 6.42 to restrict retail sales of tobacco products and
inhalant delivery systems to persons under the age of 21, and take up Second Reading of
the Ordinance at an upcoming Council meeting. Councilor Seffinger seconded. Discussion:
Councilor Lemhouse spoke to the importance to keeping this Ordinance local instead of
going by the State. Councilor Seffinger agreed with Councilor Lemhouse. Councilor
Darrow spoke in support of the motion. Councilor Slattery spoke in support of the motion.
Roll Call Vote: Councilor Darrow, Councilor Rosenthal, Councilor Seffinger, Councilor
Lemhouse, Councilor Morris and Councilor Slattery: YES. Motion passed unanimously.
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
Councilor Lemhouse announced he is resigning from Council effective immediately. He
explained his reasons why. He thanked Council and Staff for the years he worked with them.
Council thanked Councilor Lemhouse for his years of service.
XV. ADJOURNMENT OF BUSINESS MEETING
The Business Meeting was adjourned at 9:40 PM
Respectfully submitted by:
k,~) ~,I
City Recorder, Melissa Huhtala
Attest:
Mayor Stromberg
In compliance with the Americans with Disabilities Act, ifyou need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY
phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104
ADA Title I).
Attest:
Mayor Str berg
In compliance with the Americans with Disabilities Act, ijyou need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (7TY
phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104
ADA Title I).
I
Council Business Meeting
February 20, 2018
Title: Appointment to ad hoc Climate and Energy Plan Implementation
Committee
From: John Stromberg Mayor
john@council.ashland.or.us
Summary:
This item is to approve the Mayor's appointment of Rick Barth to the ad hoc Climate and Energy
Action Plan Implementation Committee, the creation of which was approved at the July 18,
2017, Council meeting. Seven members of the ad hoc Committee were appointed on December
5, 2017, with the final two members to be appointed at a later date.
Actions, Options, or Potential Motions:
I move to approve the Mayor's appointment of Rick Barth to the ad hoc Climate and Energy
Committee.
Staff Recommendation:
Staff recommends approval of the Mayor's appointment of Rick Barth to the ad hoc Climate and
Energy Committee.
Resource Requirements:
Costs associated specifically with Citizen advisory bodies primarily are incurred via staff time
(soft costs) rather than formal expenses (hard costs). The CEAP document contains strategies
and actions that impact and relate to several different City Departments so the soft costs will
include staff time from a number of different Departments from time to time, with the primary
staffing coming from the newly hired Climate Analyst.
Policies, Plans and Goals Supported:
22. Prepare for the impact of climate change on the community
22.1 Develop and implement a community climate change and energy plan
Backl1round and Additional Information:
The Climate and Energy Action Plan was presented and approved by Council on March 7, 2017,
and seven of the proposed nine committee members were appointed on December 5, 2017. The
ad hoc Committee began its work in January of 2018.
I
Attachments:
None
Page Iof I CITY OF
ASHLAND
Council Business Meeting
February 2018
Title: Quitclaim of an Unused Public Utility Easement for 560 Fordyce St.
From: Scott A. Fleury Deputy Public Works Director
Scott.fleury(aD_ashland.or.us
Summary:
Before the Council is a request to approve a quitclaim deed that releases interest in a dedicated
but unused public utility easement (PUE). The original easement, as stated, is no longer required
due to an updated partition plat that granted a new public utility easement for adjacent properties.
Actions, Options, or Potential Motions:
• Council may move approval of the attached Quitclaim document
o Quitclaims a PUE easement dedicated partition plat P-15-1997 and also shown on
partition plat P-13-2001.The 10' wide PUE runs along the southern boundary of parcel
#2 of P-13-2001.
o If approved the City Administrator, John Karns, can sign on behalf of the City.
If Council does not approve the Quitclaim document then the existing approved encroachment
permit will be maintained allowing the house to encroach 3.5 feet into the unused utility
easement.
Staff Recommendation:
Staff recommends approval of the attached Quitclaim document which would remove a 10' wide
PUE from property owner's current deed record. This action helps to clear title restrictions that
are no longer necessary for the public interest.
Resource Requirements:
There are no resource requirements of this action other than expended staff time. All document
recording fees will be borne by the property owner.
Policies, Plans and Goals Supported:
Council Goals:
4 Evaluate real property and facility assets to strategically support city mission and goals.
Department Goals:
• Evaluate all city infrastructure regarding planning management and financial resources.
Background and Additional Information:
Public Works staff was contacted by the Davis Hearn Anderson &Turner law firm regarding
terminating a public utility easement upon which the house at 560 Fordyce Street encroaches by
3.5 feet. At the time the house was in trust and was in process to be sold when in title research
Pagel of 2 CITY OF
-ASH LAN D
the encroachment was found and the potential buyer terminated the purchase. Public Works staff
outlined the process of terminating the easement and the process to allow a temporary.
encroachment in order to allow the sale of the property through the trust. Staff processed a
temporary encroachment permit to allow the sale of the house and provide for time to obtain
Council approval of a quitclaim deed to terminate the easement.
The utility easement was originally dedicated on partition plat P-15-1997 and was meant to
provide utilities to the adjacent parcel #2 upon development. The parcel was then partitioned
again through P-13-2001 with an additional public utility easement provided along with a
common ingress/egress point to serve parcels 3 & 4. It has been determined there are no utilities
in the PUE and Public Works does not need the additional easement for infrastructure purposes.
Next Steps:
Should council approve this action, the property owner is responsible for recording the Quitclaim
document with Jackson County.
Attachments:
1. Quitclaim document
2. Summary Record-Davis Hearn, Anderson & Turner
Page 2 of 2 CITY OF
ASHLAND
Recording Requested By,
qty o Ashland, Oregon
Engineering Dept
20 E. Main St.
Ashland, OR 97520
When Recorded Mail To:
Christian E. Hearn, Attorney (OSB #911829)
Davis, Hearn, Anderson & Turner, P.C.
515 E. Main St.
Ashland, OR 97520
Grantor:
Ctry-Ashland, Oregon
20 E. Main St. I Ashland, OR 97520
Grantees:
oTE-U.-Wise & Evelyn C. Wachtel
Trustees, Wise-Wachtel Revocable Living Trust
20591 Honey Hill Dr. I Hidden Valley Lake, CA 95467
Actual Consideration Paid: None (Space Above for County Recorder's Use)
Send Tax Statements to:
Owner of Record per County Assessor Records
QUITCLAIM DEED
1. THE CITY OF ASHLAND, OREGON ("City"), hereby releases and quitclaims unto JOHN C.
WISE and EVELYN C. WACHTEL, TRUSTEES OF THE WISE-WACHTEL REVOCABLE
LIVING TRUST DATED JAN. 23, 2007, all City's right, title, and interest in and to that
certain 1o'-wide Public Utility Easement burdening the southerly boundary of Parcel No.
Two (2) of Partition Plat No. P-13-20o1, recorded March 14, 2001, in the Record of
Partition Plats in Jackson County, Oregon, and filed as Survey No. 16827 in the office of the
Jackson County Surveyor. Said Public Utility Easement being vacated and terminated by
City herein is identified as indicated on the copy of Partition Plat No. P-13-2001, attached
hereto as Exhibit "A", located in the City of Ashland, Jackson County, Oregon.
2. This Quitclaim Deed is being provided in order to vacate and terminate the above-described
Public Utility Easement, such Easement having been incorrectly located, and so there is no
consideration for this vacation of easement.
MAYOR, CITY OF ASHLAND, OREGON:
Dated:
JOHN STROMBERG, Mayor
CITY RECORDER, CITY OF ASHLAND, OREGON:
Dated:
MELISSA HUHTALA, City Recorder
[NOTARY ACKNOWLEDGMENTS FOLLOW ON NEXT PAGE]
Quitclaim Deed I Page :t Of 4
STATE OF OREGON )
County of Jackson )
On 20 , before me, the undersigned Notary Public,
personally appeared the above named JOHN STROMBERG, personally known to me (or proved
to me on the basis of satisfactory evidence) to be Mayor of the City of Ashland, Oregon, and
also the person whose name is subscribed to this Quitclaim Deed, and acknowledged that he
executed the same in his authorized capacity, and that by his signature on the instrument the
person, or the entity upon behalf of which the person acted, executed the instrument. I declare
under penalty of perjury that the person whose name is subscribed to this instrument appears to
be of sound mind and under no duress, fraud, or undue influence.
WITNESS MY HAND AND OFFICIAL SEAL
Notary Public for the State of Oregon
My Commission Expires:
STATE OF OREGON )
County of Jackson )
On 20 , before me, the undersigned Notary Public,
personally appeared the above named MELISSA HUHTALA, personally known to me (or
proved to me on the basis of satisfactory evidence) to be City Recorder for the City of
Ashland, Oregon, and also the person whose name is subscribed to this Quitclaim Deed, and
acknowledged that she executed the same in her authorized capacity, and that by her signature on
the instrument the person, or the entity upon behalf of which the person acted, executed the
instrument. I declare under penalty of perjury that the person whose name is subscribed to this
instrument appears to be of sound mind and under no duress, fraud, or undue influence.
WITNESS MY HAND AND OFFICIAL SEAL
Notary Public for the State of Oregon
My Commission Expires:
Quitclaim Deed I Page 2 of 4
18827
APPROVAL:
LAND PARTITION SURVEY RECORDING
t«e f« n eM Na M a!. 24 d1
` PARTITION PLAT NO, P' ~3' 2D01 # 9 ° b* -i °^a ««.°a IonR o^ •w "
iXRfiid~RlR`P 6EParoER 44/u
PA 200D-D9e 13-7201 IN. R««a..1 J«n.m t.wh. OnRm.
I vo
LOCATED IN.
APPROVAL I(~[a~,~f(/y~,1
[Namin•d end App+eM Thle d" d .~a,!h 20p.[_. Pxeala 1, 2 and 3 of Per"Ren morel" r.brwry 21. 1997 NO Pprllflpn Plat Me. P-15-1997 r) ''°Y^ r P"
'Re . S I°„N w Pk ft' 1, Of flee Oregon, and ll /Wtl COUNTY SURVEYOR Nile No. Ai
Suof my Mo. 15292 In t Offlee
IN N, sa of Me County x.
DECLARATION In the N.W. 1/4 Or SECTION 10, T39S., RIE., WM. °•.M« •n•K•+ + weed
CITY Or ASHLAND, JACKSON COUNTY, OREGON M d.R.i..2.091 b•w°Y°m I.r. » e1
M KNOW ALL MEN 9Y THESE PR(3ENT5, Ihel 1 U." Kunz ewn•r 1 he
lr1 ne~j Orp.rly rpn..M.d In Mle Of plel all mom m..W.ny d ..N- in In.
y.,~{. ,r JyJ
J SUliv[YORCERTIFICATE ontl h<r• °o cd IM • to W z"I.- Ina porcN• FOR GIs wr---+'-
d p bn urilny e i m Cl I/"eenl a e.l. llIOAOfleet SCOTT KURTZ
°pp heb g .-.pn» .m•mpf mfr ene r . Peroa • n.wn hewn, mr 676 LIBERTY STREET
IM bmNit ref M• °r n, M<ir M1°M< end °ealgm of Pa<N 1, P°r< 2 end P<rnl
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Am. Thal R_
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Irt STATE OF OR[Od1 ) - _ " - Tai Rlr A9CFl3 3. < °M S on aebhcf fo inigelion 199 i, Penmen Kef Me. P-15-1997, R M of Penllbn Kel.' In
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'4tl
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INIVMIQ4
w 16827
0
i
SURVEY NO. 1 6 8 2 7
SURVEY NARRATIVE TO COMPLY WITH PARAGRAPH 209.250
OREGON REVISED. STATUTES
F
SIM= ~t
t For. Scott Kurtz
IY 676 Liberty Street
;p Ashland, Oregon 97520
A
cation: Parcels 1, 2 and 3 ofparddon recorded February 21, 1997 as Partition Plat No. P-15-
1997 'Record ofPwftnPla[s°' in Jackson County, Oregon and filed as Survey No.
' 15292 inthe Office ofthe Jackson County Surveyor, in the Northwest One-Quarter
(114) of Section 10, Towns(np 39 South, Range 1 East, Willamette Meridian, City of
Ashland, Jackson County, Oregon-
:r
I'um°se: Scott Kurtz acquired title to Parcels 1, 2 and 3 of Partition Plat P-15-1997 from
Carolyn I Eidman per Instrument No. 00-29387, of the Official Records of Jackson
County, Oregon. Each parcel is now being partitioned and the purpose of this survey
is to survey, monument and plat the combined partitioning of the 3 parcels as
approved by the City of Ashland Planning Department, Planning Action No. 2000-
090.
i
Pro roi - Survey control established by this office to accomplish partition P-I5-1997, filed as
survey No. 15292 in the office ofthe Jackson county surveyor, was utilized for this
partition The location ofthe patcdk boundaries was computed according to client's
direction and momumems were set as shown. Equipment used was a Leica TCA 1800
i Total Station
Basis o
4. Beating: N.OA.4 True Meridian at the North-South centerline of Section 10 as derived from
the 1968 N.O.A.A- net on fle in the Office ofthe Jackson County Surveyor and as
referenced on Filed Survey No. 10578. .
1
DAL-,; Jamrary 5, 2001.
ii •
RF.GiATEAED
PAOF£SS10N,
LAND SUR` I;YOR
z m m RECEIVED $ * 77er c!~ fjt~Cto~i
:E osss~ov
Date ~DL By RU _
DARBELL ELL L L HUIX
this survey Consists of:
sheet(s) flap Darrell L. Huck
pxge(s)Isarrative L.S.2023-Oregon
1 1ANSOU COUNTY Expires 6/30101
SURVEYOR Hofibuhr&Associates, Inc.
1062 E. Jackson St
i Medford, OR_ 97504
)
(00-177)
( EXHIBIT "A'
Page 2 Of 2
:E
o
„its n v A A-V. n, =.y - 9 i .0,
Job Address: 560 FORDYCE ST Contractor:
ASHLAND OR 97520 Address:
C
A Owner's Name: MOULDS DONALD G O Phone:
P Customer 08277 N State Lic No.
P DAVIS HEARN ANDERSON & TURNER T City Lic No:
L Applicant: 515 EAST MAIN ST R
Address: ASHLAND OR 97520 A
C C Sub-Contractor:
A Phone: T Address:
N Applied: 07/10/2017 0
T Issued:
Expires: X4 %i2e48 R Phone:
State Lic No:
Maplot: 391 E10BB803 City Lic No:
DESCRIPTION: To permit existing home at 560 Fordyce St. to encroach on a 10' wide Public Utility Easement burdening south
boundary of Parcel I as shown in on Partition Plat P-15-1997
VALUATION
Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description
Total for Valuation:
MECHANICAL
ELECTRICAL
STRUCTURAL
PERMIT FEE DETAIL
Fee Description Amount Fee Description Amount
PW - Encroachment Permit 207.00
CONDITIONS OF APPROVAL
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
CITY
Request Line: 541-552-2080 OF
ASHLAND
Ir,
I hereby certify the contents of this application to be correct to the
best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts
understood and agreed to the following: Building: $ 0.00 $ 0.00
1. This permit shall remain valid only in accordance with code State Surcharge: $ 0.00 $ 0.00
or regulation provisions relating to time lapse and revocation Development Fees: $ 207.00 $ 207.00
(180 days).
2. Work shall not proceed past approved inspection stage. All Systems Development Charges: $ 0.00 $ 0.00
required Inspections shall be called for 24 hours in advance. Utility Connection Fees: $ 0.00 $ 0.00
3. Any modifications In plans or work shall be reported in public Works Fees: $ 207.00 $ 207.00
advance to the department.
4. Responsibility for complying with all applicable federal, state, Planning Fees: $ 0.00 $ 0.00
or local laws, ordinances, or regulations rests solely with the Sub Total: $ 207.00
applicant. Fees Paid: $ 207.00
TotalAmount Due: $ 0
Applicant Date
cOMMUNITYbEVELOPMENT Tel: 5414885305
20 East Main St. Fax 541488-5311
Ashland, OR 97520 TTY: 800-735.2900
ww,a.ashland.acus
CITY OF
Inspection Request Line: 541552-2080 145 H LAN D
I
CITY OF
ASHLAND Date: 7/1 012 0 1 7
Receipt Number 00030593
Applicant: DAVIS HEARN ANDERSON & TURNER
Account Number: 08277
Type: CHECK # 10355
Description: 560 FORDYCE ENCROACHMENT
Permit Number Fee Description Amount
PW-2017-01307 PW - Encroachment Permit 207.00
Total: 207.00
Community Development Tel: 5411488-5305
20 E. Main Street Fax: 541448
Ashland, Oregon 97520 TTY: 80017355--290 2900
www.ashland.or.us
E
CITY OF ASHLAND
PUBLIC RIGHT-OF-WAY ENCROACHMENT PERMIT
i
A. Permittee Name: Darien e`Hcrosley S -Premises:
(Suc~cessor Trustee of Donald G. Moulds Rev, Living `Trust; 56c ]Fordgyee St. Ashland, 0
er successors and assigns
an i
Address:c/o Chris Hearn (Attoru::5, for D-.--.add ,,1caids'1',:us~; (39-1E-1oBB, Tax Lot 803) i
515 E. Main St. ~ Ashliand, 97520
Phone: 541-482-3111 chceri?(,:?. nvishe::roy`_.._. a..~.
C. Permit be ns: D. Pa ,,cent : $201.00
To permit existing ixjcne 5::,,, . yea 7treec t3° ~cr&ac i on is e I~ub it c UY~ ~Iity
E. Pu r ose: Easement burdeni: o sotiti o.:lri:L-a i as s' (yvin on : artition Plat P-15-1997
F. Special Ccncitioni'
i
1. DESCRIPTION OF PREMISES: City permits Permittee to use the property
described in Box B above ("the premises") on the terms and conditions stated below.
2. TERM: This permit shall begin on the date specified in Box C above and continue
until terminated as provided in paragraph 5.
3. PAYMENT: Permittee shall pay City the sum specified in Box D above.
i
4. PURPOSE: The premises shall not be used for any-other purpose than stated in
Box E above. Permittee shall not use or allow the premises to be used for any unlawful i
purpose whatsoever.
5. SPECIAL CONDITIONS: The special conditions set forth in Box F" above are made a x
k
part of this agreement.
6. INDEMNIFICATION: Permittee shall defend ,indemnify and save the City of
Ashland, its officers, agents, and employees harmless from any losses, claims,
expenses, judgments, or other damages resulting. from- injury.to•any.event participant or
other person or damage to property, of,whatsoever nature;' arising out of or incident to
this permit.
f
{
7. IMPROVEMENTS: Except for. the purposes described in Box E above, no
improvements shall be placed in or on the premises, and no alterations shall be made
on the premises without the prior written consent of City. All improvements shall be
made at the sole expense of Permittee. All improvements made by Permittee on the
premises shall be and remain the property of Permittee. Permittee shall secure all
necessary permits and licenses required in connection with the premises and shall
comply with all federal, state, and local statutes, ordinances, and regulations that may
concern, in any way, Permittee's use of the premises.
8. TAXES UTILITIES, MAINTENANCE: Permittee shall be responsible for all taxes
and assessments, if any, on all real and persona! property and improvements on the
premises, including real property belonging to City. Permittee shall pay for all utility
services furnished to the premises. Permittee shall, at its sole expense, keep and
maintain the premises at all times in an orderly, clean, and safe condition.
i
PAGE 1
G:\pub-wrks\eng\0\A Blank Forms\Curren; Permit Forms\Juiy 2017
9. ASSIGNMENT: The provisions of this permit and all of its obligations and rights
shall bind any assignee or legal successor of Permittee, and any purchaser or
transferee of any interest of Permittee's in the property described in box E above.
Permittee shall execute and acknowledge a memorandum of this permit as it affects the
property described in Box E above in a form suitable for recording, and City may record
the memorandum.
10. RIGHT OF ENTRY: City specifically reserves the right to enter and occupy the
premises upon failure of Permittee to comply with any provision of this permit. City also
reserves the right to enter the premises for purposes of inspection and to determine
whether Permittee is complying with the provisions of this agreement and to perform
acts necessary or proper for the protection, preservation, maintenance, reconstruction,
and operation of the public right-of-way.
11. TERMINATION: In the event of breach of any of these permit terms, City shall
have the right to immediately terminate this permit, to re-enter and repossess the
premises, and to hold the same as though this permit had never been made or issued.
In addition, this permit may be terminated as to all or part of the premises when needed
for public purposes, or when the City determines that it is in the public's best interest,
upon giving of a 30-day y written notice to Permittee of its intent to terminate same. In the
event of such termination, Permittee waives its rights to make a claim for any losses or
damages suffered thereby. In the event of termination, regardless of how effected,
Permittee shall, by the date of the termination, peaceable and quietly leave, vacate
completely and surrender the premises, removing those improvements and fixtures
placed or made by Permittee. If any improvements or fixtures are not removed from the
premises and the premises are not completely vacated by the termination date, City
may proceed to remove the same, and Permittee shall pay City, upon demand, the
reasonable cost to City of such removal.
12. WAIVER: Time is of the essence of every provision of this permit. Failure of City to
object to the violation of any provision of this permit shall not be deemed a waiver by
City of a subsequent similar breach or of City's right to demand strict performance by
Permittee.
Date Date:
Signed: - Signed:
Perry Flstian K Hearn, OSB # 9118_Trmittee,
avl"
Permit granted this it? day of -5u,-, 2017, for the above named
Permittee to use the premises on the ter A specified abov
Orsr fe
i * i ctor Public Works
PAGE 2
G:\pub-wrks\eng\01A Blank Forms\Current Permit FormsUu y 2017
I
AIS HgARN
D&-
IISTIIAN E. HEARN ANDERSON URNER SAM -Retired
CHRISTIAN SIDNEY E E. . AI AINSWORTH (1927-2003)
EUGENE V. ANDERSON E. ~r 1, W DONALD M. PINNOCK - Retired
GARRISON F. TURNER R DANIEL L. HARRIS - Retired
a professional corporation SUSAN DAVID V. AP - Retired
V. SALADALADOFF -Retired
JEFFREY K. McCOLLUM - Retired
Established 1953
515 E. MAIN ST. ASHLAND, OREGON 97520
PHONE: 541-482-3111 1 FAX: 541-488-4455
www.davishearn.com
July 6, 2017
Transmitted by Email & First Class Mail
TO: Scott Fleury, Engineering Services Manager
City of Ashland, Public Works Dept.
51 Winburn Way I Ashland, OR 97520
FROM: Chris Hearn I OSB # 911829 (chearn(&davishearn.com)
DAVIS HEARN ANDERSON & TURNER PC (www.davishearn.com)
RE: Termination/Vacation of Unused Public Utility Easement
Our Client: Darlene Housley, Successor Trustee
Donald G. Moulds Revocable Living Trust
Subject Property: 56o Fordyce Street
Assessor's Map: 39-1E-1oBB, Tax Lot #803
(Request for Encroachment Permit and Termination / Vacation of
Public Utility Easement at 56o Fordyce Street)
Dear Scott:
This follows our phone conversation concerning termination / vacation of City's unused
existing 1o' wide Public Utility Easement running along the southern boundary of the
property at 56o Fordyce Street (39-1E-loBB, Tax Lot 803).
This Public Utility Easement was created by the original Partition Plat P-154997, which
created the lot back in 1997 (Survey No. 15292)•
Information and Documentation Attached. I'm providing (below) some pertinent
background information, and also attaching courtesy copies of relevant documentation for
your review.
DAVIS HEARN ANDERSON & TURNER PC
515 E. MAIN ST. I ASHLAND, OREGON 97520
P: 541.482,3111 1 F: 541.488.4455 1 Nvmv.davishearnxom
i
Page -2-
Scott Fleury, Engineering Services Manager
City of Ashland Public Works Dept.
July 6, 2017
Encroachment Permit. In the short term, we would very much appreciate City's
issuance of an Encroachment Permit, pending City's review, processing and
(hopefully) approval of a quitclaim deed terminating the relevant unused Public Utility
Easement. Attached please find a completed Encroachment Permit form, along with
the relevant CitJ.fee ($207).for the Encroachment Permit.
Quitclaim Deed Terminating / Vacating Public Utility Easement.
We're also respectfully requesting that the relevant Public Utility Easement be vacated /
terminated by City following review by Staff and approval by Council. Attached please
find Quitclaim Deed terminating the relevant Public Utility Easement.
BACKGROUND
Darlene Housley. Our client is Darlene Housley. Darlene Housley was named the
"Successor Trustee" in her brother's living trust (Donald G. Moulds Revocable Living
Trust). Sadly, Ms. Housley's brother, Donald Moulds, passed away this Spring. The
home at 56o Fordyce Street was Mr. Mould's personal residence. Ms. Housley lives in
Maryland but, as Successor Trustee of her brother's living trust, it's now her job to sell
her brother's home at 56o Fordyce Street so that she may settle his estate.
Pending Sale of Home in May. Ms. Housley listed the property at 56o Fordyce
Street (the "Property") for sale with Gateway Real Estate. A few weeks ago, she received
an offer from an interested buyer, which she accepted on behalf of the Trust.
Discovery of Encroachment on Unused io'-wide Public Utility Easement.
During escrow, however, Ms. Housley learned that her brother's home at 56o Fordyce
Street - constructed during 2004-2005 - apparently encroaches approximately 3.5 feet
into a 1o-foot-wide Public Utility Easement running along the southern boundary of the
Property as identified and depicted on Partition Plat No. P-1,-iOw (Survey No. 1,9292).
See: attached Exhibit "1 " (Partition Plat No. P-15-1997).
1997 Partition Plat Provided Public Utility Easement. The relevant 1o-foot-wide
Public Utility Easement runs along the south boundary of the 56o Fordyce Street
Property. (The Property is identified as "Parcel 1" in the 1997 Partition Plat drafted by
surveyor Darrell Huck of Hoffbuhr & Assoc. on behalf of the developer, Scott Kurtz.)
See: attached Exhibit "i" (Partition Plat No. P-15-1997)•
DAMS HRARN ANDERSON & TURNER PC
515 E. MAIN ST. ASHI AND, OREGON 97520
P: 541.482.3111 F: 541.488.4455 1 www.davisliearn.com
Page -3-
Scott Fleury, Engineering Services Manager
City of Ashland Public Works Dept.
July 6, 2017
As a result of the buyer's discovery that the home at 56o Fordyce Street apparently
encroaches about 3.5 feet into the lo-foot-wide Public Utility Easement identified on
Partition Plat No. P-15-1997 (and Partition Plat P-13-2001), the buyer declined to close
escrow. Ms. Housley lost the sale.
In order to sell her brother's home at 56o Fordyce and settle his estate, Ms. Housley
needs to clear up this easement encroachment issue.
"Utility Locate" Reveals No Utilities withing Easement Area. First, Ms.
Housley called for a "utilities locate" in the area of the 1o-foot-wide Public Utility
Easement, which revealed no utilities in the Easement area although it did locate an
old Talent Irrigation District (TID) overflow line within the easement area (but not
under the home itself). TID vacated/terminated its easement via a TID Quitclaim Deed
recorded February 4, 2005 - so that's not an issue. See: attached Exhibit 114" -
Quitclaim Deed om Talent Irrigation District recorded February
.fi'
4, 2005, and relinquishing /terminating TID s Irrigation Line Easement.
Information Provided by Surveyor Darrell Huck of Hoffbuhr & Associates.
A few weeks ago, when this matter came to light, I contacted surveyor Darrell Huck of
Hoffbuhr & Associates. It was Darrell Huck who drafted and recorded both Partition
Plats back in 1997 and 2001 for the developer, Scott Kurtz. See: attached Exhibit Ili 11
(Partition Plat No. P-15-1997); and Exhibit "2" (Partition Plat P-13-2001).
Surveyor Darrell Huck retained his files associated with both his 1997 and 2001 survey
work in connection with generating the respective Partition Plats. Mr. Huck was kind
enough to research the situation and provide the following history and suggestions:
"The easement in question was originally created on Parcel 1 of Partition Plat No.
P-15-1997, file as Survey No. 15292. [Exhibit "1
I
"At that time it was anticipated that this easement would need to provide utility
access to Parcel 2 of the Partition.
"In 2001 the property was again partitioned by partition Plat No. P-13-2001
which created Parcel 2 (Tax Lot 803) and Parcel 3 (tax lot 804) in their current
configurations. (Exhibit "2".]
~I
DAvis HEARN ANDERSON & TURNL'.R PC
515 E. MAIN ST. I ASHLAND, OREGON 97520
P:541.482.3111 1 F: 541.488.4455 1 www.davishearn.com
Page -4-
Scott Fleury, Engineering Services Manager
City of Ashland Public Works Dept.
July 6, 2017
"With this second (2001) partition, the flag pole portion of Tax Lot 804 was
created as an ingress/egress easement and was also dedicated as a public utility
easement - thereby removing the need for the to foot PUE that had been
previously created along the south line of Tax Lot 803.
"If no utilities exist in the previously-created PUE, along the south line of Tax Lot
803, it would be possible to contact the City of Ashland to have them relinquish
their interest in the easement and make it go away. In the past, this has been
done through a quit claim deed whereby the City quit claims any right, title, or
interest in the area of concern.
"You might want to contact Brad Barber at City Engineering to discuss the
process.
Darrell Huck, Hoffbuhr &Associates
See: attached Exhibit "3" - email from surveyor Darrell Huck of
Hoftbuhr &Associates dated May 30, 2017.
Partition Plats P-15-io97 and P-13-200. Copies of Darrell Huck's two Partition
Plats attached as Exhibit "1" and Exhibit "2" for your easy reference.
Public Records Request to City Community Development - Planning and
Building Divisions. In an effort to discover what documents the City of Ashland
retained which might shed light on the issue, we sent a Public Records Request to the
City. In response, we received the only documents the City has retained, which include
the building permit and inspection history and certificate of occupancy issued for 56o
Fordyce Street. See: attached Exhibit "5" - Public Records Request to City of
Ashland; and Documents Provided by City in Response.
City Issued Building Permits and Certificate of Occupancy for Home in
Existing Location. City's Building Division issued permits for construction of the
home at 56o Fordyce Street in its current location. See: attached Exhibit 115".
The home was thereafter inspected and received a certificate of occupancy issues in
2004-2005. However, it now appears the home encroaches about 3.5 feet onto the
unused Public Utility Easement.
DAMS HEARN ANDERSON & TURNER PC
515 E. MAIN ST. I ASHLAND, OREGON 97520
P:541.482.3111 1 F: 541.488.4455 1 w%Niv.davisheam.com
Page -5-
Scott Fleury, Engineering Services Manager
City of Ashland Public Works Dept.
July 6, 2017
SUMMARY
1. Utilities Ultimately Installed North of Property. Based upon our research
and investigation conducted, including discussions with Surveyor Darrell Huck of
Hoffbuhr & Associates (who did the relevant survey work and drafted the relevant
1997 and 2001 Partition Plats for developer Scott Kurtz), our belief is that the
City requested the 1o-foot-wide Public Utility Easement from developer Scott
Kurtz back in 1997 in connection with the initial Partition Plat No. P-15-1997 -
which created 56o Fordyce Street as "Parcel 1". However, the second partition in
2001 creating the flag lots to the north provided a better path for placement of
the necessary utilities, which were ultimately installed north of 56o Fordyce
Street rather than in the Public Utility Easement originally created in connection
with the 1997 partition. In 2001, in connection with a second Partition Plat by
developer Scott Kurtz, two additional flag lots were created. We believe the
relevant City utilities were actually installed to the north of 56o Fordyce Street, as
indicated in Partition Plat P-13-2001 (per Surveyor Darrell Huck's email,
attached). In short, the 2001 partition provided a better location for the
necessary utilities, so the Public Utility Easement identified in the 1997 Partition
Plat became unnecessary.
2. Utilities Locate. Based on the "Utility Locate" ordered by Ms. Housley, no City
of Ashland utilities were ever installed within the 1o-foot-wide Public Utility
Easement along the south boundary of 56o Fordyce Street.
3. Home Constructed 2004-2005. Mr. Mould's home at 56o Fordyce was
constructed in 2004-2005 in the location which apparently encroaches
approximately 3.5 feet over onto the unused Public Utility Easement granted on
Partition Plat P-15-1997, and carried forward on Partition Plat P-13-2001. Exhibit
"1"and Exhibit "2".
5. Talent Irrigation Easement Vacated/Terminated. The only development
within the Public Utility Easement Area is an old Talent Irrigation District
overflow line, but the easement for the TID line was terminated by Quitclaim
Deed recorded February 4, 2005 as Document No. 2005-Oo6389. See:
attached Exhibit "4" - Quitclaim Deed from Talent Irrigation
District relinquishing and terminating Irrigation Line Easement.
DAVIS HEARN ANDERSON & TURNER PC
515 E. MAIN ST. I ASHLAND, OREGON 97520
P:541.482.3111 I F: 541.488.4455 I www.davishearnxom
I
I
Page -6-
Scott Fleury, Engineering Services Manager
City of Ashland Public Works Dept.
July 6, 2017
CONCLUSION
Your assistance in resolving this matter and obtaining approval for the City to execute
the enclose Quitclaim Deed vacating the now-unnecessary Public Utility Easement
would be most appreciated, and would enable Ms. Housley to sell her brother's property
and settle his estate.
In the meantime, issuance of the enclosed Encroachment Permit would be of interim
assistance since the existing home at 56o Fordyce Street apparently encroaches into the
Easement area. See: Enclosed check #lo355for the $2o7.oofee payable to
City of Ashland for the Encroachment Permit.
As always, please let me know if you have questions or concerns or require further
information or documentation.
Sincerely,
DAVIS HEARN ANDERSON & TURNER PC
CHRISTIAN E. HEARN
chearnOdavishearn.com
Enclosures/Attachments:
Check # 10355 for $207 payable to City of Ashland for Encroachment Permit;
Quitclaim Deed;
Completed City of Ashland Encroachment Permit Application Form;
Exhibit "1": Partition Plat No. P-15-1997
Exhibit "2": Partition Plat No. P-13-2001;
Exhibit "3": Email from surveyor Darrell Huck of Hoffbuhr & Associates
(Mr. Huck drafted Partition Plats P-15-1997 and P-13-2001);
Exhibit "4": Talent Irrigation District Quitclaim Deed to Donald Moulds;
Exhibit "5": Request for Public Records to City of Ashland and documents
produced by City in response to public records request
cc: Darlene Housley (Successor Trustee of Donald G. Moulds Revocable Living Trust)
Helen Whitcomb (Broker, Gateway Real Estate)
DAvIS HEARN ANDERSON &TURNER PC
515 E. MAIN ST. I ASHLAND, OREGON 97520
P:541.482.3111 I F: 541.488.4455 1 www.davisheanixotn
Recording Requested By:
City of Ashland, Oregon
Engineering Dept
20 E. Main Street
Ashland, OR 97520
When Recorded Mail To:
Christian E. Heam, Attorney (OSB #911829)
Davis, Heam, Anderson & Turner, P.C.
515 E. Main St.
Ashland, OR 97520
(This Space for Reemder's Use)
QUPI'CLAIM DEED
THE CITY OF ASHLAND, OREGON, hereby releases and quitclaims unto DARLENE
1.
HOUSLEY, AS SUCCESSORTRUSTEE OF THE DONALD G. MOULDS REVOCABLE'
LIVING TRUST, all the said City's right, title, and interest in and to that certain 1o'-wide
Public Utility Easement burdening the southerly boundary of Parcel No. Two (2) of
Partition Plat No. P-13-2001 recorded March 14, 2001, in the Record of Partition Plats in
Jackson County, Oregon, and filed as Survey No. 16827 in the office of the Jackson County
Surveyor. Said Public Utility Easement being vacated and terminated herein is identified as
indicated on the copy of the Partition Plat No. P-13-2oo1, attached hereto as Exhibit 'W',
located in the City of Ashland, Jackson County, Oregon.
2. This Quitclaim Deed is being provided in order to vacate and terminate the above-described
Public Utility Easement, having been incorrectly located, and so there is no consideration
for this vacation.
CITY OF ASHLAND, OREGON MAYOR:
Dated:
JOHN STROMBERG
CITY OF ASHLAND, OREGON RECORDER:
Dated
BARBARA CHRISTENSEN
[NOTARY ACKNOWLEDGMENTS ON NEXT PAGE]
STATE OF OREGON
§ ti
County of Jackson )
I
t
On , 20 , before me, the undersigned Notary Public,
personally appeared the above named JOHN STROMBERG, personally known to me (or proved
to me on the basis of satisfactory evidence) to be the person whose name is subscribed to this
Quitclaim Deed, and acknowledged that he executed the same in his authorized capacity, and
that by his signature on the instrument the person, or the entity upon behalf of which the person
acted, executed the instrument. I declare under penalty of perjury that the person whose name is
subscribed to this instrument appears to be of sound mind and under no duress, fraud, or undue
influence.
WITNESS MY HAND AND OFFICIAL SEAL
s
s
I
Notary Public in and for the State of Oregon
My Commission Expires:
STAGTE OF OREGON )
County of Jackson )
On , 20 , before me, the undersigned Notary Public,
personally appeared the above named BARBARA CHRISTENSEN, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to
this Quitclaim Deed, and acknowledged that she executed the same in her authorized capacity, t;
}
and that by her signature on the instrument the person, or the entity upon behalf of which the
person acted, executed the instrument. I declare under penalty of perjury that the person whose
name is subscribed to this instrument appears to be of sound mind and under no duress, fraud, or
undue influence.
WITNESS MY HAND AND OFFICIAL SEAL
Notary Public in and for the State of Oregon
My Commission Expires:
.2 r~ l
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16822
- - I
SURVEYNO. 16 8 2 7.
SURVEY NARRATIVE TO COMPLY WITH PARAGRAPH 209.250
OREGON REVISED. STATUTES
i~
Sev For. Scott Kurtz
676Ir'berty Street
Ashland, Oregon 97520
Loocati Parcels 1,2and3ofpartitionrecorded February 21,1997asPartition Plat No.P-15-
1997"Record off fitimPlat?inJadoonCounty,OregonandSledasSurveyNo.
15292inthe Office ofthe Jackson County Surveyor, in the Northwest One-Quarter
( (114) ofSection 10, Township 39 South, Range 1 East, Willamette Meridian, City of
Ashland, Jackson County, Oregon. .
i Emu, yg: Scott Kurtz acquired title to Parcels 1, 2 and 3 of Partition Plat P-15-1997 from
1 Carolyn J. Failnan per Instrument No. 00-29387, of the Official Records of Jackson
County,Oregon. Eachparcelisrowbeing partitioned andthepurpose oftbissurvey
I is to survey, monument and plat the combined partitioning of the 3 parcels as
1 approved by the City ofAshlend Planning Department, Planning Action No. 2000-
090.
j
i
Proced Survey control established by this office to accomplish partition P-15-1997, filed as
Survey No. 15292 in the Office oftho Jackson County Surveyor, wag utilized for this
pennon. The location oftheparcel ,boundaries wascomputed according toclie Vs
t direction and monuments were set as shown. Equipment used was a Leica TCA 1800
Total Station.
I
Basis n_£
Searing: N.O.AA TmeMetidim at the North-South centerline of Section 10 as derived from
the 1968 N.QAA- net on file in the Office of the Jackson County Surveyor and as
` referenced on Filed SurvoyNo. 10578.
t
I
.r Date: January 5, 2001.
i;
BD
NAL E
=AANDSURSv
• RECEIVED X a
:s Hats WW 1 rmo.n. r.ner
DARRfIh ~CK
This survey consists of.,
F _I sheet(s) Map Darrell L. Huck
F / page(s) Ilarrative L.S. 2023 - Oregon
l JAC113011 COUNTY Expires 6130101
SURVE(OR Hoflbuhr & Associates, Inc,
1062 E. Jackson St.
Medford, OR. 97504
i
i
{ (00-177)
II Omr=.dlh) EXHIBIT "A!'
' Page 2 of 2
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APPROVAL LAND PARTMON SURVEY RECORM
ra.• r CZL a+ w xLLi
L ,t 99~/ PARnnom PLAT No P-1-S-1977
iZS &N'-U{ 1__RM1f4U DEPART17ENT ~DAIL- P --c- c-Itnr.l..r~ .•w. m.6.
LOCATED 9i: . P T_ L,~.
PA / 95-027 vatg._IOA. AIel.1~ .~n/f d~IIiw z
Porow 1 of porNmon tvoord9d July 27, 1993 as Pa]Mim Plat No. P-64-1993, "'~7~T'-"`
"Record of Pill l•NNon 1 xN9~ N Jaa9caon County, O.W. and RNd COUNTY SURVEYOR Flla No. LSZAi
a Survyr No. 13510 In ft Offk9 of the County Sun9ycr.
APPROVAL M 11x9 N.W. 1/4 OF SECTION 10. 739S.1 R1E., WN.• 1..,. .....n.nH «.a« N..la~ 4
a o.as a.ms r• mN. « « v~•s
crtv of ASHLAND, JACKSON COUNTY. OREGON
ENamin9d ..it APprevrd MH f.-y9y day of 19111t11 19 y FOR
- Nr- CAROLYN J. EIDMAN
556 FORDYCE STREET aIRVEyDR'S [EtrIBL TE•
CUNVE TABLE ASHLAND, OREGON 97520 I De-II L. Huea• a duly Ra99ahrad San• - sf M. Steh of
_ _ QaOOn, de hn W." 11, -1 hH P -111 tiPr.•.nh . sure
• ILA. CdIViR eda 9Y - m Iha wIM Iha r gwatlen9 ter W-r Land
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SURVEY NO.
I
SURVEY NARRATIVE TO COMPLY WITH PARAGRAPH 209.250 I
OREGON REVISED STATUTES
SURVEY FOR Carolyn J. Eidman
554 Fordyce Street
Ashland, OR 97520
i
LOCATION: the Northwest one-quarter (1/4) of Section 10, Township 39 South, Range
1 East, wiUamette Meridian, City of Ashland, Jackson County, Oregon
PURPOSE: to survey and monument a land partition as approved by the City of Ashland
Planning Department (P.A. # 95-027) 1
PROCEDURE: the boundary of the property being partitioned has been previously surveyed
and monumented by this office per Survey No. 13580. Control established to accomplish that survey
was used for this partition. A one second theodolite and electronic distance measuring equipment
was used .
BASIS OF BEARING: N.O.A.A. True Meridian at the N-S centerline of Section 10, as derived from
the 1968 N.O.A.A. net on file in the office of the Jackson County Surveyor
and as referenced on Recorded Survey No. 10578
DATE: November 25, 1996
rrecisrEnaD
/ * RECEIVED * "OFESS°C1NAL
~ v SURVEYOR I
Date 2-') \-Wl Bye
This verve, Consists of:
sheet(s) Map WD ~r 4.19e3 i
W9kE l L HUCK
page(s) Narrative 3013
JACKSON COUNTY
SURVEYOR Darrell L. Huck
L.S. 2023 - Oregon
Expires 6/30197
Hoffbuhr & Associates, Inc.
1062 Jackson Street
Medford, Oregon 97504
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SURVEY NO. 16 8 2 7
SURVEY NARRATIVE TO COMPLY ATM PARAGRAPH 209.250
OREGON REVISED. STATUTES
K
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~E
Suryev r. Scott Kurtz
676 Liberty Street
Ashland, Oregon 97520
Location: Parcels 1, 2 and 3 of partition recorded February 21, 1997 as Partition Plat No. P- 15-
4 1997 "Record ofPa►tition Plats" in Jackson County, Oregon and filed as Survey No.
15292 in the Office of the Jackson County Surveyor; in the Northwest One-Quarter
(1/4) of Section 10, Township 39 South, Range 1 East, Willamette Meridian, City of
Ashland, Jackson County, Oregon.
R ose: Scott Kurtz acquired title to Parcels 1, 2 and 3 of Partition Plat P-15-1997 from
Carolyn J. Eidman per Instrument No. 00-29387, of the Official Records of Jackson
County, Oregon. Each parcel is now being partitioned and the purpose of this survey
is to survey, monument and plat the combined partitioning of the 3 parcels as
approved by the City of Ashland Planning Department, Planning Action No. 2000-
090.
Survey control established by this office to accomplish partition P-15-1997, filed as
Survey No. 15292 in the Office of the Jackson County Surveyor, was utilized for this
partition. The location of the parcel boundaries was computed according to client's
direction and monuments were set as shown. Equipment used was a Leica TCA 1800
Total Station.
t
Basis of
arin$: N.O.AA. True Meridian at the North-South centerline of Section 10 as derived from
' the 1968 N.O.A.A. net on file in the Office of the Jackson County Surveyor and as
referenced on Filed Survey No. 10578.
3
i
1
PtY: January 5, 2001.
k
nEG ISTEEED
PROFESS?OD?AL
!l L iN~ Sr. nvE:YOR
r~ ~ .drop
-A * RECEIVED it
.F: 0 rit.
.i_ ~ F[P:'inf.Y 4, 196)
jsurveyCon!~ists Y DARRfLL LCK
2023 ~ts of:
p DarrellL. Huck
rative L.S. 2023 -Oregon
T`( Expires 6/30/01
HoBbuhr & Associates, Inc.
1062 E. Jackson St
s Medford, OR 97504
(00-177) N
r Exhibit
-2,of 2-o
Email from Surveyor Darrell Huck of Hofbuhr & Assoc.
re: Vacating Unnecessary Public Utility Easement at 56o Fordyce St.
From: Darrell Huck
To: Chris Hearn
Subject: RE: 560 Fordyce Street (Cluent: Darlene Housley, successor trustee - mould rlt)
Date: Tuesday, May 30, 2017 9:07:28 AM
Chris,
The easement in question was originally created on Parcel 1 of Partition Plat No. P-15-1997, file as
survey no. 15292. At that time it was anticipated that this easement would need to provide utility
access to Parcel 2 of the Partition. In 2001 the property was again partitioned by partition Plat No.
P-13-2001 which created Parcel 2 (Tax Lot 803) and Parcel 3 (tax lot 804) in their current
configurations. With this second partition, the flag pole portion of Tax Lot 804 was created as an
ingress/egress easement and was also dedicated as a public utility easement - thereby removing the
need for the 10 foot pue that had been previously created along the south line of Tax Lot 803.
IF NO UTILITIES exist in the previously created PUE, along the south line of Tax Lot 803, it would be
possible to contact the City of Ashland to have them relinquish their interest in the easement and
make it go away. In the past, this has been done through a quit claim deed whereby the City quit
ciaims any right, title, or interest in the area of concern. You might want to contact Brad Barber at
City Engineering to discuss the process.
Darrell Huck
Hoffbuhr & Associates, Inc
880 Golf View Drive ste 201 I
Medford, Or. 97504 l
541-779-4641
From: Chris Hearn [mailto:chearn@davishearn.com)
Sent: Friday, May 26, 2017 2:47 PM
To: Huck Darrell <dlh@hoffbuhr.com>
Cc: Darlene Housley <darlenemhousley@atlanticbb.net>; Dawn Caldwell
<dcaldwell@davishearn.com>
Subject: 560 Fordyce Street (Cluent: Darlene Housley, successor trustee - mould rlt)
Darrell:
Just checking in to see if you were able to locate any of your file materials associated with 4-+
partition resulting in lot now known as 560 Fordyce Street in Ashland. This follows our 0 11
telephone conference earlier this week. v4
Client Darlene Housley now owns the property in her capacity as successor trustee). The •
home $560 Fordyce Street was apparently built encroaching approximately 3 feet over the 10
foot wide public utility easement which runs along the southern boundary of the parcel. We
don't believe any public utilities were ever installed in the easement area.
W t~
Ms. Housley just lost a pending sale due to presumed encroachment. We are trying to clear up
the public utility easement issue so the property may be sold. We are thinking if we can
determine where and when the easement originated, and obtain further background
Email from Surveyor Darrell Huelc re: Public Utility Easement at 56o Fordyce St. I Page 1 of 2
information, then we can petition City of Ashland to vacate same.
Please let me know if you require additional information.
Thanks! and enjoy the long weekend,
Chris Hearn
Davis Hearn Anderson & Turner PC
(sent from Android smartphone device)
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Exhibit-
P a 5 c,. Z' o f -Z-
Email from Surveyor Darrell Huck re: Public Utility Easement at 56o Fordyce St. I Page 2 of 2
add
EXMI I
daceson County Official Records 2005-006389
R-0CD y04/2005 08:02:30 AM
40g0401343ja Cnl=1 Stn=10 CUTTING,
After recording return to: S10 00 $5 00 $11 Go Total:S26.00
Lawyers Title Insurance 1555 E. McAndrews Road, rSuite i 100
Medford OR 97504 1111 III V(III IIIIIIII I IIIIIIIII (II1III III
OtO8t3206100500061890020079
Until a change is requested, all tax statements I e.lhb.n9 Bed.d C_ "'y CI' A I., l.d.cn C-,ty o,.u-
shall be sent to Grantee at the following address: :u5y Ih.t Ih. 1.0-n, Idmldl.d h- w....... d.d In N. Ck.,,
Kathleen S. Beckett - County Clerk
No change
STATUTORY QUITCLAIM DEED
Talent Irrigation District
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Grantor, releases and quitclaims to
Donald G. Moulds
f
Grantee, the following described real property:
See Exhibit "A" attached hereto and made a part hereof
The true consideration for this conveyance is $ 0.00.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF
APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT. THIS
INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY 0
PLANNING DEPARTMENT TO VERIFY APPROVED USES AND TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST
FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930.
i
Dated this qtr day of ~gAUO.rt4 12005.
I
i
;J; ' Qe nd~ Sic ftla~
STATE OF OREGON
COUNTY OF -rnLk&00% .
The foregoing instrument was acknowledged before me this day of by
Notary Public for Oreg OFFICIAL SEAL
My commission expires Lit, Z2. -2-6e( i CHRISTINE FETTY
N NOTARY PUBLIC-OREGON
-OMMISSION N0. 375551
MY '1014 EAPIRES DEC. 28, 2007
I
to
Exhibit _
Pag-e-l'of-;1e
s
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EXHIBIT A j
Talent Irrigation District Quitclaim
That certain 5' Irrigation Easement dedicated to Talent Irrigation District on partition plat
recorded July 27, 1993 as Partition Plat No. P-64-1993 in "Record of Partition Plats" in
Jackson County, Oregon, and filed as Survey No. 13580 in the Office of the Jackson
County Surveyor, and as noted on partition plat recorded March 14, 2001 as Partition Plat
Plats" in Jacks
No. P- 13-2001 in "Record of Partition on County, Oregon, and filed as
Survey No. 16827 in the Office of the Jackson County Surveyor, as it affects Parcel 2 of
said Partition Plat No. P-13-2001.
This document in no way diminishes any other rights or easements with Talent Irrigation
District. j
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391EIOBB 803
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Exhibit
-7j- 0f
EXHIBIT "5"
20 Fast Main St
CITY OF
-ASl-1 LAND Ashland. OR 97520
REQUEST FOR PUBLIC RECORDS
The following information is to be filled out by the person requesting records:
Dale of' Request: 05/24/2017
Requester's Name: Christian E. Hearn, OSB #911829; Davis, Hearn, Anderson & Turner
Requestor's Address: 515 East Main St. chearn@davishearn.com
City: Ashland State: OR "Lip: 97520 Phone: 541-482-3111
Please feel free to call Chris Hearn or Dawn Caldwell with any questions 541-482-3111
/fihis is an enrergencY request, indicate the dale desired card please describe the nalro•e of the emergencj,:
Not an "emergency" but deceased owner's sister (successor trustee) has a pending
sale--of property-at 560 Fordyce Street-and we arrying to helper clear up a public
utility easement issue as quickly as possible. See below. Thanks.
ttECORDS REQUESTEID: Subiect Address: 560 Fordyce St., Ashland 39-1 E-10BB, Tax Lot 803
1. Planning Division Documents:
Document Description: Any and all documents pertaining to 560 Fordyce Street planning actions,
including all planning files involving applications and approvals for
partition of land involving the parcel now known as 560 Fordyce St.
2. L3uiTdmgDtvs ion ocumen s:
All documents pertaining to building permits for placement of dwelling on the
portion of the lot where the existing residence was constructed.
Please describe any additional inlior nation that will help us locale the records for you as quickly as possible:
Owner of 560 Fordyce (Mr. Moulds) recently passed away. His sister (successor trustee) has
pending sale. Buyer states location where existing home constructed encroaches approx. 3'
within "Public Utility Easement" identified on Plat. We need information in effort to clear title
to 560 Fordyce Street so, ecedent's sist r (successor trustee) may sell property and move
on with her life.
- ~ ~ , 05/24/2017
te:
Itcquestor s Signature: D
Christian E. Hearn I OSB #911829 Davis Hearn Anderson Turner pc
For City Use Only
Staff person who received the Request:-- --Date:
Numbcr of Copies:- Total Charge:
Staff person N%,ho provided the records:-
Date: Client Namc Receiving records
Please don't hesitate to contact us with any questions or concerns Thanks, Chris Hearn / Dawn Caldwell
Public Records Request I Page i of 4
Exhibit "5" 1 Page 1 of io
COPYRIGHTED RECORDS USE FORM
The plans or documents that are in the record which you wish to copy are copyrighted works. Under the
fair use doctrine. 17 USC §107, el seq., copyrighted materials may be reproduced for the purposes or
furthering a legislative or judicial hearing. Land Use hearings in Oregon are quasi judicial in nature.
Copies ofcopyrightcd materials may be inade available Im the sole purpose of furthering comment or
testimony on the proposed proicet before the hearings official(s).
In requesting copies ofcopyrightecl materials submitted in Planning Action No. I
hereby certilj, that I understancl the materials are only being made available under the lair use doctrine. I
fOrther certify that I will use the materials solely 1-or the purpose of reviewing the proposed project for its
compliance with applicable land use criteria. I eertily that I will not otherwise reproduce, refuse, sell,
transl'rr or otherwise utilize the materials in any manner that would infringe upon the copyright owner's
rights. Once the quasi judicial process on the proposed action has reached its final conclusion or when I
have finished my use of the copyrighted materials, whichever omits first, I agree to either return copies
of the copyrighted materials to the City of Ashland, Community Development Department or to destroy
the copyrighted materials.
i
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A
131': jL " ' Date: 05124/2017
1'rinted Name: Christian E. Hearn, OSB #911829
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ICI
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Public Records Request I Page 2 of 4
Exhibit "5" 1 Page 2 of 10
5I2d/2017 Details for account number 1-095819-8 56o Fordyce Street
EXHIBIT TA„ MO_E.UBLLC_RECQED_SJ W4 -UEST 3 -1E-ioBB Tax Lot 803
mti~^gguns40 I Ca911L! ' n c I Maasaulenl Year 20101 Prblt WlndoW Close Window
Assessment Into for Account "95019-0 Map 391E1000 Taxlol 003
g port For Aaseserrrenl M-1 .OSes Only Cwatad hln 24, 2017
Account Into Tax Year 2010 Info Land Into - -
Accmml _ ~1•osssls•o. _ _ _ PayTaxastlnllno taxcoJa 9-0~
hlnp 1301EIODD 603 AcrenOO 0.17
13PI11,
_._i
Uvrnsr JI,IOULUS DONALD U ntUSTLli Tex "*poll
CIOa1-----
j11OU5LEY DARLENE MOULDS TRUSTEE Slnlengel _ - UNK 0 U_Ac-
MOULDS DONALD 0 REV I -IV TRUST First Ill Slatemont 1141-_--
. _ _ . - C _'N I rauor-_ 11•,~v Clefs
Tax Illslury Lt-G0-
706•---_--
5G0 rORDYcE ST ASIILAIIU g - - ' Ur 11 In 109
_ - : `T x C 1 01 _ hlnlulennnce Area
~M110ULUS DONALD O TRUSTEE CT AL rv.
560 FORDYCE ST Tie Tp oil. D t Anqunl _ NejOhborhuod 000
13.11100 Addraes I AJvnlarm 11115714 f4,GW.00 -
IASIILAIIO OR. 97520 - ' - - 5-00-40 lud Men
Tnx ROIn Acc uul Slslua AC1NE Approlecr 1140 Ulsdicl Rnlnn f•.. 1 Tnx SUIw AausuWe
Igi Unl ells f,*n~ SuU Typo I101MIAL
Safes Data (OnCATs) _
Imlrungnl Soloo
lnsl Sit Icar+unauxi>o1 S.10 0010
Nunrbar illslory
S 426,000 Nov 10. 2004 2004.64225
4 Value Summary Dolail (rnr nssaasment Year 2016)
- Market Value Summary ( Pnl AasnssmmK Ye'lr 211rr )
codn Am Typn ~AUnnpn I1MV fA5 MAV !AV
S•Ot LAND IT It S 211,150 112 I'
217 TOO I S 01,940 1 S 91 040
S•01 ~ .I IMPR 1 0.00 IS 206,450 15 206 450 ~S 197.070'$ 07,070
IV rlrru Illslury :1:121 TWAL S 423,600 T 423,000 IS 209,010 15 209.010
Z41ue Owgryrvl),T191f9
,YdhlLlllLlvtY , I '
Inlprovmnonts
Cola Yoar CII 5101 IDmcapllOn
DuI1Jhr0 / Area Oulll Yaar Clan TYPa 54F
1 Col"Plole
Gulll
1 004 142 Two atorv Res.orrco 2120 100 F GyT"~r
5.01 2004
Pluslos and Scanned Documents
TYDu _ Ilundror hru0e Fllea
ACCOUNT PIIOTOS I
SCANNED ASSESSOR DOCUMENTS Pwrrn 1lsr rrn FarbO
Will
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ALL ITIUIIE RE11 1117
Improvenwut Cmamonls ~-Appraisal Maintenance
2005_• R.T. (A•SInOLE FAMILY DWELLING)
2007 - ItIVENTORY REVIEW- ,
Account Comnlants
.00122101 PLUS .13 ACMES 1`1464TL 0O1 REO JV 200 i•ef 16»>0710'7105 Cl IANUEU US TO 113 Afin AODED L3 1 AUJ 003» > TIRE
IMPROV1,W1415 MARIIET MODIFIER WAS CHEATED AS THE RESULT OF A RATIO STUDY FOIL 2005030 0.30.05 2905-0445
iUPUATEU IMPROVEMENT ADJUSTMENT EN MASSE 2000.05.09 CONVERSION TO 2005 FACTOR GOOK. POTENTIAL RMV
CIIAIIGE ONLY NO EXCEP71ON OENCRATEO DUE TO TIIE CONVERSION. DEGIfINING YEAn VALUE ADJUSTED TO REFLECT 2005
FACTOR GOOK... 0111106 NO LAND CHANOES P140»>
- Exemptions I Special AssOsslnanls I Notations I Potential Liability
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Public Records Request ~ Page g of 4
Exhibit "5" Page 3 of 10
3v I I; I RI
NAVY'l, N.\\'.1/d. SLC.IO, 1.39S., 1(.1 F., w.,m, Tax Lot 803 Ati11LM
JACI:50N CUI M 1-Y
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Subject: 56o Fordyce St.
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- YvUlic-Records Request Page 4 of 4
Exhibit "5" 1 Page 4 of 10
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i T _
Job Address: 0 1 BA Contractor: WALTZ, INC.
? ASHLAND OR 97520 Address: 831 LIBERTY ST
f. ASHLAND OR 97520
;.C
A' Owner's Name: KURTZ-WALSH PROPERTY LLC, Phone: (541) 482-0796
P N: State Lie No:
Customer 01613
P. KURTZ-WALSH PROPERTY LLC T' City Lie No: 159005
Applicant: 831 LIBERTY ST R
( Address: ASHLAND OR 97520 A'
C Pr Sub-Contractor: JT ELECTRIC
A' Phone: T;' Address: 4849 AIRWAY DR
N` Applied: 01/20/2004 O #105
T Issued: 03/17/2004 R CENTRAL POINT OR 97502
Expires: 02/28/2005 Phone: (541) 734-5714
State Lie No:
Maplot City Lie No: 148179
DESCRIPTION: 560 FORDYCE ST
482-0796
ccupancy Type Construction Units Rate Amt Actual Amt Constuction Description
]well 5-N 2,128.00 86.85 184,816.80
garage wf 484.00 22.84 11,054.56
garage carprt 100.00 15.60 1,560.00
ITE T-210 1.00 0.00 0.00
Total for Valuation: 197,431.36
MECHANICAL. .
Water Heater (gas) 1 Air Cond. up to 3HP 1 Central furnace < 100K 1
Exhaust Systems (old) 4 Gas Piping System 3 Gas Water Heater Venting 1
Kitchen Range Hood 1
PLUMBING
Lavatory, number of 4 Showers, number of 1 Tub & Shower, number of 2
Sinks, number of 2 Water Closet/Bidet/Urinal 3 Washing Machines, number of 1
Dishwashers, number of 1 Disposals, number of 1 Hose Bibbs, number of 2
Sewer line linear feet 1 Waterline linear feet 1 Storm drain linear feet 1
ELECTRICAL
STRUCTURAL
Use Code sfr Building Valuation 197431 Occupancy Groups R-3
Impervious surface 2423
COMMUNITY DEVELOPMENT Tel: 541ABB-5305
20 East Main St. Fax: 541-488-5311
Ashland, OR 97520 TTY: 800-735-2900
www.ashland.or.us
CITY OF
Inspection Request Line: 541-552-2080 ASHLAND
Exhibit 115" 1 Page 5 Of 10
i
r.,
~r
Mil
~CaP>.
Fee Description Amount Fee Description Amount
Building Permit Fee 678.00 State Surcharge-Building 47.46
Plan Check- Structural 404.95 State Surcharge - Electric 11.41
State Surcharge - Plumbing 26.25 State Surcharge Mechanical 7.91
Community Development Fee 1,776.88 SDC-Water SFR 3,667.00
Engineering Development Fee - 1,480.73 SDC - Sewer SFR 2,707.01)
New Residential Elec Service 163.00 SDC - Parks 1,041.20
SDC - Transportation 2,043.70 SDC- Impervious Surface 409.49
Dishwasher Installations 15.00 Disposal Installations 15.00
Hose Bibb 30.00 Shower Installation 15.00
Storm Drain Installation 40.00 Waterline Installation 40.00
Water Closet Installations 45.00 Washing Machine Installations 15.00
Tub & Showers 30.00 Sewer line Installation 40.00
Sink Installations 30.00 Lavatory 60.00
Kitchen Range Hood 10.00 Issuance of Permit- Mach 16.00
Hot Water Heater / Boiler-old 15.00 Gas Water Heater Venting 10.00
Gas Piping Systems 6.00 Furnace 12.00
Exhaust Systems OLD 30.00 Air Cond Compressor 15.00
=IRE DEPARTMENT 1/28104
Installation of Fire Hydrant or Residential Fire Sprinkler System required. Fire hydrant Is required to be within 25V of the furthest point
on the building envelope. Distance to nearest hydrant is 366'. Intallation of a residential fire sprinkler system Increases the allowable
distance of 800' to a hydrant
Building numbers or addresses must be plainly visible and legible from the street fronting the property. Further, if property has a flag
drive or other driveway used as fire apparatus access, additional building numbers or addresses must be plainly visible at all access
Intersections and on the building from the fire apparatus access. All premises identification must be in place with temporary signs when
construction begins and permanent prior to Issuance of occupancy approval.
Installation of single station smoke alarms with Interconnected audible devices complying with current O.R.S. required.
PLANNING DEPARTMENT:
1) That street trees, 1 per 30 feel along the frontage be Installed prior to the Issuance of a certificate occupancy.
2) That all garages shall be setback a minimum of 20' from the front property line. NOTE: Maximum save encroachment is 18" into
setback area. Please adjust eaves or setbacks. However, this condition still applies.
PLEASE NOTE:
This building permit does not include utility connection fees (water, sewer, electric, or temporary power). Contact the City of Ashland
Utility Billing office for connection Information at 488-6004.
`~:OMMUNITY DEVELOPMENT Tel: 541-488.5305
20 East Main St. Fax: 541-089-5311
AsMand, OR 97520 TTY: 800-735-2900
w ,ashlend.or.us
Inspection Request One: 541-552.2080 CITY OF
ASHLAND
Exhibit 11511 1 Page 6 of io
11~ 11 1
I hereby certify the contents of this application to be correct to the
best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts
understood and agreed to the following: Building: $ 1,733.95 $ 1,733.95
1. This permit shall remain valid only In accordance with code Stale Surcharge: $ 93.03 $ 93.03
or regulation provisions'relating to time lapse and revocation Development Fees: $ 3,257.61 $ 3,257.61
(180 days),
2. Work shall not proceed past approved inspection stage. All Systems Development Charges: $ 9,868.39 $ 9,868.39
required Inspections shall be called for 24 hours In advance. Utility Connection Fees: $ 0.00 $ 0.00~i
3. Any modifications in plans or work shall be reported in
advance to the department Public Works Fees: $ 0.00 $ 0.00
4. Responsibility for complying with all applicable federal, state, Planting Fees: $ 0.00 $ 0.00
or local laws, ordinances, or regulations rests solely with the Sub-Total: $ 14,952.98
applicant Fees Paid: $ 14,952.98
Applicant Date TotalAmount Dus: $ 0
.OMMUNITY DEVELOPMENT Tel: 541498-5305
10 East Main St. Fax 5414885311
Ashland, OR 97520 TTY: 800.735-2900 _
v .ashlandxrus
CITY
Request U ne: 541-552-2090 OF
-YALS H LAN D
Exhibit "5" 1 Page 7 of 10
CITY OF ASHLAND 9LDING DEPARTMENT
For questions call: 488-5309 from 8:00 am W 4..J p.m. For inspections call: 55:41180 before 3:00 p.m
Permit number Pia zc 0•I - c L l C-3 Owner K.rr+ z - We I S h
was issued I I C• ( 4 General Contractor We, I f < III C '
For F?- T- Plumbing Contractor '•:h acn
Address q~:L Fc,:yu. :a• Electrical Contractor iI`
F
'SETBACKS trEMP POWER TTIC.VENnLATiON'
,UNAGE LECTRICALSERVICE OOF NAILING
fCAVATK; N OUCH ELECTRIC IRE BLOCKING
PACING WALL
INCRETE FEIN a STEEL IREPUCE (Masonry)
• ASONRY FDN 66TEEL ING 6S,d~
OOTINGS OUGH PLUMBING .(•uY•
s dAS PERIMETER INSULATION R.Valua P•OUTPLUMBING
ER FON DRAIN LINES ARnA~ ~Y 1e'
OOF DPAINUNES Fv• q-,.0 M ALL-INSULATION
POUR NO CONCRETC EWERUNES q„my AULTED CEILING VAPOR BARRIE `
uaN the above has been slgaeIl ATER LINES AULTED CEILING INSUL R•value
EILING INSULATION RNalue •tr
OORJOISTSRIERS
NDEROIROERS. BEAMS'
LOOR POST Se' AS PRESSURE (Yeller, tagh
NCHORBOLTS & WASHERS FAU d VENT LING
•11DER FLOORACCESS TO DUCTS RNalw
4 VENTILATION ATN EXHAUST DUCTS O
TTERPROOF FDN WALLS S WATER HTRa VENT 1
aADE, SLOPE. DRAIN OMBUSTION AIR ECHANICAL FINAL
ROUND COVER •61 H HIMNEY LECTRICALFINAL 6amea yv
OODSTO CE dsF LUMBING FINAL(8stules) B•, •3c
OOR INSULATION RNalue RYER MI -OB FINAL t2rM!9 4=5
ELOW GRADEWALL INSULATION R.value
NOTE: Inspector must sign all spaces peitnining to this job. Approved plans and structural design to be avellable on site
PENALTY FOR FAILURE TO POST• Any person failing to comply with the provisions of this Code shall be deemed guilty of a misdemeaner and work shall be subject to
i
i being stopped and the violator subject to a fine.
E=xhibit "5" 1 Page 8 of io
i
CITY OF ASHLAND PERMIT NO. 12V - 44-- -
Oregon Residential L.. hgy Code Checklist
_ O co N G0
Job Location 5G a f'r'Rclyc -e S Gontfac;W SC o e'(- 77%--Z
Heating System Type: Electric Gas 1~(-- Other _ Qualification Cdteda: Prescriptive Path (Table 13-A) Number
or
Heated Floor area 90 O Total Window Area (path 8 only), Thermal. Performance Calculation (Table 13-B)
, (Attach Calculation Sheet)
Form Completed By Phone Building Code Plan Checked by
Building domponents Builder Plan Building Building Components Builder Plan Building
Values Check Insp. Values Check Insp. '
'
Slab Floor Edge Insulation R-_ R-_ R-_ Door U-Value - Main Entry ' ,-T Y - U.
BasemerdWall Insulation R-_ R-_ 13•_ Main Entry Door Area(<24
sq.ft So. Ft. Sa Ft. So. Ft,
Under Floor Duct Insulation R. Q B-_ R-_ PrescdpOve Path only)
Floor Insulation B Door U-Value (other) ~ U U_
R- _ R. -
CA4 o< Skylight U -Value
Envelope Penetrations Sealed Tvoe F+An 'Type Tyne _
Skylight Area(<2% of floor U- U- U.
Floor Vapor Retarder Type -Dm Type area
Prescriptive Paths only) R__ R-
WaO Insulation R-A I 13=. B-_
Fiat CdIITng Insulation Lc-_.L R__ R-__.
Wal Vapor Retarder Type Type Type
Attic Duct Insulation So. Ft. aS Ft So, Ft.
Vaulted Ceiling Insulation R- R- R--
501'0 of windows on South
Vaulted Calling Vapor Type_ Type Type wag(Paths 2,4,6 x 7 only) Y Y Y
Retarder ( .5 Perm Rating) Lot borders on easthvest N N.
I Irndow U-Value U- • O U- U- running street Paths 2,4,6
Window Percent (Path 8 only) House size limited to 1500 N N- N-_
`%of Heated Floor Area % % % sq.ft. (Path 8only)
Log Homes Solid Timber Y_- Y-_ Y_-
MIn.Thickness of 3.5 Inches tlN_ N- -
Exhibit "5" i Page 9 of in
I~
CITY OF
ASHLAND
Certificate of Occupancy
Permit Number ED-2004-00103
Job Address 560 Fordyce St
Property Owner Kurtz-Walsh Properties
Contractor Waltz Inc
Occupancy Type R-3, U-1
Impervious Surface 22423
With the issuance of this certificate of occupancy, it is recognized that the building at the above listed address
complies with the Uniform Building Code and with the use and occupancy for which the proposed occupancy is
classified. In addition, all of the criteria set forth by the Department of Community Development has also been
met.
Date September 1, 2004
Building Official, City of Ashland
Exhibit "5" Page io of io
Council Business Meeting
February 20, 2018
Title: NJPA Cooperative Procurements - Fleet Vehicles
From: Paula Brown Public Works Director
Paula.brown@ashland.or.us
Wes Hoadley Fleet/Maintenance/Safety Supervisor
Wes.hoadley@ashland.or.us
Summary:
Before the Council is a request to procure multiple fleet vehicles and equipment from multiple
NJPA Cooperative Contracts. The National Joint Powers Alliance (NJPA) is a national
municipal contracting agency, which allows members to purchase from their nationally
leveraged and competitively solicited purchasing contracts. The City's attorney has reviewed the
NJPA contracts and found them to be in conformance with ORS 279A.200 to 279A.225 (statutes
related to cooperative procurements).
Each of the NJPA Request for Proposal (RFP) solicitations were advertised in print and online in
the Daily Journal of Commerce within the State of Oregon and the resulting bid tabs for each of
the RFPs show that many proposals were evaluated and scored for each of the RFPs processed
by NJPA. The resulting NJPA Cooperative Contracts allow the City to procure these 8 vehicles
scheduled for replacement at discounted prices and most importantly to the City's complex
specifications at a total cost of $1,391,201.08.
Actions, Options, or Potential Motions:
The Council, acting as the Local Contract Review Board, moves to approve the procurement of
these fleet vehicles and equipment from NJPA Cooperative Contracts.
Staff Recommendation:
Staff recommends these fleet vehicles and equipment be purchased from NJPA Cooperative
Contracts.
Resource Requirements:
Funds (A/C # 081000.703ooo) have been budgeted for the replacement of the following vehicles:
Vehicle # NJPA
NJPA Amount (scheduled New Cooperative
Contract# Dept Description budgeted for Vehicle Contract -
replacement) # Dealer Price
Quote
022014-FSC Wastewater 2018 VactorJetter $280,000.00 #539 41089 $273,529.25
022014-FSC Street 2018 Elgin Street Sweeper 300,000.00 #608 #1090 276,221.08
032515-CAT Street 2018 Caterpillar C137 110,000.00 #76 # 1083 113,519.75
Altec LR756 Tree Truck
031014-ALT Electric w/Overcenter Articulating Aerial 150,000.00 4475 #1085 171,235.00
Device, includes hydraulics for
new Altec DRM12 Chipper*
Page 1 of 2 CITY OF
-ASHLAND
031014-ALT Electric Alice DRM12 Chipper- See note below* #540 #1086 28,789.00
031014-ALT Electric Alice DC4747' Digger Derrick 255,000.00 4340 #1084 220,367.00
Line Truck
Alice AT37-G Bucket Truck
w/Articulating Telescopic Aerial
031014-ALT Electric Device, includes JEMS Hybrid 125,000.00 #478 41087 153,770.00
Solution for additional cost of
$29,183.00**
Altec AT37-G Bucket Truck
w/Articulating Telescopic Aerial
031014-ALT Electric Device, includes JEMS Hybrid 125,000.00 #525 #1088 153,770.00
Solution for additional cost of
$29,183.00**
Total amount budgeted $1,345,000.00*** Total amount of price $1,391,201.08
notes
*The new Alice chipper being purchased for $28,789.00 (not budgeted) will run off the hydraulic system of the new Altec tree
truck being purchased at the same time. This will allow the City to remove a diesel engine chipper from the City's fleet.
**The JEMS Hybrid Solution option available and included on each of the two (2) Altec bucket trucks adds an additional cost of
$29,183.00 to each vehicle and a total overall cost increase of $56,366.00. This hybrid system will allow the articulating
telescopic aerial device to run off battery power, not the gas engine.
***The amount of the price quotes exceeding the total amount budgeted for these vehicles will be covered by the overall savings
on the vehicles that were purchased under budget this biennium.
Policies, Plans and Goals Supported:
Purchasing the new Altec Tree Truck (#1085), Altec Chipper (#1086), and the two (2) new Altec
Bucket Trucks (#1087 & #1088) for the Electric Department will support the CEAP goal of
carbon reduction from City's fleet.
BackL,round and Additional Information:
Vehicles and pricing available on State of Washington Contracts were also considered; however,
NJPA Cooperative Contracts provided greater discounts as follows:
State of NJPA
Dept Description Washinplon Contract
Contract Price Price
Wastewater 2018 Vactor Jetter NJPA Coo erative Contract Only
Street 2018 Elgin Street Sweeper $294,479.16 $276,221.08
Street 2018 Caterpillar CB7 NJPA Cooperative Contract Only
Electric Altec LR756 Tree Truck w/Overcenter Articulating Aerial Device 182,840.00 171,235.00
Electric Altec DRM12 Chipper 28,789.00 28,789.00
Electric Alice DC47 47' Digger Derrick Line Truck 257,350.00 220,367.00
Electric Altec AT37-G Bucket Truck w/Articulating Telescopic Aerial 165,021.00 153,770.00
Device, includes JEMS Hybrid Solution
Electric Alice AT37-G Bucket Truck w/Articulating Telescopic Aerial 165,021.00 153,770.00
Device, includes JEMS Hybrid Solution
Total $1,093,500.16 $1,004,152.08
Total amount of additional discounts available on NJPA Cooperative Contracts $89,348.08
Upon the approval of the City Council, a public notice will be published on the City's website in
accordance with 279A.220(2)(b)(A) stating the City's intent to establish contracts through NJPA
Cooperative Procurements.
Attachments:
Supplemental photos and information on fleet vehicles scheduled for replacement and NJPA
cooperative contract price quotes provided by authorized dealers
Page 2 of 2 CITY OF
ASHLAND
I
I
#539: 2006 Vactor Jet Rodder
VIN Number 2FZHATDC46AV69228
• Age 12 years
• Replacement cycle 12 years
• Amount budgeted $280,000 01. _
• NJPA price $273,529.25
• Old powertrain diesel
,
I&A
• New powertrain diesel
• H RS 7295
- 'f
mileage equivalent
• @ 35 Miles/engine Hr. 255,325 r_
a
S~
f
Presents a Proposal Summary
of the
it
_ VAC TO R
RRMJET 1i
1
*Isamu
02-20
Jetter
850 Series Rear Reel RamJet Mounted on a Heavy Duty Truck Chassis
for
City of Ashland
90 N. Mountain Ave
Ashland, Oreogn 97520
Eric Lundy
Tel:
Quote Number: 2017-21967 1 of 7
List Summar
Order part Number ,4, ~ 1Desc7p q ° x list Pace'
q t y 'a°?-`L Yi4* r'J+iz \ k z x h y {s z 'rt'
0
1 R1500 850-Series Rear Reel Ram]et 1500 Gallons $120,053.0
1 160STDJ Mandato Mounting Charge 0.00
1 5002ASTD 80 GPM @ 2500 PSI Certified 0.00
1 005STDJ 2-1/2" x 25' Fill Hose w/ Connections Street Side and $0.00
Curb'Side
1 015STDJ 304 Stainless Steel Tank w /Baffle w/10 Yr Warrant 0.00
1 019STD] ansco Electronic Package w/ onboard Diagnostics, $0.00
Intelliview Dis la
1 025STDJ 1" X 700' Ca acit Rotating Hose Reel 0.00
1 032STD] 3 Nozzles with Carbide Inserts w /Rack 0.00
1 035STDJ 1" x 10' Leader Hose w/ 1" Nozzle Pie 0.00
1 060STD] Hydrant Wrench 0.00
1 065STDJ Handgun Assembly w/ 1/2" x 35' Hose w/ Quick $0.00
Disconnect at Midshi
1 075STDJ Water Pressure Gauge at Hose Reel $0.00
1 115STDJ Color Coded Sealed Electrical System NEMA 4 0.00
1 120STD] Aluminum Rear Fenders w/ Mud Flaps and Anti-Sail $0.00
Brackets
1 150STD3 Hydraulic Oil Sight Gauge 0.00
1 151STDJ Electric Back-Up Alarm 0.00
1 181STDJ- 10'-6" Low Profile (Based on Vactor Stock Chassis $0.00
Spec)
1 183STDJ High Efficiency MultiFlow Water System w/ HI-Low $0.00
Switch
1 184STD] Hydraulic Manifold Hose Reel Controls 0.00
1 2013STD1 (er Tail Hose Protector w/ Tie Off Roe 0.00
1 5022STDJ Side Mounted Jet Rodder Pump W Two Yr. Warran 0.00
1 6017STD -Hydraulic Tank Suction Shutoff Valves 0.00
1 7001STD] -Engine Monitoring Parameters: 0.00
1 7001STDIA *Hour Meter, Coolant Temperature, Oil Temperature & $0.00
Pressure Fuel Rate RPM
1 7001STDJB *Water Pump Hour Meter 0.00
1 7001STDIC *PTO Hour Meters 0.00
1 8000STDJ Circuit Breakers 0.00
1 2011STD 3" Y-Strainer Filter in Water Tank Fill w/ Cleanable $0.00
Filter Accessable at Ground Level
1 2077STD 3" Y-Strainer Filter in Jet Rodder Pump Suction w/ $0.00
Cleanable Filter Accessable at Ground Level
1 9021STD Camera System, Rear (Backup) 0.00
1 090B Rear Shroud Package- Cylinder Shroud w/ Hood, $26,000.00
Rodder Pump Cabinet, Transition Tool Cabinet (Includes
Rodder Pump Drain Valves
1 091 Rear Hose Reel Shroud Lights 500.00
1 092 Rodder Pump Cabinet Lights 300.00
1 P110STD Paint Module Wet on Wet 0.00
1 2001STD Low Water Indicator w/Alarm 0.00
1 2004 Continuous Water Tank Fill $1,643.00
1 2006 it Pure $1,199.001
Quote Number: 2017-21967 2 of 7
I 24036 Heater Package- Hose Reel and Rodder Pump Cabinet $2,000.0
0
1 3019 -Digital Water Pressure Gauge 590.00
0
1 4011B Wireless Remote w /Hose Reel Controls - Belly-Pack $3,100.0
0
1 50088 Cold Weather Recirculator PTO Driven 25 GPM $1,590.0
1 5010STD et Rodder Water System Accumulator 0.00
1 5014STD 1" High Pressure Water Relief Valve 0.00
1 6002G 700' x 1" Piranha Sewer Hose 2500 PSI In lieu of STD $1,244.00
1 6004B Hose Wind Guide (Dual Roller), Auto, Indexing w/ Pinch $4,813.00
Roller
1 6005D Digital Hose Footage Counter $1,590.00
1 6011 -Handgun Hose Reel w S rin Retract $1,194.00
1 7005STD -Hydraulic Oil Temp Alarm w/Indicator and Shutdown 0.00
1 8001 Rear Directional Control, Signal Master Arrow Board, 10 $1,298.00
Lights
1 H8002A Handheld Wireless12V/130V Rechargeable LED $330.00
Spotlight w Stora a Basket
1 8007B Strobe Light, LED, Front Water Tank Mount, Federal $1,010.00
Signal, Amber
1 8007C Strobe Light, LED Rear Federal Signal, Amber $1,010.00
1 8013 Rear Beacon Limb Guard 184.00
1 8013 Front Beacon Limb Guard 184.00
1 8016 Workli hts 2 Rear LED $700.00
1 8025STD LED Lights, Clearance Stop, Tail Turn Backup 0.00
1 8026 DOT 3 Lighting Package, 6 Federal Signal Strobe Lights. $2,973.00
Including LED Stop, Tail Turn & Back-Up Lights
1 9002STD ow Hooks Front 0.00
1 9002ASTD ow Hooks Rear 0.00
1 9018A Over Fender Tool Tray- Driver Side $1,200.00
1 9021C Camera System, Manhole Cameras 3 $1,120.00
1 9023C Safe Cone Storage Rack 150.00
1 LOGO-APPL. actor/Guzzler Logos - Applied 0.00
1 560STD Road Side Hazard Kit 0.00
1 590STD Fire. Extinguisher 5 Lbs. 0.00
1 500655B-30 actor Standard Manual and USB Version - 1 + Dealer 0.00
1 CHASSIS-MODS Chassis Modification Charge, Vactor Spec 500.00
1 VDS-134, Freight Charges $4,550.00
1 2018 Peterbilt 348 2018 Peterbilt 348 w/PX9 $93,850.00
1 RFQ 1800 Gallons of water on single axle chassis @26' $3,600.00
1 NJPA Discount NJPA Discount -$5,445.75
Chassis Source - Vactor Supplied
Module Paint Match Cab - Yes
Module Paint Color - White
Cab Color - White
Certified Unit Weights Required? - No
Chassis Note: None
Factory Price F rg v$273 529:-5
Quote Number: 2017-21967 3 of 7
Price indicated includes approved Special Requests
Price valid for 30 Days from date of 2/08/2018
Quote Number: 2017-21967 4 of 7
i
i
PROPOSAL DATE: 2/08/2018
QUOTE NUMBER: 2017-21967
Price List Date: 1/1/2017
PO NUMBER:
QTY: Customer Initials:
PAYMENT TERMS:
PROPOSAL NOTES:
1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit
order will requires a new signed proposal.
2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by
Vactor Manufacturing prior to submittal of customer purchase order
3. All prices quoted are in US Dollars unless otherwise noted.
SIGNED BY:
Date:
i
r
Quote Number: 2017-21967 5 of 7
LIMITED WARRANTY
Limited Warranty. Each machine manufactured by VACTOR/GUZZLER MANUFACTURING (or, "the Company")
Is warranted against defects in material and workmanship for a period of 12 months, provided the machine Is
used in a normal and reasonable manner and in accordance with all operating instructions. In addition,
certain machines and components of certain machines have extended warranties as set forth below. If sold to
an end user, the applicable warranty period commences from the date of delivery to the end user. If used for
rental purposes, the applicable warranty period commences from the date the machine is first made available
for rental by the Company or Its representative. This limited warranty may be enforced by any subsequent
transferee during the warranty period. This limited warranty is the sole and exclusive warranty given by the
Company.
STANDARD EXTENDED WARRANTIES (Total Warranty Duration)
2100 Series. HXX. Series and fetters 10 years against water tank leakage due to corrosion.
nonMettalic water tanks are covered for 5 yrs against any
factory defect in material or workmanship.
2100 Series and HXX only 5 years against leakage of debris tank, centrifugal compressor
or housing due to rust-through.
2100 Series and Jetters 2 years - VactorRodder Pump on all unit serial numbers
starting with 13##V#####.
Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to
be repaired or replaced, as the Company may elect, any part or parts of such machine that the Company's
examination discloses to be defective in material or factory workmanship. Repairs or replacements are to be
made at the selling Vactor/Guzzler distributor's location or at other locations approved by the Company. In
lieu of repair or replacement, the Company may elect, at its sole discretion, to refund the purchase price of
any product deemed defective. The foregoing remedies shall be the sole and exclusive remedies of any party
making a valid warranty claim.
This Limited Warranty shall not apply to (and the Company shall not be responsible for):
1. Major components or trade accessories that have a separate warranty from their original manufacturer,
.such as, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries.
2. Normal adjustments and maintenance services.
3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses, gaskets.
4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by the
Company.
5. Repairs, modifications or alterations without the express written consent of the Company, which in the
Company's sole judgment, have adversely affected the machine's stability, operation or reliability as
originally designed and manufactured.
6. Items subject to misuse, negligence, accident or Improper maintenance.
*NOTE* The use in the product of any part other than parts approved by the Company may invalidate this
warranty. The Company reserves the right to determine, in its sole discretion, if the use of non-approved
. parts operates to invalidate the warranty. Nothing contained in this warranty shall make the Company liable
for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the
machine.
THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE, ALL OF WHICH ARE DISCLAIMED.
This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of the
Company. For the avoidance of doubt, the Company shall not be liable for any indirect, special, incidental or
consequential damages, including, but not limited to, loss of use or lost profits. The Company makes no
representation that the machine has the capacity to perform any functions other than as contained in the
Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or
affiliated company representative is authorized to alter the terms of this warranty, to give any other
warranties or to assume any other liability on behalf of the Company in connection with the sale, servicing or
repair of any machine manufactured by the Company. Any legal action based hereon must be commenced
within eighteen (18) months of the event or facts giving rise to such action.
Quote Number: 2017-21967 6 of 7
The Company reserves the right to make design changes or improvements in its products without imposing
any obligation upon itself to change or improve previously manufactured products.
GAR
VACTOR/GUZZLER MANUFACTURING
VACTOR
1621 S. Illinois Street
Streator, IL 61364
I
i
Quote Number: 2017-21967 7 of 7
#608: 2008 A7000 street sweeper
VIN Number 1GDM7F1B78F402201
• Age 10 years
• Replacement cycle 6 years
I
• Amount budgeted $300,000
• NJPA price $276,221.08
• Washington State Price $294,479.16
• Old powertrain diesel
• New powertrain Tier 4 Final diesel I _ :1
®g
• HRS 10,065
• mileage equivalent
• @35 miles/engine hour 352,275
• Regenerative air system for sweeping
NJ
Presents a Proposal Summary
of the
4 IZ192
EMN
11y ~ -1 i
7
~ max.
07~
Crosswind
Crosswind Regenerative Air Street Sweeper with 74 HP Auxiliary Engine
E
for
City of Ashland, Oregon. 97520
Avram Biondo
F
p
B
i
Eric Lundy i
Tel :
Quote Number: 2017-22289 1 of 5
List Summa
Order dart NumberT * Description 5 ro 11%
ist Pace
1 CROSSWIND-J~ CROSSWIND-] 0.00
1 1125106 -JD 74 HP T4F-PETERBILT 220 $123,125.0
0
1 1125120 ALTS-PETERBILT CHASSIS T4F ] 2 135.00
1 1092227 O+URETHANE LINED HPR $7,895.0
0
1 1032481 -16'8"HOSE-EFGJLPSY 0.00
1 1111175 O+LH SB TILT W/DSPL-T4i/T4F $1,015.00
1 1111176 O+RH SBTILT W/DSPL-T4i/T4F $1,015.00
1 4810001 WHT FREIGHTLINER 0.00
1 4820001 WHT FREIGHTLINER 0.00
1 1090150 -T3 RED LOGO-3 0.00
1 1061652 O+ANTISIPHON 2.5 GAP 185.00
1 1122043 O-H/P WASH DOWN 74HP T4F J $3,975.00
1 1059263 O-W H EXT 4'ALUM --J 760.00
1 1085883 +INSPECTION DOOR&STEP 775.00
1 1085884 +INSPECTION DOOR&STEP 775.00
1 1120896 O+WATER SYS PM 10 74HP T4F-J $2,990.0
0
1 1085887 0+6" HOPPER DRAIN 810.00
1 1059209 O+HOPPR DELUGE WTR-] $1,020.00
1 0730166 BROOM MEASUREMENT RULER 0.00
1 1120863 O-HYD W/H VAR SPEED SB-T4F $4,750.00
1 1120877 A-AUTO LUBE SWPR-J T4F $4,290.0
0
1 FRT-124-008 FRT-CA NV ID OR WA $6,355.00
1 0701705 AIR PRODUCTS MACH DELIVERY PKT 0.00
1 1121515 O-AUX PTO PUMP W DMP 74 T4F J $1,33S.00
1 1114911 -BROOM HOURS 100.00
1 1061886 O-HYD OIL LVL/THERMO 185.00
1 1120875 -MEMORY SWEEP T4F-J $2,660.001
1 1119059 O-IN CAB HPR DUMP-T4F ] 825.00
1 1119215 O+VAC ENHANCER W/DSPL-T4F 485.00
1 1112947 -SIDE BROOM SCRUB-T4 $1,650.00
1 1120825 +SB RR FLD LTS-LED-T4F $1,615.00
1 1100507 O-AIR PURGE SYSTEM-PM 10 390.00
1 1119464 O+FRT SPR BAR PTBLT PM10-T4 $560.00
1 0701674 CROSSWIND-J T4F OPERATORS MANL 0.00
1 0702253 CROSSWIND-J T4F PARTS BOOK 0.00
1 0704047 D 4045TFC03 T4F PARTS BOOK 0.00
1 0704046 D 4045TFC03 T4F OPER MANUAL 0.00
1 1095548 +SIDE CAM LEFT HAND 585.00
1 0702020 ELGIN SAFETY MANUAL 0.00
1 1113732 O+VARIABLE SPD SIDE BROOMS-T4i 3 320.00
1 2212217 SP-REVERSE SWEEP SYSTEM-] T4F $5,950.0
0
1 2212218 SP-XTRA 360 G WTR TANK PB-J T3 7,865.00
1 2212219 SP-PUH CAMERA IN ADD TO STD-3 $585.00
1 2212243 SP-2018 PBILT 220 WB 156-1 T4F $94,784.0
0
1 NJPA NJPA Discount _(-$8,542.92)
Quote Number: 2017-22289 2 of 5
Factory Price £~27622Y OS
Price valid for 30 Days from date of 2/08/2018
Quote Number: 2017-22289 3 of 5
PROPOSAL DATE: 2/08/2018
QUOTE NUMBER: 2017-22289
Price List Date: 9/25/2017
PO NUMBER:
QTY: Customer Initials:
PAYMENT TERMS:
PROPOSAL NOTES:
1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit
order will requires a new signed proposal.
2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by
Elgin Sweeper Company prior to submittal of customer purchase order
3. All prices quoted are in US Dollars unless otherwise noted.
SIGNED BY:
Date:
1
Quote Number: 2017-22289 4 of 5
LIMITED WARRANTY
ELGIN SWEEPER COMPANY warrants each new machine manufatured by it against defects in material and
workmanship provided the machine is used in a normal and reasonable manner. This warranty is extended
only to the original user-purchaser for a period of twelve (12) months from the date of delivery to the original
user-purchaser.
ELGIN SWEEPER COMPANY will cause to be repaired or replaced, as the Company, may elect, any part or part
of such machine which the Company's examination discloses to be defective in material or workmanship.
Repairs or replacements are to be made at the selling Elgin distributor's location or at other locations
approved by ELGIN SWEEPER COMPANY.
The ELGIN SWEEPER COMPANY warranty shall not apply to:
1. Major components or trade accessories such as but not limited to, trucks, engines, tires or batteries that
have a separate warranty by the original manufacturer.
2. Normal adjustments and maintenance services.
3. Normal wear parts such as but not limited to, broom filters, broom wire, shoe runners and rubber
deflectors.
4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by
ELGIN SWEEPER COMPANY.
5. Repairs, modifications or alterations without the consent of ELGIN SWEEPER COMPANY which, in the
Company's sole judgment, have adversely affected the machine's stability or reliability.
6. Items subjected to misuse, negligence, accident or improper maintenance.
The use in the product of any part other than parts approved by ELGIN SWEEPER COMPANY may
invalidate this warranty. ELGIN SWEEPER COMPANY reserves the right to determine, in its sole
discretion, if the use of non-approved parts operates to invalidate the warranty.
Nothing contained in this warranty shall make ELGIN SWEEPER COMPANY liable for loss, injury, or
damage of any kind to any person or entity resulting from any defect or failure in the machine.
TO THE EXTENT LIMITED BY LAW, THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
This warranty is also in lieu of all other obligations or liabilities on the part of ELGIN SWEEPER
COMPANY, including but not limited to, liability for Incidental and consequential damages on the
part of the Company or the seller.
ELGIN SWEEPER COMPANY makes no representation that the machine has the capacity to perform
any functions other than as contained in the Company's written literature, catalogs or specifications
accompanying delivery of the machine.
No person or affiliated company representative is authorized to give any other warranties or to
assume any other liability on behalf of ELGIN SWEEPEAR COMPANY in connection with the sale,
servicing or repair of any machine manufactured by the Company.
ELGIN SWEEPER COMPANY reserves the right to make design changes or improvements in tis
products without imposing any obligation upon itself to change or improve previously manufactured
products.
Quote Number: 2017-22289 S of 5
#76: 1988 IR DD-65 Roller
Serial Number #5183
• Age 30 years z
• Replacement cycle 20 years
• Amount budgeted $110,000 4
• NJPA price 113,519.75
t_ ~ y
• Old, powertrain air cooled diesel A
• New powertrain Tier 4 Final diesel
HRS 2,300
• mileage equivalent
=y
@ 75 miles/engine hr. 172,500
INGFRSOLL-RAND
"CIF ~ r
I•
I
i
psrsirsowr
E3
December 19, 2017
CITY OF ASHLAND
CITY HALL
ASHLAND
Oregon -
97520
Attention: AVRAM BIONDO
RE: Quote 144893-02
Dear Avram,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration. We would like to offer this proposal under the same terms and conditions as NJPA Contract 032515-Cat.
One (1) New Caterpillar Model: C137 Tandem Vibratory Roller.
STOCK NUMBER: TBA SERIAL NUMBER: TBA YEAR: 2018
MACHINE SPECIFICATIONS
CB7 VIBRATORY COMPACTOR 505-8465 $131,916.60
LANE 2 - AVAILABLE FROM MINNEAPOLIS FACTORY $0.0
LANE 3 - AVAILABLE FROM MINNEAPOLIS FACTORY $0.0
LANE 3 ORDER OP-9003 $0.0
ENGINE, EPA FLEX 516-8184 $0.0
DRUM, SOLID 510-6125 $0.0
HITCH, OFFSET 341-8801 $3,330.30
SYSTEM, 2 AMP, 2 FREQ 341-8765 $0.0
STD MACHINE 351-3398 $2,570.40
OIL, HYD, FACTORY FILLED 343-6157 $0.0
LIGHTS, ROADING AND WORKING 501-6573 $826.20
PLATFORM, ROPS/FOPS 513-5924 $0.0
ROTATION, FULL 356-0924 $2,009.40
PANEL, STD 510-6132 $0.0
CONTROL,'PREMIUM 454-3055 $586.50
STEERING WHEEL, PIVOTING 489-6274 $663.00
LANGUAGES, OPTION 1 527-8200 $0.0
SEAT, STD VINYL 343-6129 $0.0
PRODUCT LINK, CELLULAR PL641 451-3240 $0.0
INSTRUCTIONS, NORTH AMERICAN 505-8561 $0.0
LIGHT, ROTATING BEACON 351-3443 $617.10
Page 1 of 4
LIGHTS, LED, ROPS 515-1429 $2,075.70
SENSORS, MAT TEMPERATURE 513-6264 $3,406.80
SENSOR, ACCELEROMETER 510-4015 $5,283.60
SEAT BELT, 3" 513-6265 $78.54
MIRRORS, EXTERNAL 351-3433 $561.00
MATS, WATER DISTRIBUTION 511-2364 $1,621.80
FREEZE PROTECTION, ROPS/FOPS 351-3429 $581.40
YEAR OF MANUFACTURE PLATE 354-8706 $0.0
CERTIFICATE OF ORIGIN OP-1870 $0.0
PACK, DOMESTIC TRUCK OP-0210 $0.0
STANDARD EQUIPMENT
POWERTRAIN - Cat C3.4 ACERT Engine - (101 HP 175 kW, four-cylinder turbo- - charged) - Cyclonic air cleaner - Water separator
- Ultra clean fuel filter with intregrated - electric prime fuel pump - ECO mode throttle system - Dual braking systems (service &
parking) - Two-speed hydrostatic transmission
ELECTRICAL - 12-volt electric starting - 120 ampere alternator - Maintenance free battery - 1000 CCA - Halogen working lights -
bumper mounted - (2 front-facing and 2 rear-facing) -Backup alarm and forward warning horn -Cat engine and vehicle ECM's - ET -
compatible - Product Link ready -
OPERATOR ENVIRONMENT - Isolated ROPS/FOPS structure - Platform handrails / guardrails - Four heavy-duty isolation mounts -
Power steering - Adjustable, suspension, vinyl seat - 50 mm (2") wide retractable seat belt - Adjustable, tilt-steering column/ -
instrument panel - Indicator light package with audible - warning alarm for: -hydraulic oil pressure - -hydraulic oil temperature -
-engine oil pressure - -engine coolant temperature - -glow plugs - -service fault indicator - Fuel level gauge - Water level gauge -
Service hour meter - Lockable, vandalism guard for instrument - panel - Sliding, rotating seat - Automatic speed control - Auto-vibe
with adjustable on/off control - Vibe tachometer - Speedometer
DRUMS - Smooth drum - 1500 mm (59") wide x 1100 mm (43") - diameter- Two amplitudes with two vibe frequencies -Front and
rear self adjusting scraper - blades - Pod-style eccentric weight housing -
i
r
FLUIDS - Premixed 50% concentration of extended - life coolant with freeze protection - to -37C (-35F) -
OTHER STANDARD EQUIPMENT - Locking engine enclosure - Sealed for life hitch bearings - Sight gauges: - -hydraulic tank level -
-air restriction indicator - Cap lock for hydraulic tank - Articulated frame with safety lock - Transport tie-down and lift points - 208 L (55
gal) fuel tank capacity - 745 L (197 gal) water tank capacity - Quick connect hydraulic pressure test - ports
SELL PRICE $156,128.34
EXTENDED NJPA DISCOUNT IN EXCESS -16% CAT CONTENT ($44,219.63)
PDI, HAULING TO CITY OF ASHLAND SHOPS $1,611.04
AFTER TAX BALANCE $113,519.75
Page 2 of 4
WARRANTY
Standard Warranty: 12 Month, Unlimited Hours Standard Warranty
F.O.BITERMS: 90 North Mountain Ave., Ashland, Oregon
i
PAYMENT TERMS
i
Cash Invoice Terms
;CASH WITH ORDER :QUOTE SELL PRICE
$0.00 $113,519.75
I
ADDITIONAL CONSIDERATIONS
• Includes PDI, Hauling To City Of Ashland Shops. One Day Of Operator Training By A Cat Certified Operator Training.
Accepted by on
Signature
This Quote is valid for 60 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to
contact me.
Sincerely,
j l -La
Bill Dion-Watson
Governmental and Corporate Accounts Representative
Peterson CAT
+15417401151
wgdion-watson@petersoncat.com
4
Page 3 of 4
5
#475: 2004 LRV55 Tree Truck
VIN Number 1HTMMAAN74H614835
• Age 14 years
• Replacement cycle 12 years
• Amount budgeted $150,000
at
• NJPA price without hydraulics for
si-
chipper option$156,501
c
• NJPA price with hydraulics for chipper
option to meet CEAP goals $171,235
• Washington State Price without -
hydraulics for chipper option $168,106
• Washington State Price with -
hydraulics for chipper option to meet CEAP
goals $182,840
• Old powertrain diesel
• New powertrain diesel
• HRS 10,046
• mileage equivalent 351,610
@ 35 miles/engine hour
1
I
i
I
#540: 2006 Morbark twister 12 Chipper
VIN Number 70738
• Age 12 years
• Replacement cycle 12 years
• Amount budgeted $0
E II. I,, 0
• NJPA price $28,789.00 i
• Old powertrain off road diesel no
emissions t - t-- 1 _
• New powertrain hydraulic driven off - 'A OA 7-
of tree truck zero emission to meet CEAP
goals -
• H RS 2044
• mileage equivalent 153,300
@ 75 miles/engine hour
9
l
R
A
i
~ Opportunity Number: 802661r
Alec. Quotation Number: 401619 e,(
C A-y-
Atec Industries, Inc. NJPA Contract 031014-ALT
Date: 12/14/2017
Quoted for: City Of Ashland " /
Customer Contact:
Phone: /Fax: /Email:
Quoted by: Dominick Olshanski /9 l
Phone: 919 528 8058 /Fax: 919 764 4015 /Email: dominick.olshanski@altec.com
Altec Account: Alex Senf
CE ALTEC MS2QLL
LR756 OvercenterArticulatin Aerial Device (insulated) $136,328
A. P PTI N N CONTRACT nit
1 LR756-EDC1 Engine Start/Stop With Seconds Stows System $2,584
2
3
4
5
6
A1. NJPA PTIO N ON T (General)
1 SPOT3 FOUR 4 POINT STROBE SYSTEM Recessed, LED $477
ONE (1) POST-MOUNTED SPOTLIGHT. Mounted on Driver's Side of Chassis.
2 SPOT Controls are Extended in Cab for Ease of Operation. $275
ONE (1) POST-MOUNTED SPOTLIGHT. Mounted on Driver's Side of Chassis.
3 SPOT Controls are Extended in Cab for Ease of Operation. $275
4 CG Cab Guard $2,429
5
6
7
8
NJPA OPTIONS TOTAL: $144,369
B. EN MARKET ITEMS Cus m r Requested)
1 UNIT
2 UNIT & HYDRAULIC ACC Modular Production System MPS $14,734
3 BODY
4 BODY & CHASSIS ACC
5 ELECTRICAL
6 FINISHING
7 CHASSIS 2019 Peterbilt 337 ILO 2014 InYI $6 427
8 OTHER
OPEN MARKET OPTIONS TOTAL: $21,161
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $165,530 GL
Delivery to Customer: $5,705
TOTAL FOR UNIT/BODY/CHASSIS: $171.235
C. ADDITIONAL ITEMS (items are not included in total above)
1 Modular Production System DRM12 Chipper $28,789 3 -4e /17
4 "Pricing valid for 45 days"
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for G /
travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer.
(Parts only warranty on mounted equipment for overseas customers) 1
TO ORDER: To order, please contact the Altec Inside Sales Representative listed above. ~f b L
CHASSIS; Per Altec Commercial Standard t' I
DELIVERY: No later than 270-300 days ARO, FOB Customer Location
TERMS: Net 30 days ~i
BEST VALUE: Aitec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime
Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY
Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order.
TRADE-IN: Equiplment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of
pick-up. Failure to comply with these requirements, may result in customer ball-back repairs.
BUILD LOCATION: Creedmoor NC
City of Ashland (OR) NJPA V2
Opportunity Number: 805957
H~ Quotation Number: 407736
Altec Industries, Inc. NJPA Contract 031014-ALT
Date: 1/16/2018
Quoted for: City Of Ashland
Customer Contact:
Phone: /Fax: /Email:
Quoted by: Dominick Olshanski
Phone: 919 528 8058 /Fax: 919 764 4015 /Email: dominick.olshanski@altec.com
Altec Account: Alex Serif
REFERENCE ALTEC MODEL
DRM12 12" capacity drum style chi er with 74HP Kohler diesel engine $36,200
A. NJPA OPTION N CONTRACT Uni
1 Engine Start/Stop With Secondary Stowage System
2
3
4
5
61 1
A1. N PA OPTION N CONTRACT (General)
1
2
3
4
5
6
7
8
NJPA OPTIONS TOTAL: $36,200
(B.) OPEN-MARKET ITEMS (C tomerReauested)
1 UNIT
2 UNIT & HYDRAULIC ACC Modular Production System MPS -$7,411
3 BODY
4 BODY & CHASSIS ACC
5 ELECTRICAL
6 FINISHING
7 CHASSIS
8 OTHER LR7-56 will serve as tow vehicle - Delivery is included with purchase of LR7-56
OPEN MARKET OPTIONS TOTAL: -$7,411
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $28,789
Delivery to Customer:
TOTAL FOR UNIT/BODY/CHASSIS: $28,789
C. ADDITIONAL ITEMS (items are not included in total above)
1
2
3
4
"Pricing valid for 90 days"
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified °
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for
travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer.
(Parts only warranty on mounted equipment for overseas customers)
TO ORDER: To order, please contact the Allec Inside Sales Representative listed above.
CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 270-300 days ARO, FOB Customer Location
TERMS: Net 30 days
BEST VALUE: Aftec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime
Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY
Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order.
TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of
pick-up. Failure to comply with these requirements, may result in customer bill-back repairs.
BUILD LOCATION: Creedmoor NC
City of Ashland (OR) NJPA DRM12
Quote Number: 401619 -1
® Altec, Inc.
December 20, 2017
Our 88th Year I
Shia To: Bill To:
CITY OF ASHLAND (OR) CITY OF ASHLAND (OR)
SERVICE CENTER 20 E MAIN ST
90 N MOUNTAIN ACCOUNTS PAYABLE
ASHLAND, OR 97520-0000 ASHLAND, OR 97520-0000
US United States
Attn:
Phone: 541-552-2010
Email:
k
Altec Quotation Number: 401619-1
Account Manager: Alex Sent -
Technical Sales Rep: Dominick Stanley Olshanski
Item Description of Price
Unit
1.. ALTEC Model LR7-56he Articulating Overcenter Aerial Device with an Insulating lower 1
boom, insulating upper boom and the Altec ISO-Grip insulating system at the boom tip.
Installed behind the cab to include the following features:
r
A. Ground to Bottom of Platform Height: 56.3 feet (17.16 meters).
B. Working Height: 61.3 feet 18.68 meters).
C. Maximum reach to edge of platform with Upper Boom Non- overcenter: 41.6 feet
(12.68 meters).
D. Maximum reach to edge of platform with Upper Boom Overcenter: 44.4 feet
(13.53 meters).
E. Continuous rotation.
F. Lower Boom Articulation: 0 to 125 degrees.
G. Lower Boom Insulator provides 15 inches (38.1 centimeters) of isolation.
H. Upper Boom Articulation: 0 to 270 degrees.
1. Platform capacity: 400 Ibs (181.44 kilograms).
J. Platform leveling: achieved by a single leveling chain and 3/4" fiberglass rods in
the upper and lower booms. This lifetime system is very low maintenance.
K. Hydraulic system: Open center (full pressure), maximum flow of 6.0 to 6.5 gpm
(22.7 to 24.6 Ipm), maximum operating pressure of 3,000 psi.
L. Side-by-Side Boom Stow offers low travel height and easy platform access.
M. Maintenance Free Elbow: nitrided to prevent rust, increase hardness and
eliminates the need for grease at the elbow
N. Small Boom Tip Profile.
0. Altec.Patented walking link system features uniform speed, smooth and
continuous articulation and low maintenance operation.
P. Unit is painted with a powder coat paint process which provides a finish-painted
surface that is highly resistant to chipping, scratching, abrasion and corrosion.
Paint is electrostatically applied to the inside as well as outside of fabricated parts
then high temperature cured prior to assembly ensuring maximum coverage and
protection.
Q. Unit meets or exceeds ANSI 92.2 standards.
We Wish To Thank You For Giving Us The Pleasure
And Opportunity of Serving You Pagel of 9
UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401619 -1
170,
Altec, inc.
Item Description (3~t Price
2. Manual Upper Boom Stow Securing System with support cradle and tie down strap. 1
3. Pedestal 1
4. Modular Production System (MPS) Hydraulic Reservoir, 50 Gallon 1
5. Sight Gauge for Hydraulic Reservoir, Remote Mounted 1
6. Single, One (1) Man, Fiberglass Platform; fixed side mounted. 24 x 30 x 42 Inches. 1
Altec Patented ISO-Grip Insulating, Proportional Speed, Upper Control Handle - with
safety interlock and Inferlock guard. Located on the side of the platform nearest the
upper boom, mounted on the shaft. Forward/back operates lower boom down/up, tiller
operates rotation CW/CCW, and up/down operates upper boom up/down.
7. One (1) Platform Step - located on the side of the platform nearest the elbow in the 1
stowed position
8. Platform Cover- soft vinyl, 24 x 30 inches (610 x 762 mm) 1
9. Platform Liner, 24 x 30 x 42 inches (610 x 762 x 1067 mm), 50 kV Rating 1
10. Platform Floor Liner (Scuff Pad) with Step, 24 x 30 inches (610 x 762 mm) 1
11. Hydraulic Tool Circuit at Platform: One set of quick disconnect couplings at the boom tip 1
for open center tools.
12. Engine Start/Stop & Secondary Stowage System: 12 VDC powered motor and pump 1
assembly for temporary operation of the unit in a situation wherein the primary hydraulic
source fails. Electric motor is powered by the chassis battery. This feature allows the
operator to completely stow the booms, platform, and outriggers. Secondary Stowage &
Start/Stop is activated with an air plunger at the platform or momentary switch at the
lower control station and outriggers.
13. Slip Ring: Required for engine start/stop, secondary stowage system, and throttle control 1
options
14. Primary A-Frame Outriggers with 5-degree swivel shoe. For installation on a 36 to 40 1
inch chassis frame height.
A. Maximum Spread: 140 Inches to the outer edge of shoes
B. Ground Penetration: 7 to 11 inches depending on chassis frame height
C. Outrigger/Unit Selector Valve
D. Outrigger Control Valves: located on the outrigger legs
E. Outrigger Motion Alarms
F. Outrigger Interlocks: will not allow the unit to be operated until the outriggers
have been at least partially deployed
15. Hydraulic Outrigger Control Valves 1
16. Insulating Aerial Device, ANSI Category B, 46kV and below. 1
17. Bolt On Grab Handle for Turntable 1
18. Altec Aerial Device Powder Painted White 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
~a Quote Number: 401619-1
Altec, Inc.
Item Description (fit Price
Unit & Hydraulic Acc.
19. HVI-22 Hydraulic Oil (Standard). 55
20. Custom Hydraulic Heater/Cooler Parker Supplied Oil Cooler 1
21. Custom Pump 890 Extended Shaft PTO With Tandem Pump for Aerial and 1
Chipper Feed, as well as Piston Pump for Chipper Drum
22. Hot shift PTO for automatic transmission 1
23. Standard PTO/Transmisslon Functionality for Automatic Transmissions - 1
If chassis Is in gear, and PTO switch is activated, PTO will not engage. Chassis will
---,remain.ln gear: Once the chassis-is shifted,back into:gear-the PTO•will•disengage: Foc---•-
some truck configurations the PTO switch must be tumed off to allow the transmission to
shift into gear.
24. Install Remote Mounted Sight Gauge at Final Assembly 1
25. Additional Unit/Hydraulic Accessory Install Cablecraft Levers for PTO in Cab 1
Bodv
26. Alteo Chip Dump Body 14.5 cubic yard capacity, 96 inches wide x 60 Inches high x 132 1
Inches long (2438 x 1524 x 3353 mm) with ladder box on curb side of body and single
piece tailgate
A. Structural Channel stringers and floor channel.
B. 12 gauge minimum floor plate.
C. 14 gauge minimum sides and front with full length die-formed reinforcing ribs.
D. 14 gauge roof.
E. Rear top and sides of body reinforced for lower boom support.
F. 26-112 Inches (673 mm) high tailgate, hinged curb side with provision to hold open
for dumping.
G. 12 gauge minimum rear under body skirt panel.
H. Class "C" Hydraulic hoist, Installed, with 45 degree dump angle and body prop.
1. LED lighting package, security-mounted, with wiring harness in automotive type _
loom.
J. Two(2) LED strobes mounted in the upper rear comers of the dump body.
K. Curb side built-in ladder compartment, 12 inches wide x 25 inches high (305 x
635 mm) with wear pad and Internal security chain.
L. Pole pruner compartment, 11 inches high (279.4 mm), above ladder compartment
with dual shelves and rear locking door. Upper section of rear door opening is
open.
M. Interior of chip body finished with scratch and corrosion resistant liner
N. Underside of chip body undercoated.
0. Painted White
27. Altec T-48 Thru Box tool compartment 48 Inches wide)c 50 inches high x 96 inches long 1
(1219 x 1270 x 2438 mm) with 26.5 inch (673 mm) deep curb and street side
compartments with the following compartmentation Stainless Steel Three (3) Point
T-Handle Latches in lieu of Stainless Steel Slam Paddle Latches
A. Streetside: Single compartment with two vertical bam-style doors. Left side has
two (2) fixed shelves with six (6) dividers. Right side has four (4) unequal
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Page 3 of 9
UTILITY EQUIPMENT AND BODIES SINCE 1929
I
~I
Alec. Quote Number: 401619 -1
Altec, Inc.
Item Description (3ty Price
transverse compartments open to curbside. Compartment bottom has one (1) tray
with five (5) removable dividers, 0.125 inch (3.175 mm) rubber liner partitioned for
chainsaw gas can and wedge storage. Security chain for chainsaw provided in
bottom and wedge storage. Security chain for chainsaw provided in bottom.
B. Curbside: Single compartment with two (2) vertical barn-style doors. Left side has
four (4) unequal transverse compartments open to streetside. All compartments
have 0.125 inch (3.175 mm) rubber shelf liners. Top center has two (2) fixed
shelves with six (6) dividers. Top right has six (6) swivel rope hooks (3-0-3).
Compartment bottom has one (1) tray with five (5) removable dividers, 0.125 inch
(3.175 mm) rubber liner partitioned for chainsaw gas can and wedge storage.
Security chain for chainsaw provided in bottom.
C. Standard features: Bolt-on rotary slam door locks. Gas shock door holders. Door
locks are two point engagement with locking cylinders. Finish paint interior
compartments the same as exterior. Integrated locking system installed. Single
drawer kit mounted under fixed shelves.
D. Painted White
Body and Chassis Accessories
28. Cab Guard, 140" L, 12 GA Sheet Metal With Non-Skid Surface And Expanded Metal 1
Section At Front, Black Gator Hyde Coating
A. Cab Guard Mounting Kit
B. Front Supports For Cab Guard
29. ICC (Underside Protection) Bumper Installed At Rear 1
30. T-100 Style Pintle Hitch (30,000 LB) 1
31. Set of Safety Chain Loops, Fixed Mounting (Forestry Applications) 1
32. Cab Guard Access Stirrup Step(s) With Grab Handle(s) At Curbside Rear Of Cab Guard 1
33. Cab Guard Access Ladder 1
34. Platform Rest, Rigid with Rubber Tube 1
35. Plastic Outrigger Pad, 18" x 18" x 1", Black With Handle 2
36. Outrigger Pad Holder, 20" L x 20" W x 3" H, Fits 19.5" x 19.5" x 2" And Smaller Pads, 2
Bolt-On, Bottom Washout Holes, 3/4" Lip Retainer
37. Pendulum Retainers For Outrigger Pad Holders 2
38. Mud Flaps With Altec Logo (Pair) 1
39. Wheel Chocks, Rubber, 9.75" L x 7.75" W x 5.00" H, with 4" L Metal Hairpin Style 1
Handle (Pair)
40. Wheel Chock Holders (Pair), For Installation Under Flatbed Or Dump Body 1
41. Slope Indicator Assembly For Machine With Outriggers 1
42. Cone Holder, Horizontal Style with Vertical Pivot (Un-folds Upwards), For Mounting On 1
Front Bumper (Holds up to four 15"x15" large cones)
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UTILITY EQUIPMENT AND BODIES SINCE 1929
x Quote Number: 401619 -1
Alec Altec, Inc.
Item Description (3yt Price
43. 5 LB Fire Extinguisher With Light Duty Bracket, Installed (In Cab or Inside Compartment 1
Only)
44. Triangular Reflector Kit, Installed 1
45. Soft Vinyl Lanyard Pouch 1
46. Vinyl manual pouch for storage of all operator and parts manuals 1
Electrical Accessories
_____47 _ Lights and re, eotors.ln accordance with FMVSS #1081! ing_package_.(Complete LED
including LED reverse lights)
48. Custom Strobe Light Whelan L32 Super-LED Low-Profilp Strobe Light 2-
-Locate and install one (1) on the curbside rear, top comer of dump body
-Locate and Install one (1) on the streetside rear comer of cab guard
49. 4-Comer Strobe Lighting, Amber LED,Two (2) Round Lights in Front Comers of Cab 1
Guard and Two (2) Round Lights at Rear
50. Post Mounted Spot Light, Halogen, 6" Diameter with Chrome Housing, Installed on 1
Streetside of Cab (Unity)
51. Post Mounted Spot Light, Halogen, 6" Diameter with Chrome Housing, Installed on 1
Curbside of Cab (Unity)
52. Dual Tone Back-Up With Outrigger Motion Alarm 1
53. 7-Way Trailer Receptacle (Pin Type) Installed At Rear 1
1
54. Altec Modular Panel System (AMPS) - Includes Mounting Panel and Accessory
Switches
55. Pre-Wire Power Distribution Module (Includes Operators Manual) 1
56. Install secondary stowage system. 1
57. Install Remote Start/Stop system in Final Assembly. 1
58. Install Outrigger Interlock System 1
59. PTO Indicator Light Installed In Cab 1
Finishing Details
60. Powder Coat Unit Altec White 1
61. Altec Standard; Components mounted below frame rail shelf be coated black by Altec. 1
Le. step bumpers, steps, frame extension, pintle hook mount, dock bumper mounts,
D-rings, receiver tubes, accessory mounts, light brackets, under-ride protection,
etc.Components mounted to under side of body shall be coated black by Altec. Le.
Wheel chock holders, mud flap brackets, pad carriers, boxes, lighting brackets, steps,
and ladders.
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UTILITY EQUIPMENT AND BODIES SINCE 1929
mpnec Quote Number: 401619 -1
Altec, Inc. r
Item Description Ott Price
62. Apply Non-Skid Coating to all walking surfaces 1
63. English Safety And Instructional Decals 1
64. Vehicle Height Placard - Installed In Cab 1
65. Placard, HVI-22 Hydraulic Oil 1
66. Dielectric test unit according to ANSI requirements. 1
67. Stability test unit according to ANSI requirements. 1
68.... Focus-Factory Build...
69. Delivery Of Completed Unit 1
70. Inbound Freight 1
71. Installation - LR7-56he Aerial Device 1
Chassis
72. Chassis 1
73. Altec Supplied Chassis 1-
74. 2019 Made] Year 1
75. Peterbilt 337 1
76. 4x2 1
77. 126 Clear CA (Round To Next Whole Number) 1
78. Regular Cab 1
79. Chassis Cab 1
80. Chassis Color- White 1
81. Chassis Wheelbase Length - 192 1
82. Paccar PX-9 1
83. 350 HP Engine Rating 1
84. Allison 3000 RIDS Automatic Transmission (Left and Right Side PTO Openings Only) 1
85. GVWR 33,000 LBS 1
86. 12,000 LBS Front GAWR 1
87. 21,000 LBS Rear GAWR 1
8B. Air Brakes 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401619 -1
Altec o Altec, Inc.
Item Description Q!t Price
89. Park Brake In Rear Wheels 1
90. 3365280 - Peterbilt Horizontal Exhaust (Right-Horizontal-Under Cab-Horizontal) 1
91. Peterbilt Transmission Dipstick Relocated to RH Side of Transmission (4250650) 1
92. Peterbilt - Altec Rear Wall Controls Connection (7852100) with Altec Body Builder 1
Pass-Thru (7853050)
93. No Idle Engine Shut-Down Required 1
94. 50-State Emissions 1
II, --.--95.__.Clean Idle Certification-_
96. Peterbllt 50 Gallon Fuel Tank (Under Cab Left Hand) 1
97. Peterbilt 11 Gallon DEF Tank (Under Cab Left Hand) 1
98. Front Frame Extensions 1
99. Temporary Mount Batteries (Requires Relocation By Altec) 1
100. Air Hom Under Cab t
161. AM/FM Radio 1
102. Air Cdnditioning 1
103. Alr Ride Drivers Seat 1
104. Air Ride Passenger Seat 1
Additional Pricing
105. Standard Aitec Warranty: One (1) year parts warranty, one (1) year labor warranty, 1
ninety (90) days warranty for travel charges, limited lifetime structural warranty
Unit / Body / Chassis Total 171,235.00
FET Total 0.00
Total 171,235.00
Altec Industries, Inc.
BY
Dominick Stanley Olshanski
Notes:
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401619 -1
r._
~ Alec, Altec, Inc.
1 Altec Standard Warranty:
One (1) year parts warranty.
One (1) year labor warranty.
Ninety (90) days warranty for travel charges.
Warranty on structural integrity of the following major components Is to be warranted for so long as the
Initial purchaser owns the product: Booms, boom articulation links, hydraulic cylinder structures, outrigger
weidments, pedestals, subbases and turntables.
Altec is to supply a self-directed, computer based training (CBT) program. This program will provide basic
instruction in the safe operation of this aerial device. This program will also include and explain ANSI and
OSHA requirements related to the proper use and operation of this unit.
Altec offers its standard limited warranty with the Altec supplied components which make up the Altec Unit
and its installation, but expressly disclaims any and all warranties, liabilities, and responsibilities, including
any implied warranties of fitness for a particular purpose and merchantability, for any customer supplied
parts
Altec designs and manufactures to applicable Federal Motor Vehicle Safety and DOT standards
2 Altec takes pride in offering solutions that provide a safer work environment for our customers. In an effort
to focus on safety, we would encourage you to consider the following items:
Outrigger pads (When Applicable)
Fall Protection System
Fire extinguisher/DOT kit
Platform Liner (When Applicable)
Altec Sentry Training
Wheel Chocks
The aforementioned equipment can be offered in our new equipment quotations. If you find that any of
these items have not been listed as priced options in the body of your quotation and are required by your
company, we would encourage you to contact your Altec Account Manager and have an updated quotation
developed for you. These options must be listed as Individual options In the body of the quotation for them
to be supplied by Altec.
3 Altec Extended Warranty Option:
Labor/Material/Expense for 1 Year. Price to be quoted
An Altec Extended Warranty is an extension of Aitec's Limited Warranty, that protects you from the repair
cost associated with defects of materials and workmanship beyond the first year of ownership.
A number of packages are available and can be quoted upon request.
4 Unless otherwise noted, all measurements used in this quote are based on a 40 inch (1016mm) chassis
frame height and standard cab height for standard configurations.
5 F.O.B. -Customer Site
6 Changes made to this order may affect whether or not this vehicle is subject to F.E.T. A review will be
made at the lime of invoicing and any applicable F.E.T. will be added to the invoice amount.
7 Price does not reflect any local, state or Federal Excise Taxes (F.E.T). The quote also does not reflect any
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UTILITY EQUIPMENT AND BODIES SINCE 1929
• I
Alec. Quote Number: 401619 -1
Altec, Inc.
local title or licensing fees. All appropriate taxes will be added to the final price in accordance with
regulations in effect at time of invoicing.
8 Interest charge of 112% per month to be added for late payment.
9 Delivery: 330 days after receipt of order PROVIDING:
A. Order is received within 14 days from the date of the quote. If initial timeframe expires, please contact
your Altec representative for an updated delivery commitment.
B. Chassis is received a minimum of sixty (60) days before scheduled delivery.
C. Customer approval drawings are returned by requested date.
D. Customer supplied accessories are received by date necessary for compliance with scheduled delivery.
E. Customer expectations are accurately captured prior to releasing the order. Unexpected additions or
changes made at a customer inspection will delay the delivery of the vehicle.
Altec reserves the right to change suppliers in order to meet customer delivery requirements, unless
- - specifically Identified,- bthe customer during -the quote and or- ordering process.
10 Trade-in offer is conditional upon equipment being maintained to DOT (Department of Transportation)
operating and safety standards.' This will include, but is not limited to tires, lights, brakes, glass, etc. All
equipment, i.e., jibs, winches, pintle hooks, trailer connectors, etc., are to remain with unit unless otherwise
agreed upon in writing by both parties. ALTEC Industries reserves the right to re-negotiate its trade-in offer
if these conditions are not met.
All reasonable and necessary expenses required of AUTEC Industries to execute transportation of the
trade-in will be invoiced to the customer for payment if these conditions are-not met to maintain DOT
standards.
Customer may exercise the option to rescind this agreement in writing within sixty (60) days after receipt of
purchase order. After that time ALTEC Industries will expect receipt of trade-in vehicle upon delivery of
new equipment as part of the terms of the purchase order unless other arrangements have been made.
11 This quotation is valid until JAN 17, 2018. After this date, please contact Altec Industries, Inc. for a possible
extension.
12 After the initial warranty period, Altec Industries, Inc. offers mobile service units, in-shop service and same
day parts shipments on most parts from service locations nationwide at an additional competitive labor and
parts rate. Call 877-GO-ALTEC for all of your Parts and Service needs.
13 Please email Altec Capital at finance@altec.com or call 888-408-8148 for a lease quote today.
14 Please direct all questions to Alex Serif at (919) 528-2535
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UTILITY EQUIPMENT AND BODIES SINCE 1929
#340: 1998 FL80 Line Truck
VIN Number 1FV6JLBBOXHAO9839
• Age 20 years _
® 'I
• Replacement cycle 12 years i i
• Amount budgeted $255,000
• NJPA Price $220,367 ;
• Washington State Price $257,350
• Old powertrain diesel ` `
n ; =r t
• New powertrain diesel
• HRS 13,762 ' ,i z I
- L j
• mileage equivalent 481,670
@ 35 miles/engine hour
t.: 340
40
i
i
I
1/G~~.re
s j
Pfiec. Opportunity Number: 802659
Quotation Number: 401624
Altec Industries, Inc. NJPA Contract 031014-ALT
Date: 12/13/2017
Quoted for: City of Ashland, OR
Customer Contact:
Phone: /Fax: /Email:
Quoted by: LaRoy Jones
Phone: /Fax: /Email: 707-678-7315 / 707-678-1819 / LaRoy.Jones@,Altec.com
Altec Account Manager: Alex Serif
REFERENCE ALTEC MODEL
DC47 47' Digger Derrick 187,215
Al. NJPA OPTION N CONTRACT General
HOSE REEL. Spring Loaded for Mounting 25' Conductive Hoses with HTMA
Quick Couplings that Come with the Lower Tool Circuit. When it is an available
1 HRS option, Lower Tool Circuit Must be Ordered Separately. $1,135
HYDRAULIC FRONT WINCH. 1-speed. 20,000 lb. (Bare Drum) Capacity,
Bumper Package. Planetary Drive Winch with Extended Shaft to Curbside.
Bumper Package Includes a Four-Way Roller, Gravel Guard, Access Door,
Winch Dog, and Two (2) Tow Eyes. Winch Comes with 150' of 1/2' Cable with
an Eye in One End. Air Controls are Located Inside the Cab and on the Front
2 MHW Winch. $7,746
3 UA18 18" Diameter Dirt Auger Full Flight $1,152
4 D1 DRIVER CONTROLLED LOCKING DIFFERENTIAL $1,447
TWO (2) POST-MOUNTED SPOTLIGHTS. Mounted One (1) on Each Side of
5 SPOT1 the Chassis. Controls are Extended in Cab for Ease of Operation. $551
ELECTRIC TRAILER BRAKE CONTROLLER. Controls Trailers with Electric
7 TBE Brakes, Wired to 7-Way Plug Next to Pintle Hook $224
8 CHOCKS Rubber wheel chocks and holders (Qty. two $51
NJPA OPTIONS TOTAL: $199,521
B. OPEN MARKET ITEMS Customer Re nested
1 FINISHING Regional Delivery and Freight $7,420
2 CHASSIS Peterbilt Chassis ILO International $13,426
OPEN MARKET OPTIONS TOTAL: $20,846
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $220,367
TOTAL FOR UNIT/BODY/CHASSIS: $220,367
"Pricing valid for 45 days"
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified ii
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for
travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the
manufacturer. (Parts only warranty on mounted equipment for overseas customers)
TO ORDER: To order, please contact the Altec Inside Sales Representative listed above.
CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 330 days ARO, FOB Customer Location
TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime
Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY
Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order.
TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of
pick-up. Failure to comply with these requirements, may result in customer bill-back repairs.
BUILD LOCATION: Dixon, CA
i
NJPA_Template.xlsx
I
Quote Number: 401624 -1
Altec, Inc.
Alec.
December 13, 2017
Our 88th Year
Ship To: Bill To:
CITY OF ASHLAND (OR) CITY OF ASHLAND (OR)
SERVICE CENTER 20 E MAIN ST
90 N MOUNTAIN ACCOUNTS PAYABLE
ASHLAND, OR 97520-0000 ASHLAND, OR 97520-0000
US United States
Attn:
Phone: 541-552-2010
Email:
Altec Quotation Number: 401624 - 1
Account Manager: Alex Serif
Technical Sales Rep: Laroy Jones
Item Description
Unit
1. Altec's DC47 - 47 Foot Hydraulic Derrick, Rear mount, designed for mounting over rear 1
axle, built in accordance with standard specifications and to include the following r
features
A. Pedestal, turntable, lower boom, steel intermediate boom and hydraulically k
extended fiberglass upper boom.
B. Continuous rotation, worm drive gearbox, hydraulic rotary joint, and electrical slip
ring assembly
C. Boom storage protection system
D. Operators main control panel with multi-lever controls to operate all derrick
functions equipped with HOP and System Pressure Gauges.
E. Winch, Turntable - 15,000 pound capacity includes cable guides
F. Open center type hydraulic system. Including control valves, shut-off valve in
suction line, and plumbing on unit - Excluding Pump and Reservoir j
G. Five (5) function hydraulic overload protection system II
H. Two-part load line attachment on'intermediate boom
1. Hydraulic Side Load Protection
J. Tilting pole guide (including double pilot operated check valves) with pole guide
interlock, which prevents upper boom extension from fully retracted position until
pole guide is articulated to the full-up position I
K. Engine start/stop switch installed on control panel(s)
L. Outrigger/Machine Selector Control: Located near the outrigger controls, allows
operator to divert hydraulic oil from machine circuit for outrigger operation. This
reduces the potential for inadvertent outrigger movement during machine
operation if outrigger controls are bumped.
M. One (1) Two Spool and one (1) Three Spool Valve provided to operate outriggers
and lower tool circuit (shipped loose - to be installed at the tailshelf). Outrigger
valves to include WeatherPac connectors.
N. Outrigger Motion Alarm: Provides, audible alarm when any of the outriggers are in
motion.
0. Back-up Alarm, installed
P. Conformance to ANSI A10.31-2006
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And Opportunity of Serving You Pagel of it
UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401624 -1
m Altec, Inc.
I
I
i
Item Description Cry rice
Q. Insulated, 46 kV and below
R. This Derrick is designed and manufactured in facilities that are certified to meet
ISO 9001 requirements
S. ANSI Z535 Safety and Instructional Signs
T. Two (2) Operators and Maintenance/Parts Manuals
U. Painted white with the Altec Powder Coat Paint Process
V. Boom Flares, Transferable - steel, pole setting, movable from end of intermediate
boom to end of upper boom, fiberglass tip furnished on end of upper boom
W. Outrigger/Boom Interlock System: helps prevent operator from using unit until all
outirggers are lowered
2. Rear mount pedestal 1
3. Rear Mount - Traditional Control Seat, installed on curb side of turntable, includes single 1
control station j
4. Turntable Mounted Winch 1
5. Winch: Normal Speed with 15,000 lbs. bare drum capacity. 1
6. Digger, Two-Speed Mechanical Shift, 12,000 ft-lbs. Includes a rapid reversing shake 1
feature for quick and convenient cleaning of dirt from the auger and all of the
components necessary to operate digger, installed.
7. Digger Storage: located on the Street Side (Normal) 1
(NOTE: for behind the cab mount derricks, the digger will be located on the curbside)
i
Nylon auger wind up strap included.
8. Derrick is Not Rated for Platform Use: Unit is designed and tested for use only as a 1
digger derrick.
9. No Derrick Tong Protectors 1
10. Foot throttle. 1
11. 169 - Single handle, multi-function T-style Joystick Controller - A Single three-axis, three 1
function T-style joystick controls boom raise/lower, rotation, and intermediate boom
extend/retract. Individual levers located on the same control panel to the left of the
joystick operate pole guides and to the right of the joystick operates upper boom
extend/retract.
12. No hard wired upper controls and NO TOOL CIRCUIT at boom tip 1
1
13. Code 450 Outriggers, A-frame, folding shoe, 153 maximum spread, for use as auxiliary
or primary outriggers
A. Maximum Spread: 153 inches measured from centerline of shoe pins
B. Penetration at maximum extension: 6.5 inches (for standard installation on a 40
inch frame height)
C. Standard Shoe Dimensions: 14 x 15.25 inches
D. Hydraulic Outrigger Control Valves I
E. Outrigger/Unit Selector Control: Reduces the potential for inadvertent outrigger
movement during machine operation if outrigger controls are bumped.
F. Outrigger motion alarms
G. Outrigger Interlocks: will not allow the unit to be operated until the outriggers
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401624 -1
Altec, Inc.
0
Item Description (Qyt Price
have been at least partially deployed.
14. 450 - Outriggers, A-frame, folding shoe, 153 maximum spread, for use as auxiliary 1
outriggers on all units or primary outriggers on select units, includes:
A. Maximum Spread: 153 inches measured from centerline of shoe pins
B. Penetration at maximum extension: 6.5 inches (for standard installation on a 40
inch frame height)
C. Standard Shoe Dimensions: 14 x 15.25 inches
D. Hydraulic Outrigger Control Valves
E. Outrigger/Unit Selector Control: Reduces the potential for inadvertent outrigger
movement during machine operation if outrigger controls are bumped.
F. Outrigger motion alarms
G. Outrigger Interlocks: Will not allow the unit to be operated until the outriggers
have been at least partially deployed.
15. Powder coat unit Altec White. 1
16. 180 - Manual, Extra - Operator's and Maintenance/Parts Manual 1
Unit & Hydraulic Acc.
17. Unit Installation Components. 1
18. Dirt Auger, 18 Inch DIA, With 2-1/2 Inch Hex X 104 Inch Long (Painted Black) 1
19. Winch Rope For Turntable Winch 1
20. Load Line Swivel Hook, 8-1/2 Ton (Crosby) 1
21. DUDM Series Derrick Subbase (Rigid) 1
22. Subbase Storage With Drop Down Door (Paddle Latch) At Rear Notched for Tool 1
Storage
23. Reservoir, 60 Gallon, (Altec Standard) 1
24. Temperature Sight Gauge Install on hydraulic reservoir 1
25. HVI-22 Hydraulic Oil (Standard). 65
26. Standard Pump For PTO 1
27. Hot shift PTO for automatic transmission 1
28. Muncie PTO (Altec Standard) 1
29. Standard Altec PTO/Machine Functionality with Winch Recovery: Machine functions 1
aren't enabled until parking. brake is set.
-PTO is able to be activated before parking (holding) brake is engaged.
-Once parking (holding) brake is set, machine functions are enabled.
-Once parking (holding) brake is disengaged, machine functions are disabled but PTO is
still available.
30. Braden PD18 Bed Winch, 20,000 LB Planetary Gear Two-Speed Hydraulic Winch, with 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
i
Quote Number: 401624-1
Altec, Inc.
L
Item i Description Oil Price
Extended Shaft. Includes emergency stop switch mounted near winch, with indicator
light in cab.
31. 250' Of 1/2" Winch Cable 1
32. Quick Hook (5 TON) 1
33. Winch Controls, Dual Location (In-Cab And Remote Mounted), Air, Single Axis Control 1
Levers (Non-Meterable), Altec Preferred Dual Location Air Controllers
34. Altec recommends any connection made to the tool circuit be done with Non-Conductive 1
hose. If ordering a Hose reel, Altec recommends ordering a hose reel with
Non-Conductive hose. The lower tool circuit hoses may be, or become, conductive.
- Death orserious injury could-occur-if the unit becomes energized while lowertool circuit - - -
is in use.
35. Spring Loaded Hose Reel, 50 FT Hose Capacity Hose reel is located curbside at rear; 1
payout to rear
36. 50' Non-Conductive Hose Kit, Orange, Includes Quick Disconnects and Dust Caps (Male 1
Pressure,, Female Return)
Body
37. Altec Body .1
38. Steel Body 1
39. Body Is To Be Built In Accordance With The Following Altec Standard Specifications: 1
A. Basic Body Fabricated From A40 Grade 100% Zinc Alloy Coated Steel.
B. All Doors Are Full, Double Paneled, Self-Sealed With Built-In Drainage For
Maximum Weather-Tightness. Stainless Steel Hinge Rods Extend Full Length Of
Door.
C. Integrated Door Header Drip Rail At Top For Maximum Weather Protection.
D. Fender Panels Are Either Roll Formed Or Have Neoprene Fenderettes
Mechanically Fastened.
E. Steel Treated For Improved Primer Bond And Rust Resistance.
-F. Automotive Type Non-Porous Door Seals Fastened To The Door Facing.
40. Smooth Galvanneal Steel Floor 1
41. Bobtail Service Line With Step (BSLS) 1
42. Finish Paint Body Altec White (Applies To Steel And Aluminum) 1
43. Undercoat Body 1
44. 154" Estimated Body Length (Engineering To Determine Final Length) 1
45. 94" Body Width 1
46. 46" Body Compartment Height 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
I
Quote Number: 401624 -1
® Altec, Inc.
Jeirt Description fly Price
47. 18" Body Compartment Depth 1
48. 5.5 Inch Drop-In Wood Cargo Retaining Board At Rear Of Body 1
49. 5.5 Inch Drop-In Wood Cargo Retaining Board At Top Of Side Access Step 1
50. Stainless Steel Rotary Paddle Latches With Keyed Locks 7
51. All Locks Keyed Alike Including Accessories (Preferred Option) 1
52. Standard Master Body Locking System (Standard Placement Is At Rear. Sidepacks 7
With A Throughshelf/Hotstick Door At Rear, Standard Placement Is At The Front)
53. Gas Shock (Gas Spring) Rigid Door Holders On All Vertical Doors 1
54. Chains On All Horizontal Doors 1
55. One Chock Holder On Each Side of Body With Retaining Lip In Fender Panel 1
56. Hotstick Shelf Extending Full Length Of Body On Streetside 1
57. Two Hotstick Brackets On Streetside 1
58. Standard Drop-Down Hotstick Door For One (1) Shelf On Streetside, Stainless Steel 1
Slam Paddle Latch With Keyed Lock
59. 1st Vertical (SS) -Adjustable Shelf With Removable Dividers On 4" Centers 3
i
60. 2nd Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 1 {
61. 2nd Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 4
i
62. 2nd Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 1
f
63. 3rd Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 1
64. 3rd Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 4
65. 3rd Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 1
66. 1st Horizontal (SS) -Adjustable Shelf With Slots, No Dividers Provided 1
67. 1st Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 1
68. 1 st Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 4
69. 1 st Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 1
70. 2nd Vertical (CS) - Gripstrut Access Steps With Two (2) Sloped Grab Handles 1
E
71. 3rd Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 2
72. 3rd Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 2
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401624 -1
Altec, Inc.
Item Description (may ice
73. 3rd Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 2
74. 1st Horizontal (CS) -Adjustable Shelf With Removable Dividers On 8 Inch Centers 2
75. D-Ring Recessed In Body Floor one (1) at each corner 4
76. 34" L Steel Tailshelf, Width To Match Body 1
77. 3" Fixed Steel Retaining Rail On Sides And Rear Of Tailshelf With Corner Wash-Out 1
78. Smooth Galvanneal Steel Tailshelf 1
79. Additional Body Option Compartment top access step installed on the curbside 1
Body and Chassis Accessories
80. ICC (Underride Protection) Bumper Installed At Rear 1
81. T-125 Style Pintle Hitch (30,000 LB MGTW with 6,000 LB MVL) 1
82. Set Of Eye Bolts for Trailer Safety Chain, installed one each side of towing device 1
mount.
83. Glad Hands At Rear, Straight Type 1
84. Riding Seat Access Step (For Derricks) 1
85. Lower Boom Rest Weldment 1
86. Mounting Brackets for Lights, Located on Lower Boom Rest 1
87. Wood Outrigger Pad, 24" x 24" x 2.5", with Rope Handle 4
88. Outrigger Pad Holder, 25" L x 25" W x 5" H, Fits 24.5" x 24.5" x 4" And Smaller Pads, 4
Bolt-On, Bottom Washout Holes, 3/4" Lip Retainer
89. Mud Flaps With Altec Logo (Pair) 1
90. Wheel Chocks, Rubber, 9.75" L x 7.75" W x 5.00" H, with 4" L Metal Hairpin Style 1
Handle (Pair)
91. Wheel Chock Holders (Pair), For Installation Under Flatbed Or Dump Body 1 j
92. Slope Indicator Assembly For Machine With Outriggers 1 a
93. Pole Rack Two Pole Capacity With Ratchet Tie Binders (Behind The Cab Mount) 1
Located Street side
94. Secondary Boom Saddle For Offset Stowing Of Derrick Due To Pole Rack 1
95. Battery Box Located on Compartment Top 1
96. Triangular Reflector Kit, Installed 1
97. 5 LB Fire Extinguisher With Light Duty Bracket, Installed (In Cab or Inside Compartment 1
n
Only)
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Alec. Quote Number: 401624-1
Altec, Inc.
Ram Description (t L Edge
98. Vinyl manual pouch for storage of all operator and parts manuals 1
99. Outrigger Valve Handle Guards 1
Electrical Accessories
100. Lights and reflectors in accordance with FMVSS #108 lighting package. (Complete LED, 1
including LED reverse lights)
101. Altec Standard Amber LED Strobe Light with Brush Guard Located on Boom stow, one 2
(1) each side
102. Dual Tone Back-Up With Outrigger Motion Alarm 1
103. Altec Standard Multi-Point Grounding System 4
104. Copper U Shaped Grounding Lug (Threaded) Located Curbside front and rear 1
105. 7-Way Trailer Receptacle (Pin Type) Installed At Rear 1
106. Electric Trailer Brake Controller (Kelsey Hayes #81741) 1
1
107. Altec Modular Panel System (AMPS) - Includes Mounting Panel and Accessory
Switches
108. Power Distribution Module Is A Compact Self-Contained Electronic System That 1
Provides A Standardized Interface With The Chassis Electrical System. (includes
Operator's Manual) Located behind driver side seat
Finishing Details
109. Powder Coat Unit Altec White 1
110. Finish Paint Body Accessories Above Body Floor Altec White 1
Ill.' Altec Standard; Components mounted below frame rail shall be coated black by Altec. 1
i.e. step bumpers, steps, frame extension, pintle hook mount, dock bumper mounts,
D-rings, receiver tubes, accessory mounts, light brackets, under-ride protection,
etc.Components mounted to under side of body shall be coated black by Altec. i.e.
Wheel chock holders, mud flap brackets, pad carriers, boxes, lighting brackets, steps,
and ladders.
112. Apply Non-Skid Coating to all walking surfaces 1
113. English Safety And Instructional Decals 1
114. Vehicle Height Placard - Installed In Cab 1
115. Placard, HVI-22 Hydraulic Oil 1
116. Dielectric test unit according to ANSI requirements. 1
117. Stability test unit according to ANSI requirements. 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Atec. Quote Number: 401624 -1
Altec, Inc.
9YX
Item Description e
-
118. Non-Focus Factory Build 1
119. Delivery Of Completed Unit 1
120. Inbound Freight 1
121. DC47-TR FA Installation 1
Chassis
122. Chassis 1
123. Altec Supplied Chassis 1
124. 2019 Model Year 1
125. Peterbilt 337 1
126. 4x4 1
127. 126 Clear CA (Round To Next Whole Number) 1
128. Regular Cab 1
129. Chassis Cab 1
130. Chassis Color - White 1
131. Chassis Wheelbase Length - 196 1
132. Paccar,PX-9 1
133. 350 HP Engine Rating 1
134. Allison 3000 RDS Automatic Transmission (Left and Right Side PTO Openings Only) 1
135. Other Chassis GVWR 34,000 lbs. GVWR 1
136. 13,000 LBS Front GAWR 1
137. 21,000 LBS Rear GAWR 1
138. 11 R22.5 Front Tire 1
139. 11 R22.5 Rear Tire 1
140. Air Brakes 1
141. Park Brake In Rear Wheels 1
3365280 - Peterbilt Horizontal Exhaust (Right-Horizontal-Under Cab-Horizontal) 1
142.
143. Peterbilt - Altec Body Builder Pass-Thru Only (7853050) 1
144. No Idle Engine Shut-Down Required 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
I
Alec. Quote Number: 401624 -1
Altec, Inc.
Item Description QIX Price
145. 50-State Emissions 1
146. Clean Idle Certification 1
147. Peterbilt 50 Gallon Fuel Tank (Under Cab Left Hand) 1
148. Peterbilt 11 Gallon DEF Tank (Under Cab Left Hand) 1
149. Chassis Without Front Frame Extensions 1
150. Temporary Mount Batteries (Requires Relocation By Altec) 1
151. Air Horn Under Cab 1
152. AM/FM Radio 1
153. Air Conditioning 1
1 P
154. Keyless Entry
155. Power Door Locks 1
156. Power Windows 1
157. Driver Controlled Locking Differential 1
158. Glad Hands 1
159. Trailer Air Brake Package 1
160. Vinyl Split Bench Seat 1
Additional Pricing
161. Standard Altec Warranty: One (1) year parts warranty, one (1) year labor warranty, 1
ninety (90) days warranty for travel charges, limited lifetime structural warranty
Unit / Body / Chassis Total 220,367.00
FET Total 0.00
Total 220,367.00
AItec Industries, Inc.
BY
I
Laroy Jones
Notes:
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401624 -1
Altec, Inc.
0
1 Altec Standard Warranty:
One (1) year parts warranty.
One (1) year labor warranty.
Ninety (90) days warranty for travel charges.
Warranty on structural integrity of the following major components is to be warranted for so long as the
initial purchaser owns the product: Booms, boom articulation links, hydraulic cylinder structures, outrigger
weldments, pedestals, subbases and turntables.
Altec is to supply a self-directed, computer based training (CBT) program. This program will provide basic
instruction in the safe operation of this aerial device. This program will also include and explain ANSI and
OSHA requirements related to the proper use and operation of this unit.
Altec offers its standard limited warranty with the Altec supplied components which make up the Altec Unit
and its installation, but expressly disclaims any and all warranties, liabilities, and responsibilities, including
any implied warranties of fitness for a particular purpose and merchantability, for any customer supplied
parts
Altec designs and manufactures to applicable Federal Motor Vehicle Safety and DOT standards
2 Altec takes pride in offering solutions that provide a safer work environment for our customers. In an effort
to focus on safety, we would encourage you to consider the following items:
Outrigger pads (When Applicable)
Fall Protection System
Fire extinguisher/DOT kit
Platform Liner (When Applicable)
Altec Sentry Training
Wheel Chocks
The aforementioned equipment can be offered in our new equipment quotations. If you find that any of
these items have not been listed as priced options in the body of your quotation and are required by your
company, we would encourage you to contact your Altec Account Manager and have an updated quotation
developed for you. These options must be listed as individual options in the body of the quotation for them
to be supplied by Altec.
3 Altec Extended Warranty Option:
Labor/Material/Expense for 1 Year. Price to be quoted
An Altec Extended Warranty is an extension of Altec's Limited Warranty, that protects you from the repair
cost associated with defects of materials and workmanship beyond the first year of ownership.
A number of packages are available and can be quoted upon request.
4 Unless otherwise noted, all measurements used in this quote are based on a 40 inch (1016mm) chassis
frame height and standard cab height for standard configurations.
5 F.O.B. -Customer Site
6 Changes made to this order may affect whether or not this vehicle is subject to F.E.T. A review will be
made at the time of invoicing and any applicable F.E.T. will be added to the invoice amount.
7 Price does not reflect any local, state or Federal Excise Taxes (F.E.T). The quote also does not reflect any
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Alec. Quote Number: 401624 -1
Altec, Inc.
local title or licensing fees. All appropriate taxes will be added to the final price in accordance with
regulations in effect at time of invoicing.
8 Interest charge of 1/2% per month to be added for late payment.
9 Delivery: 330 days after receipt of order PROVIDING:
A. Order is received within 14 days from the date of the quote. If initial timeframe expires, please contact
your Altec representative for an updated delivery commitment.
B. Chassis is received a minimum of sixty (60) days before scheduled delivery.
C. Customer approval drawings are returned by requested date.
D. Customer supplied accessories are received by date necessary for compliance with scheduled delivery.
E. Customer expectations are accurately captured prior to releasing the order. Unexpected additions or
changes made at a customer inspection will delay the delivery of the vehicle.
Altec reserves the right to change suppliers in order to meet customer delivery requirements, unless
specifically identified, by the customer, during the quote and or ordering process.
10 Trade-in offer is conditional upon equipment being maintained to DOT (Department of Transportation)
operating and safety standards. This will include, but is not limited to tires, lights, brakes, glass, etc. All
equipment, i.e., jibs, winches, pintle hooks, trailer connectors, etc., are to remain with unit unless otherwise
agreed upon in writing by both parties. ALTEC Industries reserves the right to re-negotiate its trade-in offer
if these conditions are not met.
All reasonable and necessary expenses required of ALTEC Industries to execute transportation of the
trade-in will be invoiced to the customer for payment if these conditions are not met to maintain DOT
standards.
Customer may exercise the option to rescind this agreement in writing within sixty (60) days after receipt of
purchase order. After that time ALTEC Industries will expect receipt of trade-in vehicle upon delivery of
new equipment as part of the terms of the purchase order unless other arrangements have been made.
11 This quotation is valid until JAN 17, 2018. After this date, please contact Altec Industries, Inc. for a possible
extension.
12 After the initial warranty period, Altec Industries, Inc. offers mobile service units, in-shop service and same
day parts shipments on most parts from service locations nationwide at an additional competitive labor and I
parts rate. Call 877-GO-ALTEC for all of your Parts and Service needs. f
13 Please email Altec Capital at finance@altec.com or call 888-408-8148 for a lease quote today.
14 Please direct all questions to Alex Senf at (707) 678-0800
r
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UTILITY EQUIPMENT AND BODIES SINCE 1929
#478: 2003 AT37G
VIN Number 1FDAF57P13ED50050
• Age 15 years
• Replacement cycle 12 years
/ w
• Amount budgeted $125,000
• NJPA Price without JEMS hybrid r,
solution $124,587
• NJPA Price with JEMS hybrid solution
to meet CEAP goals $153,770
• Washington State Price without JEMS
hybrid solution $135,838
• Washington State Price with JEMS ,
i
hybrid solution to meet CEAP goals
I
$165,021
I
• Old powertrain diesel i
i
• New powertrain electric/diesel hybrids
bucket operates off JEMS battery pack
that is recharged while driving or ,6P'_ 4
overnight.
• Miles 91,332
i
i
#525: 2005 AT37G
VIN Number 1FDAF57P25EC97619
• Age 13 years
• z~
• Replacement cycle 12 years , -
• Amount budgeted $125,000
• NJPA Price without JEMS hybrid
solution $124,587
• NJPA Price with JEMS hybrid solution' t _
to meet CEAP goals $153,770
• Washington State Price without JEMS
r M
hybrid solution $135,838
• Washington State Price with JEMS
hybrid solution to meet CEAP goals
s,
165,021 r . =~k?• ~ s~'-`' " • r,• • _ ~
• Old powertrain diesel
• New powertrain electric/diesel hybrid
bucket operates off JEMS battery pack
that is recharged while driving or
overnight. _
• Old powertrain diesel
• Miles 70,195 a
I
t
. I
Opportunity Number: 802660
tec.. Quotation Number: 401576 n / Z Y
A
Altec Industries, Inc. NJPA Contract 031014-ALT / fy: LL y.~
Date: 12/6/2017 ( f` /d !7 ;
Quoted for: City of Ashland 1 /r,Cy 1i -Y ~
Customer Contact: l~
Phone: /Fax: /Email:
Quoted by: LeRoy Jones
Phone: 707-678-7315 /Fax: 707-678-1819 /Email: LaRoy.Jones@Altec.com Altec Account Manager: Alex Senf V2
13EFgRgHCE ALTEC MOD L / L
AT37-G Articulating Telescopic Aerial Device (Insulated) 586,068
A. NJPA OPTIONS ON C NTRACT Unit
1 AT37-G-EDC Seconds Stowage System $1,112
2 AT37-G-Hframe outriggers H Frame Outri ers, Wooden Outrigger Pads, and Pad Holders $2,933 ~ GJ
3 AT37-G-GAS Gas Engine $4,508 [
A1. NJPA OPTIONS ON CONTRACT General
1 CL COMPARTMENT LIGHTS in Body Compartments Dome Style $83
2 LR Ladder Rack - Sloped Aluminum Ladder Rack, Curbside, 102" - 108" L Body $518
3 PSWI2 PURE SINE WAVE INVERTER.2400 Watts Continuous. GFCI Outlet at Rear. $2,525
4 VRI 120 Volt GFCI Receptacle, Includes Weather-Resistant Enclosure $198
TWO (2) POST-MOUNTED SPOTLIGHTS. Mounted One (1) on Each Side of
5 SPOT1 the Chassis. Controls are Extended in Cab for Ease of Operation. $551
TWO (2) DECK-MOUNTED SPOTLIGHTS. Mounted on Boom Support to
Illuminate the Cargo Area. Each Light has Individual On/Off Switch and can be
6 SPOT2 Directed Wherever Required. $449
7 DP Dica Pads and Pad Holder - 24" x 24" x 1", With Rope Handle Pair $615
8 FSC FORD SUPER CAB $2,003
9 ECB ENGINE BLOCK HEATER OEM. 110-VAC $97
10 MTL Trailer Plugs on Each End. To Go With Option TBC or TTP. MUST BE $45
11 TEE Brakes, Wired to 7-Way Plug Next to Pintle Hook $224
12 CHOCKS Rubber wheel chocks and holders (Qty. two $51
Integral reel rack - pocket mount / spindle (up to three [3] reel racks can be
13 INTRR included $538
14 RM3 MOTORIZED SIDE MIRRORS $458
15 FE FORD POWER EQUIPMENT Power Locks and Power Windows $945
TRACTION TYPE DIFFERENTIAL (No-Spin) /Automatic Type that Transfers
16 D3 Power from Slipping Wheel to Non-Slipping Wheel $1,270
17 FCD FORD CD PLAYER, CRUISE CONTROL & TILT STEERING $508
18 PSM EXTRA MANUAL $62
NJPA OPTIONS TOTAL: $96,745
B. OPEN MARKET ITEMS ustomerRequested)
1 BODY Custom Body ILO of Standard Altec Body $8,937
2 BODY & CHASSIS ACC Custom Body Accessories ILO of Standard $4,722
3 ELECTRICAL Custom Lighting Accessories ILO of Standard $2,437
4 FINISHING Delivery and Regional Freight $3,052
5 CHASSIS 2018 Model Year Chassis ILO NJPA Conctract Chassis $8,694
OPEN MARKET OPTIONS TOTAL: $27,842
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $124,587
Delivery to Customer:
TOTAL FOR UNIT/BODY/CHASSIS: $124,587
C. ZONAL i ms r n includ din total above)
1 UNIT JEMS Hybrid Solution $29,183
"Pricing valid for 45 days"
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for
travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer.
(Parts only warranty on mounted equipment for overseas customers)
TO ORDER: To order, please contact the Altec Inside Sales Representative listed above.
CHASSIS: Per Altec Commercial Standard
i DELIVERY: No later than 330 days ARO, FOB Customer Location
TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime
Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY
Web/CD Based Training, Dedicated/Direct Govt Sales Manager, In-Service Training with Every Order.
TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of
pick-up. Failure to comply with these requirements, may result in customer bill-back repairs.
BUILD LOCATION: Dixon, CA
N J PA_Quote_Template_Q401576. xl sx
Pftc. Quote Number: 401576 -1
Altec, Inc.
December 7, 2017
Our 88th Year
i o: Bill To:
CITY OF ASHLAND (OR) CITY OF ASHLAND (OR)
SERVICE CENTER 20 E MAIN ST
90 N MOUNTAIN ACCOUNTS PAYABLE
ASHLAND, OR 97520-0000 ASHLAND, OR 97520-0000
US United States
Attn:
Phone: 541-552-2010
Email:
Altec Quotation Number: 401576 - 1
Account Manager: Alex Senf
Technical Sales Rep: Laroy Jones
Item Description Price
U wit
1. ALTEC Model AT37G telescoping/articulating continuous rotation aerial device with an 1
insulating articulating arm, insulating telescopic upper boom, and the patented ISO-Grip
insulating system at the boom tip. Includes the following features:
A. Ground to bottom of platform height: 37.8 feet
B. Working height: 42.8 feet
C. Maximum reach to edge of platform. Side Mounted Platform: 26.6 feet. End
Mounted Platform: 28.3 feet (at 14.4 foot platform height).
D. Telescopic boom extension: 9 feet 8 inches
E. Continuous rotation
F. Insulating Aerial Device, ANSI Category C, 46kV and Below
G. Articulating Arm: Articulation is from -7 to 90 degrees. Insulator provides 12
inches of isolation.
H. Compensation System: By raising the articulating arm only, the telescopic boom
maintains its relative angle in relation to the ground. The work position is
achieved through a single function operation.
1. Telescoping upper boom: Articulation is from -25 to 75 degrees.
J. Master/ Slave Leveling: Platform automatically maintains level during boom
articulation through a lifetime master/slave hydraulic leveling system that requires
no major preventive maintenance.
K. The INSULATING UPPER CONTROL SYSTEM includes a single handle
controller incorporating high electrical resistance components that is dielectrically
tested to 40 kV AC with no more than 400 microampers of leakage. The control
handle is green in color to differentiate it from other non-tested controllers.
L. One set of tool outlets at the platform providing up to 5 gpm of flow for open
center tools
M. Hydraulic System: Open center system operating at 5gpm and 2,400 psi.
N. Unit is painted with a powder coat paint process which provides a finish-painted
surface that is highly resistant to chipping, scratching, abrasion and corrosion.
0. Structural Warranty all of the following applicable major components is to be
warranted for so long as the initial purchaser owns the product: Booms, boom
articulation links, hydraulic cylinder structures, outrigger weldments, pedestals,
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UTILITY EQUIPMENT AND BODIES SINCE 1929
'Alec. Quote Number: 401576 -1
Altec, Inc.
Item Description 3tY Price
subbases and turntables.
P. Manuals: Two (2) operator and Maintenance/Parts manuals
2. AT37G Unit Model 1
3. Engine Start/Stop & Secondary Stowage System: 12 VDC powered motor and pump 1
assembly for temporary operation of the unit in a situation wherein the primary hydraulic
source fails. Electric motor is powered by the chassis battery. This feature allows the
operator to completely stow the booms and platform. Secondary Stowage & Start/Stop {
is activated with an air plunger at the platform and switch at the lower control station.
4. Post style pedestal mounting 1
5. Extra operator's and maintenance/parts manual, 1 set. 1
6. Poly Hydraulic Reservoir, Pedestal Mounted, 7 Gallon (includes Sight Gauge) 1
7. Single, One (1) Man, Fiberglass Platform; End Mounted with 180 degree rotator. 24 x 1
30 x 42 inches, includes hydraulic tilt.
8. Platform leveling at lower controls 1
{{i
9. Two (2) Platform Steps 1 I
10. 254 Platform Cover - foam filled vinyl (24 x 30) for single, one-man, fiberglass platform. 1
Included Altec A logo.
11. Platform liner for a 24 x 30 x 42 inch platform 1
I
12. Scuff Pad. With Step, 24" x 30" 1
13. Platform Capacity, 3501-13S. 1
14. Altec Patented ISO-Grip Insulating 4 Function, Proportional Speed, Upper Control 1
Handle - with safety interlock and interlock guard. Forward/back operates upper boom
in/out, tiller operates rotation CW/CCW, up/down operates lower boom up/down, and
twist operates articulating arm up/down. Platform leveling is controlled with a separate
interlocked control handle.
15. Manual lowering valve located at the boomtip. For use in emergency situations to allow 1
the operator to lower the boom to the ground
i
16. H Frame Outriggers with fixed shoe, provides 85.5 inch maximum spread to outer edge 1
of shoes. Includes 8 x 10 inch shoes, control valves, motion alarms to sound during
movement, and outrigger interlocks. Interlocks will not allow the unit to be operated until
the outriggers have been deployed. Standard installation is directly behind the cab
chassis.
1
17. Powder coat unit Altec White.
f
Unit & Hydraulic Acc.
18. HVI-22 Hydraulic Oil (Standard). 9
19. Standard Pump For PTO 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929 i
u
II
RAtec. Quote Number: 401576 -1
Altec, Inc.
Item Description (3qt rice
20. Hot shift PTO for automatic transmission 1
Body.
21. Altec Body 1
22. Steel Body 1
23. Body Is To Be Built In Accordance With The Following Altec Standard Specifications: 1
A. Basic Body Fabricated From A40 Grade 100% Zinc Alloy Coated Steel.
B. All Doors Are Full, Double Paneled, Self-Sealed With Built-In Drainage For
- - -Maximum Weather-Tightness. Stainless Steel Hinge Rods-Extend-Full Length Of---
Door.
C. Integrated Door Header Drip Rail At Top For Maximum Weather Protection.
D. Fender Panels Are Either Roll Formed Or Have Neoprene Fenderettes
Mechanically Fastened.
E. Steel Treated For Improved Primer Bond And Rust Resistance.
F. Automotive Type Non-Porous Door Seals Fastened To The Door Facing.
24. Smooth Galvanneal Steel Floor 1
25. Low-Side General Service (LGS) 1
26. Finish Paint Body Altec White (Applies To Steel And Aluminum) 1
27. Undercoat Body 1
28. 108" Estimated Body Length (Engineering To Determine Final Length) 1
29. 94" Body Width 1
30. 40" Body Compartment Height 1
31. 20" Body Compartment Depth 1
32. 5.5 Inch Drop-in Wood Cargo Retaining Board At Rear Of Body 1
33. Treadplate On Streetside Compartment Tops (Not a Walking Surface) 1
34. Treadplate On Curbside Compartment Tops (Not a Walking Surface) 1
35. Rope Lights (LED) Around Top And Sides Of Compartment Door Facings 6
36. Dome Lights (LED) with Individual Switches Installed On Horizontal Compartment Tops 6
And On Vertical Compartment Doors, One Per Compartment (Installed At Body Plant)
37. Stainless Steel T-Handle Three-Point Latches With Locks 6
38. All Locks Keyed Alike Including Accessories (Preferred Option) 1
39. Standard Master Body Locking System (Standard Placement Is At Rear, Sidepacks 6
With A Throughshelf/Hotstick Door At Rear, Standard Placement Is At The Front)
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UTILITY EQUIPMENT AND BODIES SINCE 1920
'Alec. Quote Number: 401576 -1
Altec, Inc.
item Description QW Price
40. Gas Shock (Gas Spring) Rigid Door Holders On All Vertical Doors 1
41. Two Chock Holders On Each Side of Body With Retaining Lip In Fender Panel 1
42. Hotstick Shelf Extending Full Length Of Body On Streetside 1
43. Two Hotstick Brackets On Streetside 1
44. Custom Hotstick Door Standard Drop-Down Hotstick Door For One (1) Shelf On 1
Streetside, Stainless Steel T-Handle Three-Point Latch with Lock
45. 1 st Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 2
46. 1st Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail- Rear Wall 3
47. 1 st Vertical (SS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 2
48. 1 st Horizontal (SS) - Vacant 1
49. Rear Vertical (SS) - Adjustable Shelf With Removable Dividers On 4 Centers 2
50. Rear Vertical (SS) - B-Line Channel Installed In Compartment Install two (2) pieces per 6
compartment wall
51. 1 st Vertical (CS) - Adjustable Shelf With Removable Dividers On 2" Centers Installed 2
below inverter shelf
52. 1st Vertical (CS) - B-Line Channel Installed In Compartment Install two (2) pieces per 6
compartment wall located below the inverter shelf for the adjustable shelves
53. 1st Vertical (CS) - Inverter Shelf Installed In Compartment Installed in the upper portion 1
of the compartment with enough space for inverter
54. 1 st Vertical (CS) - Louvered Panel On Rear Wall To Ventilate Compartment 1
55. 1 st Horizontal (CS) - Adjustable Shelf With Removable Dividers On 4" Centers 1
56. 1st Horizontal (CS) - B-Line Channel Installed In Compartment install two (2) pieces per 6
compartment wall below adjustable shelf
57. Rear Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Left Wall 2
58. Rear Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Rear Wall 5
59. Rear Vertical (CS) - Locking Swivel Hooks On An Adjustable Rail - Right Wall 2
60. D-Ring Surface Mounted Interior Cargo Wall Streetside (Reinforced Cargo Wall) 3
61. 24" L Steel Tailshelf, Width To Match Body 1
62. Custom Steel Tailshelf Option Steel Cross Storage Located Between Tailshelf Floor And 1
Top Of Chassis Frame Rail With Drop Down Doors And Stainless Steel T-Handle
Latches On Streetside And Curbside As Wide As Possible
63. Smooth Galvanneal Steel Tailshelf 1
64. Small Steel Grab Handle Installed At Rear Install on the rear of the tailshelf, located on 2
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401576 -1
® Altec, Inc.
Item Description S~jt C ri
each side inboard of the cargo area for 3-point access
65. Steel U-Shaped Grab Handle Install on the rear of the tailshelf, located on each side 2
outboard of the cargo area
66. Custom Ladder Storage (Please Specify The Following: Style, Material, Easy Retrieval 1
Method, Retaining Method, Approximate Dimensions) Ladder rack, roller at rear with tie
down, installed street side top compartments
-108"L x 18-1/2"W x 8-1/2"H
ENG REF: P/N 318903918
67. Steel Top Opening Storage Box, One (1) Treadplate Lid, Gas Props, Hasp Lock, Handle 1
Parallel To Ground And Centered (2 Handles for Boxes Greater Than 108") 84"L x 18"W
x 12"H
-Located and installed on curb side compartment tops with access from the cargo area
Body and Chassis Accessories
68. ICC Underride Protection 1
69. T-60 Style Pintle Hitch (30,000 LB MGTW with 6,000 LB MVL) 1
70. Receiver Hitch, 2", Class 3 1
71. Set Of D-Rings for Trailer Safety Chain, installed one each side of towing device mount. 1
72. Rear Torsion Bar Installed On Chassis 1
73. Custom Access Step Two (2) rubber belted, grip-strut access steps 2
-Install one (1) each side of tailshelf at rear
74. Platform Rest, Rigid with Rubber Tube 1
75. Boom Rest for a Telescopic Unit 1
76. Custom Outrigger Pad DICA Outrigger Pads 18" x 18" x 1" 2
77. Outrigger Pad Holder, 20" L x 20" W x 3" H, Fits 19.5" x 19.5" x 2" And Smaller Pads, 2
Bolt-On, Bottom Washout Holes, 3/4" Lip Retainer
78. Mud Flap Without Altec Logo (Pair) Include anti-sail mud flap brackets 1
79. Dock Bumpers (Pair), Fixed Mounting (Rectangular Bumper), Installed At Rear 1
80. Wheel Chocks, Rubber, 9.75' L x 7.75' W x 5.00" H, with 4" L Metal Hairpin Style 2
Handle (Pair)
81. Slope Indicator Assembly For Machine With Outriggers 1
82. Wire Reel Holder, U-Shaped, 15" W, Aluminum, Adjustable - Holds Up to 20" DIA Reels 1
83. Custom Wire Rack/Reel Wire Reel Rack 1
-Holds three (3) reels 4.5"W x 18"DIA
-Installed streetside below tailshelf with reel not protruding past rear of truck
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Pftc. Quote Number: 401576 -1
Alter, Inc.
Item Description
84. Safety Harness And 4.5' Lanyard (Fits Medium To Xlarge) Includes Pouch and Placards 1
85. 5 LB Fire Extinguisher With Light Duty Bracket, Shipped Loose 1
86. Triangular reflector and flare kit, shipped loose. Contains 3 reflectors and 3 flares/fuses 1
(20 minutes each).
87. First Aid Kit, 2 Person Shipped loose 1
88. Vinyl manual pouch for storage of all operator and parts manuals 1
Electrical Accessories
89. Lights and reflectors in accordance with FMVSS #108 lighting package. (Complete LED, 1
including LED reverse lights)
90. Custom Strobe Light Installed on the streetside front of the body, post-mounted 1
-Top of post shall be flush with top of cab
91. Post Mounted Spot Light, Halogen, 6" Diameter with Chrome Housing, Installed on 1
Streetside of Cab (Unity)
92. Post Mounted Spot Light, Halogen, 6" Diameter with Chrome Housing, Installed on 1
Curbside of Cab (Unity)
93. Remote Spot Light, LED, Permanent Mount with Dash Mounted Controls Installed on the 1
curbside front of the body, post-mounted
-Top of post shall be flush with top of cab
94. Dual Tone Back-Up With Outrigger Motion Alarm 1
95. 7-Way Trailer Receptacle (Blade Type) Installed At Rear 1
96. Ford Upfitter Switches (Supplied With Chassis) 1 €
97. Inverter, 2400 Watt, Pure Sine Wave, 120 VAC (Sensata #12/2400N) Installed in the 1
curbside 1st Vertical Compartment
98. Deep Cycle Auxiliary Battery For Vented Applications (Group 31) 2
99. Top Opening Vented Battery Box, Aluminum, 24.5" L x 13" H x 16" D, Smooth Lid With 1
Gas Shocks And Non-Locking Zinc Plated Latch, Holds Two (2) Batteries
100. 120 Volt GFCI Receptacle Includes Weather-resistant Enclosure Installed at curbside 1
rear of tailshelf
101. Power Distribution Module Is A Compact Self-Contained Electronic System That 1
Provides A Standardized Interface With The Chassis Electrical System. (Includes
Operator's Manual)
102. Install Chassis (OEM) Supplied Backup Camera in Final Assembly 1
103. Install secondary stowage system. 1
104. Install Outrigger Interlock System 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
I
Quote Number: 401576 -1
av~t ~ Altec, Inc. ~i
Item Description C ice
105. PTO Indicator Light Installed In Cab 1
Finishing Details
106. Powder Coat Unit Altec White 1
107. Finish Paint Body Accessories Above Body Floor Altec White 1
108. Altec Standard; Components mounted below frame rail shall be coated black by Altec. 1
i.e. step bumpers, steps, frame extension, pintle hook mount, dock bumper mounts,
D-rings, receiver tubes, accessory mounts, light brackets, under-ride protection,
etc.Components mounted to under side of body shall be coated black by Altec, i.e.
---Wheel-chock-holders,-mud-flap brackets, pad carriers,-boxes, lighting-brackets, steps,
and ladders.
109. Apply Nonskid Coating to all walking surfaces 1
110. English Safety And Instructional Decals 1
111. Vehicle Height Placard - Installed In Cab 1
112. Placard, HVI-22 Hydraulic Oil 1
113. Dielectric test unit according to ANSI requirements. 1
114. DOT Certification Required Customer Requirement 1
115. Pre-delivery / Customer Validation Inspection Required 1
116. Stability test unit according to ANSI requirements. 1
117. Non-Focus Factory Build 1
118. Delivery Of Completed Unit 1
119. Inbound Freight 1
120. AT37G FA Installation 1
Chassis
121. Chassis 1
122. Altec Supplied Chassis 1
123. 2018 Model Year 1
124. Ford F550 1
125. 44 1
126. 60 Clear CA (Round To Next Whole Number) 1
127. Extended Cab (Larger Cab With Half-Length Rear Doors Or No Rear Doors) 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929 -
Pftc. Quote Number: 401576 -1
Altec, Inc.
Item Description SdiX Price
128. Chassis Cab 1
129. Chassis Color - White 1
130. Ford Gas 6.8L 1
131. Ford Torqshift 6-Speed (6R140) Automatic Transmission (w/PTO Provision) 1
132. GVWR 19,000 LBs 1
133. 7,000 LBS Front GAWR 1
134. 13,660 LBS Rear GAWR 1
135. 225/70R19.5 Front Tire 1
136. Traction Tires, Front 1
137. 225/70R19.5 Rear Tire 1
138. Traction Tires, Rear 1
139. Hydraulic Brakes 1
140. Park Brake In Rear Wheels 1
141. Ford E/F250-550 Single Horizontal Right Side Exhaust 1
142. 872 - Rear View Camera and Prep Kit 1
143. No Idle Engine Shut-Down Required 1
144. 50-State Emissions 1
145. Ford 40 Gallon Fuel Tank (Rear) 1
146. AM/FM Radio 1
147. Bluetooth 1
148. Ford SYNC 1
149. Backup Camera, OEM Supplied OEM Rear view mirror 1 .
1
150. Keyless Entry
151. Power Door Locks 1
152. Power Windows 1
153. Block Heater 1
154. Running Boards (Supplied By Chassis OEM) 1
155. Trailer Brake Controller (Factory Installed) 1
156. Vinyl Split Bench Seat 1
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401576 - 1
Alec. Altec, Inc.
i
i
LLQM Description
Additional Pricing
157. Standard Altec Warranty: One (1) year parts warranty, one (1) year labor warranty, 1
ninety (90) days warranty for travel charges, limited lifetime structural warranty
i
Unit / Body / Chassis Total 124,587.00
FET Total 0.00
Total 124,587.00
Altec Industries, Inc.
BY
Laroy Jones
Notes:
1 RECOMMENDED OPTIONS AND ACCESSORIES: These options are not included in the quote total price.
Selected options will change the quote total. Any options added after initial order will be re-quoted.
JEMS 4E4 Hybrid Solution, ADD: $29,183.00
2 Altec takes pride in offering solutions that provide a safer work environment for our customers. In an effort
to focus on safety, we would encourage you to consider the following items:
Outrigger pads (When Applicable)
Fall Protection System
Fire extinguisher/DOT kit
Platform Liner (When Applicable)
Altec Sentry Training
Wheel Chocks
The aforementioned equipment can be offered in our new equipment quotations. If you find that any of
these items have not been listed as priced options in the body of your quotation and are required by your
company, we would encourage you to contact your Altec Account Manager and have an updated quotation
developed for you. These options must be listed as individual options in the body of the quotation for them
to be supplied by Altec.
3 Altec Standard Warranty:
One (1) year parts warranty.
One (1) year labor warranty.
Ninety (90) days warranty for travel charges.
Warranty on structural integrity of the following major components is to be warranted for so long as the
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Alea Quote Number: 401576 -1
Altec, Inc.
initial purchaser owns the product: Booms, boom articulation links, hydraulic cylinder structures, outrigger
weldments, pedestals, subbases and turntables.
Altec is to supply a self-directed, computer based training (CBT) program. This program will provide basic
instruction in the safe operation of this aerial device. This program will also include and explain ANSI and
OSHA requirements related to the proper use and operation of this unit.
Altec offers its standard limited warranty with the Altec supplied components which make up the Altec Unit
and its installation, but expressly disclaims any and all warranties, liabilities, and responsibilities, including
any implied warranties of fitness for a particular purpose and merchantability, for any customer supplied
parts
Altec designs and manufactures to applicable Federal Motor Vehicle Safety and DOT standards
-4 Altec Extended Warranty Option:
Labor/Material/Expense for 1 Year. Price to be quoted
An Altec Extended Warranty is an extension of Altec's Limited Warranty, that protects you from the repair
cost associated with defects of materials and workmanship beyond the first year of ownership.
A number of packages are available and can be quoted upon request.
5 Unless otherwise noted, all measurements used in this quote are based on a 40 inch (1016mm) chassis
frame height and standard cab height for standard configurations.
6 F.O.B. -#FOB_TERMS#
7 Changes made to this order may affect whether or not this vehicle is subject to F.E.T. A review will be
made at the time of invoicing and any applicable F.E.T. will be added to the invoice amount.
g Price does not reflect any local, state or Federal Excise Taxes (F.E.T). The quote also does not reflect any
local title or licensing fees. All appropriate taxes will be added to the final price in accordance with
regulations in effect at time of invoicing.
9 Interest charge of 1/2% per month to be added for late payment.
10 Delivery: 330 days after receipt of order PROVIDING:
A. Order is received within 14 days from the date of the quote. If initial timeframe expires, please contact
your Altec representative for an updated delivery commitment.
B. Chassis is received a minimum of sixty (60) days before scheduled delivery.
C. Customer approval drawings are returned by requested date.
D. Customer supplied accessories are received by date necessary for compliance with scheduled delivery.
E. Customer expectations are accurately captured prior to releasing the order. Unexpected additions or
changes made at a customer inspection will delay the delivery of the vehicle.
Altec reserves the right to change suppliers in order to meet customer delivery requirements, unless
specifically identified, by the customer, during the quote and or ordering process.
11 Trade-in offer is conditional upon equipment being maintained to DOT (Department of Transportation)
operating and safety standards. This will include, but is not limited to tires, lights, brakes, glass, etc. All
equipment, i.e., jibs, winches, pintle hooks, trailer connectors, etc., are to remain with unit unless otherwise
agreed upon in writing by both parties. ALTEC Industries reserves the right to re-negotiate its trade-in offer
if these conditions are not met.
All reasonable and necessary expenses required of ALTEC Industries to execute transportation of the
trade-in will be invoiced to the customer for payment if these conditions are not met to maintain DOT
standards.
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And Opportunity of Serving You Page 10 of 11
UTILITY EQUIPMENT AND BODIES SINCE 1929
Quote Number: 401576 - 1
Altec, Inc.
® E
Customer may exercise the option to rescind this agreement in writing within sixty (60) days after receipt of
purchase order. After that time ALTEC Industries will expect receipt of trade-in vehicle upon delivery of
new equipment as part of the terms of the purchase order unless other arrangements have been made.
p
12 This quotation is valid until JAN 17, 2018. After this date, please contact Altec Industries, Inc. for a possible
extension.
13 After the initial warranty period, Altec Industries, Inc. offers mobile service units, in-shop service and same
day parts shipments on most parts from service locations nationwide at an additional competitive labor and s
parts rate. Call 877-GO-ALTEC for all of your Parts and Service needs.
14 Please email Altec Capital at finance@altec.com or call 888-408-8148 for a lease quote today.
15 Please direct all questions to Alex Senf at (707) 678-0800
' I
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UTILITY EQUIPMENT AND BODIES SINCE 1929
Council Business Meeting
February 20, 2018
Title: Professional Services Contract for a Transit Feasibility Study
From: Scott A. Fleury Deputy Public Works Director
Scott.fleury(d)ashland. or.us
Summary:
Before the Council is a professional services contract with Nelson Nygaard to perform a Transit
Feasibility Study. The feasibility study was recommended by the Transportation Commission to
staff as a primary study to perform in the current biennium. In addition, the Feasibility Study
meets the transit and ridesharing strategies outlined in the Climate Energy Action Plan (LEAP).
Actions, Options, or Potential Motions:
Move to approve a professional services contract with Nelson Nygaard for the Transit Feasibility
Study.
Staff Recommendation:
Staff and the Transportation Commission recommend Council approve the contract.
Resource Requirements:
The proposed fee for the study is $99,394 and is budgeted in Transportation System
Development Charges (SDC's) within the current adopted budget.
Policies, Plans and Goals Supported:
City Council:
4. Evaluate real property and facility assets to strategically support city mission and goals.
21. Be proactive in using best practices in infrastructure management and modernization
Department Goals:
• Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle
costs.
• Maintain and improve infrastructure that enhances the economic vitality of the
community.
• Evaluate all city infrastructure regarding planning management and financial resources.
Climate Action Energy Plan: Strategy ULT-1. Support Better Public Transit and Ridesharing
• ULT-1-1. Coordinate with neighboring local governments to promote use of transit,
carpooling, and car-sharing.
• ULT-1-2. Work with RVTD to implement climate-friendly transit.
• ULT-1-3. Establish policies to support development near transit hubs without displacing
disadvantaged populations.
• ULT-1-4. Evaluate feasibility of expanded local transit options.
Page 1 of 2 CITY OF
-ASHLAND
Background and Additional Information:
Public Works budgeted for an update to the Transportation System Plan (TSP) in the current
biennium budget. A Request for Qualifications proposal was released that included the TSP
update requirements, but also a specific request for a Transit Feasibility evaluation. The City
received only one qualified proposal for the compressive TSP update and Transit Feasibility
study. Public Works staff determined it was in the best interest of the City moving forward to
reject the sole proposal and re-issue only the Transit Feasibility Study portion as a formal
solicitation. The option to release a Transit Feasibility Study only was presented before the
Transportation Commission at the October 2017 meeting and they approved of staff's
recommendation to proceed forward with only the Transit component at this time and update the
TSP at a date to be determined. This is an ideal time to move forward with transit analysis for the
City as the Rogue Valley Transportation District is performing a long term master plan update
additional funding has been approved through HB2017
Staff updated the RFQ document with specific Transit Feasibility requirements and advertised
the RFP on the Oregon Procurement Information Network (ORPIN). Proposals were received by
staff on November 30, 2017. The proposals were graded by Paula Brown P.E., Director of Public
Works, Scott Fleury, Deputy Public Works Director, Sue Newberry, Transportation Commission
member, and Karl Johnson, Associate Engineer. Table I shows the scoring breakdown for the
associated proposals.
After scoring the paper proposals there was only a three-point separation between the two fines
and staff felt it was in the best interest of the city for a successful project to schedule interviews
with both firms as allowed by the solicitation documents. Staff scheduled onsite interviews on
January 16, 2018 with both firms. The City's interview panel consisted of Scott Fleury, Deputy
Public Works Director, Sue Newberry, Transportation Commission member, and Karl Johnson,
Associate Engineer. After completion of the interview portion cumulative scores were tabulated
to determine the highest ranked proposer. Table 1 shows the total scoring breakdown for the
associated proposers.
Table 1:
CONSULTANT TOTALSCORE RANK
Nelson Nygaard 638 1
CH2M 605 2
After scoring was complete staff issued a notice of intent to award to Nelson Nygaard and began
final scope and fee negotiations for the project. Through multiple direct discussions with Nelson
Nygaard and coordination with RVTD to eliminate scope overlap with their master plan, the
final scope and fee for the project was agreed upon. The Transportation Commission was
informed of the project status at the January 25, 2018 meeting and staff's intent to award a
contract to Nelson Nygaard.
Attachments:
Nelson Nygaard Scope of Services-Transit Feasibility Study
Page 2of2 CITY OF
ASHLAND
PUBLIC TRANSPORTATION EXPANSION
FEASIBILITY STUDY
SCOPE OF WORK
This project scope of work describes how Nelson\Nygaard will deliver the Public Transportation
Expansion Feasibility Study. The goal of the Project is to evaluate the mobility needs of residents,
employees and visitors in the City of Ashland, and how public transportation might best meet those needs
today and in the future. Outcomes of the project will be a flexible set of strategies the City may consider
for public transportation, and actions and partners needed to implement those strategies.
All deliverables described in the tasks below include a draft and final version. The final version will
include changes reflecting one set of comments and revisions from the City of Ashland Project Manager or
designated project participants.
A successful project relies upon the buy-in from community stakeholders and decision makers.
Nelson\Nygaard and the City of Ashland will convene two new groups and use the Ashland City Council
and Transportation Commission throughout the project to act as a sounding board:
1. Technical Advisory Committee - This project-specific group will review deliverables and technical
work, and will include the key agencies who affect or are affected by public transportation. This
group would be convened three times and will have project-level decision-making responsibility.
Members may include but not be limited to city planning staff, a Transportation Commission
member, a Planning Commission member, Rogue Valley Transportation District staff, and
Southern Oregon University staff.
2. Ashland City Transportation Commission -This group meets monthly and consists of seven
commissioners dedicated to transportation issues. This group would be convened twice and be
advertised to stakeholders and the public. A public workshop preceding the Transportation
Commission meetings will allow the community to comment on the content that will be presented
to the commission. This group will be advisory and provide comments to Ashland staff on draft
materials.
3. Ashland City Council - This policy body hosts study sessions twice per month. The consultant will
present to the City Council twice. This group will review draft materials and ensure conclusions
meet City expectations.
Definitions:
Project - Ashland Public Transportation Expansion Feasibility Study
Project Manager - City of Ashland Project Manager
Project Team - City staff and consultant team to manage day-to-day study tasks
Consultant - Nelson Nygaard Consulting Associates
TAC -Project Advisory Committee
TC -Ashland Transportation Commission
CC-Ashland City Council
i
I
TASK I PROJECT MANAGEMENT AND OVERSIGHT
i.i - Kickoff meeting
Nelson\Nygaard will facilitate a project kickoff meeting with the consultant team and the City of Ashland
staff. The purpose of this meeting is to:
■ Establish administrative and communication procedures
■ Discuss initial project goals and objectives
■ Discuss work plan scope and schedule
■ Create stakeholder focus group and interview contact list
■ Obtain data and information for technical analysis
■ Visit locations of relevance to the project
1.2 - Project phone meetings
Nelson\Nygaard will set up bi-weekly Project Team phone meetings of up to 1-hour in duration
throughout the project period. The purpose of the calls will be to review current project work, discuss key
questions or issues, review upcoming tasks, and share comments on recent deliverables or other work
products.
1.3 - Website information and project updates
Nelson\Nygaard will provide project summary information for a webpage that will provide a platform for
stakeholders to learn about the project. Nelson\Nygaard will work with the City to determine a website
hosting service that best meets the project needs (i.e. City website or 3Td party). Nelson\Nygaard will
provide website design that will facilitate regular updates. The updates will be provided at four project
milestones and in coordination with stakeholder outreach tasks (dates are approximate):
- Project start (March 2018)
- Existing Conditions and Needs Assessment (May 2018)
- Strategy Development (August 2018)
- Transit Expansion Feasibility Study (November 2018)
Deliverables
■ Nelson\Nygaard
- Kickoff meeting agenda; Kickoff meeting facilitation; Kickoff meeting notes including a
summary of action items
- Website creation; four sets of project information and documents
- Data and information request
- Bi-weekly call agenda and meeting notes
■ City of Ashland
- Kickoff meeting facility; Kickoff meeting invitations as needed; Kickoff meeting site visit
itinerary
TASK 2 EXISTING CONDITIONS AND NEEDS ASSESSMENT
The purpose of this task is to understand typical travel patterns, assess existing transportation services,
and understand the existing public transportation and pedestrian infrastructure. Nelson\Nygaard will use
technical transportation analysis (see task 2.1), conversations with key stakeholders, and an online survey.
Nelson\Nygaard and the City will coordinate efforts with the Rogue Valley Transportation District's
(RVTD) Transit Master Plan.
2.1 - Transportation analysis
This task will help the project team understand typical origins and destinations for people traveling to,
from and in Ashland. The task will establish a baseline for the market for transit. Nelson\Nygaard will:
• Create a combined population and employment density map using U.S. Census Bureau and/or
Portland State University population and employment data, noting changes or trends evident from
previous land use density analysis.
• Collect and analyze relevant origin and destination analysis from the Rogue Valley Metropolitan
Planning Organization (MPO) travel demand model, to the extent available and applicable; data will
be presented in tabular or graphic format showing travel demand into, out of and within the City of
Ashland.
• Analyze RVTD public transportation trip origins and destinations and any rider survey data available.
• Assess existing public transportation services, based on information available from RVTD, including
service hours, frequency, revenue hours, revenue miles, ridership, operating cost, vehicle type, bus
stop amenities, and fare policies.
• Inventory available transportation network companies and taxis, carsharing, carpooling, bikesharing,
and any local incentive programs to use public transportation.
• Summarize pedestrian and bicycle infrastructure conditions from previously completed reports,
noting connections to bus stops. The City of Ashland will provide updates to existing pedestrian and
bicycle infrastructure conditions.
2.2 - Stakeholder Group Meetings
Understanding transit needs requires talking to people who ride buses today, people who don't ride, and
stakeholder who represent community interests. Nelson\Nygaard will create a stakeholder invitation list
in tandem with the project team during Task 1.1 Kickoff meeting. We typically group stakeholders by .
common interests or by geography. Examples include education, major employers(e.g. DAREX), Southern
Oregon University, social service organizations, older adults, City staff, medical facilities, or neighborhood
groups.
We envision up to three stakeholder meetings, with 5-15 participants per meeting. Nelson\Nygaard will
provide a meeting guide, introductory narrative for emails, letters, cards, or websites, facilitate the
meetings, and summarize results. The City of Ashland will assist in distributing invitations.
Nelson\Nygaard will schedule meetings with the Stakeholder Groups as available over one or two trips
scoped for Task 2.
2.3 - Public and Rider Outreach
Input from community stakeholders will be complemented by feedback from bus riders and the general
public in Ashland. RVTD plans to survey Route 10 passengers in May 2018. To reduce duplication of
effort, the team will use the data from RVTD's surveys to understand rider travel patterns and needs.
It can be difficult to attract interest in surveys or public meetings. Therefore, Nelson\Nygaard will set up
project stations at two community destinations or events where people will already gathered.
Nelson\Nygaard will provide informational material such as boards or summary sheets about the project.
Nelson\Nygaard will ask people where they travel, opinions about public transportation, and travel
preferences that influence what makes them want to ride the bus, and what prevents them from using it.
Potential events may include:
Ashland Market (Tuesdays 8:3o am-1:30 pm starting in Spring 2018)
- Southern Oregon University or location on campus (Spring Semester starts April 2, 2018)
- Rogue Community College Medford
- Ashland Plaza (will reach bus riders and the general public)
The Consultant will time the meetings to complement, rather than overlap or compete with public
involvement activities related to the RVTD Transit Master Plan. The TAC representatives and City staff
will guide the project team in identifying the best meeting and event dates.
2.4 - TAC meeting #i
Nelson\Nygaard will facilitate one meeting with the TAC in Task 2. The TAC will include key stakeholders
related to the project goals.
The goal of the TAC meeting will be to orient members to the project scope, schedule, and project team;
and to get input on the project vision and goals, public transportation needs and opportunities, findings to
date, other potential participants, and potential public transportation expansion strategies. The meeting
outcomes will be a refined project schedule as needed, data sources, consensus on vision and goals, and
information or data on needs and opportunities.
2.5 - TC Meeting #1
Nelson\Nygaard will facilitate a meeting with the TC in Task 2, at its regularly scheduled meeting. The
goal of the meeting will be orient the TC members to the project schedule and team, to verify the project
vision and goals, and collect information on transportation needs and opportunities. Meeting outcomes
will be consensus on the vision and goals, and further information on needs and opportunities.
The City may elect to provide a 2-hour informational session to the public before the meeting;
Nelson\Nygaard will provide staff to support the session, and informational materials to be
produced/printed by City staff. Nelson\Nygaard will facilitate a presentation and discussion with the
Transportation Commission, discussing project findings to date, public transportation needs and
opportunities, project vision and goals, and potential project participants.
2.6 Technical Memorandum #i Existing Conditions and Needs Assessment
Nelson\Nygaard will write a technical memorandum documenting the analysis and outreach conducted in
Task 2. The memorandum will include the project team's conclusions about City of Ashland
transportation and land use in relation to the project's goals and objectives.
Deliverables
• Nelson\Nygaard
- Technical Memorandum #1 summarizing transportation analysis, surveys, focus groups, and
interview findings
- Facilitate up to 3 stakeholder group meetings
- Facilitate TAC meeting #1 in Ashland and create meeting notes
- Facilitate TC meeting #1 in Ashland and create meeting notes
- Facilitate public events #1, #2
- Create informational material needed for public workshop and TC open house session
• City of Ashland
- Contact list compilation and survey distribution
- Updates to pedestrian and bicycle infrastructure condition assessment
- Request and facilitate data sharing with RVTD, Southern Oregon University, Rogue Valley
Council of Governments/ MPO and other stakeholders
- Arrange logistics for TAC meeting #1
- Arrange logistics for TC meeting #1
- Print materials needed for public open house session, as needed.
TASK 3 STRATEGY • AND EVALUATION
This task will build from past and ongoing planning efforts by presenting public transportation strategies
in ways that let stakeholders and decision-makers assess strategy benefits and costs.
3.1 - Strategy development
Nelson\Nygaard will identify strategies in three groups:
■ operating (e.g. routes and schedules),
■ capital (e.g. vehicles and bus stations), and
■ programs (e.g. transportation options).
Nelson\Nygaard will base strategies on stakeholder input collected in Task 2, past bus service, and past
plans. The Nelson\Nygaard team will develop and propose potential new strategies, pulling examples
from industry best practices and innovative approaches in other cities today.
This task will allow the team to more fully explore specific expansion alternatives based on stakeholder
interest such as ride-hailing services and vehicles using electric, hybrid electric or other propulsion
systems. These assessments will include approximate unit and operating costs in the most common
iterations. Some new or innovative strategies may have less quantitative data available, for which the team
will provide more broad estimates and identify ways for stakeholders to stay informed of future
opportunities.
3.2. - Funding scan
Nelson\Nygaard will summarize potential funding sources, partnerships and methods to support the
city's implementation plan. The funding information will include sources accessible by the City of
Ashland, and sources used by RVTD and other partner agencies to support public transportation services.
The funding information will provide information for stakeholders to understand public transportation
funding opportunities and constraints.
3.3 - Strategy evaluation
Nelson\Nygaard will summarize strategies to help stakeholders understand the tradeoffs, or costs and
benefits, of each strategy. The specific data or performance measures will be determined with the project
team to ensure the analysis answers questions unique to Ashland's transportation goals, stakeholder
interests, and plans, as identified in Task 2. Performance measure examples include:
■ Estimated quantitative descriptions such as route frequency, hours of service, and travel times.
■ Quantitative measures such as jobs and residents within one-quarter mile of stops, cost, ridership
effects, and vehicle emissions available from sketch planning tools.
■ Qualitative measures such as travel time reliability, safety and security, and traveler comfort.
3.4 - TAC Meeting #2
The Nelson\Nygaard team will use the evaluation information to facilitate discussions with the TAC about
which strategies are well-suited to the City's long-term mobility goals. Strategies considered feasible based
on costs and preliminary operating plans will be carried forward to the implementation phase for more
detailed analysis and strategy development.
3.5 - City Council Meeting #1 (Study Session)
The City Council is an important sounding board for this project, to ensure that City leaders' vision for the
City's transportation system aligns with the findings and potential strategies considered. Nelson\Nygaard,
in partnership with city staff, will present a summary of the project and record comments and questions
to guide strategy development and research. The goal of the meeting will be to introduce the City Council
to the project goals and schedule, and collect information about priority public transportation needs and
resources. Outcomes will be agreement on project vision and goals, and direction on strategies of most
interest for the Study.
3.6 - Technical Memorandum #2 Strategy Development and Evaluation
Nelson\Nygaard will document strategy development, evaluation and stakeholder feedback in Technical
Memorandum #2. The Memorandum will include the project team's conclusions about the analysis and
feedback as it relates to the project goals. The memorandum will identify public transportation expansion
strategies that best meet City and project goals.
Deliverables
■ Nelson\Nygaard
- Technical Memorandum #2 Service Options, summarizing task analysis conducted in Tasks
3.1 through 3.4 (Draft Memo may have placeholder for Stakeholder Input if memo is
distributed prior to PAC meeting #2)
- Facilitate TAC meeting #2 in Ashland and create meeting notes
- Facilitate CC meeting #1 in Ashland and create meeting notes
■ City of Ashland
- Arrange logistics for City Council meeting
- Arrange logistics for TAC meeting
TASK 4 PUBLIC TRANSPORTATION EXPANSION FEASIBILITY STUDY
The final task will be for the Nelson\Nygaard team to provide estimated costs, phases, strategic partners,
and other resources and processes needed to implement public transportation strategies.
4.1- Public Transportation Expansion Feasibility Study
The implementation plan will include operating, capital, and programmatic categories, reflecting annual
and one-time costs, funding resources, and other requirements. The Nelson\Nygaard team will provide
up- to-date and detailed public transportation funding information. The Nelson\Nygaard team envisions
the results of this task to provide a clear vision and set of priorities or goals the public transportation
system in Ashland should achieve over a long-term period (lo+ years). The results will include individual
public transportation strategies to carry forward in future planning and budgeting processes.
Nelson\Nygaard will create a Public Transportation Expansion Feasibility Study Executive Summary
documenting analysis and results from the project tasks. The executive summary will be combined with
Technical Memoranda #1 and #2 as attachments or exhibits, to create a full project report. The executive
summary will provide a short and non-technical summary of the Feasibility Study strategies, potential
funding and costs, outreach conducted as part of the planning process, and an implementation plan
describing how the City will pursue the strategies in the near future and key resources to implement those
strategies.
4.2 - TAC Meeting #3
The third TAC Meeting will be an opportunity for the committee to review the findings to date, changes to
strategy evaluation results developed after TAC Meeting #2, and a draft of the Public Transportation
Expansion Feasibility Study Executive Summary. The TAC comments will guide development of the Draft
Final Executive Summary before presentation to the City Council.
4.3 - TC Meeting #2
It is important to circle back with stakeholders to discuss the plan findings and validate results from the
strategy evaluation. Nelson\Nygaard will present the final plan to the Transportation Commission. The
Commission meeting will include a 2-hour open information session beforehand, allowing interested
stakeholders time to learn about the project work, share comments and information, and ask questions.
The Commission members will have an opportunity to learn about and comment on potential strategies
and information describing them in the Draft Executive Summary. The goal of the TC meeting will be to
introduce strategies and next steps to pursue strategies. Meeting outcomes will be information and
questions to review with City staff for possible inclusion in the Final Plan.
4.4 - City Council Meeting #2
The City Council meeting #2 will be a presentation of the Draft Final Feasibility Study. The Council will
review the Executive Summary. Nelson\Nygaard will facilitate the presentation in partnership with City
staff, and a discussion about potential strategies, key partners, and next steps. The goal of the City Council
meeting will be to introduce strategies and next steps to pursue strategies. Meeting outcomes will be
information and questions to review with City staff for possible inclusion in the Final Plan.
The City of Ashland staff will be responsible for guiding the resulting Study through the City Council
adoption process.
Task deliverables include:
■ Nelson\Nygaard
- Draft and Final Public Transportation Expansion Feasibility Study
- TAC meeting #3
- TC meeting and workshop #2
- CC meeting #2
■ City of Ashland
- Arrange logistics for TAC meeting #3
- Arrange logistics for TC meeting #2
- Arrange logistics for CC meeting #2
OUTREACH SCHEDULE AND BUDGET
Nelson\Nygaard expects to complete the outreach meetings in Ashland in six trips. The trips, expected
schedule and staff are described in Table 1. The budget is shown in Table 2.
Table 1: Stakeholder outreach schedule
D.
Task 1 Project Kickoff
ICI
1.1 - Kickoff meeting and site visits March Jamey,
1-2 day Stephanie,
Paul
Task 2 Existing Conditions and Needs Assessment
2.2 - Stakeholder group interviews April Jamey, Paul
2.3 - Public event table #1 3 days
2.4-TAC#1
2.2 - Stakeholder group interviews (as needed) May Jamey, Paul
2.3 - Public event table #2 2 days
2.5 - TC #1 +workshop (standard schedule)
Task 3 Strategy Development and Evaluation
3.4 - TAC #2 July Jamey,
3.5 - CC #1 2 days Stephanie
Task 4 Public Transportation Expansion Feasibility Study
4.2 - TAC #3 September Jamey, Paul
4.3 - TC #2 +workshop (special schedule) (week 1)
2 days
4.4 - CC #2 November Jamey
1 day
Table 2: Project Budget
Nelson\Nygaard Labor Costs •
Stephanie Jamey Reah
Wright Dempster Paul Leitman Designer Flisakowski
Senior Sr Project
Principal 1 Associate 1 Associate 2 Designer Manager
Base Rate 59.50 49.59 33.06 36.36
Overhead 175.00% 104.13 86.78 57.85 63.63 DKS Associates Total
Profit 10% 16.36 13.64 9.09 10.00 NN Labor Labor Total Total Direct Total
Total Billing Rate $180.00 $150.00 $100.00 $109.99 Hours Cost $175.00 Hours Cost Labor Hours Labor Costs E )menses Costs
Task Description
1 Project Management and Oversight
1.1 Kickoff Meeting 8 12 12 32 $4,440 2 2 $350 34 $4,790 $4,790
1.2 Project Phone Meetings 8 18 20 46 $6,140 6 6 $1,050 52 $7,190 $7,190
1.3 Website and project updates 4 10 12 20 46 $5,620 0 $0 46 $5,620 $5,620
Task Total 20 40 44 20 124 $16,200 8 8 $1,400 132 $17,600 $1,075 $18,675
2 Existing Conditions and Needs Assessment
2.1 Transportation Analysis 4 20 40 64 $7,720 16 16 $2,800 80 $10,520 $10,520
2.2 Stakeholder Group Meetings 2 16 16 34 $4,360 0 $0 34 $4,360 $4,360
2.3 Public & Rider Outreach 2 16 24 42 $5,160 0 $0 42 $5,160 $5,160
2.4 TAC Meeting #1 2 B B 18 $2,360 0 $0 18 $2,360 $2,360
2.5 TC Meeting #1 2 8 B 18 $2,360 0 $0 18 $2,360 $2,360
2.6 Tech Memo 1 4 4 16 4 28 $3,360 0 $0 28 $3,360 $3,360
Task Total 16 72 112 4 204 $25,320 16 16 $2,800 220 $28,120 $3,400 $31,520
3 Strategy Development and Evaluation
3.1 Strategy Development 8 20 40 6B $8,440 8 8 $1,400 76 $9,840 $9,840
3.2 Funding Scan 2 10 4 16 $2,260 4 4 $700 20 $2,960 $2,960
3.3 Strategy Evaluation 8 16 24 $2,800 4 4 $700 28 $3,500 $3,500
3.4 TAC Meeting #2 4 8 4 16 $2,320 0 $0 16 $2,320 $2,320
3.5 CC Meeting #1 6 8 4 4 22 $3,120 0 $0 22 $3,120 $3,120
3.6 Tech Memo 2 4 B 16 4 32 $3,960 0 $0 32 $3,960 $3,960
Task Total 24 62 84 8 178 $22,900 16 16 $2,800 194 $25,700 $1,100 $26.800
4 Public Transportation Expansion Feasibility Study
4.1 Executive Summary 12 28 44 16 100 $12,520 4 4 $700 104 $13,220 $13,220
4.2 TAC Meeting #3 2 6 10 18 $2,260 0 $0 18 $2,260 $2,260
4.3 TC Meeting #3 2 6 10 18 $2,260 0 $0 18 $2,260 $2,260
4.4 CC Meeting #2 2 16 2 20 $2,960 0 $0 20 $2,960 $2,960
Task Total 18 56 66 16 156 $20,000 4 4 5700 160. 320.700 $1.700 $22.400
• • •1. K'1 1 : 1
• 1 1 Y 1 1 X 1 11 1 1
Council Business Meeting
February 20, 2018'
Title: AFN Strategy and Marketing Update
From: Donald Kewley AFN Operations Manager
donaId.kewley@ashland.or.us
Summary:
The AFN Operations Manager will update the City Council on the Ashland Fiber Network's
Strategy, Marketing Plan and discuss Net Neutrality.
Actions, Options, or Potential Motions:
This item is for information only.
Staff Recommendation:
N/A.
Resource Requirements:
The funding for AFN Marketing was included in the approved 2017 - 2019 biennial budget.
Policies, Plans and Goals Supported:
The AFN Marketing Strategy supports City Council Goal #17 Market and further develop the
Ashland Fiber Network.
Background and Additional Information:
The City of Ashland Fiber Network (AFN) started in the late 1990's with the vision of creating a
telecommunications infrastructure to provide the City of Ashland with a public
telecommunications utility that creates opportunities and enables citizens, business and
municipal government to thrive as a connected community.
Net Neutrality
The City of Ashland Fiber Network is a community owned open-access telecommunications
infrastructure that showcases local people, supports local innovators and shares the community's
unique way of living and thinking with the world.
The Ashland Fiber Network and its local Internet Service Partners does not and will not collect
or distribute subscriber's information or browsing history.
AFN and its partner ISP's treat all data on the Internet the same and will not discriminate or
charge differently by user, content, website, platform, application, type of attached equipment, or
method of communication.
Current Market Share
Page 1 of 6 CITY OF
-ASHLAND
As indicated in the chart below AFN and its partner ISP's combined serve approximately thirty-
five percent of the total available customers in the City of Ashland. Charter Communications
serves an estimated fifty percent leaving smaller MSO's such as DIRECTV and Century Link
with the remaining ten percent.
}`igotire 1. Market Share
4
"..at
~T t3~
Service Reliability
AFN's UB program tracks information pertaining customer service changes and disconnects for
AFN direct-connect and ISP customers. The chart below shows that AFN's Headend and Outside
plant reliability has improved significantly since 2012. This is primarily due to AFN plant and
system upgrades that were completed during the 2015 2017 Biennium, improved management
practices and internal controls.
Figure 2. Number of Disconnects
Number of disconnects per year for Reliability Concerns
70
w -
50
40
30
10 _
0 T -___-___-r..__-_....~
10:2 2019 2014 1015 1016 20V 1016
Figure 3. Disconnect Reasons
Page 2of6 CITY OF
-ASHLAND
i
Disconnect Reason - Jan 2012 to Jan 2018
lowerPrices Economic Hardship
2%_`
Switching to _
Charter/Dish
2%, .a.._„v..
SwitchingISP-
0%
Bundled with-
other Services`
1%
Ilk
Reliability Concerns
2%1
I
I
I
Growth Trend Jun 2014 - Jan 2018
From June 2014 to Jan 2017 the overall customer count for AFN steadily declined. This was due
to factors such as declining customer demand for antiquated television services, lack of customer
education, lack of marketing & management structure and the absence of a clear vision for the
future. In January 2017, the city hired a new operations manager to revitalize AFN by providing
leadership, improving customer service, working with a consultant to develop a fresh marketing
campaign, ensuring that staff receives much needed training & support, develop a platform for
customer education and engage in community outreach. Since that time customer subscription
rates have steadily increased (see Figures 4 and 5. Below)
Figure 4. Aggregated Monthly Customer Subscriptions Jun 2014 - Jan 2018
Monthly Total All ISPs
3950
3900
3850
3800
3750.
3700 - - - -
e G e
« « « « ° « « « « « ii ° ° « « « « « « « °
s y
Figure 5. Monthly Customer Subscription Rates Breakdown By ISP
Page 3 of 6 CITY OF
-ASHLAND
Customer Ga in/Loss
1JIOlt ~
16011
1~0e
1201e}-
I
100%
I
60K -
e0%
20%
i
Ox
R R R s s R R R it R R s R R R s s R R i2 s R R~ R R R S~ R R R s R R >r R R n s s R R R
-inf..L.d re -Jeff t -0.h*WHome Net -COmp-,Country -4FN
Growth Strateg
Currently Ashland Fiber Network and partner ISP's customers combined currently use just over
forty percent of the total available bandwidth (see Figure 3 below). To maintain competitiveness
with Charter, DIRECTV and Century Link, AFN will double our current bandwidth offerings for
the same low price. The Service offerings chart below (Figure 4) shows AFN and its partner
ISP's currently advertised and the proposed new service offerings. According to industry
standard forecasting models the proposed changes would increase total bandwidth utilization to
approximately fifty percent, leaving enough capacity to facilitate future growth.
Figure 6. Total Current Bandwidth Utilization
Total Current Bandwidth Utilization
90%
80%
70%
60%
50%
40%
30%
20%
10% :
O%
Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct: Dec
2014 2014 2014 2014 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 2017
Figure 7. Service Offerings
Page 4 of 6 CITY OF
-ASHLAND
Max Max Small Max
ii Streaming Business Enterprise
Advertised 30 Mb/sec 60 Mb/sec 90 Mb/sec 120 Mb/sec 10 Mb/sec
Download
Advertised 3 Mb/sec 6 Mb/sec 9 Mb/sec 20 Mb/sec 1 Mb/sec
Upload
Proposed 60 Mb/sec 120 Mb/sec 180 Mb/sec 220 Mb/sec 25 Mb/sec
Download
Proposed 5 Mb/sec 8 Mb/sec 11 Mb/sec 26 Mb/sec 3 Mb/sec
Upload
Low Income Internet Service
• October 1, 2017 AFN developed an Internet Only service promotional for low-income
families and senior citizens. The service provides 25 Mb/sec download and 3 Mb/sec
upload which meets the minimum broadband standard as required by the FCC. Service
offerings such as this are made possible because AFN is a community-owned utility that
places more emphasis on providing community services than profitability.
Marketing Channels
Business and Community Based Organizations
• Chamber of Commerce
o Greeters
o Living and Doing Business Guide
o Celebration of Lights Festival
0 4th of July Celebration
o Business Portal
• Southern Oregon Film Festival
• Newspapers In Education
City, Government & Education
• City of Ashland
o Ice Skating Rink
o Utility Bill Inserts & City Source Monthly Newsletter
o Digital monitors in city facilities
• Ashland School District
o Sports Sponsorship
• Southern Oregon University
o Student Information Fair's
Trade Organizations
• Next Century Cities
• Connect Americans Now
Page 5of6 CITY OF
-ASHLAND
Other
• Ashland TV (30 second commercials)
• Ashland phone directory
Current Advertising Campaigns
Figure 8. Living and Doing Business in Ashland Guide
This good news travels fast.
High Speed Internet for Residents & Businesses in Ashland
Fastest upload & download speed in Southern Oregon
Expert local partners to add N, phone. and business services customised to you
Low-income access program available
4= 1
Get Started NOW
Call 54[.5S2.2222
Or visit ashlandfiber.ne[
K
i
Figure 9. Direct Mail & Event Postcard
High Speed Internet for Residents
& Businesses in Ashland
Max Home-Up to 30Mbps 555/month
Email, surfing and music \
Max Streaming-Up to 60Mbps 565/month
Great for video streaming Tell a
Max Small Business-Up to 90Mbps 595/month Friend!
Make your business fly F
all"",,"",* - .
a e
Call 541-552-2222
Or visit ashiandfiber.net How
Ashland
ry Connects
Attachments:
None
Page 6of6 CITY OF
-ASH LAN D
Council Business Meeting
February 20, 2018'
Title: Discussion of City Councilor Appointment Process of Councilor Position
#3.
From: Melissa Huhtala City Recorder
Melissa. huhtala@ashland.or.us
Summary:
At the February 6th Council Business Meeting, Councilor Lemhouse resigned from Ashland City
Council effective immediately. The City Council has 60 days to fill this position.
Actions, Options, or Potential Motions:
Council moves to approve the appointment process.
Staff Recommendation:
Council consideration of the proposed timeline:
• Council agrees to an appointment process on February 20th.
• City Recorder advertises on February 21St to the local newspaper and the City website.
• Applications are due Tuesday, March 6th at 5:00 PM.
• City Recorder will send applications to Council on March 6th
• Applicant interviews on March 19th from 4:00 PM - 5:30 PM or hold a Special Meeting
on Thursday, March 29th at 5:30 PM.
• Appointment for the position at the April 20`a Business Meeting.
OR
Candidate interviews conducted at a time specified by Council (Special Meeting) other than
above but prior to the April 20th Business Meeting.
Resource Requirements:
N/A
Policies, Plans and Goals Supported:
Per Charter the vacancy needs to be filled within 60 days:
Section 4. Vacancies An office shall be deemed vacant upon the incumbent's death; adjudicated
incompetence; conviction of a felony; other offense pertaining to his/her office, or unlawful
destruction of public records; resignation; recall from office or ceasing to possess the
qualifications for the office; or, in the case of the Mayor or Council Member, upon his/her
absence from the City for thirty (30) days without the consent of the Council or upon his/her
absence from meetings of the Council for sixty (60) days without like consent, and subsequent
declaration of the vacancy by a two-thirds affirmative vote of the Council.
Page 1 of 2 CITY OF
-ASHLAND
A vacant elective office in the City shall be filled within sixty (60) days by the Council electing
some qualified person to fill such vacancy. The appointee's term of office shall begin
immediately upon appointment and shall continue until a successor, elected at the next biennial
election, takes office for the unexpired term. The Council shall have the power, by a two-thirds
affirmative vote, to expel any member of the Council for disorderly conduct in Council or
inattention to duties. No Council member shall be expelled without notice and a hearing by the
Council.
Background and Additional Information:
Past Council practice has been to advertise, determine a set of questions to be asked to the
applicants, interview and vote on appointment.
Below are the questions asked for the last City Council appointment:
• What are the biggest issues facing the City?
• What is your primary motivation for seeking a vacant Council seat?
• What Community and City activities have you been involved in recently?
• What is the role of the City Councilor?
Attachments:
None.
Page 2of2 CITY OF
ASHLAND
Council Business Meeting
February 20, 2018
Ordinance Amending AMC 6.42 to Restrict Retail Sales of Tobacco
Title: Products and Inhalant Delivery Systems To Persons under 21 Years of
Age
From: David Lohman City Attorney
david.lohman@ashland.or.us
Summary:
The proposed Ordinance amends Ashland Municipal Code 6.42 Tobacco Control to harmonize it
with the recently-amended ORS 167.400 Tobacco Possession by Minors Prohibited.
Actions, Options, or Potential Motions:
I move approval of second reading, by title only, and adoption of an ordinance titled, "An
Ordinance amending AMC Chapter 6.42 to restrict retail sales of tobacco products and inhalant
delivery systems to persons under 21 years of age".
Staff Recommendation:
Staff recommends approval of second reading and adoption of the ordinance amendments as
approved on first reading.
Resource Requirements:
N/A
Policies, Plans and Goals Supported:
• Keep Ashland a family-friendly community. (Council Goal 7)
• Provide, promote, and enhance the security/safety, environmental health, and livability of the
community. (Quality of Life Administrative Goal)
Background and Additional Information:
First reading of this ordinance amending AMC 6.42 Tobacco Control was presented to the City
Council at the February 6, 2018 business meeting. The Council approved the ordinance
amendment as presented, instead of repealing the AMC 6.42 altogether, which was an alternative
also discussed.
Since at least 1971, an Oregon statute on Offenses Involving Tobacco, ORS 167.400 et seq., has
prohibited the purchase of tobacco products by persons under 18 years of age. A City
ordinance, AMC 6.42, complements this purchase restriction by requiring a City license to sell
tobacco products and prohibiting sales to persons under 18.
On January 1, 2018, a revised version of ORS 167.400 took effect. The new version of the
statute raises the minimum age for purchasing tobacco products from 18 years of age to 21 and
includes inhalant delivery systems in the restriction. The new version of the statute now also
Page 1 of 2 CITY OF
ASHLAND
includes a prohibition on selling tobacco products and inhalant delivery systems to persons under
the age of 21- which means the statute now encompasses the City ordinance except for the
revised age limit and the local licensing requirement.
Passage of the attached recommended ordinance amendment would bring AMC 6.42 into
harmony with the State statute by prohibiting the sale of tobacco products to persons under the
age of 21- instead of 18 - and by including inhalant delivery systems in the prohibition. The
licensing requirement retained in the recommended ordinance makes it possible for the City to
continue to have a registry of commercial outlets selling tobacco and related products and
perhaps thereby provide a modicum of local pressure to discourage sales to teenagers. The
City's application fee for licenses to sell such tobacco products currently costs $40, with a
renewal fee of $20 per year, which recovers the approximate cost of administering the licensing
program. Currently the City has 19 tobacco license holders. In the past, the resources dedicated
to administration and enforcement of this ordinance have been minimal, and noncompliance by
retail sellers of tobacco products appears not to have been a significant problem.
Attachments:
Ordinance.
Page 2of2 CITY OF
ASHLAND
ORDINANCE NO.
AN ORDINANCE AMENDING AMC 6.42 TO RESTRICT RETAIL
SALES OF TOBACCO PRODUCTS AND INHALANT DELIVERY
SYSTEMS TO PERSONS UNDER 21 YEARS OF AGE
Annotated to show deletions and additions to the code sections being modified. Deletions are
bold lined throu and additions are bold underlined.
WHEREAS, Article 2. Section 1 of the Ashland City Charter provides:
Powers of the City. The City shall have all powers which the constitutions, statutes, and
common law of the United States and of this State expressly or impliedly grant or allow
municipalities, as fully as though this Charter specifically enumerated each of those
powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto,
shall possess all powers hereinafter specifically granted. All the authority thereof shall
have perpetual succession.
WHEREAS, until recently, the Oregon statute on Offenses Involving Tobacco, ORS 167.400 et
seq., prohibited persons under 18 years of age from purchasing or possessing tobacco products,
except in specified circumstances, and did not, specifically prohibit sales of tobacco products to
persons under 21 years of age and did not address the sale of inhalant delivery systems;
WHEREAS, Ashland Municipal Code Chapter 6.42, Tobacco Control, currently requires a
license for retail sales of tobacco products, prohibits the sale of any tobacco product to a person
under 18 years of age, and does not address the sale of inhalant delivery systems;
WHEREAS, the Oregon statute on Offenses Involving Tobacco was amended recently to
prohibit persons from knowingly distributing, selling, or allowing the sale of tobacco products or
inhalant delivery systems to persons under 21 years of age; and
WHEREAS, bringing the City's ordinance on licensure of retail sellers of tobacco products into
compliance with current Oregon statutes would require amending the ordinance to prohibit sales
of tobacco products and inhalant delivery systems to persons under the age of 21.
THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 6.42 Tobacco Control of the Ashland Municipal Code is hereby amended
to read as follows:
Section 6.42.010 Purpose and Intent
The purpose of this chapter is to provide measures of for controlling the access of tobacco
products and inhalant delivery systems to adults only persons under the al4e of 21 by
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licensing retailers of tobacco products.
Section 6.42.020 Definitions
For the purpose of this chapter the following definitions shall apply:
A. "Employee" means any person who is employed by any employer in consideration of direct or
indirect monetary wages or profit, and any person who volunteers his or her services to a non-
profit entity.
B. "Employer" means any person or entity who employs the services of one or more employees.
C. "Inhalant delivery system" has the meaning given that term in ORS 431A.175.
* D. "License" means a license issued under this chapter for the retail sale of tobacco products.
D E. "Licensee" means the holder of a valid license for the retail sale of tobacco products. '
* "Alinor" means any per-son under 18 years of age-.
F. "Self service display" means the open display of tobacco products to which the public has
access without the assistance of a store employee.
G. "Tobacco product" means any tobaeeo , eigar, tobacco,
pipe tobaeee, smokeless ehewing tobacco, or- any other- form of tobaeeo whieh may be utilized for , ,
ingestion. inhalation, or- other means of has the meaning given that term in ORS 431A.175.
H. "Vendor assisted sale" means a sale where only the licensee or an employee of the licensee
has access to the tobacco product or inhalant delivery systems and assists the customer by
supplying the tobacco product or inhalant delivery systems and where the customer does not
take possession of the tobacco product or inhalant delivery systems until after it is purchased.
Section 6.42.030 License Requirement
No person may sell tobacco products or inhalant delivery systems unless such person is a
licensee or is employed by a licensee. A license is required for each location in which tobacco
products or inhalant delivery systems are to be sold. All licenses shall be renewed annually on
or before June 30 of each year.
Section 6.42.040 License Fee
No license shall be issued or continue to be valid unless the licensee has paid a fee, the amount
of which is established by resolution of the city council, on or before June 30 of each year.
i
Section 6.42.050 Non Transferability of License
Licenses shall be non-transferable, except that a new license will be issued upon application to
any licensee who changes the location of where tobacco products are sold.
Section 6.42.060 Sales to 114iners Person Under 21 Years Of Age
No person shall sell, make available or otherwise provide, any tobacco product or inhalant
delivery system to a miner person under 21 years of age.
Section 6.42.070 Vendor Assisted Sales
No person shall sell, permit to be sold, offer for sale or make available or accessible any tobacco
product or inhalant delivery system by means of a vending machine or self-service display or
any means other than vendor assisted sales, except few in a store or other establishment that
prohibits persons under 21 years of age from entering the store or establishment.
Ordinance No. Page 2 of 4
A. Vending maehine sales in taverns, eaelitail ,industrial plants as defined in
motels.
308.408, hotels, and B. Smoke shops. For- purposes of this seetion, a smoke shop is a sto3re that sells pr-imarily
tobaeco products and whieh prohibits minor-s to eat the premises, unless-
the minor is neeompanied by the minor-Is parent. To qua! . 1. )n, the smolk
shop must post signs in the store, whieh are eonspieuous upon entering, signs stating "
Alinor-s Permitted Unless with a Parent." No store may qualify as a smoke shop under-
seetion if the store is loeated on th s an automobile sen4ee station, as
defined in seetion 18.08.0754.
Section 6.42.090 Non Retaliation
No employer shall discharge, refuse to hire, or in any manner retaliate against any employee,
applicant for employment, or customer because such employee, applicant, or customer reports or
attempts to prosecute any violation of this chapter.
Section 6.42.100 Penalties
A. Any person who violates any provision of this chapter shall be subject to a fine as a Class =1
violation Section 1.08.020 of the Ashland Municipal Code. Any violation of this section is a
Class I violation, and may have the license issued under this Chapter suspended as follows:
1. In the case of a second violation within a two year period, the licensee shall be fined not less
than $350.00 and the license suspended for 45 days.
2. In the case of three or more violations within a two year period, the licensee shall be fined
$500.00 and the license revoked. Any person whose license has been revoked shall be ineligible
to apply for a new license, at any location, for six months after the effective date of the
revocation.
B. Any person who violates section 6.42.030 shall be subject to a fine of $500.00 for each day a
violation occurs.
C. License suspensions are subject to appeal pursuant to AMC 2.30.
SECTION 2. Savings. Notwithstanding this amendment/repeal, the City ordinances in existence
at the time any criminal or civil enforcement actions were commenced, shall remain valid and in
full force and effect for purposes of all cases filed or commenced during the times said
ordinances(s) or portions thereof were operative. This section simply clarifies the existing
situation that nothing in this Ordinance affects the validity of prosecutions commenced and
continued under the laws in effect at the time the matters were originally filed.
SECTION 3. Severability. The sections, subsections, paragraphs and clauses of this ordinance
are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the
validity of the remaining sections, subsections, paragraphs and clauses.
SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code,
and the word "ordinance" may be changed to "code", "article", "section", or another word, and
the sections of this Ordinance may be renumbered or re-lettered, provided however, that any
Whereas clauses and boilerplate provisions (i. e., Sections Nos. 2-4) need not be codified, and the
City Recorder is authorized to correct any cross-references and any typographical errors.
Ordinance No. _ Page 3 of 4
The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C)
of the City Charter on the day of , 2018, and duly PASSED and ADOPTED
this day of , 2018.
Melissa Huhtala City Recorder
SIGNED and APPROVED this day of , 2018.
John Stromberg, Mayor
Reviewed as to form:
David H. Lohman, City Attorney
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