HomeMy WebLinkAbout2018-03-05 Study Session
CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, March 5, 2018
Council Chambers, 1175 E. Main Street
5:30 p.m.
1. Public Input (15 minutes, maximum)
11. Look Ahead review
III. Discussion of potential revisions to Croman Mill District plan
IV. Update on Downtown Policing strategies
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9. STARTING APRIL 15, 2014,
CHARTER CABLE WILL BROADCAST MEETINGS ON CHANNEL 180 OR 181.
VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
3/19 Stud Session with Budget Comm. Members invited 3/19
1 2nd Quarter Financials Finance Mark Welch BDGT
2 CIP to date Review PW Paula BDGT
3 ECTS rant process approval and sub-committee selection Admin Adam Hanks BDGT
4 Process for selection of audit committee member Finance Mark Welch BDGT
3/20 Regular Council Meeting 3/20
5 Annual presentation b the Tree Commission Com Dev Bill Molnar PRES
6 A roval of request to submit for AFG rant Fire Mike D'Orazi CONS
7 A ointment of Princess Franks to H&HS Commission Recorder Melissa Huhtala CONS
8 A ointment of Allison Renwick to the Public Arts Commission Recorder Melissa Huhtala CONS
9 475 East Nevada Street Zone Change Com Dev Bill Molnar PH ORD-2
ORD-1
10 Appointment to Council position #3 Recorder Melissa Huhtala UNFIN
11 TOT allocation resolution Finance Mark Welch RES
12 TOT/Live Entertainment Ticket Tax Direction Finance Mark Welch/ Adam Hanks RES
13 Public Safety support fee resolution Finance Mark Welch RES
4/2 Stud Session (in Council Cha
=ME
14 Discussion of Guanajuato 50th anniversary planning Admin John Karns 74/3
15 Hold for potential discussion of Recommendation from Council on Admin Adam Hanks Ruffe Rancheria Restoration Act of 2017
4/3 Regular Council Meeting 16 Presentation from ODFW on options for deer issues Admin John Karns PRES
17 Approval of Public Art Recommendation to be installed at the base of Admin Diana Shiplet Adam Hanks CONS
the Bandersnatch trail
18 Hold for potential continued discussion of the water treatment plant PW Paula Brown UNFIN
pro ect
19 Policy regarding civic donations Legal David Lohman NEW
20 475 East Nevada Street Zone Change Com Dev Bill Molnar ORD-2
Stun Session in Council Chem I
21 Placeholder for potential discussion of health benefits plan Finance/ HR Mark Welch/ Tina Gray Ss
22 Discussion of potential deer summit and/or deer-issues options Admin John Karns Ss
4/17 Regular Council Meeting 4/17
23 Annual presentation b the Historic Commission Com Dev Bill Molnar PRES
24 CDBG Public Hearin and Grant award Com Dev Bill Molnar PH
25 Housing trust fund rant award Com Dev Bill Molnar PH
'pt F 7777777 I.~~. Mnmmm.
4/30 Stud Session (in
26 Discussion regarding Master Plan updating PW Paula Brown SS
27 Discussion of senior issues (request of Councilors Slattery and Admin John Karns SS
Seffin er
5/1 Regular Council Meeting 5/1
28 RVCOG annual presentation b Michael Cavallaro Admin John Karns PRES
29 Public Hearing on utility fees update Finance/ Electric/ PW Mark Welch/ Tom McBartlett/ PH
Paula Brown RES
30 Public hearing and approval of annexation and zoning change - Com Dev Bill Molnar PH
Washington Street
31 A roval of the disillusion of the Waterline Road LID PW Paula Brown NEW
Stud Session in Council Chambers e _ t 514
5115 Regular Council Meeting 5/15
32 Annual presentation b the Wildfire Mitigation Commission Fire Mike D'Orazi PRES
33 Annual Use of Force report Police Tighe O'Meara CONS
'Study Session in Council Chambers .
6/5 Regular Council Meeting
34 Annual presentation b the Band Board Admin Diana Shi let
35 Public hearing and annual update to misc. fees resolution Finance Mark Welch
Page 1 of 2
6/18 Stud Session with Budget Comm. Members invited
36 1 st Year Budget Review Finance Mark Welch
6/19 Regular Council Meeting
3
7/2 Stud Session In Council Chambers
7/3 Regular Council Meeting
7/16 Stud Session with Budget Comm. Members invited
7/17 Regular Council Meeting
37 Annual presentation b the Forest Lands Commission Fire Mike D'Orazi
8/6 Stud Session in Council Chambers)
8/7 Regular Council Meeting
8/20 Stud Session (in Council Chambers) r
8/21 Regular Council Meeting
38 Annual presentation b the Conservation Commission Admin Adam Hanks
Commission Presentation Dates - 2018 Study Sessions with Budget
Comm. members invited
February 20 - Transportation Commission March 19, 2018
March 20 - Tree Commission June 18, 2018
April 17 - Historic Commission Jul 16, 2018
Ma 15 - Wildfire Mitigation Commission October 15, 2018
June 5 - Band Board
Jul 17 - Forest Lands Commission
August 21 - Conservation Commission
September 18 - Airport Commission
October 16 - Public Arts Commission
November 6 - Housing & Human Srvcs. Comm.
December 4 - Planning Commission
To Be Scheduled
Discussion regarding the seismic code
Update on internal controls policy
Senior issues (re q. of Mayor Stromber
Report on Eugene homeless and shelter infrastructure, including car camping (re q. of Mayor Stromber
Continued discussion/approval of Lithia Way/Pioneer St. beautification project
Discussion of AFN Governance Committee recommendation re: new AFN Commission
Dead Indian Memorial Road discussion continued (request of Councilor Rosenthal
Page 2 of 2
Council Stud Session
March 5, 0:
Title: Discussion of Potential Revisions to Croman Mill District
Plan
Item Type: Update
Requested by Council? Yes
From: Bill Molnar, Community Development Director
bill. molnar(a-)ashland.or.us
Brandon Goldman, Senior Planner
brandon.goldman Dashland.or.us
Discussion Questions:
Community Development and City Administration staff have had several meetings with Croman
Corporation owner's representative, Mike Montero. Croman Corporation owns and controls the
largest amount of acreage within the Croman Mill District, which is located in the southeast
quadrant of Ashland. Conversations with Mr. Montero have centered around identifying options
for jumpstarting private land development and associated public infrastructure installation (i.e.
streets and utilities). Additionally, finding a mutually acceptable approach that would facilitate
the construction of a new public street connection to Siskiyou Boulevard could address concerns
related to the impacts of ongoing site clean-up and reclamation, which has resulted in dust, noise,
track out of debris onto adjoining city streets as well as presented challenges at the intersection
of Tolman Creek Road and Ashland Street.
Within the Croman Mill District Plan area, approximately seven acres are located outside the city
limits but within Ashland's urban growth boundary. This comprises the southerly extent of the
planning area and is immediately to adjacent Siskiyou Boulevard (see attachments 1 & 2).
From conversations to date between City staff and Mike Montero, the process for revising the
Croman Mill District Plan would largely include the following key components:
• Process an application for annexation of the southerly acreage of the planning area.
• Amend the Croman Mill District zoning designations to allow for a substantial increase
in housing above what is currently permitted. This would consist of rezoning
"Compatible Industrial" and "Office Employment" lands west of the Central Boulevard,
and "Mixed Use" lands adjacent to Siskiyou Boulevard, to residential zoning
designations.
• Present a plan and timeline for the phasing of public street and utility construction, which
would include construction of the Central Boulevard, from Siskiyou Boulevard to the
northerly limits of the planning area.
• Identify locations for the construction of affordable housing that is required for both the
annexation and zone change.
Pagel of 3
CITY OF
ASHLAND
Questions for discussion:
• Does council support continued use of city staff resources to pursue the general
objectives described above?
• If yes, does council support the preparation of a scope of work that describes the steps
needed to revise the Croman Mill District plan, identifies resources and potential costs
and proposes a project timeline?
Resource Requirements:
Staff time will be the primary resource used in preparation of the scope of work. In addition to
developing a brief description of each task, an estimate of costs, and an approximate project
timeline, staff also believes a memorandum of understanding (MOU) should be developed to
clarify expectations of the property owner. If the memorandum of understanding is not created
concurrently with the scope of work, it is recommended that the document be compiled very
early on in the process. Staff anticipates providing a scope of work for council review by late
spring or early summer.
Suggested Next Steps:
Proceed with developing a scope of work that describes specific tasks, needed staff and financial
resources as well as a timeline for amending the Croman Mill District Plan. Items identified in
the scope of work generally will include:
• Identification of project objectives.
• An evaluation of changes to existing zoning designations, specifically reviewing
amendments intended to increase the amount and type of housing above levels currently
allowed in the Croman Mill District Plan.
• Preparation of a report for the Oregon Department of Land Conservation and
Development (DLCD) demonstrating that the amendments to the plan will maintain
enough employment-zoned lands adequate to meet the City's future needs and State of
Oregon land use requirements.
• An update of the previously completed Transportation Impact Analysis (TIA).
• Creation of a memorandum of understanding between the City and property owner
clarifying expectations of both parties.
Policies, Plans and Goals Supported:
City Council:
5.2 Support and promote, through policy, programs that make the City affordable to live in.
5.2.a. Pursue affordable housing opportunities, especially workforce housing. Identify
specific incentives for developers to build more affordable housing.
15.2 Evaluate barriers to business startup and expansion.
19.1 Examine Croman Mill District redevelopment plan. '
19.4 Create predictable pathways for development of employment land.
Background and Additional Information:
In 2008, the Community Development Department received a State of Oregon Transportation
and Growth Management (TGM) grant to prepare a master plan for the Croman Mill site. The
Page 2 of 3
CITY OF.
ASHLAND
TGM program is a joint program of the Oregon Department of Land Conservation and
Development (DLCD) and the Oregon Department of Transportation (ODOT). A series of public
workshops and study sessions were conducted as part of the master plan development. As
required by the grant, the Portland-based urban design consultant, Crandall & Arambula,
prepared the draft Redevelopment Plan. Shortly thereafter, the city council directed staff to work
with the Planning Commission to begin the process of adopting the Croman Mill Site
Redevelopment Plan by preparing Ashland Land Use Ordinance (ALUO) and Comprehensive
Plan amendments. In May 2010, council approved the adoption of a new chapter within the land
use ordinance entitled Croman Mill District (Ch. 18.3.2), as well as needed changes to Ashland's
Comprehensive Plan.
Plan Description
The Croman Mill District and Plan boundary encompasses approximately 95 acres, and is
bound by the railroad right-of-way to the north and east, Tolman Creek Road and Hamilton
Creek to the west and Siskiyou Boulevard to the south. The majority of the property in the
plan area is comprised of the abandoned Croman Mill site (approximately 64 acres), which
is the largest, unused parcel of land in the city limits. The nonoperational Croman Mill site
is centrally located in the plan area, between Mistletoe Road and the railroad right-of-way.
Also included within the Croman Mill Plan designation, is the Oregon Department of
Transportation (ODOT) maintenance yard located south of the intersection of Mistletoe and
Tolman Creek, as well as some additional properties to the west of Mistletoe Road and near
the intersection of Siskiyou Boulevard and Crowson Road area.
Attachments:
• Croman Mill Site - 2005 Aerial Photograph - Attachment 1
• Croman Mill District - Existing Land Use Zones - Attachment 2
• Croman Mill District - Potential Revision Areas - Attachment 3
• Croman Concept Layout Plan - Provided by Croman Properties (Property Owner exhibit)
Reference Links:
Croman Mill District - Ch. 18.3.2 (ash Iand. municipal. code s/LandUse/18.3.2)
Page 3 of 3
CITY OF
-ASHLAND
Croman Mill District Aerial Attachment 1
(photo 2012)
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Croman Mill District
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office employment (CM-OE)
compatible industrial (CM-CI)
neighborhood center (CM-NC)
R-1-5 mixed use (CM-MU)
M-1 open space/conservation (CM-OS)
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Croman Mill District Attachment 3
Potential Revision Areas
(3/05/2018)
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Land Use Zones
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Property Owner Exhibit Attachment 4
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CROMAN SITE
CONCEPT LAYOUT PLAN, ASHLAND, OR
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ROBERT H. FOSTER CONSULTANTS
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97034 (003) 035-6180 (503) 0.7-0190
Council Stud Session
March 5, 2018
Title: Update on Downtown Policing Strategies
Item Type: Presentation
Requested by Council? Yes
From: Tighe O'Meara Police Chief
Tighe.omeara@ashland.or.us
Discussion Questions:
N/A
Resource Requirements:
The policing strategies discussed are part of the department's normal operations and therefore
are already budgeted.
SuaLyested Next Steps:
N/A
Policies, Plans and Goals Supported:
23. Support innovative programs that protect the community.
24.2 Decrease tracked quality of life calls in the downtown area
Background and Additional Information:
For years downtown Ashland has been a focal point for all members of the community, both
cooperative and disruptive. In recent years the department has re-defined its approach to policing
downtown by adding additional cadets and bolstering the Central Area Patrol (CAP) position by
adding an additional FTE. There is also an ongoing situation on Will Dodge Way (WDW) that
demands a significant amount of the departments attention. There have been numerous
complaints from residential neighbors of the Vinyl Club (VC) and O'Ryan's Irish Pub
concerning (I-Pub) about problems presented by the two clubs and their patrons. The department
has been utilizing its recently formed Problem Solving Unit (PSU) in addition to cadets, CAP
and regular patrol to address the problems downtown as well as those reported on WDW. The
department has also remained engaged with both the fire marshal and the Oregon Liquor Control
Commission to ensure all appropriate regulatory/enforcement authorities are partnered to address
issues as they are reported.
Attachments:
N/A
Page 1 of 1 CITY OF
-ASHLAND