HomeMy WebLinkAbout2018-047-Addendum to contract -OBEC Consulting
• rADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 1 day of March, 2018, between the City of Ashland ("City") and
OBEC ("Consultant").
Recitals:
A. On 7/25/17 City and Consultant entered into a "City of Ashland Contract for Personal
Services Less than $35,000" (further referred to in this addendum as "the agreement').
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 4 of the agreement is extended to
June 30, 2018.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
BY BY
~ t ~ Department Head
Its V , S , Date 4'L 6
DATE 3"~ ~ 1$
Purchase Order # dX 1 N 0q \ q
Acct. No.:
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Purchase Order
, L Fiscal Year 2018 Paae 1 of 1
THIS PO NUMBER MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING DOCUMENTS.
ATTN: Accounts Payable - -
L 20 E. Main Purchase 20180919
L. Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
U u~
V OBEC CONSULTING ENGINEERS, INC H C/O Engineering Division
E 920 COUNTRY CLUB ROAD I 51 Winburn Way
D SUITE 100B P Ashland, OR 97520
O EUGENE, OR 97401-6089 Phone: 541/488-5347
Fax: 541/488-6006
orPhooeNumbei= n _ _ of _
541 683-6576 Scott Fleut
mate Ord Ven_ = nrM = epatfinenf/Lodation -
08/07/2017 679 FOB ASHLAND OR/NET30 Cit Accounts Pa able
IJnIt=Price Extended -EM
Bridge Inspection & Analysis
1 MODIFIED: In-service and seismic resiliency analysis for the 1 $30,931.0000 $30,931.00
following bridges: North Mountain Street, Hersey Street, Water
Street and Nevada Street
Contract for Personal Services Less than $35,000
Beginning date: 07/25/2018
Completion date: 12/31/2017
Processed change order 03/06/2018
Completion date extended to June 30, 2018
Project Account:
GL SUMMARY
081200 - 604100 $30,931.00
i
By, ~Date:
Authorized Signature PO Total $30,931.00
Fo~ CITY OF
C1611NTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order PASHLAND
Name of Supplier / Contractor / Consultant: OBEC Consulting Engineers, Inc. Tofial'amoWllt'of"tl5i§ i
iWhtradAffidntlment
Purchase Order Number: 20180919
$.Date~change~only
Title / Description: Bridge inspection and analysis
® Per attached contract amendment
Contract Amendment
Original contract amount $ 30,931.00 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 0 % of original contract
TOTAL AMOUNT OF CONTRACT $ 30,931.00 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (if "NO", requires Council approval 1 Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments $6,000. ❑ 'YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, :5
Council approval, Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointment $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt - Reason: ❑ Exempt-Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number Account Number_ _ _ _ _ _ _ _ _ _ Account Number_ _ _ _ _ _ _ _ _ _
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed,
Employee Signature: Department Head Signature: 4 //'~ZOI~
(Total amount of contract? $5,000)
City Administrator:
(Equal to or greater than $25,000 or 10%)
Funds appropriated for current fiscal year YES / NO
Finance Director (Equal to orgreaterthan $5,000) Date
Comments:
Fnrm #1 0 - (nntrart AmPndmPnt Annroval Renuest Form. Reouest for a Chanae Order, Page 1 of 1. 3/1/2018