HomeMy WebLinkAbout2018-03-19 Study Session
CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, March 19, 2018
Council Chambers, 1175 E. Main Street
5:30 p.m.
1. Public Input (15 minutes, maximum)
Il. Look Ahead review
III. Capital Improvements Plan update*
IV. Financial forecast update and clarification
V. 2nd Quarter Financial Report of the 2017/19 Biennium
VI. Budget Committee volunteers for the Audit Committee
VII. Economic Development, Cultural, Tourism & Sustainability Grant cycle update
Immediately following the study session, Council will hold an Executive Session for real
property transaction pursuant to ORS 190.660(2)(e) in the Jury Room.
* While the study session is not a Budget Committee meeting, appointed members of the
Citizens' Budget Committee have been individually invited to attend. Notice is hereby provided
that the meeting may involve a quorum of the Citizens' Budget Committee in addition to a
quorum of the City Council.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9. SMARTING APRIL 15, 2014,
CHARTER CABLE WILL BROADCAST MEETINGS ON CHANNEL 180 OR 181.
VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASi iLAND.OR.US
1 O 1
412 Stud Session in Council Chambers 4/2
1 Hold for potential continued discussion of the water treatment plant PW Paula Brown SS
ro ect
2 Discussion of Guanajuato 50th anniversary planning Admin John Karns SS
3 Hold for potential discussion of Recommendation from Council on Admin Adam Hanks SS
Ruffe Rancheria Restoration Act of 2017
4/3 Regular Council Meeting 4/3
4 Presentation from ODFW onoptions for deer issues Admin John Karns PRIES
5 Approval of Public Art Recommendation to be installed at the base of Admin Diana Shiplet Adam Hanks CONS
the Bandersnatch trail
6 A ointment of Audit Committee member Finance Mark Welch NEW
7 Policy regarding civic donations Legal David Lohman NEW
8 475 East Nevada Street Zone Chan 2e Com D c v Bil-l Molnar
-
mmn
4/16 Stud Session in Council Chambers 4/16
Placeholder for potential discussion of health benefits plan Finance/ HR Mark Welch/ Tina Gray SS
10 Pioneer Hall Drawings and Construction Cost Estimates PW Paula Brown SS
11 Discussion of potential deer summit and/or deer-issues options Admin John Karns SS
4/17 Regular Council Meeting 4/17
12 Annual presentation b the Historic Commission Com Dev Bill Molnar PRES
13 Proclamation re: volunteer week and volunteer recognition Fire Mike D'Orazi PROC
14 CDBG Public Hearin and Grant award Com Dev Bill Molnar PH
15 Housing trust fund rant award Com Dev Bill Molnar PH
16 TOT allocation resolution Finance Mark Welch RES
17 TOT/Live Entertainment Ticket Tax Direction Finance Mark Welch/ Adam Hanks RES
18 Public Safety support fee resolution Finance Mark Welch RES
4/30 Stud Session in Council Chambers 4/30
19 Discussion regarding Master Plan updating PW Paula Brown SS
20 Discussion of senior issues (request of Councilors Slattery and Admin John Karns SS
Seffin er
5/1 Regular Council Meeting 5/1
21 RVCOG annual presentation b Michael Cavallaro Admin John Karns PRIES
22 Public Hearing on utility fees update Finance/ Electric/ PW Mark Welch/ Tom McBartlett/ PH
Paula Brown RES
23 Public hearing and approval of annexation and zoning change - Com Dev Bill Molnar PH
Washington Street
24 Approval of the disillusion of the Waterline Road LID PW Paula Brown NEW
5/14 Stud Session in Council Chambers 5114
25 Presentation b Sherrif Sickler re: Jackson Count Jail Police Ti he O'Meara PRES
5/15 Regular Council Meeting 5/15
26 Annual presentation b the Wildfire Mitigation Commission Fire Mike D'Orazi PRES
27 Annual Use of Force report Police Tighe O'Meara CONS
28 Lithia Way/Pioneer St. beautification ro'ects PW Paula Brown NEW
6/4 Stud Session in Council Chambers Bia
29 Annual Winter shelter report and discussion Admin John Karns SS
6/5 Regular Council Meeting
30 Annual presentation b the Band Board Admin Diana Shi let
31 Public hearing and annual update to misc. fees resolution Finance Mark Welch
6118 Stud Session with Budget Comm. Members invited
32 1st Year Budget Review Finance Mark Welch
6/19 Regular Council Meeting
Page 1 of 2
712 Stud Session in Council Chambers
713 Regular Council Meeting
7116 Stud Session with Budget Comm. Members invited
7/17 Regular Council Meeting
33 Annual presentation b the Forest Lands Commission Fire Mike D'Orazi
816 Stud Session in Council Chambers
8l7 Regular Council Meeting
8120 Stud Session in Council Chambers
8121 Regular Council Meeting
34 Annual presentation b the Conservation Commission Admin Adam Hanks
Study Sessions with Budget
Commission Presentation Dates - 2018 Comm. members invited
February 20 - Transportation Commission March 19, 2018
March 20 - Tree Commission June 18, 2018
April 17 - Historic Commission Jul 16, 2018
Ma 15 - Wildfire Mitigation Commission October 15, 2018
June 5 - Band Board
Jul 17 - Forest Lands Commission
August 21 - Conservation Commission
Se tember 18 - Airport Commission
October 16 - Public Arts Commission
November 6 - Housing & Human Srvcs. Comm.
December 4 - Planning Commission
To Be Scheduled
Discussion regarding the seismic code
Update on internal controls policy
Senior issues (re q. of Mayor Stromber
Report on Eugene homeless and shelter infrastructure, including car camping (re q. of Mayor Stromber
Page 2 of 2
Council Stud Session
March 19, 2018_
Title: Capital Improvements Plan Update
Item Type: Information
Requested by Council? Yes
From: Paula C. Brown, PE Public Works Director
Paula. brown (aD-ashland.or.us
Discussion Questions:
Does Council have questions or comments on the current status of the 2017-19 Biennium
Budget's Capital Improvements Plan?
Resource Requirements:
Each project has been approved and has a funding mechanism in place. Details of costs are
shown on the attached CIP spreadsheet that was included in the budget. At this time, there are no
cost changes that have not already been brought to Council for approval.
Policies, Plans and Goals Supported:
City Council:
21. be proactive in using best practices in infrastructure management and modernization
i
Department Goals:
• Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle
costs
• Deliver timely life cycle capital improvement projects
• Maintain and improve infrastructure that enhances the economic vitality of the
community
• Evaluate all city infrastructure regarding planning management and financial resources
Suggested Next Steps:
Continue to solicit CIP updates from staff twice a year and request that staff bring specific items
to council for approvals as necessary.
Backl1round and Additional Information:
The projects included in the Public Work's CIP are found in each division's budget. Most of the
projects are a result of individual master plans that help inform the condition and status of the
City's infrastructure. Of the $106 million public works budget over the 2017-19 biennium.
approximately 38% or $40.5 million is set aside for capital projects. The City distinguishes
capital projects from general maintenance items. Capital projects and are typically for new
construction, expansion, major renovations, replacements, or projects that substantially increase
the life of an asset. There are 28 listed CIP projects for year one - FYI 8. The approved 2017-19
CIP summary is shown in attachment 1. Many of these projects are multi-year and some have
multiple funding sources. Details are found in the budget document.
Page 1 of 5 CITY OF
-ASHLAND
I
To help make this informational item easier to follow, the project listing follows the one-page
spreadsheet CIP summary, not the order of the budget document. Page numbers of the specific
division and where these projects may be found in the budget document are listed in the text
narrative. This is similar to the update provided to Council on January 16`h, and changes are in
yellow.
Roadway Projects:
■ Railroad Crossing Improvements: Hersey and Laurel [p. 2-64] (back on schedule)
- This project has been in the works for many years and is dependent upon the
railroad for funding.
- Design (OBEC) is in final review. Construction could begin as early as summer.
■ Independent Way - Washington Street to Tolman Creek Road [p. 2-64] (on schedule)
- Design (Thornton) of this new street is nearing completion awaiting final review
and acceptance from other regulatory agencies.
- Staff has submitted a request to the Rogue Valley Metropolitan Planning
Organization to utilize funds previously approved for the Nevada Street Bridge.
- It is anticipated that construction could start next spring.
- Costs expended to date are for right of way purchases and design.
■ N. Main Refuge Island [p. 2-65] (on schedule)
- Council was apprised of the status and details of this project in November 2017 as
part of the "Road Diet" update.
- Design is largely complete and staff is working with ODOT on approvals.
- Construction could begin as early as late spring.
■ Overlay/Partial Rebuild N. Mountain Avenue from Hersey to 1-5 [p. 2-67] (on schedule)
- This project was identified and preliminary design completed several years ago.
- With the new ADA requirements, staff is assessing compliance concerns and will
add ADA accessibility to the design.
- For cost efficiency, staff intends to package the overlay projects together into one
construction project later this summer.
■ Overlay Wightman from Quincy to Siskiyou [p. 2-67] (back on schedule)
- This project was identified and preliminary design completed several years ago.
- With the new ADA requirements, staff is assessing compliance concerns and will
add ADA accessibility to the design.
- For cost efficiency, staff intends to package the overlay projects together into one
construction project later this summer.
■ Repave/Rebuild Hersey Street from N Main to N Mountain [p. 2-68] (on schedule)
- This project is a full rebuild and will address underground water issues.
- Design was awarded to OBEC in February 2018 and survey work has begun.
- ADA requirements will be addressed.
- Construction is planned for FYI 9.
■ Hersey Street Sideways (CMAQ) from N Main to Oak [p. 2-691 (complete)
- This project was partially funded through ODOT's GVIAQ program.
- Total cost was $880,481 (design, right of way and construction with the City
paying $421,408.
■ Downtown ADA Ramp Replacement [p. 2-69] (on schedule)
- ODOT provided a grant to replace handicap ramps within the downtown corridor.
- The first phase of the project addresses ramps along the Lithia Way at 3rd Street.
Page 2of5 CITY OF
-ASHLAND
Design (CF,C) is at ODOT for review. Costs to date $7,917.50.
■ N Main Street RRFB - Nursery and Van Ness [p. 2-70] (on schedule)
- Council was apprised of the status and details of this project in November 2017 as
part of the "Road Diet" update.
- Design (Parducci) is progressing and being updated for ADA considerations and
ODOT comments.
- Construction could begin as early as summer.
Airport:
■ Pavement Maintenance Program /p. 2-73j (complete)
- Oregon Department ofAviation (ODA) manages a pavement inspection and
maintenance program for all Airports within the State.
- As a result of this assessment, the City received a grant.for various pavement
maintenance including, crack sealing, asphalt patching and slurry seal.
- Total cost $200,051.58; fully reimbursed through ODA.
Water:
■ Ashland (TID) Canal Piping [p. 2-75] (on schedule)
- This project addresses bacteria and water quality for the use of TID raw water as
well as improves water conservation. Financing is through a DEQ CWSRF loan.
- Total cost over the biennium is projected at $1.5M.
- Design has started (Adkins Engineering) and the initial neighborhood meeting
was conducted. The larger community meeting is scheduled for April 181n
■ TID Terrace Street Pump Station [p. 2-75] and Park Estates Pump Station [p. 2-84] (on
schedule - costs increased for full replacement)
- Both projects are financed by the Oregon Infrastructure Finance Authority (IFA)
loan. Total cost over biennium is $3 M.
- Construction bids were opened on February 14, 2018. Staff received a protest and
is working through that process and will take the construction contract to Council
for approval on March 20tH
- Anticipate construction to start in April with a 10 month completion period.
■ Reeder Reservoir Access Road Improvements [p. 2-76] (being scheduled)
- This project improves access to the plant and is contingent upon the outcome of'
the cost comparisons and ultimate plant location.
■ East and West Fork Transmission Line Rehabilitation [p. 2-76] (being scheduled)
- Year one includes costs of design and permitting to replace or slipline the piping
- Staff is in the process of drafting the solicitation.
■ 2.5 MGD Water Treatment Plan [p. 2-79] (schedule in revision)
- This project was budgeted for $14.9 M over the biennium
- Project is delayed awaiting cost comparison between enhancing the existing plant
or building a new plant (see Council discussion November 6. 2017)
- This is scheduled to come back to council at the April 2nd study session.
■ 2.6 MG Reservoir and Clearwell/Crowson II [p. 2-79] (schedule in revision)
- This project was budgeted for $8.4 M over the biennium
- Project is delayed awaiting the water master plan and needs assessment
■ Permanganate Feed Facility Study and Improvements [p. 2-80]
- This project will help to reduce taste and odor concerns with the use of TID water
and has been incorporated into the Terrace Street Pump Station project.
- Funding has likewise shifted to the Terrace Street Pump Station project.
Page 3 of 5 CITY OF
-ASHLAND
i
■ Park Estates Pump Station [p. 2-84] (on schedule - costs increased for full replacement)
- See TID Terrace Street Pump Station above
■ Granite Reservoir Valving [p. 2-90] (on schedule)
- This project is being validated with the current water master plan update and
insures adequate pumping of TAP water from Granite Reservoir to Crowson.
- It will be completed late this summer based on the Master Plan.
■ Mainline Replacement - Siskiyou Blvd; Crowson to I-5 exit 11 [p. 2-85] (on schedule)
- This project replaces and upsizes an existing 2" line.
- Design (in-house) is complete. Staff will bid the construction project this spring.
■ Mainline Replacement - Oak Street Nevada to Bear Creek Bridge [p. 2-85] (on schedule)
- This project replaces and upsizes an existing 2" line.
- Staff will design this in-house and bid the project this fall for construction.
Wastewater:
■ WWTP Outfall Relocation and fish screen [p. 2-95] (on schedule)
- This project includes the outfall relocation study and the cost of design.
- The project will enable thermal improvements in Ashland Creek.
- CH2M Hill has begun preliminary design and permitting. Staff has requested a
second look at an alternate route. Staff will host an agency meeting later in
March. Phase I design is scheduled for completion in December 2018.
- Final Design and construction will be phased with approval by the Department of
Environmental Quality with the new outfall discharge permit.
■ WWTP Temperature Credits through Trading/Shading [p. 2-95] (on schedule)
- Staff has received concurrence on the Temperature Trading Plan from DEQ. This
plan will be formally approved during the DEQ permitting process.
- Anticipate the true start of the shading program in late spring 2018.
■ WWTP New Oxidation Ditch [p. 2-96] (on schedule, but slowing down)
- Staff is carefully reviewing the timing of this project and the new DEQ permit.
- The RFQ is written and could be released this summer.
■ Collection Line Upsizing - Trunkline along Bear Creek [p. 2-9] (reviewing schedule)
- Staff will look at two things prior to beginning the design of this project;
- infiltration and inflow at the surge points and
- true capacity needs and constraints in the existing lines
- Staff anticipates a reduction in scope
■ Grandview Pump Station Replacement [p. 2-98] (on schedule)
- Construction was awarded to Ledford Construction in January 2018 ($322,000).
- Anticipate completion late March/early April 2018.
■ Collection Line Replacement - A Street [p. 2-98] (on schedule)
- This project is scheduled for design in FYI 8 and construction he following year.
- Staff is assessing utility needs in A Street and maybe able to design in house.
Facilities:
■ City Facilities [p. 2-59]
- The budget includes $177,500 a year to source facilities upgrades and
maintenance, major repairs, not included in regular maintenance; such as minor
roof repairs, building repainting and HVAC system.
- Funding for the facility studies and conceptual designs are a separate line item,
not CIP.
Page 4 of'5 CITY OF
-ASHLAND
Attachments:
2017-19 CIP summary
Additional Links:
2017-19 Biennium Budget; PW begins on page 2-57
I
Page 5of5 CITY OF
ASHLAND
FY18 CAPITAL IMPROVEMENT PROJECTS
ACTUAL a a
PW PROPOSED 2017-18 H O F~ O
Project N PROJECT NAME 2017-18 prior r) ° ° v v Comments
Road WR
2011-36 Railroad Crossing Improvements; Herse y & Laurel $ 450,000 $ 27,476 X Final miew plans at ODOT (RR approved)
2013-25 Independent Wa . - NVashin ton St to Tolman Creek Rd S 1,590,000 S 476,637 X Thornton R00% design; seeking ODO"f/NIPO contt funding (5466,000 FY171
2018-03 N. Main Refuge Island S $0,000 $ X Road Diet-ODOT to review, design (Parducei); minoredifs being conipleted
Subtotal Roadway $ 2,120,000 S 504,113
Street Im Orovements/Overlavs Der PMS (root or s35n,ouol.rl
2010-10 Overlay/Partial Rebuild - N Mountain Avcnue - Hersey to 1-5 S 840,000 S 17,863 X Chan a Order to Eng. Design to incorporate ADA ($17863 FY17)
2015-01 Overlay - W'i htman Street - Quinc to Siskivou S 225,000 $ X Chan a Order to Eng. Design to incorporate ADA.
2017-09 Re ave/Rebuild - Hersey Street- N. Main to N. Mountain $ 1,000,000 $ 340 X Design award (ORE(') January 2018
Subtotal Street Improvements/Overlays S 2,065,000 S 18,203
Sidewalk/Pedestrian
2011-30 Hersey Street - N Main Street to Oak Street CMAQ $ 250,000 $ 50,268 X X X X COMPLETE (total project 5880,481 City share $421,407)
2015-22 Downtown ADA Ramp Replacement 3rd and Lithia Way) S 88,950 S 7,918 X Design complete (CEC) -ailing ODO'f approval
N Main Street RRFB Installation - Nurse Street & Van Ness Avenue S 75,000 $ X Seeking ODOT design (Parducci) approvals
Subtotal Sidewalk/Pedestrian S 413,950 S 58,185
Water SunDly
2015-17 TI D Canal Piping: Starlite to Terrace Street $ 788,000 S - X DEQ loan of S 1.3M; like) not enough funding. Adkins to start design Jan 2018)
2012-01 TID Terrace St Pump Station Improvements $ 650,000 $ 196,694 X X Construction to be awarded March 20 (McClure & Sow -see Park Estates PS)
Reeder Reservoir Access Road TN1 DI. Compliance $ 116,000 $ Contingent on W'TP location
East & West Fork "Transmission Line Rehabilitation $ 154,500 $ Desi n to start 2018 s ringisummer
Subtotal Water Supply S 1,708,500 S 196,694
Water 1'reatment & Story e
2015-31 2.5 NIGD Water Treatment Plant S 1,194,000 $ 672,142 X Membrane pilot study complete; 1-ding comparison analysis ($386,870 FY17)
2015-31 2.6-NIG Reservoir & Cleanvell ("Crowson H") S 891,000 $ Combined with WTP project, ending comparison analysis (RH2,'B&V)
2012-01 Permanganate Feed Facility Study & Implementation $ 316,000 $ X X Project combined with Terrace St. pump station improvements
SubtotalTreatment & Storage S 2,401,000 S 672,142
Water Distribution
2012-04 Park Estates Pump Station/Loo Road Reservoir Alternatives S 637,000 S 121,726 X X Construction to be awarded March 20 (McClure & Sons). With
Terrace St PS
Granite Reservoir VaNin $ 127,000 S - Corrdinate with Water Master Plan (RH2) conclusions and TAP needs
Subtotal Water Distribution S 764,000 S 121,726
Water Mainline Projects
2016-04 Siskivou Boulevard - Crowson Road south towards 1-5 Exit 1 I $ 175,000 $ 21,208 X X ($21,208 FV1 7 design costs)
Oak Street - Nevada to Bear Creek Bride S 273,200 $ X X in-house design
Ivy Lane - South Mountain to FH-16AD-038 S 71,333 NA NA X X Project completed early by internal forces (5120,000 was budgeted 2018-191
Subtotal Water Mainline Projects S 448,200 S 93,541
Wastewater Treatment Plant
2013-21 Outfall Relocation / Fish Screen S 330,000 S 223,687 X C'112M started design in Dec. ( rior S223K FY17) costs not reflective for FY18
Shading (Capital Cost + first 6 ears of O&M $ 631 1,000 $ 33,010 X DEQ has aece ted the Trading Plan; projects should start late s rin 2018
2013-20 Oxidation Ditch Shell S 2,510,000 S 51,755 tannin to release RFP in spring 2018
Subtotal Treatment Plant S 3,471,000 S 308,452
Wastewater Collection System
Wastewater Line 1 psizin - 18" & 24" Parallel Trunkline along Bear Creek S 712,000 S - Assessing I&1 and trne capacity needs
2007-26 Grand riew Pump Station Replacement S 375.000 S 129,272 X X X construction (Ledford S322K) anticipate completion in April 2018 (548,175 FY17)
2013-17 Wastewater Line Replacement; 15" Main Street S 150.000 S - Combined with A St. waterlinelroadwav project (515,710 F'Y'17)
Subtotal Collection Svstem S 1,237,000 S 129,272
TOTAL WASTEWATER Itl S 437,724
Airport
Pavement Maintenance Program S 20,000 $ll X X X X Project Cmnplete (ODA Grnnt Funded -total 5200,051 S8)
Administration - Cjt Facilities 11
Ci Facili ll p rades & Maintenance S 177,500 $ X Conte htal Desi n RFP out for City Hall
tiff FUTRU11FIFAMM,
Capital Improvements Plan
Capital Improvements Plan
Planned Ex Icnditure, Durin, B.N 2017-19 1-cars 1 and 2
t
Planned Rosa urcrs
.•,I sleet hD[ GcuJ. 011- fca,& r:rte.
- Railroad Crossing Improvements. Hcrsev & Laurel S 450,000 $ - $ 450,000 S - S i5.642 S - S 194.358
Independent War - Washin on St to Tolman Creek Rd $ 1,590 000 $ - S 1,590.000 S 590000 S - S 1,000.000 $
I V Main Refuge Island S 80000 $ S 9U00 S - S - S - $ 80.000
Fast Nevada Street F-nernsm S _ - $ 6.494.400 S 6,494.400 $ 1,194,970 S 3,000,000 5 - S 2,299,430
Cjrandvicrv Dro Improvements - Phase II S - S 350.000 $ 350,000 $ S $ - S 350.000
City Widc Chi Seal Project S - S 93,404 $ 93.404 $ S S 93,404
Subtotal Roadway $ 2,120,000 S 6,937,804 S 9.057,804 S 1,784,970 S 3,255,642 S 1,000,000 S 3,017,192
Street Im rovements/Oveda s per Pavement Mana ement System r 1 Vr 2 Project Totals Street SDC Grants Other fees & rates
Ot erlav/Panial Rebudd - N Mounwm Arc - Hcrscr to 1-5 $ 840 000 S - $ 940,000 S - S - S - $ 840.000
Orerlav - Wi trow Street - mc, to Stskh-ou $ 225,000 S - S 225,000 - S - S S 225,000
Rc larc/Rcbuild - Hcrse, St - N Main to N Mountain _ S 1.(()(000 $ 3.000.000 S 4.000.0011 ) - . $ - S - S 4,000,000
Oreria,fPartial Refudd - N Mounwm Ave - E Main to R:R Tracks S S 200.000 S 200,000 S S - S - $ 200,000
Subtotal Street Improvements/Overlap S 2,065,000 S 3,200,000 S 5,265,000 S - S S - S 5,265,000
Sid-WIsede man Yr 1 1"r 2 Project Totals Street SDC Grants Other fees & rates
Horse, Street - N Main Street to Oak Street (CMAQ) S 250.000 S - $ 250.000 S 62.500 S - $ 187,500
D-nto,m ADA Ramp Replacement S 88,950 S - S 88,950 S - $ 88,950 $
Main Street RRFB Installation - Nursery Stmt & Van Ness Avenue $ 75.000 $ - $ 75,000 ) - $ - S - S 75,000
Mountain Arc RRFB Installation -Fart Oaks Avenue S - $ 40.000 $ 40,000 S - S - S - S 40.000
A Street - Oak Street to 100' west of 6th Street S - $ 155,000 _$I 55 000 S 38,750 S - S - S 116.250
Subtotal SidewolklPedealrian S 413,950 S 195,000 $ 608,950 S 101,250 S 88,950 S - S 418,750
1h,cle Project Totals Starm SDC Grams Other f. t._ nn..
1h. ton Su kr shammy C Iicr$ 100.000 S $ - s 1,ului
Subtotal Bicvcle 5 - S 100.000 $ 100.1100 $ - $ - $ - S 100,000
TRANSPORTATION 1 10.432.101 I 1 1 III &8M.942
:\i tort )r l Y7 2 Project Totals T Grants Other fees f rates
Pavement Mamterance Prol;nm_ _ $ 24(X)0 S _ S 20.000 S 20,000 S - S_
Fnudemcnt Gant on Im rovemcnls - Tamar Rehabilitation (Gm6onmcntal $ - $ 222 000 S 222.000 $ 222,000 S - $ -
III
Nater u 1 Y'r l Ii Project Totals Water SDC Grants Other fees & rates
Starlite to Terrace Street $ 788.000 S 1.452,000 S 1.452.000 S - 5 - S
TIDCanal P
ipg in
TID Terrace St Pum Station Im rorements S 654000 $ 650,000 S - $ $ S 650,000
Reeder Resenoa Access Road TMDL Com lianee $ 116,000 $ 116,000 $ 87,000 $ $ S 29 000
Fast & West Fork Transmission Line Rehabiitation $ 154,500 $ 309,000 S - S S S 309,000
.Ashland Creek West Fork B,d Construction S S 129.000 S 96,750 S S S 32.250
Scdmcnt TMDL m Rccdcr Rcscrrou S - $ 120.000 $ 90.000 S - $ S 30,000
Subtotal Supply S 1,708,500 S 1,467,500 S 2,776,000 S 1,725,750 S - S - $ 1,050,2!0
Hater Treatment & Store we Yr 1 Yr 2 Project Totals Y\ater SDC Grants Other fees & rates
S MGD Water Treatment Plant S 1,194,000 $ 13-7310Y) S 14,925,000 S 1.492,500 S f - S 13,432,500
2. ,-MG Rcsenoir & Cle-el Crowaon IL') $ 891.000 $ 7,490,(H)0 $ 8,381,000 $ 838,100 $ $ - S 7,542,900
Pemtan •anate Feed Facilutr Stu& & Im Icmentation 5 316,000 S 316,000 $ $ - S S 316,01X)
Subtotal Trataeew R Sto S 2,401,000 S 21,211,000 S 23,622.000 S 2,330,600 S - S - S 21,291,400
W-r Distribution Yr I Yr 2 Project Totals AY'ater SDC Grants Other fees & rates
park Estates Pum Statnn/Loo Road Resenov Ahcmativcs S_ 637,000 S 1.967_,(_8_)11 S 2,604.000 $ - $ - $ - 5 2,604,000
(frantic Rcscn ov Vahm $ 127.000 $ - S 127,000 S - S - S - S 127,000
Radio Read Meter Pro ant $ S 126,000 S 126,000 $ $ 5 S 126.000
Subtotal Water Diatn'butioe S 7 OOD S 2,093,000 S 2,857,000 S - S - S - f 2,857,000
Water Mainline Pro ects Yr 1 Yr 2 Project Totals \Yater SDC Grants Other fees & rates
SLskn ou Boulevard - Crowson Road South towards I-5 E.dt 11 $ 175,000 S - S 175.000 5 - S - $ - $ 175.000
Oak Street - Ncrada to Bear Creek Bridge $ 273,200 S - $ 273?00 $ 5 - $ - S 273 200
Grand, ic,s D-c - SA crest Dr to Ditch Rd S - S 1 :1,250 S 131,250 S - S - $ S 131.250
„ Lane - Morton Street to west end of H-v Lane S - S 357,000 S 357,000 S - $ - $ - $ 357,000
Ice Lane - South Mountain to FH-16AD-038 S - $ 103,000 S 103,000 S - $ - $ - $ 103,000
Street - 1st SE to 6th St 5 - $ 155,000 $ 155,000 5 S - $ - S 155,000
Parker Street - Walker Are to Lithia Was S - $ 25.1100 S 25,000 $ - $ - S - S 25,000
Harmom Lanc - Stsknou Bhd to Lithia Wav S - $ 1'_3011 5 12.300 $ 5 - $ - S _12300
I.II lV a, Jo, A, t Ru, Loll: S - $ slat S 6,200 S - S - $ S
Ka Lane - I_Itlua a% to Jos A,, S _ $ a, 21x1 S 6,200 5 S - S 5
Subtotal Mainline Pro'eets S 448,200 S 795,950 S 1.244,150 S - S - $ - S_1,244,150
1-14
I
Capital Improvements Plan
Capital Improvements Plan
PLtnned Expenditures Ihtrim,5 BN 2017-19 Years I and 2
I
I
I _ Planned Itrsourcrs
Wastewater Treatment Plant lrl lr Pr-jrrt]atals Srwer SD( Grants Other fers rates
Outfall Relocation l Fish Screen S 330.000 S 330.000 S 660,000 S 99,000 $ - S - S561,000
Shadin - (Capital Cost + first 6 vcars of 0&M) $ 631.000 S 631.000 S 1.262 000 S 180,31X) S - S - S 1.072.700
Ol Dach Shell S 2510,000 S 2,510,000 $ 5,020.000 S 1957,800 S - S - S 3.062.200
RAS Pump Re laccmcat S . S 122,000 S 122,000 S 24,400 S - S - S 97,600
Subtotal Treatment Plant S 3,471,000 S 3,593,000 S 7,064,000 S_ 2,270,500 S - $ - S 4,793,500
Wastewater Collection 5 stem Yr I Yr 2 Project Totals Senn SDC Grants Other fees & rates
Wastewater Line U s¢in- IS" & 24" Parallel Trunlamc along Beu Creel: S 712,000 $ 712,000 S 1,424,000 S 996,800 $ - S - $ 427,200
W'astcvmlcr Line ReplacemcnL IS" Mom - Mountain Avenue S S 1410W $ 141,000 S 35,250 S - S S 105.750
ChunE sw PLr'p Stain- R,I,l - onl S z74 1 :IV S - S 375,000
S e S - ieu lli, l1"-.t ,c~l.ineR~cmm~t 1" Afam-AStna } I- > 0,.~
_ S 600A00 S
Subtotal Collection $ stem S 1,237,000 S 1,303,000 S 2,540,000 S 1,092.0-0 S S - I $ 1,437.950
WASTEWATER 4.708.01110 III +I
Sturm Drain Yr I 'i 2 Project Totals Stu nn SDC Grants T Othe, fees & awes
ADM1IINISTRATION - City Facilities _ Yr 1 Yr 2 Projert Totals Grants Other fees & rates
Gn_ FacJm Upgrades & Maintenance $ 177 Sv,LI y 177?00 355,000 S S $ 355.000_
ADMINISTR 1 II I! !II
ELECTRIC DEPARTMENT Yr I Ni Project Totals Grants Other fees & intes
Install New Sen ices & Infrastructure: Cost include new transformers, switch
cabinets, poles and conductors to service new derelo menl $ 300,000 S 30000) S 600.000 I 600,000
Electric UtOr, Upgrades: Cost for repairs and replacement of aging infrastructure
identified drain routine ms coons S 100,000 S 100.000 S 20.000 S 200,000
SCADA 6nprovcmcnts, Routine Maintenance, Liscensing and Upgrades $ 7,000 $ 32.00 I 39,000 S 39,000
MAS Design Reriew and Purchase Study: fcasbdhy for City oemership, valuation
of substation, and ROI $55,000 S 55,000 $55,000
New Drstrbutent Buss at Ashland Substation S - S - S $
Purchase of Mountain Ave Substation S - $ - S $
Mountain Arc and Ashland Substation Intente Engineering Sal and Benefit
Anaks. S 575,0011 $ 75.000 $ 75,000
TELECOMMUNICATIONS & INFO TECH Yr 1 1'r 2 Project Totals Grants Other fees & rates
E. and Fiber Plant from 16 to 24 Node Grout's $ 50,000 $ 50,11011 $ 100,000 S 100,000
Fiber and Cable Plant Maanenancc $ 5.000 S 5.0(K) $ IO.WO S 10,000
F.i and Cable Plant Installatnn S 20.000 S 20000 S 40.000 $ 40,000
Dam Center Scrrcr Ca ecilu Growth IN rtualuationl $ 22.500 $ 20,000 I 42,500 S 42-500
/ 1
PARK' & RE CREATION Yr I V,2 Project Totals Parks SDC Grants F&B Bonds
Repair Pcrozzi Fountain $ $ 700o $ 70,000 $ 70,000
Daniel Mcacr Pool - Rebuild and Co- S 3,250.000 $ S 3,250,000 S 3,250,000
North Mountain Park Nature Plat Area $ 15,000 $ 150000 S 165,000 $ 150,000 S 15,000
Calk Guanajuato tunr-racnt9 (Bond Re arment) $ 40.000 $ 40,000 $ 80,000 80,000
Ashland Creek Park Development Phase 11 construction $ - $ 35 IXH/ $ 35000 $ 35,000
Garfa:N Park Water Pla, Replacement (Bond Re a. ment) $ 100,000 S 100 OIXI S 200,000 _ S 200,000
Resurface/Recla rn Tenn¢ and Piekleba0 Courts $ 27.500 S 27,500 S 55.000 $ 55.000
Lithia Park Master Plan $ 230,000 S $ 230,000 _ $ 230,000
Winb- W. Sidewalk $ 25,000 S - S 25,000 $ 25,000
Second Do Park Construction $ 265.000 S S 265.000 $ 265,000
YMCA Park Re lacement $ 750.0070 S - S 750.000 $ 750,000
Master Plan for Park Sho hard areas: Do irks: Skateboard Park $ 75.(X)0_ S 75.000 S 75,000
Oak Knoll Improvements (Irrigation) $ 35.000 $ 35.000 E 70,000 $ 70.000
Trails and Open Space Coal Plan Update S 30.000 S - S 30.000 S 30.(XN)
Restoration of Bcaeh Creek below Pedestrian Bridge_ $ 75.000 $ S 75.000 $ 75,000
Land AC isition S 915.000 S 900.000 S 1.815-000 S 375000 S 1?75.W0 $ 164.000 $
Pro cct Mans r $ 60.(100 $ 60,000 $ 120,000 S 1217.000 $
TOTAL BN 2017-19 CIP S 21,203,150 S 42,900,254 S 64,103,404 S 9,680,120 $ 5,761,592 $ 2,552,500 S 46,109,192
1-15
Council Stud Session
March 19, 2018_
Title: Financial Forecast Update & Clarification
Item Type: Presentation
Requested by Council? Yes
From: Mark Welch Administrative Services
Director
Mark.Welch@ashland.or.us
Discussion Questions:
Staff will present a review and update of the future financial forecasts that are included as part of
the biennial budget document, with a focus on the General Fund (includes Parks and Recreation)
and the Central Services Fund. Areas to be covered include:
• Methodology and model used for the adjusted forecasts
• How the forecast differs from the current forecast
Resource Requirements:
N/A
Suggested Next Steps:
Continue discussion on the financial forecast leading up to and during the next biennial budget
development process.
Policies, Plans and Goals Supported:
Provide high quality and effective delivery of the full spectrum of city service and governance in
a transparent, accessible and fiscally responsible manner.
Background and Additional Information:
The BN 2017/19 Budget and corresponding appropriation limits are not at question. The current
biennium budget does not have any errors.
The long range 1nancial plan in the Budget Document was presented with methodology
estimation errors as it relates to the General Fund. Central Services and Parks. The other funds
were not presented with the same error.
As you may recall, several members of the Budget Committee, and myself, commented during
the Budget process that the projections appeared not be accurate. Being new to the position, I
commented that it would not be possible to update before the budget was adopted. Since the
Budget Committee would not review any revised projections, the decision was made to not
change the existing projections in the budget book.
Page 1of3 CITY OF
ASHLAND
The Budget Process Ad-Hoc Committee scheduled an update to the long range financial plan for
the Fall of this year. The Parks and Recreations Commission stated recently that the current
forecast has major errors and that they did not agree with the $6 million looming deficit.
Through communications with the Ashland Tidings, I confirmed that the statement was accurate
in that the financial forecast was presented with a calculation error.
A financial model is important for the Finance Department to maintain to ensure potential
financial issues are addressed in a timely manner. The financial model has been in place since
July and updated as new information becomes available.
In reviewing the materials used to develop the long range estimates, it was determined that there
was a misunderstanding with previous staff. The direction was to increase health care ten percent
and PERS two percent. Instead of increasing those line items, the full 12 percent was increased
on the overall Personal Services category. For example, Police Department Personal Services
were projected to increase from $5 million in BN 2017/19 to $7.5 million in BN21/23. This was
an error that was missed due to the turnover of staff at the time.
The error should not happen in the future. The Finance Department does not anticipate any
turnover before the next budget process. With the assistance of the City Administrator, and
Human Resources, Finance was able to reorganize the Department and create a new higher level
budget position. The reorganization was completed with no increase costs to the City. With a
dedicated, higher level, position the Finance Department will have more expertise and a greater
skill set to ensure an improved budget document along with improved analysis of operations and
financial forecasts.
While clearly an unfortunate error, in reviewing the projections on a line item basis, the Personal
Services should actually increase about three percent annually in the future. With an estimated
ten percent health care increase, along with a seven percent PERS and COLA increase, the
Personal Services budget is projected to grow 3.16% annually. It is staffs intention for the health
care line item to be less than ten percent and with the recent positive PERS investment returns,
we are also optimistic that the PERS increase will be less than seven percent.
For the General Fund Salary and Wages, at this time, appears to have a 7.56% increase in FY 20
and 6.57% in FY 21. It is then anticipated the annual increase will decreases to 2%, largely due
to the police staffing increase in the first 2 years. The average increase for the forecasted six
years is 3.66%. This working model can be changed as new information become available and
will be used to develop the upcoming biennial budget. I anticipate major changes once we have
more information relating to the future of our health benefits and any potential changes to PERS.
The forecast also includes a ten percent increase in Central Service Fees for the General Fund
with the other internal charges remaining flat. The City recently advertised for consultant service
contract to assist staff in updating our Cost Allocation Plan (CAP). The CAP will insure that we
are accurately reflecting the cost of Central Services provided to each Department and Fund.
Once the report is complete, the forecast will be updated with these more accurate and refined
figures.
i
Page 2 of 3 CITY OF
-ASHLAND
The revenue projections were extremely conservative as well. We have experienced greater than
3.5% growth in our assessed valuation, yet only forecasted a three percent property tax
collections. Adjusting anticipated revenues at a still conservative 3.5% assessed valuation
growth, property tax collections should increase over four percent, which has been used in the
most recent model. For reference, the assessed valuation growth for the last 3 years has been:
FY2016 - 104.15%
FY2017 - 103.74%
FY2018 - 103.78%
The updates show a potential for a General Fund deficit of approximately $2.3 million in BN
2021/23, and $585,752 for Parks. These projections forecast conservative revenue growth, and
potentially larger expenditures increases. The Finance Department will continue to monitor
actual performance and update our projections as new data points are received.
It is clear that challenging budget decisions lie ahead. Staff intends to use these modeling tools to
assist Council and the Budget Committee in finding a way to continue providing the high level of
service the community has come to expect from the City of Ashland. The earlier impacts of
updated financial information can be anticipated, the earlier decisions for an appropriate
response can occur.
It appears that there is interest in the financial forecasting model staff has developed and is
utilizing. The Finance Department has created an interactive spreadsheet that allows the user to
input their own assumptions and calculates the impacts. This tool, along with OpenGov
(AshlandOR.OpenGov.com), provides a wealth of tools for financial understanding. The
interactive spreadsheet has been emailed to members of the Budget Committee and provided on
the Administrative Services Section of the City's Website.
Attachments
General Fund Current Financial Model
Parks and Recreation Commission Current Financial Model
PERS Estimates
Assessed Valuation Growth
Page 3 of 3 CITY OF
ASHLAND
i
City of Ashland
General Fund Projections
Revenues
Fiscal Year FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25
Growth(%) Projection Growth(%) Projection Growth(%) Projection Growth(%) Projection Growth(%) Projection Growth(%) Projection
Property Taxes 4.00% 11,368,448 4.00% 11,823,186 4.00% 12,296,113 4.00% 12,787,958 4.00% 13,299,476 4.00% 13,831,455
All Other Taxes 10.00% 7,866,639 3.00% 8,102,638 3.00% 8,345,717 3.00% 8,596,089 3.00% 8,853,971 3.00% 9,119,591
Franchise Fees 1.74% 3,622,809 2.54% 3,714,828 2.55% 3,809,556 2.56% 3,907,081 2.56% 4,007,102 2.57% 4,110,085
Charges for Services 6.35% 1,824,434 5.67% 1,927,880 5.75% 2,038,733 5.83% 2,157,591 5.90% 2,284,889 5.98% 2,421,525
Licenses and Permits 14.07% 1,232,697 0.00% 1,232,697 0.00% 1,232,697 0.00% 1,232,697 0.00% 1,232,697 0.00% 1,232,697
Intergovernmental Revenue 6.60% 694,501 0.00% 694,501 0.00% 694,501 0.00% 694,501 0.00% 694,501 0.00% 694,501
Fines and Forfeitures 0.90% 445,877 0.65% 448,775 0.66% 451,737 0.66% 454,719 0.66% 457,720 0.66% 460,741
Miscellaneous Revenues 0.00% 188,000 0.00% 188,000 0.00% 188,000 0.00% 188,000 0.00% 188,000 0.00% 188,000
Operating Transfers In 0.00% 256,500 0.00% 256,500 0.00% 256,500 0.00% 256,500 0.00% 256,500 0.00% 256,500
Interest on Pooled Investments 50.00% 60,000 0.00% 60,000 0.00% 60,000 0.00% 60,000 0.00% 60,000 0.00% 60,000
Total Revenues 27,559,905 28,449,005 29,373,555 30,335,135 31,334,857 32,375,095
Expenses
Salaries & Wages 7.56% 9,528,168 6.57% 10,154,169 1.95% 10,352,175 1.95% 10,554,043 1.95% 10,759,846 1.95% 10,969,663
Contractual Services 2.00% 7,362,784 2.00% 7,510,040 2.00% 7,660,241 2.00% 7,813,446 2.00% 7,969,715 2.00% 8,129,109
Group Health Insurance 5.00% 2,194,668 5.00% 2,304,401 5.00% 2,419,621 5.00% 2,540,603 5.00% 2,667,633 5.00% 2,801,014
PIERS 10.66% 2,737,995 10.85% 3,035,068 7.00% 3,247,522 7.00% 3,474,849 7.00% 3,718,088 7.00% 3,978,354
All Other Benefits 2.00% 1,106,213 2.00% 1,128,338 2.00% 1,150,904 2.00% 1,173,923 2.00% 1,197,401 2.00% 1,221,349
Internal Charges & Fees 4.22% 2,740,433 6.14% 2,908,695 1.56% 2,954,071 1.59% 3,001,041 1.59% 3,048,757 157% 3,096,623
Grants 13.25% 1,060,943 2.34% 1,085,769 2.35% 1,111,285 2.37% 1,137,622 2.38% 1,164,697 2.40% 1,192,650
Rental, Repair, Maintenance -9.60% 300,666 1.08% 303,907 1.11% 307,280 1.15% 310,802 1.18% 314,469 1.22% 318,293
Supplies 2.00% 313,092 2.00% 319,354 2.00% 325,741 2.00% 332,256 2.00% 338,901 2.00% 345,679
Other Purchased Svcs 2.53% 265,614 0.54% 267,049 0.55% 268,517 0.57% 270,048 0.58% 271,614 0.60% 273,244
Communications 4.43% 176,910 0.00% 176,910 0.00% 176,910 0.00% 176,910 0.00% 176,910 0.00% 176,910
Operation Transfers Out 0.00% 105,500 0.00% 105,500 0.00% 105,500 0.00% 105,500 0.00% 105,500 0.00% 105,500
Programs 13.85% 109,450 0.00% 109,450 0.00% 109,450 0.00% 109,450 0.00% 109,450 0.00% 109,450
Commission 0.00% 2,371 0.00% 2,371 0.00% 2,371 0.00% 2,371 0.00% 2,371 0.00% 2,371
Total Expenses 28,419,807 29,826,020 30,606,589 31,417,861 32,260,352 33,135,209
BN 2019/21 BIN 2021/23 BN 2023/25
Revenue 56,008,911 59,708,691 63,709,951
Expenditures 58,245,827 62,024,449 65,395,561
Difference -2,236,916 -2,315,759 -1,685,610
Ashland Park Commission
Parks General Fund Projections
Revenues
Fiscal Year FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25
Growth(%) Projection Growth(%) Projection Growth(%) Projection Growth(%) Projection Growth(%) Projection Growth(%) Projection
Charges for Services 3.00% 6,710,862 3.00% 6,912,188 3.00% 7,119,553 3.00% 7,333,140 3.00% 7,553,134 3.00% 7,779,728
Miscellaneous Revenues 3.00% 30,900 3.00% 31,827 3.00% 32,782 3.00% 33,765 3.00% 34,778 3.00% 35,822
Interest on Pooled Investments 5.00% 7,350 5.00% 7,718 5.00% 8,103 5.00% 8,509 5.00% 8,934 5.00% 9,381
Operating Transfers In 0.00% 85,000 0.00% 85,000 0.00% 85,000 0.00% 85,000 0.00% 85,000 0.00% 85,000
Intergovernmental Revenue 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0
Total Revenues 6,834,112 7,036,732 7,245,439 7,460,414 7,681,846 7,909,931
Expenses
Salaries & Wages 2.50% 2,565,421 2.50% 2,629,557 2.50% 2,695,296 2.50% 2,762,678 2.50% 2,831,745 2.50% 2,902,539
Group Health Insurance 5.00% 874,566 5.00% 918,294 5.00% 964,209 5.00% 1,012,419 5.00% 1,063,040 5.00% 1,116,192
PERS 7.00% 638,955 7.00% 683,682 7.00% 731,539 7.00% 782,747 7.00% 837,539 7.00% 896,167
All Other Benefits 3.00% 340,548 3.00% 350,764 3.00% 361,287 3.00% 372,126 3.00% 383,290 3.00% 394,788
Rental, Repair, Maintenance 2.50% 928,409 2.50% 951,619 2.50% 975,410 2.50% 999,795 2.50% 1,024,790 2.50% 1,050,410
Internal Charges & Fees 0.00% 739,046 0.00% 739,046 0.00% 739,046 0.00% 739,046 0.00% 739,046 0.00% 739,046
Contractual Services 2.00% 356,045 2.00% 363,166 2.00% 370,430 2.00% 377,838 2.00% 385,395 2.00% 393,103
Equipment 2.00% 229,500 2.00% 234,090 2.00% 238,772 2.00% 243,547 2.00% 248,418 2.00% 253,387
Supplies 2.00% 127,358 2.00% 129,905 2.00% 132,503 2.00% 135,154 2.00% 137,857 2.00% 140,614
Other Purchased Svcs 2.50% 87,720 2.50% 89,912 2.50% 92,160 2.50% 94,464 2.50% 96,826 2.50% 99,247
Communications 1.00% 39,769 1.00% 40,166 1.00% 40,568 1.00% 40,974 1.00% 41,384 1.00% 41,797
Improvements other than Bldgs 3.00% 10,300 3.00% 10,609 3.00% 10,927 3.00% 11,255 3.00% 11,593 3.00% 11,941
Programs 2.50% 68,983 2.50% 70,707 2.50% 72,475 2.50% 74,287 2.50% 76,144 2.50% 78,047
Contingency 0.00% 98,000 0.00% 98,000 0.00% 98,000 0.00% 98,000 0.00% 98,000 0.00% 98,000
Insurance 2.00% 11,730 2.00% 11,965 2.00% 12,204 2.00% 12,448 2.00% 12,697 2.00% 12,951
Total Expenses 7,116,349 7,321,484 7,534,826 7,756,778 7,987,763 8,228,228
BN 2019/21 BN 2021/23 BN 2023/25
Revenue 13,870,844 14,705,853 15,591,777
Expenditures 14,437,833 15,291,604 16,215,991
Difference -566,988 -585,752 -624,214
City of Ashland and Ashland Park Commission
PERS and OPSRP Rate Change
FY 2019 Cir*en' :es Proposed Rates for FY 20 and FY 21
Tier 112 PF OPSRP OPSRP PF Tier 112 Tier 112 PF OPSRP OPSRP PF
Salaries 26.39% 14.49% 19.26% Total 26.31% 32.07% 19.93% 24.66% Total Impact
GENERALFUND
Administration Department- Municipal Court 8 Adam 44,981 54.040 9,059
PERS 144,038 33,244 37,896
DPSRP 81,000 11,737 16,143
Police Department 667,198 829,886 162,688
PERS 220,728 50,944 58,073
PERSPF 1,161,936 306,635 372,633
OPSRP 199,729 28 941 39,806
OPSRP PF 1,457,313 280,679 359,373
Fire and Rescue Department 786,307 976,883 190,576
PERS 106,446 24,568 28,006
PERS PF 1,678,226 442,884 538,207
OPSRP 175,384 25,413 34,954
OPSRP PF 1,523,584 293,442 375,716
?iblic Works - Cemetery Division 22,886 28,824 5,937
PIERS 48.847 11.274 12.852
OPSRP 80,140 11,612 15,972
Community Development-Planning 157,961 187,228 29,267
PERS 552,649 127,551 145,402
OPSRP 209,864 30,409 41,826
Community Development -Building 48,199 62,042 13,843
PERS 78,237 18,057 20,584
OPSRP 208,018 30.142 41,458
TOTAL GENERAL FUND 7,926,138 265,638 749,519 138,254 574,121 1,727,532 302,813 910,840 190,159 735,089 2,138,902 411,370
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Community Development 2,791 3,839 1,048
PIERS - -
OPSRP 19,260 2,791 3,839
TOTAL CDBG FUND 19,260 - 2,791 2,791 - 3,839 3,839 1,048
STREETFUND
Public Works - Street operations 85,545 102,309 16,765
PIERS 282,461 65,192 74,315
OPSRP 140,451 20,353 27,994
TOTAL STREET FUND 422,922 65,192 20,353 85,545 74,315 27,994 102,309 16,765
FY 2019 C.;%n' ?:ales Proposed Rates for FY 20 and FY 21
Tier 112 Tier 1/2 PF OPSRP DPSRP Tier 112 Tier 1/2 PF OPSRP OPSRP PF
Salaries 21081,10 26.39% 14.49% 19.26% Total 26.31% 32.07% 19.93% 24.66% Total Impact
CAPITAL IMPROVEMENTS FUND
Public Works 27,303 37,553 10,250
PERS -
OPSRP 188,425 27,303 37,553
TOTAL CAPITAL IMPROVEMENTS 188,425 27,303 - 27,303 37,553 - 37,553 10,250
WATER FUND
Public Works - Supply 4,933 6,785 1,852
PERS
OPSRP 34,044 4,933 6,785
Public works - Water Treatment 56,447 72,902 16,455
PERS 87,165 20,118 22,933
DPSRP 250,722 36,330 49,969
Public Works - Water Distribution 104,494 130,223 25,729
PERS 248,414 57,334 65,358
OPSRP 325,467 47,160 64,866
Water- Conservation Division 16,045 22,068 6,024
PERS - -
OPSRP 110,730 16,045 22,068
TOTAL WATER FUND 1,056,542 77,452 104,468 - 181,919 88.291 143,688 231,979 50,060
WASTEWATER FUND
Public Works - Wastewater Collection 61,479 75,390 13,910
PERS 168,740 38,945 44,395
DPSRP 155,516 22,534 30,994
Public Works - Wastewater Treatment 65,172 86,046 20,874
PERS 66,116 15,260 17,395
OPSRP 344,461 49,912 68,651
TOTAL WASTEWATER FUND 734,833 54,205 72,447 126,651 61,791 99,645 161,436 34,785
STORMWATER FUND
Public Works -Storm Water Operations 39,210 46,962 7,752
PERS 128,222 29,594 33,735
DPSRP 66,367 9,617 13,227
TOTAL STORMWATER FUND 194,589 29,594 9,617 39,210 33,735 - 13,227 - 46,962 7,752
ELECTRIC FUND
Administration - Conservation Division 31,659 38,437 6,778
PIERS 93,987 21,692 24,728
OPSRP 68,787 9,967 13,709
Electric - Distribution 268,096 337,732 69,635
PERS 570.687 131,715 150,148
OPSRP 941,214 136,382 187,564
TOTAL ELECTRIC FUND 1,674,675 153,407 146,349 299,756 174,876 - 201,293 - 376,169 76,413
TELECOMMUNICATIONS FUND
IT -High Speed 70,827 92,223 21,396
PERS 95,581 22,060 25,147
OPSRP 336,555 48,767 67,075
FY 2019 C,rrreril Rates Proposed Rates for FY 20 and FY 21
Tier 112 Tier 112 PF OPSRP OPSRP PF Tier 112 Tier 112 PF OPSRP CPS RP PF
Salaries 23.08% 26.39% 14.49% 1916% Total 26.31% 32.07% 19.93% 24.66% Total Impact
TOTAL TELECOMMUNICATIONS FUND 432,136 22,060 - 46,767 70,827 25,147 67,075 92,223 21,396
CENTRAL SERVICES FUND
Administration Department 143,832 175,947 32,115
PERS 402,652 92,932 105,938
OPSRP 351,274 50,900 70,009
Administrative Services Department 174,713 223,875 49,162
PERS 302,314 69,774 79,539
OPSRP 724,214 104,939 144,336
IT - Computer Services Division 114,207 143,899 29,692
PERS 242,603 55,993 63.829
OPSRP 401,755 58,214 80,070
City Recorder Division 12,317 16,941 4,624
PERS - - -
OPSRP 85,000 12,317 16,941
Public Works - Administration and Engineering 193,956 233,438 39,483
PERS 613,328 141,556 16 ,367
OPSRP 361,625 52,399 72,072
TOTAL CENTRAL SERVICES FUND 3,464 765 360,255 278,768 639,024 410,672 383,427 794,099 155,075
INSURANCE SERVICES FUND
Administratve Services 15,954 18,187 2233
PERS 69,126 15,954 18187
OPSRP
TOTAL INSURANCE SERVICES FUND 69,126 15,954 15,954 18,187 18,187 2,233
EQUIPMENT FUND
Public Works 60,183 75,322 15,139
PERS 137,171 31,659 36,090
OPSRP 196,850 28,524 39232
TOTAL EQUIPMENT FUND 334,021 31,659 28,524 60,183 36,090 39,232 75,322 15,139
PARKS AND RECREATION FUND
Parks Division 229,168 299,449 70,281
PERS 289,903 66,910 76,273
OPSRP 11119,799 162,259 223,176
Recreation Division 96,755 121,291 24,536
PERS 216,902 50,061 57,067
OPSRP 322,250 46,694 64,224
Golf Division 31,468 40,653 9,186
PERS 48,360 11,161 12,724
OPSRP 140,139 20,306 27,930
CIP Fund
PERS - - - - - -
OPSRP
TOTAL PARKS AND RECREATION FUND 2,137,353 128,132 229,259 357,391 146,064 315,330 461,394 104,003
FY 2019 Current Rates Proposed Rates for FY 20 and FY 21
Tier 112 Tier 1,12 PF OPSRP OPSRP PF Tier 112 Tier 112 PF OPSRP OPSRP PF
Salaries 23.08% 26.39% 14.49% 19.26% Tolal 26,31% 3207% 19,93% 24.660% Total Impact
TOTAL CITY AND PARKS $ 18,480,196 $ 1,173,954 S 749,519 $1,097,282 $ 574,121 $3,594,875 $ 1,338,246 S 910,1340 $ 1,509,236 $ 735,089 $4,493,411 $ 898,536
Note. Police and Fire excludes PERS budgeted for overtime.
Fiscal Year Ended June 30, Assessed Value Increase over prior year
2017 2,537,384,808 103.74%
2016 2,445,873,117 104.15%
2015 2,348,446,788 103.80%
2014 2,262,503,440 103.48%
2013 2,186,388,026 102.71%
2012 2,128,659,147 102.73%
2011 2,072,000,226 103.18%
2010 2,008,178,855 103.35%
2009 1,943,167,724 103.62%
2008 1,875,310,040 106.16%
2007 1,766,496,299 105.49%
2006 1,674,614,942 104.97%
2005 1,595,270,690 105.52%
2004 1,511,835,569 106.18%
2003 1,423,894,752
I~
i
Council Stud Session
2018
March 19, Title: 2nd Quarter Financial Report of the 2017/19 Biennium
Item Type: Presentation
Requested by Council? Yes
From: Mark Welch Administrative Services
Director
Mark.Welch@ashland.or.us
Discussion Questions:
Financial reports are supplied to Council on a quarterly basis to provide assurance of budget
compliance and for informational and comparative purposes throughout the year. The City
Council developed a procedure to have the financial reports presented and reviewed by the
members of the Budget Committee before Council approval.
Resource Requirements:
N/A
Suggested Next Steps:
Review of the 2"d Quarter Financial Report to the City Council.
Policies, Plans and Goals Supported:
Provide high quality and effective delivery of the full spectrum of city service and governance in
a transparent, accessible and fiscally responsible manner.
Background and Additional Information:
The attached financial statements cover six months of activity for the period July 1, 2017 through
December 31, 2017, and equate to 25% of the biennial budget.
Financial statements provide a mechanism to review the City's financial transactions on a
quarterly basis. The Financial Report includes all funds and departments.
Total citywide revenue collections for this period are 21 % of budget appropriations. Total
citywide expenses are 17.5% of budget appropriations, below the projections for the biennium.
Overall, the financial position is stable for the period as reflected in these reports.
Note: Pages 3-5 provide a useful "at a glance" expenditure compliance report. with pages
6-24 showing both revenue and expenditures by Fund.
Discussion
To provide members of the Budget Committee with the most relevant information as possible,
the 2"d Quarter Financial Report review will focus on several funds. The focus area for the 2"d
Page 1 of 2 CITY OF
-ASHLAND
Quarter is on the General Fund.
Taxes have continued to match or exceed the budget projections. Tax revenue for the City
overall increased $1 million, or 6.2% from the same period in BN 2015/17. When reviewing year
over year data, taxes have grown $644,128, or 4.8% from last year. Property Taxes have grown
$489,070, or 5.3%. The increased tax collections include the recent increase in the City's
property tax rate. Removing the property taxes collected attributable to the rate increase, tax
collections have grown 4.1 or $379,070 and are $57,015 above the budgeted amount.
The General Fund expenditures are just below budget projection at 24.1 All departments are
within budget for the 2nd Quarter. There are currently three funds with higher than 25%
expended. Those are the Debt Service, Insurance Fund and Health Benefit Fund. The Debt
Service and Insurance Funds are due to timing of payments. The Health Benefit Fund is due to
increased claim experience.
The City is currently in the process of evaluating the Health Insurance Fund. Evaluation of
potential long-term solutions is currently ongoing and a discussion is tentatively scheduled for
the end of April. The City's consultant is working closely with City staff on a comprehensive
analysis to ensure a stable foundation for the plan.
In summary, the 2nd Quarter Financial Report continues to ensure all funds are within budget
compliance.
The Quarterly Financial Report is a useful tool to ensure ongoing budget compliance. The report
provides a high level overview of current revenue and expenditures.
The Finance Department also maintains a website that provides real time financial records, by
account. The website, AshlandOR.open og v.com, allows for an in depth analysis of all financial
accounts real time. The website links to the City's finance software and allows for the
manipulation of all records in any manner of interest.
The Finance Department plans to provide a brief overview on operating the website during this
agenda item presentation.
Attachments:
2°d Quarter Financial Report
Page 2 of 2 CITY OF
ASHLAND
City of Ashland
Summary of Cash and Investments
December 31, 2017
Balance Balance Change From
Fund December 31, 2017 December 31, 2016 FY 2017
General Fund $ 8,650,167 $ 8,487,823 $ 162,344
Parks General Fund 477,561 68,060 409,501
Housing Trust Fund 230,469 - 230,469
Community Block Grant Fund 21,316 20,408 908
Reserve Fund 33,641 172,502 (138,861)
Street Fund 4,064,627 5,483,769 (1,419,142)
Airport Fund 145,859 142,908 2,951
Capital Improvements Fund 2,172,949 2,576,784 (403,835)
Parks Capital Improvements Fund 988,545 1,055,969 (67,423)
Debt Service Fund 696,019 1,020,039 (324,020)
Water Fund 8,628,230 6,819,541 1,808,689
Wastewater Fund 8,551,795 7,152,617 1,399,178
Storm Drain Fund 1,717,832 - 1,717,832
Electric Fund 1,073,810 978,201 95,609
Telecommunications Fund 436,184 165,939 270,245
Central Services Fund 783,874 811,060 (27,186)
Insurance Services Fund 895,400 1,047,130 (151,730)
Health Benefits Fund 502,369 432,314 70,055
Equipment Fund 3,739,835 3,186,419 553,416
Parks Equipment Fund 183,435 205,789 (22,354)
Cemetery Trust Fund 959,855 949,329 10,526
$ 44,953,772 $ 40,776,601 $ 4,177,171
Total Cash Distribution $ 44,953,772 $ 40,776,601 $ 4,177,171
Manner of Investment
General Banking Accounts $ 583,025 $ 668,480 $ (85,455)
Local Government Inv. Pool 44,370,746 39,108,120 5,262,626
City Investments - 1,000,000 (1,000,000)
Total Cash and Investments $ 44,953,772 $ 40,776,601 $ 4,177,171
Dollar Distribution Cash Balance Distribution
Claims 8
cer.ra Services, Judgments
Insuranoa and Parks and SDC's $661,139
q.. pment Funtls `Recreation Funds $6,194,372 1% Trust
+3%~ / 4% 14%
/ $960,531
Food 8 Beverage 2% Unassigned
$1,608,600 $21,698.053
4% 48%
Library
A:I Gthar (General 0%
Government) Debt Reserved
P 38% $2,822,720 TOT Tourism
- 6% $338,658
%
45%s Other Reserved 1
Asset Forfeited
$10,637,386 $32,313
24% 0%
6. Dec FY18 Financial Reportxlsx
1/182018
City of Ashland
Statement of Revenues and Expenditures - City Wide
As of 12/31/ 17 (25% of biennium)
Biennial Percent Biennial
To Date Actuals Budget Collected 2015.2017
Resource Summary (6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium
Revenues
Taxes $ 16,362,675 $ 50,223,505 32.6% $ (33,860,830) $ 15,331,996 $ 46,433,031
Licenses and Permits 363,978 1,660,300 21.9% (1,296 322) 396,524 2,141,624
Intergovernmental Revenues 1,275,655 9,899,404 12.9% (8,623,749) 2,308,869 6,226,279
Charges for Services - Rate & Internal 29,875,876 119,079,676 25.1% (89,203,800) 27,014,458 109,762,842
Charges for Services - Misc. Service fees 902,550 3,244,733 27.8% (2,342,183) 874,372 3,782,285
System Development Charges 267,333 731,500 36.5% (464,167) 267,094 1,265,774
Fines and Forfeitures 279,191 857,900 32.5% (578,709) 96,750 546,003
Assessment Payments 7,323 60,000 12.2% (52,677) 27,231 133,837
Interest on Investments 285,998 457,850 62.5% (171,852) 90,000 634,042
Miscellaneous Revenues 1,218,854 1,305,564 93.4% (86,710) 258,197 1,384,481
Total Revenues 50,839,432 187,520,432 27.1% (136,680,999) 46,665,491 172,310,198
Budgetary Resources:
Other Financing Sources 425,491 56,086,312 0.8% (55,660,821) 866,500 1,831,438
Interfund Loans - 2,100,000 0.0% (2,100,000) 325,000 840,544.35
Transfers In 898,879 2,997,791 30.0% (2,098,912) 1,029,075 1,477,867
Total Budgetary Resources 1,324,370 61,184,103 2.2% (59 859 733) 2,220,575 4,149,849
Total Resources 52,163,802 248,704,535 21.0% (196,540,732) 48,886,067 176,460,047
Requirements by Classification
Personal Services 15,722,118 67,376,674 23.3% 51,654,556 14,647,820 59,132,807
Materials and Services 24,552,558 100,407,057 24.5% 75,854,499 22,639,832 87,413,909
Debt Service 2,383.986 10,244,803 23.3% 7,860,817 2,116,878 8,686,005
Total Operating Expenditures 42,658,662 178,028,534 24.0% 135,369,872 39,404,530 155,232,721
Capital Construction
Capital Outlay 1,425,646 70,163,409 2.0% 68,737,763 2,208,513 12,371,298
Interfund Loans - 2,100,000 0.0% 2,100,000 325,000 840,544
Transfers Out 898,879 2,997,791 30.0% 2,098,912 1,029,075 1,477,867
Contingencies (Original Budget $3,085,000) - 3,342,185 0.0% 3,342,185 - -
Total Budgetary Requirements 898,879 8,439,976 10.7% , 7 1,354,075
Total Requirements 44,983,187 256,631,919 17.5% 211,648,732 42,967,118 169,922,430
Excess (Deficiency) of Resources over
Requirements 7,180,615 (7,927,384) 190.6% 15,107,999 5,918,949 6,537,617
Working Capital Carryover 39,472,221 38,079,778 103.7% 1,392,443 32,934,606 32,934,606
Unappropriated Ending Fund Balance $ 46,652,836 $ 30,152,394 154.7% $ 16,500,442 $ 38,853,554 $ 39,472,221
6. Dec FY18 Financial Reporl_xlsx 2
1n8l2018
City of Ashland
Schedule of Budgetary Compliance Per Resolution 2017-17
Amended for Resolution 2017-29
As of 12/31/17 (25% of biennium)
Biennial to Date
Actuals (6 Biennial Budget Percent
Months) 2017.2019 Used Balance
General Fund
Administration $ 751.724 $ 3,006,150 25.0% $ 2,254,426
Administration - Municipal Court 246.571 944,095 26.1% 697,524
Administrative Services - Miscellaneous 41004 38,000 10.5% 33,996
Administrative Services - Band 39,147 131,540 29.8% 92,393
Administrative Services - Parks 2,604,750 10,601,400 24.6% 7,996,650
Police Department 3,666,633 15,258,125 24.011. 11,591,492
Fire and Rescue Department 4,269,974 17,505,290 24.4% 13,235,316
Public Works - Cemetery Division 184,788 851,778 21.7% 666,990
Community Development- Planning Division 891,430 3,291,729 27.1% 2,400,299
Community Development- Building Division 319,371 1,479,935 21.6% 1,160,564
Community Development - Social Services Grants - 267,940 0.0% 267,940
Transfers 166.851 377,351 44.2% 210,500
Contingency - 790,000 0.0% 790,000
Total General Fund 13,145,243 54,543,333 24.1% 41,398,090
Parks and Recreation General Fund
Parks Division 1,908,950 8,633,533 22.1% 6,724,583
Recreation Division 699,024 3,199,553 21.8% 2,500,529
Golf Division 249,859 1,163,100 21.5% 913,241
Contingency 195,000 0.0% 195,000
Total Parks and Recreation Fund 2,857,834 1TTF,i9- 21.7%
it
Housing Trust Fund
Matedals and Services - 366,351 0.0% 366,351
Total Housing Trust Fund ~66,357 0.0%
Community Development Block Grant Fund
Personal Services 14,103 62,880 22.4% 48,777
Materials and Services 41,307 390,905 10.6% 349,598
Total Community Development Grant Fundy 12.2%37r
Reserve Fund
Interfund Loan 1,050,000 0.0% 1,050,000
Total Reserve Fund 6b~ 0.0% X65707
Street Fund
Public Works - Ground Maintenance 139,219 501,900 27.7% 362,681
Public Works - Street Operations 1,215,716 19,188,971 6.3% 17,973,255
Public Works- Transportation SDC's 327 2,198,720 0.0% 2,198,393
Contingency - 43,685 0.0% 43,685
Total Street Fund 1,715,463 21,933,276 7.8% 20,217,813
Airport Fund
Materials and Services 76,650 425,380 18.0% 348,730
Capital Outlay 13,101 312,000 4.2% 298,899
Debt Service 19,268 77,075 25.0% 57,807
Contingency 10,000 0.0% 10,000
Total Airport Fund 109,01 824,455 13.2% 715,436
6. Dec FY18 Financial Repart.xlsx 3
111&2018
i
Schedule of Budgetary Compliance Per Resolution 2017-17
Amended for Resolution 2017-29
As of 12/31/17 (25% of biennium)
Biennial to Date
Actuals (6 Biennial Budget Percent
months) 2017-2019 Used Balance
Capital Improvements Fund
Public Works - Facilities 557,270 2,458,100 22.7% 1,900,830
Administrative Services - SDC (Parks) - 394,640 0.0% 394,640
Administrative Services - Open Space (Parks) 22,603 1,500,000 1.5% 1,477,397
Transfers 600,000 1,667,000 36.0% 1,067,000
Contingency - 60,000 0.0% 60,000
Total Capital Improvements Fund 1,179,873 - ,07~ 9,740 19.4% 4,899,867
Parks Capital Improvement Fund
Materials and Services 13,716 150,000 9.1% 136,284
Capital Outlay 93,465 4,945,000 1.9% 4,851,535
Transfers - 440,440 0.0% 440,440
Total Parks Capital Improvement Fund 107,181 5,535,440 1.9% 4, 7, 1
Debt Service Fund
Debt Service 1,303,685 3,740,387 34.9% 2,436,502
Total Debt Service Fund ~I ----77-TO-,-387 34.9% 6 50T
Water Fund
PublicWorks - Conservation 137,707 738,888 18.6% 601,181
Public Works - Water Supply 341,012 2,751,150 12.4% 2,410,138
Public Works - Water Supply Debt 9,035 636,758 1.4% 627,723
Public Works - Water Distribution 1,587,812 10,807,452 14.7% 9,219,640
Public Works - Water Distribution Debt 227,901 592,101 38.5% 364,200
Public Works - Water Treatment 980,097 24,383,636 4.0% 23,403,539
Public Works - Water Treatment Debt 103,645 282,177 36.7% 178,532
Public Works - Improvement SDC's 54,777 4,181,350 1.3% 4,126,573
Public Works - Debt SDC's 130,667 430,369 30.4% 299,702
Transfer 125,000 500,000 25.0% 375,000
Contingency - 685,000 0.0% 685,000
Total Water Fund 3,697,653 ~JS 88, 1 8.0% 42.291,228
Wastewater Fund
Public Works- Wastewater Collection 1,091,057 6,088,930 17.9% 4,997,873
Public Works - Wastewater Collection Debt 54,014 144,656 37.3% 90,642
Public Works- Wastewater Treatment 1,372,952 10,279,543 13.4% 8,906,591
Public Works - Wastewater Treatment Debt 141,752 3,732,624 3.8% 3,590,872
Public Works - Improvements SDC's - 4,060,025 0.0% 4,060,025
Contingency 325,000 0.0% 325,000
F~T1 71 G3
Total Wastewater Fund 5 ,775 77F 10.8%
Stormwater Fund
Public Works - Storm Water Operations 303,183 1,459,713 20.8% 1,156,530
Public Works - Storm Water Operations Debt 11,225 24,500 45.8% 13,275
Public Works - Improvements SDC's 5,471 250,000 2.2916 244,529
Contingency 30,000 0.0% 30,000
Total Stormwater Fund X31 ,773 1,764,21- 181% 1,444,334
Electric Fund
Administration - Conservation 458,508 1,486,890 30.8% 1,028,382
Electric - Supply 3,605,583 14,981,925 241% 11,376,342
Electric - Distribution 3,338,998 13,390,730 24.9% 10,051,732
Electric - Transmission 472,348 2,531,435 18.7% 2,059,087
Debt Service 22,393 1,128,202 2.0% 1,105,809
Contingency - 225,000 0.0% 225,000
Total Electric Fund 7,897.830 33.744.182 234% 25,846,352
I
i
~I
6. Dec FY18 Financial Reportxlsx 4
1,1812018
Schedule of Budgetary Compliance Per Resolution 2017-17
Amended for Resolution 2017-29
As of 12/31/17 (25% of biennium)
Biennial to Date
Actuals (6 Biennial Budget Percent
Months) 2017.2019 Used Balance
Telecommunications Fund
IT - Personal Services 320,887 1,448,575 22.2% 1,127,688
IT - Materials & Services 470,257 1,899,520 24.8% 1,429,263
IT - Capital Outlay 363 150,000 0.20/ 149,637
Debt - To Debt Service Fund 204,500 818,000 25.0% 613,500
Contingency - 105,000 0.0% 105,000
Total • Telecommunications Fund MTbb7 1 5 22.5%S b~
Note: In M & S appropdab'on
Central Services Fund
Administration Department 885,982 3,775,160 23.5% 2,889,178
Information Technology- Info Services Division 661,596 2,811,275 23.5% 2,149,679
Administrative Services Department 1,336,326 5,212,449 25.6% 3,876,123
City Recorder 90,080 384,450 23.4% 294,370
Public Works - Administration and Engineering 848,086 3,644,262 23.3% 2,796,176
Contingency - 235,000 0.0% 235,000
Total Central Services Fund ~8~'fb9t7 T- 23.8%
Insurance Services Fund
Personal Services 56,682 233,160 24.3% 176,478
Materials and Services 687,125 1,854,790 37.0% 1,167,665
Capital - 480,000 0.0% 480,000
Contingency 38,500 0.0% 38,500
Total Insurance Services Fund 74 , 7 5F 28.5% 1 , TT
Health Benefits Fund
Materials and Services 3,456,052 11,557,301 29.9% 8,101,249
Interfund Loan - 1,050,000 0.0% 1,050,000
Contingency 500,000 0.01/6 500,000
Total Health Benefits Fund ----Td55T. 5T 1 ,1 7,3)- 26.4%
Equipment Fund
Public Works- Maintenance 668,905 3,176,472 21.1% 2,507,567
Public Works - Purchasing and Acquisition 106,334 2,849,000 3.7% 2,742,666
Contingency - 100,000 0.0% 100,000
Total Equipment Fund 775,239 6,125,472 12.70/
Parks Equipment Fund
Capital Outlay 133,940 450,000 29.8% 316,060
Total Parks Equipment Fund 1 3, 4 ~S 1b~6 29.8% T1-6T17
Cemetery Trust Fund
Transfers 7,028 13,000 54.1% 5,972
Total Cemetery Trust Fund 7 028 13,000 54.1% 5,972
i
Total Appropriations S 44,983,187 $ 256,631,921 17.5% $ 211,648,!34
6. Dec FY18 Financial Reportxlsx
1118(2016 5
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
110 General Fund
Taxes $ 14,810,595 $ 42,958,500 34.5% $ (28,147,905) $ 13,497,668 $ 39,315,229 34.3%
Licenses and Permits 363,978 1,660,300 21.9% (1,296,322) 396,524 2,141,624 18.5%
Intergovernmental 530,820 2,246,874 23.6% (1,716,054) 454,887 2,057,077 22.1%
Charges for Services 868,113 3,327,000 26.1% (2,458,887) 856,366 3,330,630 25.7%
Fines 279,191 857,900 32.5% (578,709) 96,750 546,003 17.7%
Intereston Investments 29,849 75,000 39.8% (45,151) 8,508 86,199 9.9%
Miscellaneous 46,039 395,200 11.6% (349,161) 52,047 219,974 23.7%
Transfer in (Water Fund) 125,000 500,000 25.0% (375,000) 125,000 500,000 25.0%
Transfer In (Cemetery Fund) 7,028 13,000 54.1% (5,972) 2,514 15,938 15.8%
Total Revenues and Other Sources 17,060,613 52,033,774 32.8% (34,973,161) 15,490,264 48,212,675 32.1%
Administration 751,724 3,006,150 25.0% 2,254,426 667,482 2,098,880 31.8%
Administration - Municipal Court 246,571 944,095 26.1% 697,524 232,623 951,831 24.4%
Administrative Services - Miscellaneous 4,004 38,000 10.5% 33,996 39,707 109,460 36.3%
Administrative Services - Band 39,147 131,540 29.8% 92,393 40,568 127,186 31.9%
Administrative Services - Parks 2,604,750 10,601,400 24.6% 7,996,650 2,340,000 9,560,000 24.5%
Police Department 3,666,633 15,258,125 24.0% 11,591,492 3,378,163 13,487,220 25.0%
Fire and Rescue Department 4,269,974 17,505,290 24.4% 13,235,316 3,673,586 15,713,581 23.4%
Public Works- Cemetery Division 184,788 851,778 21.7% 666,990 184,490 675,452 27.3%
Community Development- Planning Division 891,430 3,291,729 27.1% 2,400,299 666,164 2,705,513 24.6%
Community Development- Building Division 319,371 1,479,935 21.6% 1,160,564 346,402 1,353,877 25.6%
Community Development- Social Services Grants - 267,940 0.0% 267,940 130,885 265,254 49.3%
Transfers Out (Debt Service, Cemetery & Housting Trust) 166,851 377,351 44.2% 210,500 293,080 97,010 302.1%
Contingency - 790,000 0.0% 790,000 - -
Total Expenditures and Other Uses 13,145,243 54,543,333 24.1% 41398 090 11,993,150 47,145,264 25.4%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 3,915,370 (2,509,559) 256.0% 6,424,929 3,497,114 1,067,411 327.6%
Fund Balance, Jul 1, 2017 4,687,674 4,412,535 106.2% 275,139 3,620,263 3,620,263 100.0%
Fund Balance, Dec 31, 2017 S 8,603,044 $ 1,902,976 452.1% $ 6,700,068 $ 7,117,377 $ 4,687,674 151.8%
Reconciliation of Fund Balance:
Restricted and Committed Funds 862,615
Unassigned Fund Balance
$ 7.740,428
6. Dec FY18 Financial Reportxlsx 6
1/18/2018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
211 Parks and Recreation General Fund
Intergovernmental $ - $ 30,000 0.0% $ - $ - $
ChargesforServices - Internal 2,604,750 10,601,400 24.6% (/,996,650) 2,340,000 9,560,000 24.5%
Charges for Services- Misc. Service Fees 413,031 2,181,200 18.9% (1,768,169) 462,644 1,830,527 25.3%
Interest on Investments 2,917 14,000 20.8% (11,083) 1,419 5,968 23.8%
Miscellaneous 11,512 60,000 19.2% (48,488) 872 28,543 3.1%
Transfers In (Parks CIP) 170,000 0.0% (170,000) 52,500 52,500 100.0%
Total Revenues and Other Sources 3,032,210 13,056,600 23.2% (9,994,390) 2,857,435 11,477,537 24.9%
Parks Division 1,908,950 8,633,533 221% 6,724,583 1,982,916 7,813,195 25.4%
Recreation Division 699,024 3,199,553 21.8% 2,500,529 698,315 2,821,724 24.7%
Golf Division 249,859 1,163,100 21.5% 913,241 281,882 1,056,914 26.7%
Other Financing Uses - Transfers NIA - - 80,000 0.0%
Contingency 195,000 0.0% 195.000 -
Total Expenditures and Other Uses 2,857,834 13,191,186 21.7% 10,333,352 2,963,113 11,771,832 25.2%
Excess(Deficiency) of Revenues and Other Sources over 35.9
Expenditures and Other Uses 174,376 (134,586) 229.6% 308,962 (105,678) (294,295)
Fund Balance, Jul 1, 2017 209,333 140,165 149.3% 69,168 503,628 503,628 100.0%
Fund Balance, Dec 31, 2017 $ 383,709 $ 5.579 6877.7% $ 378,130 $ 397,950 $ 209,333 190.1%
Reconciliation of Fund Balance:
Restricted and Committed Funds -
Unassigned Fund Balance $ 383,709
6. Dec FY18 Financial Report xlsx 7
1/1812018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium Expended
240 Housing Trust Fund
Taxes $ 64,118 $ 200,000 32.1% $ (135,882) S - $ -
Interest on Investments - - NIA - - -
Transfer In 166,351 166,351 100.0% -
Total Revenues and Other Sources 230,469 366,351 62.9% (135,882) 0.0%
Personal Services - - N/A -
Matedals and Services - 366,351 0.0% 366,351 -
Total Expenditures and Other Uses 366.351 0.0% 366,351
- -
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 230,469 - NIA 230,469
Fund Balance, Jul 1, 2017 NIA - -
Fund Balance, Dec 31, 2017 $ 230.469 $ N/A $ 230,469 $ - S -
Reconciliation of Fund Balance:
Restricted and Committed Funds 230,469
Unassigned Fund Balance $
6. Dec FY18 Financial Reportxlsx
1/182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
250 Community Development Block Fund
Intergovernmental $ 41,279 $ 453,785 9.1% $ (412,506) $ 74,013 $ 291,526 25.4%
Personal Services 14,103 62,880 22.4% 48,777 11,257 64,255 17.5%
Materials and Services 41,307 390,905 10.6% 349,598 74,132 227,268 32.6%
Total Expenditures and Other Uses 55.410 453.785 12.2% 398.375 85.389 291.523 29.3%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses (14,131) - WA (14,131) (11,376) 4 -319550.6%
Fund Balance, Jul 1, 2017 33,801 1 3380056.0% 33,800 33,797 33,797 100.0%
Fund Balance, Dec 31, 2017 $ 19,670 $ 1 1967003.0% $ 19.669 $ 22,421 $ 33,801 66.3%
i
Reconciliation of Fund Balance:
Restricted and Committed Funds 19,670
Unassigned Fund Balance $
I
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I
6. Dec FYI 8 Financial Reportxlsx 9
I/IMO18
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium Expended
255 Reserve Fund
Interest on Investments $ 5,474 S 700 782.0% S 4,774 S 6.114 $ 22,433 27.3%
Interfund Loan 1,050,000 0.0% (1,050,000) 325,000 325,000 100.0%
Transfers In - - NIA -
Total Revenues and Other Sources 5,474 1,050,700 0.5% 4.774 331,114 347,433 95.3%
Interfund Loan (Health Benefits Fund) 1,050,000 0.0% 1,050.000 515,544 0.0%
Total Expenditures and Other Uses 1,050,000 0.0% 1,050,000 515,544 0.0%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 5,474 700 782.0% 4,774 331,114 (168,111) 197'0%
Fund Balance, Jul 1, 2017 28,168 24,735 113.9% 3,433 196,279 196,279 100.0%
Fund Balance, Dec 31, 2017 $ 33,642 $ 25,435 132.3% 3 8.207 $ 527,393 $ 28,168 1872.3%
Reconciliation of Fund Balance:
Restricted and Committed Funds 33,642
Unassigned Fund Balance
$
i
6. Dec FY18 Financial Reportxlsx
,O
1/182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
260 Street Fund
Taxes $ 186,249 $ 1,236,800 15.1% $ (1,050,551) $ 11,319 5 372,710 3.0%
Intergovernmental 635,019 5,311,945 12.0% (4,676,926) 611,479 2,536,631 24.1%
Charges for Services - Rates 759,148 3,195,895 23.8% (2,436,747) 1,060,351 4,323,090 24.5%
Charges for Services- Misc. Service Fees 9,138 - WA 9,138 12,213 50,768 24.1%
System Development Charges 58,934 150,000 39.3% (91,066) 56,319 348,760 16.1%
Assessments 7,323 60,000 12.2% (52,677) 27,231 133,837 20.3%
Interest onlnvestments 33,508 60,000 55.8% (26,492) 14,294 90,528 15.8%
Miscellaneous 227,212 353,304 64.3% (126,092) 70,087 225,754 31.0%
Other Financing Sources - 11,687,162 0.0% (11,687,162)
Total Revenues and Other Sources 1,916,531 22,055,106 8.7% (20,138,575) 1,863,292 8,082,079 23.1%
Public Works- Ground Maintenance 139,219 501,900 27.7% 362,681 140,919 474,636 29.7%
PublicWorks - StreetOperations 1,575,917 19,188,971 8.2% 17,613,054 1,703,862 5,552,282 30.7%
Public Works - Street Operations Debt - - NIA - - 122,753 0.0%
Public Works - Storm Water Operations NIA 1,166,823 WA
Public Works - Storm Water Operations Debt - - WA - - 25,300 WA
Public Works- TransportationSDC's 327 2,198,720 0.0% 2,198,393 - 355,078 0.0%
Contingency - 43,685 0.0% 43,685 -
Total Expenditures and Other Uses 1,715,463 21,933,276 7.8% 20.217.813 1.844,781 7.696,872 24.0%
Excess(Deficiency) of Revenues and Other Sources over 4 8%
Expenditures and Other Uses 201,068 121,830 79,238 18.511 385,207
Fund Balance, Jul 1, 2017 3,955,854 3,977,740 99.4% (21,886) 5,278,231 5,278,231 100.0%
Fund Balance, Dec 31, 2017 $ 4,156,923 $ 4,099,570 101.4% $ 57,353 $ 5,296,742 $ 5,661438 93.5%
Reconciliation of Fund Balance: Moved to Stormwater Fund $ (1,707,584)
Restricted and Committed Funds 4,156,923 $ 3,955,854
Unassigned Fund Balance $ 0
6. Dec FY18 Financial Reportxlsx 11
11182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
280 Airport Fund
Intergovernmental $ - $ 536,800 0.0% $ (536,800) $ - $ - WA
Charges for Services - Rates 73,936 270,000 27.4% (196,064) 60,119 271,528 22.1%
Interest on Investments 1,351 1,000 135.1% 351 327 2,386 13.7%
Total Revenues and Other Sources 75,287 807,800 9.3% (732.513) 60,446 273,915 22.1%
Materials and Services 76,650 425,380 18.0% 348,730 28,372 87,020 32.6%
Capital Outlay 13,101 312,000 4.2% 298,899 314 54,113 0.6%
Debt Service 19,268 77,075 25.0% 57,807 19,268 77,072 25.0%
Contingency - 10,000 0.0% 10,000 -
Total Expenditures and Other Uses 109,018 824,455 13.2% 715,437 47,954 218,205 22.0%
Excess(Deficiency) of Revenues and Other Sources over 22.4%
Expenditures and Other Uses (33,731) (16,655) -102.5% (17,076) 12,492 55,710
Fund Balance, Jul 1, 2017 173,224 118,677 146.0% 54,547 117,514 117,514 100.0%
Fund Balance, Dec 31, 2017 $ 139,493 $ 102,022 136.7% $ 37,471 $ 130,006 $ 173,224 75.1%
Reconciliation of Fund Balance:
Restricted and Committed Funds 139,493
Unassigned Fund Balance
$
i
6. Dec FY18 Financial Repartxlsx ,~L
1118/2018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium Expended
410 Capital Improvements Fund
Taxes $ $ WA $ $ 176,477 $ 1,273,537 13.9%
Intergovernmental - WA 870,000 2,732 31847.5%
Charges for Services - Internal 503,085 2,074,940 24.2% (1,571,855) 473,085 1,930,074 24.5%
Charges for Services - Misc. Service Fees 2,000 - NIA 2,000 2,000 8,000 25.0%
System Development Charges 20,301 101,500 20.0% (81,199) 22,625 116,163 19.5%
Interest on Investments 19,363 26,000 74.5% (6,637) 6,594 44,464 14.8%
Miscellaneous 477,871 20,000 2389.4% 457,871 - 4,438 0.0%
Other Finanang Sources - 1,500,000 0.0% (1,500.000) - 870,000 0.0%
Transfer In (Insurance Fund) N/A 100,000 100,000 100.0%
Total Revenues and Other Sources 1,022,620 3,722,440 2T5% (2,699,820) 1,650,781 4,349.407 38.0%
Public Works - Facilities 557,270 2,458,100 22.7% 1,900,830 389,049 1,921,671 20.2%
Administrative Services - SDC (Parks) - 394,640 0.0% 394,640 - 358,529 0.0%
Administrative Services - Open Space (Parks) 22,603 1,500,000 1.5% 1,477,397 1,324,160 2,288,041 57.9%
Transfers Out 600,000 1,667,000 36.0% 1,067,000 38,981 215.419 18.1%
Interfund Loan (Equipment Fund) - - WA - - - NIA
Contingency - 60,000 00% 60,000 - WA
Total Expenditures and Other Uses 1.179.873 6.079.740 19.4% 4,839.8 7 1.752.190 4.783.660 36.6%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses (157,252) (2,357,300) 93.3% 2,200,048 (101,409) (434,253) 23.4%
Fund Balance, Jul 1, 2017 2,315,233 2,522,222 91.8% (206.989) 2,749,486 2,749,486 100.0%
Fund Balance, Dec 31, 2017 $ 2,157,980 $ 164,922 1308.5% $ 1,993,058 $ 2,648,077 $ 2,315,233 1144%
Reconciliation of Fund Balance:
Restricted and Committed Funds 2,157,980
Unassigned Fund Balance $ 0
6. Dec FY18 Financial Reportxlsx 13
11182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
411 Parks Capital Improvement Fund
Taxes $ 238,210 1,484,690 16.0% (1,246,480) S 454,160 $ - NIA
Intergovemmental - 900,000 0.0% (900,000) - 801,770 0.0%
Charges for Services - N/A 13,137 0.0%
Charges for Services - Internal - - NIA - - 1,477,771 0.0%
Interest on Investments 4,994 20,000 25.0% (15,006) 575 16,460 3.5%
Miscellaneous - - NIA - - 16,555 0.0%
Other Financing Sources - 3,250,000 0.0% (3,250,000) 866,500 NIA
Total Revenues and Other Sources 243,204 5,654,690 4.3% (5,411,486) 1,321,235 2,325,693 56.8%
Personal Services - - NIA - - 162,235 0.0%
Materials and Services 13,716 150,000 9.1% 136,284 5,149 64,069 8.0%
Capital Outlay 93,465 4,945,000 1.9% 4,851,535 50,936 1,456,284 3.5%
Transfer Out 440,440 0.0% 440,440 -
Total Expenditures and Other Uses 107,181 5,535,440 1.9% 5,428,259 56,085 1,682,589 3.3%
Excess(Deficiency) of Revenues and Other Sources over 196 7%
Expenditures and Other Uses 136,023 119,250 114.1% 16,773 1,265,150 643,104
Fund Balance, Jul 1, 2017 852,406 341,235 249.8% 511,171 209,302 209,302 100.0%
Fund Balance, Dec 31, 2017 S 988,429 5 460.485 214,6% S 527.944 S 1474.452 $ 852,406 173.0%
Reconciliation of Fund Balance:
Restricted and Committed Funds 988,429
Unassigned Fund Balance S 0
6. Dec FY18 Financial Reportxlsx 14
1118,2018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
530 Debt Services
Taxes $ 446,704 $ 973,540 45.9% $ (526,836) $ 454,649 $ 1,015,919 44.8%
Charges for Services - Internal 577,150 2,308,600 25.0% (1,731,450) 372,650 2,308,600 16.1%
Charges for Services - Misc. Service Fees - - NIA 60,488 140,365 43.1%
Interest on Investments 2,172 8,000 27.2% (5,828) 919 12,792 7.2%
Transfer In (General Fund & CIP) - 480,440 0.0% (480,440) 331,561 311,429 106.5%
Other Financing Sources - NIA - - NIA
Total Revenues and Other Sources 1,026,026 3,770,580 27.2% (2,744,554) 1,220,267 3,789,105 32.2%
Materials and Services - - NIA - - 1,600 0.0%
Debt Service 1,303,885 3,740,387 34.9% 2,436,502 1,239,988 3,672,977 33.8%
Interfund Loan (Central Service Fund) - N/A - -
Total Expenditures and Other Uses 1,303,885 3,740,387 34.9% 2,436,502 1,239,988 3,674,577 33.7%
Excess(Deficiency) of Revenues and Other Sources over 17.2%
Expenditures and Other Uses (277,859) 30,193 -920.3% (308,052) (19,721) 114,529
Fund Balance, Jul 1, 2017 976,089 1,193,610 81.8% (217,521) 861,560 861,560 100.0%
Fund Balance, Dec 31, 2017 $ 698,230 $ 1,223,803 57.1% $ (525 573) $ 841.839 $ 976.089 86.2%
Reconciliation of Fund Balance:
Restricted and Committed Funds 698,230
Unassigned Fund Balance $
6. Dec FY18 Financial Reportxlsx 15
1/182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
670 Water Fund
Taxes $ - $ - NIA $ - $ 2 $ 10 20.7%
Intergovernmental - - NIA - 14,897 14,897 100.0%
Charges for Services - Rates 4,724,000 15,874,482 29.8% (11,150,482) 4,016,569 14,055,539 28.6%
Charges for Services - Misc. Service Fees 35,717 - WA 35,717 62,552 211,347 29.6%
System Development Charges 108,284 200,000 54.1% (91,716) 137,022 587,637 23.3%
Interest on Investments 56,515 64,000 88.3% (7,485) 13,395 101,814 13.2%
Miscellaneous 510 50,000 10% (49,490) 7,403 74,484 9.9%
Other Financing Sources 425,491 29,749,150 1.4% (29,323.659) 890,072 0.0%
Total Revenues and Other Sources 5,350,517 45,937,632 11.6% (40,587,115) 4,251,840 15,935,799 26.7%
Public Works - Conservation 137,707 738,886 18.6% 601,181 117,625 534,788 22.0%
Public Works - Water Supply 341,012 2,751,150 12.4% 2,410,138 629,967 2,390,999 26.3%
Public Works - Water Supply Debt 9,035 636,758 1.4% 627,723 8,950 18,970 47.2%
Public Works- Water Distribution 1,587,812 10,807,452 14.7% 9,219,640 1,465,489 5,815,636 25.2%
Public Works - Water Distribution Debt 227,901 592,101 38.5% 364,200 225,466 502,128 44.9%
PublicWorks - WaterTreatment 980,097 24,383,636 4.0% 23,403,539 578,506 2,602,448 22.2%
Public Works- Water Treatment Debt 103,645 282,177 36.7% 178,532 102,975 281,690 36.6%
Public Works- ImprovementSDC's 54,777 4,181,350 1.3% 4,126,573 104,819 453,197 23.1%
Public Works - DebtSDC's 130,667 430,369 30.4% 299,702 32,220 215,123 15.0%
Debt Service - WA 33,849 0.0%
Transfers (General Fund) 125,000 500,000 25.0% 375,000 125,000 500,000 25.0%
Contingency - 685,000 0.0% 685,000 NIA
Total Expenditures and Other Uses 3,697,653 45,988,881 8.0% 42,291,228 3.391,016 13,348,827 25.4%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 1,652,864 (51,249) 33251% 1,704,113 860,823 2,586,972 33.3%
Fund Balance, Ju11,2017 7,795,565 8,697,716 89.6% (902,151) 5,208.593 5,208.593 100.0%
Fund Balance, Dec 31, 2017 $ 9,448,428 $ 8.646.467 1093% $ 801,961 $ 6,069,416 $ 7,795565 77.9%
i
Reconciliation of Fund Balance:
Restricted and Committed Funds 4341,844
Unassigned Fund Balance 5 5.106.584
I
6. Dec FY18 Financial Reportxlsx 16
1/18!2018
i
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
675 Wastewater Fund
Taxes $ 597,742 $ 3,209,200 18.6% S (2,611,458) $ 705,909 S 4,265,334 16.5%
Charges for Services - Rates 2,991,243 11,852,000 25.2% (8,860,757) 2,599,273 10,568,020 24.6%
Charges for Services - Misc. Service Fees 13,250 NIA 13,250 13,250 26,500 50.0%
System Development Charges 66,438 200,000 33.2% (133,562) 51,128 213,214 24.0%
Interest on Investments 57,890 50,000 115.8% 7,890 13,580 107,419 12.6%
Miscellaneous 2,000 0.0% (2,000) 1,042 1,620 64.3%
Other Financing Sources 9,900,000 0.0% (9,900,000) 71,366 0.0%
Total Revenues and Other Sources 3,726,563 25,213,200 14.8% (21,486,637) 3,384,182 15,253,471 22.2%
Public Works- Wastewater Collection 1,091,057 6,088.930 17.9% 4,997,873 976,551 4,079,963 23.9%
Public Works - Wastewater Collection Debt 54,014 144,656 37.3% 90,642 54,714 147,454 371%
Public Works- Wastewater Treatment 1,372,952 10,279,543 13.4% 8,906,591 1,183,537 5,028,690 23.5%
Public Works- Wastewater Treatment Debt 141,752 3,732,624 3.8% 3,590,872 186,148 3,237,073 5.8%
Public Works- ReimbursementsSDC's - - NIA - 1,657 13,039 12.7%
Public Works- ImprovementsSDC's 4,060,025 0.0% 4,060,025 1,888 377 500.7%
Contingency - 325,000 0.0% 325,000 - - WA
Total Expenditures and Other Uses 2,659,776 24,630,778 10.8% 21,971,002 2,404,495 12.506,596 19.2%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 1,066,787 582,422 183.2% 484,365 979,687 2,746,875 353%
Fund Balance, Jul 1, 2017 7,842,218 6,751,916 116.1% 1,090,302 5,095,343 5,095,343 100.0%
Fund Balance, Dec 31, 2017 $ 8,909,005 S 7,334,338 121.5% S 1,574.667 S 6,075.030 $ 7,842.218 77.5%
Reconciliation of Fund Balance:
Restricted and Committed Funds 3,227,425
Unassigned Fund Balance S 5,681,580
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6. Dec FY18 Financial Reportxlsx 7
1/182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
16 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
680 Stormwater Fund
Charges for Services - Rates $ 347,725 $ 1,390,000 25.0% $ (1,042,275) $ $
Charges for Services - Misc. Service Fees 600 - NIA 600
System Development Charges 13,375 80,000 16.7% (66,625)
Interest on Investments 8,467 19,000 44.6% (10.533) - -
Miscellaneous - - WA - - -
Other Financing Sources WA -
Total Revenues and Other Sources 370,167 1,489,000 24.9% (1,118,833)
Public Works- Storm Water Operations 303,183 1,459,713 20.8% 1,156,530 326,504
Public Works - Storm Water Operations Debt 11,225 24,500 45.8% 13.275 11,425 -
Public Works - Storm Water SDC's 5,471 250.000 2.2% 244,529 -
Contingency - 30,000 0.0% 30,000 -
Total Expenditures and Other Uses 319.879 1,764,213 18.1 % 1,444,334 337,929
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 50,288 (275,213) 118.3% 325,501 (337,929)
Fund Balance, Jul 1, 2017 1,707,584 1,697,095 100.6% 10,489
Fund Balance, Dec 31, 2017 S 1,757,872 $ 1,421.882 123.6% $ 335,990 $ (337,929) $ -
Reconciliation of Fund Balance: Moved from Street Fund S 1,707,584
Restricted and Committed Funds 34,835
Unassigned Fund Balance $ 1,723,037
6, Dec FY15 Financial Reportxlsx
11182018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium Expended
690 Electric Fund
Intergovernmental $ 68,536 $ 420,000 161% $ (351,464) S 283.593 $ 521,646 544%
Charges for Services - Rates 7,799,839 32,014,707 24.4% (24,214,868) 7,209,799 29,017,217 24.8%
Charges for Services - Misc. Service Fees 207,730 487,533 42.6% (279,803) 63,698 497,417 12,8%
Interest on Investments 10,407 22,100 47.1% (11,693) 3,430 21,526 15.9%
Miscellaneous 48,583 195,060 24.9% (146,477) 48,499 230,897 21.0%
Total Revenues and Other Sources 8.135.095 33,139,400 24.5% (25,004,305) 7,609,019 30,288,703 25.1%
Administration - Conservation 458,508 1,486,890 30.8% 1,028,382 427,597 1,397,555 30.6%
Electric - Supply 3,605,583 14,981.925 24.1% 11,376.342 3,277,474 13,869,063 23.6%
Electric - Distribution 3,338,998 13,390,730 24.9% 10,051,732 3,118,141 12,961,713 24.1%
Electric - Transmission 472,348 2,531,435 18.7% 2,059,087 487,875 1,742,187 28.0%
Debt Service 22.393 1.128.202 2.0% 1,105,809 22,664 46,686 48.5%
Contingency - 225,000 0.0% 225,000 - WA
Total Expenditures and Other Uses 7,897.830 33,744,182 23.4% 25.846.352 7,333,751 30,017,203 24.4%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses
237,265 (604,782) 139.2% 842.047 275.268 271,500 101.4%
Fund Balance. Jul 1, 2017 2,026,663 1,533,657 132.1% 493,006 1,755.163 1,755,163 100.0%
Fund Balance, Dec 31, 2017 S 2.263,928 $ 928,875 243.7% $ 1.335,053 $ 2.030,431 $ 2,026.663 100.2%
Reconciliation of Fund Balance:
Restricted and Committed Funds -
Unassigned Fund Balance $ 2,263,928
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6. Dec FY18 Financial Reportxlsx 9
1/162018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium Expended
695 Telecommunications Fund
Charges for Services- Rates $ 1,077,531 $ 4,335,155 24.9% $ (3,257,624) $ 999,577 $ 4,105,254 24.3%
Charges for Services- Misc. Service Fees 7,011 - NIA 7,011 - - NIA
Interest on Investments 3,112 4,000 77.8% (888) 480 4,310 11.1%
Miscellaneous 489 - WA 489 467 696 67.1%
Interfund Loan ITT 315,544 0.0%
Total Revenues and Other Sources 7088,143 4,339,155 25.1% (3,251,012) 1,000,524 4,425,804 22.6%
Personal Services 320,887 1,448,575 22.2% 1,127,688 328,074 1,269,970 25.8%
Materials $ Services 470,257 1,899.520 24.8% 1.429,263 459,783 1,795,285 25.6%
Capital Outlay 363 150,000 0.2% 149,637 164,215 248,189 66.2%
Debt - Transfer to Debt Service Fund 204,500 818,000 25.0% 613,500 - 818.000 0.0%
Contingency - 105,000 0.0% 105,000 - - NIA
Total Expenditures and Other Uses 996,007 4,421,095 22.5% 3,425,088 952,072 4,131,444 23.0%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 92,136 (81,940) -112.4% 174,076 48,452 294,359 1615%
Fund Balance, Jul 1, 2017 599,417 309,449 1917% 289,968 305,058 305,058 100.0%
Fund Balance, Dec 31, 2017 $ 691,553 E 227,509 3040% $ 464.044 $ 353,510 5 599.417 59.0%
Reconciliation of Fund Balance:
Restricted and Committed Funds 613,500
Unassigned Fund Balance $ 78.053
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6. Dec FY18 Financial Report.xisx 20
11182018
II
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017-2019 Expended Balance Biennium to Date End of Biennium Expended
710 Central Service Fund
Taxes $ 19,057 $ 160,775 119% S (141.718) $ 31,812 $ 190,292 161%
Charges for Services - Internal 3,392,561 13,659,500 24.8% (10,266,939) 3,175,592 12,949,788 24.5%
Charges for Services- Misc. Service Fees 105,795 576,000 18.4% (470,205) 104,721 671,504 15.6%
Interest on Investments 4,728 17,600 26.9% (12,872) 3,954 16,939 23.3%
Miscellaneous 13,153 - N/A 13,153 64,745 338,676 19.1%
Transfer in (CIP Fund) 600,000 1,667,000 36.0% 1,067,000 417,000 417,000 100.0%
Total Revenues and Other Sources 4,135,294 16,080,875 25.7% (9,811,581) 3,797,824 14,584,199 26.0%
Administration Deparbnent 885,982 3,775,160 23.5% 2,889,178 818,446 3,443,253 23.8%
Information Technology- Info Services Division 661,596 2,811,275 23.5% 2,149,679 598,034 2,743,451 21.8%
Administrative Services Department 1,336,326 5,212,449 25.6% 3,876,123 1,049,727 4,690,220 22.4%
City Recorder Division 90,080 384,450 23.4% 294,370 250,335 984,526 25.4%
Public Works -Administration and Engineering 848,086 3,644,262 23.3% 2,796,176 825,936 3,341,783 24.7%
Contingency - 235,000 0.0% 235,000 - WA
Total Expenditures and Other Uses 3,822,070 16,062,596 218% 12,240,526 3.542,478 15.203,233 23.3%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 313,224 18,279 1713.6% 294,945 255,346 (619,034) -41.2%
Fund Balance, Jul 1, 2017 281,574 242,081 116.3% 39,493 900,608 900,608 100.0%
Fund Balance, Dec 31, 2017 $ 594,798 S 260.360 228.5% $ 334.438 S 1,155,954 $ 281,574 410.5%
Reconciliation of Fund Balance:
Restricted and Committed Funds 175,000
Unassigned Fund Balance $ 419.798
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6. Dec FY18 Financial Reportxlsx ICI
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City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
720 Insurance Service Fund
Charges for Services - Internal $ 343,787 $ 1,560,000 22.0% $ (1,216,213) $ 371,148 $ 1,486,002 25.0%
Interest on Investments 6,525 14,000 46.6% (7,475) 3,362 19,376 17.4%
Miscellaneous 812 80,000 1.0% (79,188) 10,748 78,233 13.7%
Total Revenues and Other Sources 351,124 1,654,000 21.2% (1,302,876) 385,258 1,583,610 24.3%
Personal Services 56,682 233,160 24.3% 176,478 48,898 202,900 24.1%
Materials and Services 687,125 1,854,790 37.0% 1,167,665 605,640 1,523,670 39.7%
Capital Outlay - 480,000 0.0% 480,000 - - N/A
Transfer Out (Multiple 4 funds) - - NIA - 569,500 569,500 100.0%
Contingency - 38,500 0.0% 38,500 - - NIA
Total Expenditures and Other Uses 743,807 2,606,450 28.5% 1.862.643 1,224,038 2,296,070 53.3%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses (392,683) (952,450) 5&8% 559,767 (838,780) (712,460) 117.7%
Fund Balance, Jul 1, 2017 1,053,823 1,117,444 943% (63,621) 1,766,283 1,766,283 100.0%
Fund Balance, Dec 31, 2017 $ 661,140 $ 154,994 400.7% 5 496,146 S 927,503 $ 1,053,823 88.0%
i
Reconciliation of Fund Balance:
Restricted and Committed Funds 661,140
Unassigned Fund Balance $ 0
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II
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6. Dec FY18 Financial Reportxlsx ,Z,z
11182018
i~
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
725 Health Benefits Fund
Charges for Services - Internal $ 2,804,419 $ 11,852,537 23.7% S (9,048,118) $ 2,379,746 $ 9,970,841 23.9%
Interest on Investments 3,945 13,000 30.3% (9,055) 2,252 9,374 24.0%
Miscellaneous (Stop Loss Reimbursements) 311,286 - NIA 311,286 - 88,738 0.0%
Interfund Loan (Reserve Fund) 1,050,000 0.0% (1,050,000) 200,000 0.0%
Total Revenues and Other Sources 3.119,650 12,915,537 241% (9,795,887) 2,381,998 10,268,953 23.2%
Materials and Services 3,456,052 11,557,301 29.9% 8,101,249 2,413,018 10,021,261 24.1%
Interfund Loan - 1,050,000 0.0% 1,050,000 325,000 325,000 100.0%
Contingency - 500,000 0.0% 500,000 - NIA
Total Expenditures and Other Uses 3,456.052 13,107,301 26.4% 9,651,249 2.738,018 10,346,261 26.5%
Excess(Defidency) of Revenues and Other Sources over
Expenditures and Other Uses (336,402) (191,764) 175.4% (144,638) (356,020) (77,308) 460.5%
Fund Balance, Jul 1, 2017 396,418 521,456 76.0% (125,038) 473,726 473,726 100.0%
Fund Balance, Dec 31, 2017 $ 60,016 $ 329,692 18,2% $ (269 676) $ 117.706 $ 396,418 29.7%
Reconciliation of Fund Balance:
Restricted and Committed Funds 60.016
Unassigned Fund Balance $ 0
"This balance includes $472,616 for accrued claims
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6. Dec FY18 Financial Reportxlsx
111812018
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City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
l
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
730 Equipment Fund
Charges for Services - Internal S 890,166 $ 4,288,460 20.8% $ (3,398,294) S 977,165 S 3.908.660 25.0%
Charges for Services - Misc Service Fees 108,278 NIA 108,278 92,806 345,857 26.8%
Interest on Investments 26,112 35,000 74.6% (8,888) 8,196 54,051 15.2%
Miscellaneous 56.258 150,000 37.5% (93,742) 2,288 75,875 3.0%
Total Revenues and Other Sources 1,080.814 4,473,460 24.2% (3,392,646) 1,080,455 4,384,443 24.6%
PublicWorks - Maintenance 668.905 3,176,472 21.1% 2,507,567 707,422 2,762,798 25.6%
Public Works - Purchasing and Acquisition 106,334 2,849,000 3.7% 2,742,666 254,875 1,153,785 22.1%
Contingency - 100,000 0.0% 100,000 - N/A
Total Expenditures and Other Uses 775,239 6,125,472 12.7% 5,350,233 962,297 3.916,583 24.6%
Exress(Deticiency) of Revenues and Other Sources over
Expenditures and Other Uses 305.575 (1,652,012) 118.5% 1,957,587 118,158 467,861 25.3%
Fund Balance, Jul 1, 2017 3,404,967 3,343,135 101.8% 61,832 2,937,106 2,937,106 100.0%
Fund Balance, Dec 31, 2017 $ 3.710,541 $ 1,691,123 219.4% S 2,019,418 $ 3,055,264 $ 3,404,967 89.7%
Reconciliation of Fund Balance:
Restricted and Committed Funds 3,710,541
Unassigned Fund Balance
6. Dec FY18 Financial Reportxlsx 24
11182018
I
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
731 Parks Equipment Fund
Charges for Services - Internal $ 113,750 $ 425,000 26.8% $ (311,250) $ 113,750 $ 455,000 25.0%
Interest on Investments 1,642 1,450 1112% 192 87 2,064 4.2%
Miscellaneous 25,129 - NIA 25,129 - - NIA
Transfer In (Park Fund) NIA - - 80,000 0.0%
Total Revenues and Other Sources 140,521 426,450 33.0% (285,929) 113,837 537,064 21.2%
Capital Outlay 133,940 450,000 29.8% 316,060 95,864 360,210 26.6%
Total Expenditures and Other Uses 133,940 450,000 29.8% 316,060 95,864 360,210 26.6%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 6,581 (23,550) -27.9% 30,131 17,974 176,854 10.2%
Fund Balance, Jul 1, 2017 176,854 176,139 100.4% 715
Fund Balance, Dec 31, 2017 $ 183,435 $ 152,589 120.2% $ 30,846 $ 17,974 $ 176,854 10.2%
Reconciliation of Fund Balance:
Restricted and Committed Funds 183,435
Unassigned Fund Balance $
6, Dec FY18 Financial Reportxlsx 2.rJ
1118([018
City of Ashland
Statement of Resources, Requirements, and Changes in Fund Balance
December 31, 2017
Biennial Percent Biennial Percent
To Date Actuals Budget Collected 2015-2017 Collected
(6 Months) 2017.2019 Expended Balance Biennium to Date End of Biennium Expended
810 Cemetery Fund
Charges for Services - Rates $ 4,673 $ 50,000 9.3% $ (45,327) $ 9,268 $ 31,690 29.2%
Interest on Investments 7,028 13,000 54.1% (5.972) 2,514 15,938 15.8%
Transfer In (General Fund) 500 1,000 50.0% (500) 500 1,000 50.0%
Total Revenues and Other Sources 12,201 64,000 19.1% (51,799) 12,282 48,628 25.3%
Transfers 7,028 13,000 54.1% 5,972 2,514 15,938 15.8%
Total Expenditures and Other Uses 7,028 13,000 54.1% 5,972 2,514 15,938 15.8%
Excess(Deficiency) of Revenues and Other Sources over
Expenditures and Other Uses 5,173 51,000 10.1% (45,827) 9,768 32,691 29.9%
Fund Balance, Jul 1, 2017 955,357 958,770 99.6% (3.413) 922,666 922,666 100.0%
Fund Balance, Dec 31, 2017 $ 960,530 $ 1,009,770 95.1% $ (49,240) $ 932,434 $ 955,357 97.6%
Reconciliation of Fund Balance:
Restricted and Committed Funds 960,530
Unassigned Fund Balance $ -
6. Dec FY18 Financial RepMxlsx 26
1118/2018
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Council Stud Session
March 19, 2018
Title: Budget Committee Volunteers for the Audit Committee
Item Type: Request for Feedback
Requested by Council? No
From: Mark Welch Administrative Services
Director
Mark.Welch@ashland.or.us
Discussion Questions:
Are there any appointed members of the Budget Committee interested in serving on the City's
Audit Committee?
Resource Requirements:
N/A
Sullgested Next Steps:
Provide the list of interested members to the Council for appointment to the Audit Committee. A
formal Council decision on the appointment will be scheduled at a future Council business
meeting.
Policies, Plans and Goals Supported:
Provide high quality and effective delivery of the full spectrum of city service and governance in
a transparent, accessible and fiscally responsible manner.
Background and Additional Information:
The Audit Committee contains one position to be filled by an appointed member of the Budget
Committee. This item is intended to develop a list of interested members to be discussed and
appointed by the Council. A formal Council decision regarding the appointment will be
scheduled at a future Council business meeting.
Attachments:
None.
Page 1 of t CITY OF
-ASHLAND
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Council Stud Session
March 19, 2018
Title: Economic Development, Cultural, Tourism &
Sustainability Grant Cycle Update
Item Type: Request for Feedback
Requested by Council? No
From: Adam Hanks Interim Asst. to the City
Administrator
Adam.Hanks@ashland.or.us
Discussion Questions:
1) Which members of the Citizens' Budget Committee have interest in participating in the
Grants Sub-Committee Process for FYI 8-19?
2) Staff suggests Sub-Committee meeting dates of either April 12 and April 26 or May 3 and
May 10. Do the interested members have a preference?
3) Is there interest in modifying the applicant presentation component of the meetings? Options
include no presentations, presentations limited by specific questions or topics, presentation
only by applicants who have not received funding in the past two grant cycles.
Resource Requirements:
Grant funds were allocated by Resolution 2017-03, with an award amount for fiscal year 2018-
19 of $229,703. Funding for the grants come from the City's collection of Transient Occupancy
Tax, with a portion coming from tourism restricted funds (10% of total restricted or $79,703) and
the remainder from the unrestricted (non-tourisrn) funds ($150.000).
Suggested Next Steps:
Staff will incorporate recommendations and develop a final schedule and process layout to
include along with the complete packet of applicant submittals the first week in April. After the
two sub-committee meetings, the recommendations of the sub-committee will be forwarded to
for review and formal approval, likely at the May 15, 2018 Council business meeting.
Policies, Plans and Goals Supported:
Council Goal 93 - Support and empower our community partners
Council Goal #15 - Seek opportunities to diversify the economy in coordination with the
Economic Development Strategy
Background and Additional Information:
The City of Ashland collects a Transient Occupancy Tax (TOT), from people who stay in
overnight lodging within the City limits. Over half (58%) of those funds are reserved for the
City's General Fund and are used to support Police, Fire, Community Development, and
Municipal Court. Slightly more than a quarter (26.67%) of those funds are used to support the
tourism industry. The tourist funds are either allocated directly to groups that market Ashland to
Page I of '2 CITY OF
-ASHLAND
tourists or are spent on capital facilities that enhance the tourism experience within the
community. The remaining funds are dedicated to the City's annual grant program. The
amounts that go to each of these programs are allocated prior to the beginning of each biennium
by Council.
The City of Ashland reinvests a portion of the funds generated by the TOT in community non-
profits through an annual grant program. Of the total anticipated TOT collection of $2,191,467,
$229,703 is allocated to this grant program. "Through these grants, the City is purchasing specific
services from non-profits that it might otherwise provide directly. The grant program has four
basic goals:
• Economic Development. The grant program will support the creation, retention, and
expansion of businesses and other ventures that enrich our community by creating goods
and services that provide employment opportunities while maintaining and enhancing the
overall quality of life. The 2011 Economic Development Strategy provides both policy
level and action level guidance for eligible grant application programs and activities.
• Cultural Development. The grant program will support increased diversity of and
accessibility to the creative arts and cultural opportunities in Ashland for citizens and
visitors and will support the visitor economy, maintain and promote job growth in this
sector and enrich the overall quality of life in the community.
• Tourism. As a long standing pillar of Ashland's economy, tourism programs support
programs, activities and events that act similarly to more traditional traded sector activity
in that dollars from outside the community are brought in and circulated locally to the
benefit of our local businesses.
• Sustainability. The grant program will create and support programs and activities to
further support efforts to ensure Ashland is environmentally, economically and socially
resilient as a community.
Attachments:
None
Additional Links:
www.ashland.or.us/2018ects(rants - Complete Grant Application, eligibility and award criteria
Page 2 of 2 CITY OF
-ASHLAND