HomeMy WebLinkAbout2018-04-16 Study Session
CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, April 16, 2018
Council Chambers, 1175 E. Main Street
5:30 p.m.
1. Public Input (15 min)
II. Review of Employee Health Benefits Plan Options (40 min)
III. Pioneer Hall Construction Cost Estimates & Options (30 min)
IV. Wildlife Community Education Event (5 min)
V. Look Ahead for information purposes only
Note: Topic times are estimates and subject to modification at the meeting
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meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
I
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VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
Council Stud Session
April 16, 2018
Title: Health Benefit Plan Review
Item Type: Request for Direction
Requested by Council? No
From: Mark Welch Administrative Services
Director
Mark.Welch(a)-ashland.or.us
Tina Gray Human Resources Director
Tina. Gray(a)-ashland.or. us
Discussion Questions:
Does the City Council wish to proceed with moving to a Health Benefit Insurance Program
Offered through City County Insurance Services (CIS)?
Resource Requirements:
The plan offered by CIS could have no additional budgetary impact. If we remain self-funded the
increased contributions would total $1.412,755.
Su2$!ested Next Steps:
Staff recommends moving forward with the insurance program offered by CIS. Staff is seeking
direction on whether to stay self-funded or move to a fully insured plan.
Policies, Plans and Goals Supported:
Background and Additional Information:
The City offers health benefits to employees. The well-being of our employees is a critical aspect
in maintaining a high performing work force. The current premium allocation, as negotiated in
labor contracts, is a 95 percent City Contribution and 5 percent employee contribution. The
proposed change from having a local self-funded health insurance program to a larger self-
funded health insurance trust program through CIS maintains the current benefit level to
employees for the next 18 months.
The City currently offers health benefits to employees utilizing a self-funded health plan. Being
self-funded means that the City is required to pay all claims incurred up to $150,000 per
participant. The City takes on all the risk of potential claims and must find funds if the budgeted
revenue does not cover our actual expenditures. For the first eight months of the Fiscal Year the
City has paid out over $422,000 in claims above premiums received. For the current Fiscal Year
Page 1 of 5 CITY OF
ASHLAND
we are under collecting based on claim experience. Being self-funded means that we need to
develop means to address the overage in claims. Our claims history over the past three years
have not allowed us to develop any sort of reserve funding mechanism to remain sustainable
over time.
At the end of February the fund has a balance of negative $26,000 (Likely up to $63,000 by the
end of March). With negative reserves, the financial risk to the City becomes alarming and in
need of evaluation. In anticipation of reaching a negative fund balance, Staff reached out to JL
Jones, the City's Health Benefit Program consultant, to conduct a thorough analysis of our plan.
The analysis included everything from the cost to maintain our self-funded plan, benefit changes,
comparison with other jurisdictions, along with marketing our plan to insurance companies.
The fund has a restricted reserve for accrued claims of $472,616 to cover incurred but not
reported (IBNR) claims. These are claims that are attributed to the current period but yet to be
billed. It is estimated that the City has an IBNR of approximately $800,00041 million currently.
Analysis of our Health Benefit Plan
JL Jones provided City staff with a thorough analysis that determined entering into a self-funded
insurance program through CIS would be the most beneficial to the City. This is primarily due to
claim experience that has consistently exceeded previous estimates. The larger pool of
participants associated with the CIS insurance dilutes the risk that the City currently faces (and
pays for) as a very small, independent self-insured entity of approximately 730 covered lives.
In comparing our benefit offerings to other jurisdiction, the data shows that the City currently
offers a superior benefit. The City's current benefits are better in essentially every category, with
the exception in some cases of the pharmacy co-pay for non-formulary medications. The
employee cost share is also lower than the other employers on the spreadsheet. The City's
VEBA program is footnoted, as this program is unique to the City in comparison to the other
employers included (see attached).
Every year, an analysis is completed to review projected claims for the proceeding years and the
corresponding premium impact. The analysis based on our claim experience showed a need to
raise premiums 37 percent for Fiscal Year 2018/19. The 37 percent premium increase far
exceeded the amount budgeted and would have a $1.4 million increase over currently budgeted
amounts. A comparison of the increases is provided as an attachment. For example, the General
Fund would need to contribute an additional $513,389 next year (requiring budget adjustments
for the final year of the biennium). This premium increase would only cover estimated claims for
the next fiscal year and not build a reserve. In order to pay for the estimated claims, and build a
reserve, the premiums would need to increase closer to 50 percent.
Making benefit changes, with increased deductible and co-pays, could produce a 10-15 percent
savings but would still require a 25 percent premium increases (15 percent above budget).
Having negotiated labor contract with the contribution split cannot be easily changed in a timely
manner, due to the fact that the 95/5 premium payment split is embedded in each of the
bargaining group contracts.
Page 2 of 5 CITY OF
ASHLAND
Health Plan Options Bids Received)
When marketing our plan to insurance companies, JL Jones was pleasantly surprised by the
results. Both CIS and Moda Health Insurance provided premiums well below the estimated cost
of remaining locally self-funded. CIS offered the City an 18 month plan option with no changes
to benefit offerings, outside of changing from Pacific Source to the Blue Cross Regence
Network. The 18 month plan would allow the City time to communicate to employees' potential
changes to the health benefit plan over the next year and a half. It is anticipated that the
deductibles and co-pays will increase in 18 months. Staff does not know at this time the premium
changes in 18 months, but based on current claim experience, staff expects an increase of 10-20
percent. Over the next 18 months, the City expects to save around $1 million in estimated claim
cost within the self-insured plan versus CIS premiums. This savings would be used to pay the
run out cost of the plan, as well as build a reserve fund to help mitigate future premium
increases.
The CIS option could not have come at a better time for the City of Ashland. With no premium
increases, an 18 month period to work towards a health benefit reserve fund, and escalation in
overall health care cost still happening. Over the last 35 years the cost of health insurance have
grown an average of 7 percent annual, doubling costs in 10 years. With rising premiums, and
overall healthcare cost increases, we can expect that our premiums will increase at least
$750,000 for the January 1, 2020 renewal. If we are able to build a reserve with unspent
budgeted funds, we will be able to help offset the increase.
Budget Impacts/Reserve Fund Opportunity
The premiums charged by CIS for the next 18 months are slightly lower than the current rates. It
was anticipated during budgeting process that premiums would increase 10 percent in FY
2018/19. With the lower premiums from CIS, Staff is recommending that we maintain the actual
95/5 split with employees, resulting in a slight reduction in employee contributions, but keep the
City's budgeted increase in place. There are several reasons for this recommendation:
1) Ensure the City has available resources to pay the run out cost of the plan. The City could
have claims being processed for up to a year post self-funded plan dissolution.
2) Start building a health benefit reserve fund to help mitigate future premium increases.
The reserve fund would only start after all claims are paid. With a health benefit reserve
fund, Staff is optimistic that premium increases can be smoothed. The reserve will benefit
the entire City including utilities.
Staff is also recommending the forgiveness of the loan between the Reserve Fund and the Health
Benefit Fund. Staff is recommending dissolving the self-funded plan due to the financial well-
being of the fund with a currently negative fund balance. The health benefit fund does not have
the access to a funding source to repay the loan and with no new revenue will not have the
capability to generate additional revenue.
Page 3 of 5 CITY OF
ASHLAND
Information about CIS (from CIS Website: https://www.cisoregon.org/About)
Who We Are
CIS (City County Insurance Services), was formed by the League of Oregon Cities and
the Association of Oregon Counties to meet the risk management and employee benefit needs of
Oregon cities, counties and other eligible local governments. The CIS Board of Trustees
administers the CIS Trust which includes the CIS Property/Casualty Trust and the two CIS
Benefits trusts: EBS (cities) and AOCIT (counties).
CIS provides comprehensive property/liability and workers` compensation (CIS P/C Trust) and
employee benefits coverage (EBS and AOCIT) tailored to the needs of our members. These
programs are supported by expert claims management and legal defense, training, and
personalized risk management services.
Our Members
CIS supports 98% of cities and over 78% of counties in Oregon with at least one type of
coverage. Our members are large and small, and in every corner of the state. They join CIS
knowing that by sharing their risks, they will accomplish more together than they can alone.
CIS knows Oregon; we know local government issues in different regions of the state and we
make available to members a variety of risk management and loss prevention services to assist in
meeting their communities' needs while protecting financial and human resources.
City of Ashland and CIS Partnerships
The City of Ashland is one of the funding members of the CIS Trust.
The City of Ashland has been a member of CIS for many years under the property/liability
insurance program. The City has been pleased with the level of service provided by CIS for
insurance and legal matters.
Prior to becoming locally self-funded the City of Ashland purchased Health Insurance through
CIS. One of the main reason the City severed the relationship was the lack of claim data being
supplied. The City at the time felt that the City of Ashland was subsidizing other members of the
pool. CIS since that time, almost 7 years ago, has made many changes to address the City's
concerns.
CIS will individually underwrite the City of Ashland based on our actual experience and will
utilize pool reserve to stabilize individual participants. The City would be part of a larger pool
and the premiums will be aggregated over the entire pool, but the bulk of the City's premiums
will be based on our own individual underwritten and experience. CIS will provide the City with
quarterly claim data along with an 8 month renewal notice for budgeting purposes.
Page 4of5 CITY OF
ASHLAND
CIS also now works with consultant and brokers to improve their program. This is a change from
the time the City had purchased insurance through CIS.
CIS has a board and Staff has reached out to have a member from the City of Ashland be
nominated for the board in the future.
Attachments:
February Financial Report
Benefit Survey "Average Plan" Summary
Summary of Budgetary Impacts
Medical and Dental Summary Costs (City Spreadsheet with 37%)
Medical Plan Options- Fully Insured
Medical Plan Deviations
Dental Plan Deviations
Prescription Plan Deviations
Vision Plan Deviations
Page 5 of 5 CITY OF
ASHLAND
City of Ashland
Health Benefits Fund
Fund Statement
2013-2014 2014.2015 2015.2016 2016.2017 2017-2018 Notes
As of 3/31/2018
725 Health Benefits Fund
Intergovernmental
Charges for Services 4,084,502 4,073,530 4,848,409 5,122,432 4,195,351
Interest on investments 1,547 2,067 3,877 5,497 5,318
Miscellaneous 211,795 - 12,886 75,852 393,498
Interfund Loan 500,000 400,000 200,000
Transfer (From Insurance fund) 500.000
Total Revenues and Other Sources 4,797,844 4.975.597 5,065,172 5,203,781 4,594,166
Materials and Services
Professional Services - TPA Charges 175,802 157,456 161,560 187,148 132,844
Health Care Claims 3,895,437 3,708,602 4,311,653 4,127,895 4,394,492
Health Care Premiums 37,239 43,350 53,325 56,263 47,882
Health Care Re-insurance 520,000 511,829 546,596 576,821 478,746
Total Materials and Services 4,628,478 4,421,237 51073,134 4,948,127 5,053,964
Debt: Interfund Loan 250,000 325,000
Contingency
Total Expenditures and Other Uses 4,628,478 4,671,237 5,398,134 4,948,127 5,053,964
Excess(Deficiency) of Revenues and Other
Sources over Expenditures and Other Uses 169,366 304,360 (332,963) 255,654 (459,798)
Fund Balance, July 1,
Fund Balance, June 30 $ 169,366 $ 473,726 $ 140,763 S 396,417 $ (63,380)
Outstanding loan $ 525,000
2018 Feb statements 4/11/2018, 2 42 PM 1
Benefits Survey "Average Plan" Summary
Employer 7 Employer 13
Employer 1 Employer 2 Employer 3 Employer 4 Employer 5 Employer 6 (Fully Insured-M Employer 8 Employer 9 Employer 10 Employer 11 Employer
12 1 (Self Insured-M
(Fully Insured) (Self Insured (Fully Insured) (Fully Insured) (Fully Insured) _ I (Fully Insured Self Insured-D) (Self Insured) (Self Insured) Self Insured (Fully
Insured) 1 (Self Insured) Fully Insured-D) Average city of Ashland
# Ees (Approximate) 150 175 195 700 475 80 110 1,160 850 1,900 19D 200 225 493 270
In Network Deductible $5,000 51,000 $1,500 $3,000 $500 $1,000 $750 $2,000 $1,000 $1,000 $3,000 $1,000 $1,000 $1.673 $300
In Network OOP Max $6,350 $7,150 $5,000 $3,000 $2,000 $1,000 $4,500 $6,350 $6,000 $3,000 $6,350 $6,500 $5,500 $4,823 $900
In Network Coverage 70% 70% 80% 80% 90% 80% 1 80% 80% 80% 70% 70% 70% Bo % 77% 90%
I
Office Copay $35 $35 $25 $35 $20 $15 $15 $35 $40 $35 $25 $35 $35 $30 $15'
Generic Rx Copay $15 $10 $15 $15 $15 $10 $15 $15 $15 $15 $10 $15 $15 $14 $5
Brand Rx Copay $50 20% $45 $30 $30 $20 $30 $30 $30 $30 $50 $30 $30 $31 $30
Non-formulary Rx Copay $75 30% $75 $60 1 $60 $40 $45 $50 $50 $50 $75 $50 $50 S52 $55
($100 Rr Dad)
Dental Deductible $100 $25 $50 None $50 $0
$0 $50 $50 $0 $50 $38 $D
Dental Annual Max $1,000 $1,000 $1,500 $1,250 $1,500 $1,250 $1,000 $1,500 $1,500 $1,500 $1,500 $1,318 $1,500
Preventive Coverage 50% 100% 100% 100% 100% 100% 100% 100% J76% 70% to 100% on 70% to 100 % on $10 ~ovayN~:a D4h
Basic Coverage 50% 80% 80% Voluntary 80% 80% Voluntary 80% 80% ala"van 100% of 80% the 4th year the 4th year 1 t aso0. men so°c r
Major Coverage 50% 50% 50% 60% 50% 50% 5050% Orthodontia No Yes Yes Yes Yes Yes na.t $z.oo0.
Yes Yes o No Vision Plan No Yes Yes Voluntary Yes Yes Yes Vluntary Yes Yes Yes Yes Yes Monthy Employee Contrib-Single silo
$60 $135 $75 $40 $65 $55 $90 $45 $118 $124 $135 550 Moth Em loee Contrib-Far$320 $660 $875 $225 $40 $165 $860 $130 $453 $350 $660 $600
Office Visit copay based on City of Ashland benefit of 10% coinsurance. Average Office Visit = $150, copay = $15.
Note: The City of Ashland offers a VEDA to offset employee expenses. None of the other clients on this Summary offer a VEBA.
J.L. Jones and Associates no 1/23/2018
City of Ashland
Budgeted Health Care Costs
Options
Budgeted Self insured - Current Self insured - Proposed CIS
FY 2018 FY 2019 FY 2019 FY 2019
110% 137% 110%
Administration Department 391,616 430,778 536,514 430,778
IT Department 295,360 324,896 404,643 324,896
Administrative Services Department 346,180 380,798 474,267 380,798
City Recorder Department 40,810 44,891 55,910 44,891
Police Department 735,570 809,127 1,007,731 809,127
Fire and Rescue Department 753,140 828,454 1,031,802 828,454
Public Works Department 1,280,750 1,408,825 1,754,628 1,408,825
Community Development Department 285,000 313,500 390,450 313,500
Electric Department 345,720 380,292 473,636 380,292
Parks Department 758,280 834,108 1,038,844 834,108
5,232,426 5,755,669 7,168,424 5,755,669
The budget was built with a 10%
increase for each year
C:1Userslhuhtalam\AppDatalLocal\Temp\Temp1_Health_Benefit_items.ziplProposed premium increases by funds 4/11/2018,2:41 PM
Impact
Self insured - Current Self insured - Proposed CIS
FY 2019 FY 2019 FY 2019
110% 137% 110%
Administration Department - 105,736 -
IT Department - 79,747
Administrative Services Department - 93,469
City Recorder Department - 11,019
Police Department - 198,604
Fire and Rescue Department - 203,348
Public Works Department - 345,803
Community Development Department - 76,950
Electric Department - 93,344
Parks Department - 204,736 -
- 1,412,755
The budget was built with a 10%
increase for each year
C:1Userslhuhtalam\AppData\Local\Temp\Temp1_Health_Benefit_items.ziplProposed premium increases by funds 4/11/2018,2:41 PM
City of Ashland
Health Care Premiums
Medical and Dental Summary Costs
"Excludes specific items such as Parks Dental"
Self insured - Current :i - Current Self insured - Proposed CIS
Health Insurance FY 2017-2018 FY 2018• FY 2018-2019 FY 2018.2019
Increases 110% 110% 137%
Employer
- 95% Annual Cost
Employee (Single) 8,883.01 95% 9,771.31 95% 12,169.73 95% 8,688.51 95%
Employee +Spouse (Two Party) 18,311.39 95% 20,142.53 95% 25,086.60 95% 18,178.10 95%
Employee + Family (Three Party) 25,156.67 95% 27,672.33 95% 34,464.63 95% 25,006.70 95%
Employee +l Child(ren) 15,186.05 95%
Employee +2 Child(ren) 21,676.42 95%
Employee
- 5% Annual Cost
Employee (Single) 467.50 5% 514.25 5% 640.47 5% 457.29 5%
Employee + Spouse (Two Party) 963.72 5% 1,060.09 5% 1,320.29 5% 956.74 5%
Employee+ Family (Three Party) 1,324.02 5% 1,456.42 5% 1,813.91 5% 1,316.14 5%
Employee +l Child(ren) 799.27 5%
Employee +2 Child(ren) 1,140.86 5%
Total
Employee (Single) 9,350.51 10,285.56 12,810.20 9,145.80
Empbyee+ Spouse (Two Party) 19,275.11 21,202.62 26,406.90 19,134.84
Empbyee+ Family (Three Party) 26,480.69 29,12876 36,278.54 26,322.84
Empbyee+l Child(ren) 15,985.32
Employee +2 Child(ren) 22.817.28
Budgetary purpose
Employer 95% Share
Employee (Single) 20,101.96 22,112.16 27,539.69 22,112.16
Employee + Spouse (Two Party) 20,101.96 22,112.16 27,539.69 22,112.16
Employee + Family (Three Party) 20,101.96 22,112.16 27,539.69 22,112.16
Employee + i Child(ren) 22,112.16
Employee +2 Child(ren) 22,112.16
C:\UsersthuhtalamlDownloadslMedical and Dental costs 4112/2018, 3:15 PM
CITY OF ASHLAND
Medical Plan Options - Fully Insured
July 1, 2018 Renewal
PacificSource - Current S.I. CIS - Based on Current Plan Design CIS - Option 1 Co-Pay Plan
Annual Deductible
Individual $300 $300 $500
Family $900 $900 $1 500
- - - - - _ I - - -
Out of Pocket Maximum PPO F Non-PPO PPO Non-PPO PREFERRED PARTICIPATING Non-PPO
Individual I
$900 $1,90D $900 $1,900 $2.500 $4,500
Family $1,800 i $3,800 $1,800 $3,800 $5.500 $9,500
(Copays. transplants at Non-PPO, benefits paid in full, and Non-PPO OOP maxirnurn PPO anr. V, (Coinsurance for Complementary Care. Penalties. and Balance-Billed charges
Do Not Apply
charges in excess of allowable fee, do not apply to the OOP Maxirnurn. PPO~-r, to OOP Maximum)
end Non-PPO OOP maximums accumulate separately.)
Physician Services PPO Non-PPO PPO Non-PPO PREFERRED PARTICIPATING Non-PPO
Routine Physicals Paid in Full' Paid in Full' Paid in Full' .
Well Baby Care After Deductible, 10% After Deductible, 30%,+ :1fter Deductible, 10% After Deductible, 30%+ _ iii' Are- r.e 401,E
Immunizations - To age 19 Paid in Full' Paid in Full' Paid in Full` Paid in Full' After Deductible, 40%+
Immunizations After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ Paid in Full` Paid in Full' After Deductible, 40%+
Office/Urgent Care Visits After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ S20 Copay, Ded Waived After Deductible,
40%+
Specialist Office Visit After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ $20 Copay, Died Waived After Deductible,
4C'/,,+
Office Procedures/Supplies After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ After Deductible, 20% After Deductible,
40%+
Surgery After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ After Deductible, 20% After Deductible, 40%+
Hospital Services
Inpatient Hospital After Deductible, 10% After Deductible. 30, + After Deductible, 10% After Deductible, 30%+ ft -r Deductible, 20% After Deductible, 40%+
Outpatient Surgery After Deductible, 10% After Deductible, 30%1 After Deductible, 10% After Deductible, 30%+ AN, Deduct. hie. 20% After Deductible, 40%,
Emergency Room $100 Copay^, then After Deductible 10% $100 Copay^, then After Deductible 10% $100 Copay^, then After Deductible 20%
Ambulance After Deductible, 10% After Deductible, 10% After Deductible, 20%,
Other Services
X-Ray & Lab After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ i, 1st $400', then After Deductible, 40%+
-eductible 20%
CT Scans / MRIs After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ After Deductible, 20% After Deductible, 40%+
Durable Medical Equipment After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ After Deductible, 20% After Deductible,
40%.+
Home Health Care After Deductible, 10% After Deductible, 30%+ After Deductible, 10% After Deductible, 30%+ After Deductible. 20''-, After Deductible,
40's+
Chiropractic Manipulations After Deductible, 10% Aker Deductible, 10%+ After Deductible, 10% After Deductible, 10%+ S20 Copay, Deductible Waived
(Includes Massage Therapy, no Acupuncture) (No Acupuncture. Massage Therapy (Includes Acupuncture)
is covered under other medcal plan benefits)
Additional Accident Benefit 100% of 1 st $1,000' within 90 day of Accidental Injury Covered at No Charge. Deductible Waived Not Covered
Prescription Drugs - Retail $5 / $30 / $55 (PDL) $5/$30/$55 $5 / $25 / $50
Prescription Drugs - Mall Order $10 / $60 / $110 (PDL) $10 / $60 / $110 C 10 / S50 I S 1 CD
Rx Out of Pocket Maximum $2,500 per member None None
Rates - # of Current Renewal # Of
MecyRx/Vision/Chiro Ees (Annualized Claims) Ees
Employee Only 61 $821.10 EE 61 $701.59 $663.11
Employee +l 73 $1,759.51 ES 67 $1,488.61 $1,406.58
Employee + 2 or more 142 $2,346.01 EF 134 $2,006.64 $1,898.47
EC1 4 $1,239.64 $1,228.05
EC2 I 10 $1,739.66 $1.645.67
Monthly Premium Expected Cost: $5,696,082 $433,779 $410,456
ANNUAL PREMIUM 276 $6,139,977 Maximum Cost: $7,172,773 276 $5,205,345 $4,925,477
-15.2% -19.8%
'Deductible Waived 1 B month contract. Plan will renew 1/1/2020. 18 month contract. Plan will renew 1/1/2020.
^Copay Waived if Admitted and Only Applies to ER Physician 8 Facility
+ Balance Billing applies
This is only a brief description of plan benefits. Final benefits will be provided in the medical Plan Document.
J. L. Jones & Associates, Inc. 3/29/2018
CITY OF ASHLAND
Dental Plan Options Summary
July 1, 2018 Renewal
Current PacificSource Current PacificSource cis CIS
Willamette Dental
S.I. Incentive Plan S.I. Incentive Plan F.I. Current Incentive Plan Incentive Plan Willamette Dental - CIS
(Parks Ees Only) (All Other Ees) (Parks Ees Only) (All Other Ees)
$0 / Individual $0 / Individual
Annual Deductible $0 / Individual, $0 / Family $0 / Individual, $0 / Family $0 / Family $0 / Individual, $0 / Family SO / Individual. $0 / Family $0 , Family
Annual Maximum $1,500 $1,500 Unlimited $1,500 $1,500 Unlimited
Preventive Services '1 st Year - 70% '1 st Year - 70% '1 st Year - 70% *1 st Year - 70%
2nd Year - 80% 2nd Year - 80% $10 Copay, 100% 2nd Year - 80% 2nd Year - 80% $10 Copay, 100%
3rd Year - 90% 3rd Year - 90% 3rd Year - 90% 3rd Year - 90%
4th Year - 100% 4th Year - 100% 4th Year - 100% 4th Year - 1001/.
Basic Services *1 st Year - 70% *1 st Year - 70% *1 st Year - 70% *1 st Year - 70%
2nd Year - 80% 2nd Year - 80% $10 Copay, 100% 2nd Year - 80% 2nd Year - 80% $10 Copay, 100%
3rd Year-90% 3rd Year-90% 3rd Year-90% 3rd Year-90%
4th Year - 100% 4th Year - 100% 4th Year - 100 % 4th Year- 1000/.
Major Services *1 st Year - 70% *1 st Year - 70% *1 st Year - 70% *1 st Year - 70%
2nd Year - 80% 2nd Year - 80% $10 Copay, 100% 2nd Year - 80% 2nd Year - 80% $10 Copay, 100%
Oral Surgery Extraction: Oral Surgery Extraction:
3rd Year - 90% 3rd Year - 90% $50 Copay 3rd Year - 90% 3rd Year - 90% $50 Copay
4th Year - 100% 4_t_h_ Year - 100% 4th Year - 100% 4th Year - 100%
50% to $1,000 Pre-Orthodontia: $150 50 % to $1,000 Not Covered Pre-Orthodontia: $150
Orthodontia Individual Lifetime Max Not Covered Comprehensive Ortho: Individual Lifetime Max Comprehensive Ortho:
$1,500 $1,500
Rates Current Renewal
Employee Only 46 37 10 $52.58 $54.60 EE 16 $61.36 37 $59.61 10 $54.01
Employee + 1 2 66 10 $90.51 $94.00 ES 2 $108.59 62 $104.32 8 $94.91
Employee + 2+ 15 95 25 $158.82 $164.90 EF 15 $205.58 90 $184.04 22 $167.67
(7 months annualized) E C 1 0 $94.76 3 $91.03 2 $82.93
Administration Fee $12,358 EC2 0 $177.96 6 $159.28 3 $145.31
Paid Claims $303,921 ~ i
$5,401 $5,609 $4,283 $26,466 $5,590
Annual Cost $316,279 45 $64,817 $67,302 33 $51,392 1981 $317,589 45 j $67,079
Total Renewal Cost (+6%) $335,256 3.8% $368,981
6.0% 10.1%
Under this plan, benefits start at 70% your first calendar year of coverage. Thereafter, payments increase by 1111%, each
calendaryear (up to a maximum of 100%) provided the individual has visited the dentist at least once during the previous
calendaryear. Failure to do so vnll cause a 10% reduction in payment the following calendaryear, although payment will
never fall below 70%
This is only a brief description of plan benefits. Final benefits will be provided in the dental Plan Document.
J. L. Jones & Associates
3/29/2018
City of Ashlandd Regence
Medical Benefit Deviations
Current Plan Proposed RBCBSO Plan Comments
Participating Provider Non-Participating In-Network Provider Outof-Network Provider
11 Provider
Annual Deductible 8300 per individ n:~l 5300 per individual
$900 per fmnily $900 per family
Deductible and Lopayments apply to the Dotal-pocket maximum.
In an outaf-network amounts do not cross accumulate.
Outof-Pocket Maximum 5900 per indiv dual $1,900 per indlviduel $900 per individual $1,900 per individual
51,800 per family $3,800 per family $1,800 per family $3,800 per family
Fourth Quarter Deducible Carry Over Y., r.. Only if prior deductible not met.
Medical Benefits
Acupuncture i s a,, t 1. 1.. f,.. r
on Lew q
Acupuncture Not Covered serv ces pr tied by an p i,ctur st according pjar,
benefits r - -tl by a,y type of p,
Additional Accident Benefit First $1,000 of covered expenses within 90 days of an Accident expenses are covered at no charge, deductible Re]. -'e a,. c0. t _-i t r.,r
-
accident is covered at no charge, deductible waived waived
Advanced Diagnostic Imaging 10% 30% 10% 30%
Allergy lnjeetionsfTesting 10% 30% 10% 30%
Ambulant. (air and ground) 10% 10%
Biofeedback 10% 30% 10% 30%
10%
Chiropractic Care Federal Provider Non-Discnanh ation Law requires coverage for
Covers treatment from licensed chiropractors. Chiropractic medically necessary services provided by any type of provider.
manipulation, massage therapy, lab, x-ray, radiology and Spinal manipulations are ered by any provider. Limited
D M E ordered by a chiropractor. Limited to 12 visits per to 12 visits percalendarcovAll other services are covered
calendar year according to plan benefits.
Clinical Trials 10% 30% 10% 30%
Diabetic Education (Including Nutritional 10% 30% 10% 30%
Counseling)
Diagnostic Radiology and Lab 10% 30% 10`/ 30%
Durable Medical Equipment 10% 30% 10% 30%
Emergency Room & Services 5100 copay/visit then 10% coinsurance $100 copay/visit then 10% coinsurance Copay waived if admitted directly to a hospital or facility
on an
inpatient basis.
Family Planning 10% 30% 10% 30% Thisbenefit includes tuba) ligation and vasectomy. Infertility
treatment Is a separate benefit and Is excluded from this plan.
Genetic Tasting 10% 30% 10% 30%
10% 30% 10% 30%
Hearing Aids for Dependents
Limited to one hearing aid per ear every 48 months Limited to one hearing aid per ear every 4 years
Hearing Exam 10% 30% 10% 30%
Home Health Care 10% 10%
Regence assumes coinsurance matches home health based on
benefit booklet
Hospice (Inpatient / outpatient and 10„= 10% Limped to 30 respite care days per lifetime.
Respite)
Regence - physic' anmustrefermembertohospice. Nolifeexpectancy
timeline required
30°/
Hospital Care 10% 30'/0 10%
Infertility Treatment Not Covered Not Covered
Infusion Therapy 10% 10%
30
Maternity 10% 30 % 10%
City of Ashland OV Rcgcncc
Medical Benefit Deviations
Current Plan Proposed RBCBSO Plan Comments
Non-Participating
Participating provider In-Network Provider Out-0f-Network Provider
Provider
Currently not covered as partof, a physical therapy program.
Massage Therapy Not Covered 10% 30% In order to cover massage therapy services rendered by a
chiropractor, Regence will need to cover the service for all providers
due to the Provider Non-Dlscrlminatton Law.
Mental Health/Chemical Dependency 10% 30% 10% 30%
Treatment - Inpatient
Mental Health/Chemical Dependency 10% 30% 10% 30%
Treatment - Outpatient
Currently, naturopathic treatment, supplies or any servlces provided
by a Naturopathic physician are not covered.
Naturopathic Services Not Covered Not Covered (Naturopathy). However, other services
provided by a Naturopath are covered according to plan Federal Provider Non-Discrlminabon taw requires coverage for
benefits. medically necessary services provided by any type of provider,
Neurodevelopmental Therapy 10% 30% 10% 30%
Nutritional Counseling 10% 30% 10% 30%
Obesity Treatment Surgical Not Covered Not Covered
(In pat ie nt/Outpatient)
office visits 10% 30% 10% 30%
Orthotic Devices 10% 30% 10% 30%
10% 30% 10% 30%
Orthognathic Surgery If accident related, servlces would be covered under me Addldonal
Covered to repair an accidental injury within one year after Covered with no Gmeframe, subject to medical policy Accident Benefit
the accident.
No Charge No Charge
Preventive Care - Breast Pumps
Covered once per pregnancy when purchased or rented Covered once per year when purchased or rented from a
from a licensed provider or retail outlet. licensed provider or retail outlet.
Preventive Care - Colonoscopy 10% 30% 10% 30%
Preventive Care - Immunizations No Charge No Charge
0-18 years
Preventive Care - Immunizations 10% 30% 10% 30%
age 19 and over
No Charge
Preventive Care - Routine Physicals No Charge
Ages 22 and older - one exam every calendar year
Preventive Care - Well Baby=ell Child 10% 30 % 10%
30
Car
Preventive Care - Well Woman Visits No Charge No Charge
No Charge No Charge
Preventive Care -Tobacco Use Cessation
Maximum lifetime benefit of two quit attempts is limited to Limited to two quit attempts per calendar year
members age 15 or older
Prosthetic Devices 10% 30% 10% 30%
Private Duty Nursing Not Covered Not Covered
PacificSource: Benefits are Irn,,,d to services pro, Je-f u;
n,
Cardiac Rehabilitation 10% 30% 70% 30 % cmnecaon with a cardiac rehabilitation exercise program- L,:r,
aximum of 36 visits.
Regence- No lifetime limit and according to medmal necessity.
uthorization and medical review vall st h zpr::,
Rehabilitation/Habilitation Services- 10% 30% 1030%
Inpatient
Rehabilitation/Habilitation Services - 10% 10% 10°x6 10%
Outpatient
Repair of Teeth 10% 30% 10% 30% R- =:.~n 151a a er injury.
Routine Foot Care 10% 30% 10% 30%
Sexual Reassignment Surgery 10% 30% 10% 30%
City of Ashland} Regence
Medical Benefit Deviations
Current Plan Proposed RBCBSO Plan Comments
Participating Provider Non-Participating In-Network Provider Outof-Network Provider
Provider
Skilled Nursing Facility Care 10 % 30% 10% 30%
Tire fast 42.ics pd al ie0olar plan benefits for in an cr:
etwork.
10% 30% 10% 30% upplemental Outpatient Treatment period (following ii tr
Supplement Kidney Dialysis utpatient Treatment Period)'.
mit 43 through Month 30, in-network benefit pays at 1 CC', of
Ilowed amount, not subject to deductible. Out-of-network benefit
eys at 125% of Medicare allowed amount.
Eligible members are reimburs=".^~ part B premium.
TemporomandibularJoint Dlsorder(TMJ) Not Covered Not Covered
Transplants 0% I I 40% 0% 40% Transplants performed at non-participating facilities do not apply
towards out-0f-pocket maximum.
Transplant Travel Travel and housing expenses for recipient are limited to Travel and housing expenses for recipient are limited to
$5,000 per transplant. Not covered for donor. $5,000 per transplant. Not covered for donor.
Urgent Care 10% 30% 10% T 30%
wigs Limited to $150 per calendar year Limited to one wig per calendar year . a , t . 't ailo~: Reger ce to app y a dollar Emit.
Dental Discrepancy Analysis - City of Ashland
3/29/2018
Dental Benefit CIS Dental III COA Existing Dental
Provider Network Delta Premier w/PPO Overlay Advantage PPO Overlay
Hold-Harmless for UCR Delta Particpating Providers Advantage Dental Providers
Class I Services
Complete mouth x-ray once in any 5 year
X-Rays period, supplementary bitewing x-rays Complete mouth x-ray per 36 month period,
once in any 12-month period 4 bite-wing x-rays in a 6-month period
Cleanings No limit Three procedures per person per year
(combined with Periodontal Maintenance)
Vizilite Dropped in 2017- lack of clinical evidence Up to Two screenings per benefit year
to support benefit '
Topical Fluoride Once every 6 months under Age 19 Two applications per benefityear through
age 22
Permanent teeth for members age 17 and One application in a 60-month period to
Sealants under permanent molars and bicuspids only
through age 17
Class 11 Services
Space Maintainers Primary teeth only Through age 13
Periodontal Scaling Once per quadrant in any 2-year period Once per quadrant in any 24-month period
Full Mouth Not more often than 24 months, and for Not more often than 24 months, only if no
members 19 and older, only if no prophalaxis in prior 24 months and
Debridement prophalaxis in the prior 24 months obstruction by plaque and calculus
Class III Services
Once every 12 month period through age
Athletic Guards 15, Once in any 24 month period age 16 One per lifetime through age 18
and over.
Crown or Bridge
Replacement Once every 7 years Once every 60 months
36-month wait for implant if tooth not lost
Implant Placement No waiting period or extracted while covered under this or
prior plan
Inlays Considered optional, benefit for composite Covered as Class III benefit
filling
Rx Plan Deviations
CityofAshland 313:L/i8
Plan Provision City Plan CIS/Ex ress Scripts
Differences that can be administered by Express Scripts according to COA current plan
Days' supply Up to 34 days (i month)
Up to 94 days (3 months)
Retail pharmacy supply Up to 94 days
Step therapy Not permitted
Prescription Copays Retail:
To 34 days $5/$30/$55
35-6o days $3.o/s6o/siio
61 to 94 days si5/sgo/s3.65
Mail order:
Up to 34 days s5/s3o/55
35-go days sio/s6o/ssio
Other Differences
Erectile disfunction Rx Not covered Covered with prior authorization
Diabetes glucose Not covered under Rx Covered at no cost
monitoring device
Immunizations (drug, plus Not covered under Rx Covered for adults and children according
administration) to/recommended by the U.S. Preventive
Services Task Force and the Advisory
Committee on Immunization Practices
Refills After 70% of medicine taken After 75% of medicine taken
Exclusions Appear to be covered, or unknown Acne medication for those overage
Biological Sera, Blood or Blood Plasma
Compound Medications containing certain
ingredients that have an alternative that has been
approved by the FDA and is commercially
available are not covered.
Devices or appliances of any type, excluding
diabetic supplies, even if they require a
prescription (covered by CIS medical plan)
Foreign medications, except for medications
obtained in emergency situations while traveling
or living outside the U.S.
Insulin pumps and pump administration supplies
(covered by CIS medical plan)
Specialty drugs May receive from retail pharmacy with prior Must be obtained from Accredo specialty
authorization pharmacy
I
Vision Discrepancy Analysis
3/28/2018
Vision Plan CIS VSP-1 COA Existing Vision
Benefit timing
Children 18 and Exam and Lenses Every Calendar Exam, Lenses and Frames Every
Under Year; Frames Every Other 12 months
Calendar Year
Exam and Lenses Every Calendar
Adults 19 and Over Year; Frames Every Other Exam, Lenses and Frames Every
24 months
Calendar Year
Provider Panel VSP Choice Pacific5ource
Costco, Walmart, Shopko Unable to Identify Additional
Large Chain providers available at chain pricing and Network outside of Pacific5ource
reduced allowances
In-Network You Pay You Pay
Progressive Lenses $50 copay No Charge
Retinal Screening Up to $39 Copay No Identifiable Benefit
Optional Coverages
(Anti-Reflective
Coating,
Photochromatic or Discounted Pricing No Identifiable Benefit
Tinted,
Polycarbonate,
Scratch-Restistant, UV
Protection)
No Copay from Basic Selection,
Safety Glasses (Lenses Pay Difference to Discounted No Identifiable Benefit
and Frames) Higher Value Selections
Out-of-Network Plan Pays Plan Pays
Exam Up to $45 Up to $71
Lenses Up to $30, $50, $65 Up to $51, $77, $100
Lenticular Up to $100 Not Covered
Progressive Up to $50 Not Covered
Frames Up to $70 Up to $66
Elective Contacts
w/Exam Up to $105 Up to $166
Necessary Contacts Up to $210 Up to $166
Council Stud Session
April 16, 2018,
Title: Pioneer Hall Rehabilitation
Item Type: Presentation
Requested by Council? Yes
From: Paula C. Brown, PE Public Works Director
pauIa.brown(a)-ashland.or.us
Adam Hanks Interim City Administrator
adam.hanks(a)-ashland.or.us
Summary:
Before the Council is an update on the results of the comprehensive cost comparison for
improvements to Pioneer Hall based upon occupancy needs. Staff will present three options for
consideration:
Option I Retain the A-3 "Assembly" Occupancy Classification for recreational public
meeting space which allows only true (state code defined) emergency overnight
shelter;
Option 2 Convert to R-1 "Residential" Occupancy Classification to allow transient lodging
and a regularly scheduled overnight shelter; or
Option 3 Remove the property from City inventory and potentially divest or transfer the
asset.
Discussion Questions:
Tonight's discussion will focus on two primary issues facing the council: facility improvement
needs based upon use/occupancy and the determination based on fire code and the social impacts
of the use of the facility as an overnight shelter. Questions to consider include:
1. What is the long term intent for the use of Pioneer I lall?
2. What is the likely long term source of funding for this City owned facility?
3. Is continuing to operate this facility as one of the seasonal winter shelter locations in the
best interest of the City?
Underlying this discussion are two issues; a history of deferred maintenance in city facilities
such as Pioneer Hall and the fact that Pioneer Hall has been increasingly used as a winter shelter
for the past five years. Is this the Council and community's desired correct use of the facility?
Once the facility is brought up to appropriate conditions, the facility could be utilized by the
community for a variety of functions.
Page 1 of 5 CITY OF
ASHLAND
Resource Requirements:
Facilities maintenance and improvements are shown in the City's overall Capital Improvements
Fund (link to budget page 2-59) which is fed by the "Use of Facilities" charges that are collected
from the Departments that utilize the facilities. These fees are apportioned to each department
and enterprise fund and are collected through central services. The majority (40%) of the fees
collected go to utilities, custodial and other materials and service components, 34% is for capital
outlay projects for both specified projects and unspecified major maintenance, and the remainder
(26%) is allocated to offset a portion of Facilities Division personnel staffing costs. The fund
accommodates 50 facilities of which about 18 are fully occupied and just $177,500 allocated for
unspecified major maintenance annually. There is an additional $241,500 set aside for specific
projects each year.
Funds are not budgeted for either of the rehabilitation options described above in the current
biennium, BN 2017-19. If this is improvement is considered a priority expense, staff can adjust
and delay specific budgeted capital fund projects and reprogram them for future budget cycles.
The costs to rehabilitate Pioneer Hall are broken into the two options.
Option 1: Upgrades include removing and replacing the chimney for seismic concerns, roof
joists and floor strengthening, electric, plumbing, and HVAC to meet current building
code requirements and other interior improvements and flooring so that the facility may
continue to be used for assembly occupancy for public meeting space available by
reservation. Cost: $325,409.
Option 2: Improvements include all of the option I upgrades as well as the installation of a
fire sprinkler system so that the building meets the state code occupancy designation to
be used for transient lodging occupancy to include a regularly-scheduled, non-emergency
overnight shelter. Cost: $404,194.
In addition to the contracted costs, there is a staff time component to each alternative: Option I is
expected to consume 15 hours per week for approximately three months; and Option 2 is
expected to consume 20 hours per week for approximately four months. Both will require re-
prioritizing other time-intensive structural, facility, and maintenance projects, particularly if
Option 2 is pursued.
Su2jjested Next Steps:
Staff encourages Council to familiarize itself with the background information provided herein
and the attached estimates. On May 1, 2018, staff will return to Council with a request for
Council to indicate which rehabilitation option, if any, to advance.
Policies, Plans and Goals Supported:
4. Evaluate real property and facility assets to strategically support city mission and goals
• Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle
costs
• Deliver timely life-cycle capital improvement projects
• Maintain and improve infrastructure that enhances the economic vitality of the community
Page 2 of 5 CITY OF
ASHLAND
• Evaluate all city infrastructure regarding planning, management, and financial resources
4.1 Identify and evaluate underperforming assets
5. Seek opportunities to enable all citizens to meet basic needs.
Background and Additional Information:
Pioneer Hall is a City-owned building that has traditionally been used as a community hall,
available by reservation for public and private events. For the past five years, the City has
increasingly made Pioneer Hall available as a winter shelter for the homeless, staffed by
volunteers from local non- profit and/or community organizations. In early 2017, Council
suggested that staff research the possibility of developing a Community Development Block
Grant (CDBG) application for Americans with Disabilities Act (ADA) renovations to Pioneer
Hall in support of the facility's continued use a winter shelter. In response to the council's
suggestion, the City commissioned Steve Ennis Architect (Ennis) to conduct a preliminary
structural assessment and code evaluation of Pioneer Hall. Resulting structural and code reports.
identifying a number of facility deficiencies, were presented to Council at a Study Session on
September 19. 2017. Following the presentation, Council approved the staff suggestion to obtain
an estimate of design and construction costs for remediation of identified deficiencies.
The City again commissioned Ennis to complete design development and cost estimates to
inform Council's decision on the future of Pioneer Hall. Early in the process of design
development, Ennis conferred with the City's contract building official and fire marshal to
discuss implications of the building's occupancy classification. Over the course of several
conversations and site visits, it was established that, under the building's current classification as
Assembly Group A-3 (recreation), the necessary structural improvements would not trigger
significant code upgrades if the building continues to be used exclusively as a community hall.
Furthermore, the building official and fire marshal agreed that use of the building as a regularly-
scheduled (i.e. non-emergency) overnight shelter changes the occupancy classification to
Residential Group R-1 (transient lodging).
A change in occupancy from A-3 to R-1 automatically triggers substantial code improvements to
ensure the building complies with the minimum requirements for R-I usage established in the
2014 Oregon Structural Specialty Code.
The City has clearly reached a decision point in the effort to rehabilitate Pioneer Hall regarding
occupancy classification of the building. There are two options the City can pursue with the
continued operation of the facility that will have long-term effects on its future use.
Option 1: Retain Assembly Occupancy Classification
Estimated Cost: $325,409 (includes 20% contingency and permitting costs).
Summary & Implications: The first option provides the most economical solution, but it
limits the occupancy and use of Pioneer Hall to the Assembly group, and as such, the
building could not be used to provide non-emergency overnight transient lodging. This
option advances improvements necessary to ensure near-term and long-term functionality
and safety of the building. Staff suggests that the following items would be included in this
category:
Page 3of5 CITY OF
-ASHLAND
• Accessibility improvements pursuant to ADA requirements, including egress
improvements
• Strengthening the roof and floor where overloading has been identified
• Seismic rehabilitation where major weaknesses have been identified, including replacing
stone chimney
• Electrical and plumbing upgrades
• Improvements to the kitchen facility
• Installation of drinking fountain
• Replacing the dated and insufficient HVAC systems to include energy efficient systems
Option 2: Convert to R-1 "Residential" Occupancy to allow Transient Lodging Classification
Estimated Cost: $404,194 (includes 20% contingency and permitting costs).
Summary & Implications: This second option includes the necessary repairs listed above,
plus all the provisions required of R-1 occupancy. This option would allow the City to use
Pioneer Hall as a regularly-scheduled, non-emergency homeless shelter, similar to how it
has been operated during the past five winters. Necessary improvements, further detailed in
Exhibit A, would generally include:
• Addition of fire suppression system
• Addition of fire alarm system
Option 3: Remove the property from City inventory and potentially divest/transfer the asset
Estimated Additional Cost: $0 (potential for one-time revenue)
Summary & Implications: The Butler Pioneer Log
Building, known as Pioneer Hall, was built in 1921 _
as the "Pioneer Building of the Southern Oregon
Pioneer Society" and has always been used as a
social hall or community building. Currently the vio
City owns the asset, managed and rented out by the
Parks Department. The City incurs costs for utilities
and any general maintenance, but does not receive
any additional "rent" from the Parks Department. A - ` I
variety of potential options have been discussed
internally regarding possible divestment from the
City inventory that could feasibly retain its use for the community, but staff has not formally
pursued anything to this point.
Universal Implications
Pioneer Hall, in its current condition and occupancy classification, may be used as a shelter
during conditions or events that do not normally occur in the region and thereby truly constitute
an emergency in the opinion of the local jurisdiction. For example, the fire marshal has stated
that the 12-inch snow event that occurred in January 2017 would be considered an emergency,
whereas freezing temperatures in the winter months that are anticipated every year would be
considered non-emergency occurrences.
Regardless of the option selected, Pioneer Hall will not be available for shelter purposes during
at least part of the winter of 2018-2019. Option 1 categorically excludes Pioneer Hall from
Page 4 of 5 CITY OF
ASHLAND
being used as a shelter on an anticipated basis, and Option 2 will require building closure for
construction that is anticipated to take 4 to 6 months once final design is completed.
Attachments:
Summarized Estimates; Options 1 and 2
Direct Construction Cost Summary
Engineer's Opinion of Cost Estimate for ADA Egress Compliance
Engineer's Opinion of Mechanical/Electrical/Plumbing Upgrades
Page 5 of 5 CITY OF
ASHLAND
STEVE ENNIS ARCHITECT
PIONEER HALL
ASHLAND,OREGON
Design Development Phase Cost Estimate
April 9, 2018
OPTION 1
Direct Construction Costs (per 04/06/18 estimate from ACC Cost Consultants)
1 Direct Construction Costs $238,456
2 New Cripple Walls in Crawl Space $4,373
Total Direct Construction Costs $242,829
Miscellaneous Costs
4 Building Permit $4,500
5 Construction Phase Architectural & Engineering Services $19,345
6 Contract Document Printing $3,000
7 Construction Testing $1,500
Total Miscellaneous Costs $28,345
Subtotal Cost Estimate $271,174
Estimating Contingency (20%) 54,235
OPTION 7 TOTAL DESIGN DEVELOPMENT PHASE COST ESTIMATE $325,409
OPTION 2
Direct Construction Costs (per 04/06/18 estimate from ACC Cost Consultants)
1 Direct Construction Costs $238,456
2 New Cripple Walls in Crawl Space $4,373
3 Fire Sprinkler & Fire Alarm Systems $64,654
Total Direct Construction Costs $307,483
Miscellaneous Costs
4 Building Permit $4,500
5 Building Permit for Fire Alarm & Fire Sprinkler $1,000
6 Construction Phase Architectural & Engineering Services $19,345
7 Contract Document Printing $3,000
8 Construction Testing $1,500
Total Miscellaneous Costs $29,345
Subtotal Cost Estimate $336,828
Estimating Contingency (20%) 67,366
OPTION 2 TOTAL DESIGN DEVELOPMENT PHASE COST ESTIMATE $404,194
1108 EAST JACKSON STREET • b1EDFORD, OR 97504
Phone: (541) 618-9155 • Fax: (541) 618-9156
Pioneer Hall ACC Cost Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. P=czolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Pfaffle Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Pnm Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax: (503) 716-0077 v=v.AmhCost.com Constr. Start 12Jul-18
F DIRECT CONSTRUCTION COST SUMMARY
Component Area $/SF Total
Estimate 2,345 sf $101.69 /sf $238,456
TOTAL DIRECT CONSTRUCTION COST 2,345 sf $101.69 /sf $238,456
Budget $0 TBD
Indicated Surplus / (Deficit) (238,456)
ALTERNATES
01 New Cripple Walls in Crawlspace Add d: $4,373
02 Fire Sprinkler System & Alarm Add t $64,654
TOTAL DIRECT CONSTRUCTION COST + ALTERNATES $307,483
The above estimates are for direct construction cost only. They do not include furnishings & equipment, architect and
engineer design fees, consultant fees, inspection and testing fees, plan check fees, state sales tax, hazardous material
testing and removal, financing costs, owners contingency, nor any other normally associated development costs.
The above estimates assume a competitively bid project, with at least three qualified bidders in each of the major sub-trades
as well as the general contractors.
The above estimates assume a construction start date of. July 2018. If the start of construction is delayed beyond the date
above, the estimates must be indexed at a rate of 5% to 7% per year compounded.
This is a probable cost estimate based on in-progress documentation provided by the Architect. The actual bid documents
will vary from this estimate due to document completion, detailing, specification, addendum, etc. The estimator has no
control over the cost or availability of labor, equipment, materials, over market conditions or contractor's method of pricing,
and contractor's construction logistics and scheduling. This estimate is formulated on the estimator's professional judgment
and experience. The estimate makes no warranty, expressed or implied, that the quantities, bids or the negotiated cost of
the work will not vary from the estimators opinion of probable construction cost.
Executive Summary - Page 1
Pioneer Hall A CC Cast Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Pfaffle Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Print Time: -3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax: (503) 718-0077 v=v.ArchCost.com Constr. Start: 12-Jul-18
SUMMARY Base Building
DIRECT CONSTRUCTION COSTS $ / sf Cost Comments
Area 2,345 sf
02 EXISTING CONDITIONS $6.08 $14,247
03 CONCRETE 2.67 6,257
04 1 MASONRY 9.04 21,200
051 METALS 0.00 0
06 1 WOOD, PLASTICS & COMPOSITES 20.01 46,930
07 THERMAL & MOISTURE PROTECTION 2.70 6,342
08 OPENINGS 0.60 1,400
091 FINISHES 12.45 29,196
10 SPECIALTIES 1.02 2,403
11 EQUIPMENT 0.64 1,500
12 FURNISHINGS 0.00 0
131 SPECIAL CONSTRUCTION 0.00 0
14 CONVEYING EQUIPMENT 0.00 0
21 FIRE SUPPRESSION 0.00 0
22 PLUMBING - per Engineer 3.84 9,000
23 HVAC - per Engineer 6.23 14,600
26 ELECTRICAL - per Engineer 6.10 14,300
27 COMMUNICATIONS 0.00 0
28 ELECTRONIC SAFETY & SECURITY 0.00 0
31 EARTHWORK 0.43 1,000
32 EXTERIOR IMPROVEMENTS 2.28 5,340
33 UTILITIES 0.00 0
SUB-TOTAL $74.08 $173,715
Estimating/Design Contingency/Market Inter 15.00% 11.11 26,057
Index To Construction Start 1.50% 1.28 2,997
General Conditions / Insurance / Bond 12.00% 10.38 24,332
General Contractor OH & Profit 5.00% 4.84 11,355
TOTAL DIRECT CONSTRUCTION COST $101.69 $238,456
Division Summary - Page 2
Estimate
Pioneer Hall ACC Cost Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Psz¢olkmski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Pfaffle Street, Suite 110 Print Date: 06-Apr-18
Medford. Oregon Tigard, Oregon 97223-8489 Pont Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax (503) 718-0077 wmu.ArchCost.com Constr. Start 12-Jul-18
Estimate Quantity Unit Cost/Unit Cost Sub-totals Comments
02 EXISTING CONDITIONS
Structure Demolition
sawcut conic slab 13 If 15.00 195
remove conc slab 60 sf 5.00 300
excavate for new ftg 7.0 cy 125.00 878
remove partitions 122 If 20.00 2,440
remove gypbd ceiling finishes 950 sf 0.75 713
remove base cabinets 26 If 15.00 390
remove interior trim 170 If 1.50 255
remove drapes & rods 1 allow 500.00 500
remove chimney & brick extension 1 sum 3,500.00 3,500
remove conc footing at chimney 82 sf 5.00 410
cut back log siding, 2" 19 If 16.00 304
cutback/remove roof shingles 1 sum 75.00 75
remove sheet vinyl flooring 937 sf 0.70 656
remove wall base 122 If 0.50 61
remove column cap at entry 1 ea 30.00 30
cut opening in gypbd walls 33 locs 25.00 825 at epoxy anchor locations
temp weather protection 1 sum 500.00 500
haul & disposal 1 sum 2,110.00 2,110
remove/salvage top portion of cabinet 7 If 15.00 105
Sub-total 2,345 sf 6.08 /sf 14,247
SUB-TOTAL 02 EXISTING CONDITIONS 6.08 /at $14,247
031CONCRETE
Poured-In-Place Concrete
concrete chimney footing, 11'x7.5'x1' 3.2 cy 1,000.00 3,208
structural fill 3.2 cy 45.00 144
4" concrete slab-on-grade 30 sf 15.00 450
Sub-total 2,345 sf 1.62 /sf 3,802
Miscellaneous
grout gap between slab at log walls 113 If 15.00 1,695 4,000 psi cons
dowel slab into existing @ IWoc 16 ea 35.00 560
precast concrete column cap, 14" sq. 1 as 200.00 200
Sub-total 2,345 sf 1.05 /at 2,455
SUB-TOTAL 03 CONCRETE 2.67 /at $6,257
04 MASONRY
Concrete Masonry Units (CMU)
S" cmu, fully grouted & reinforced 200 sf 28.00 5,600
scaffold / hoisting 200 sf 3.00 600
Sub-total 2,345 sf 2.64 /at 6,200
Stone
stone veneer, 8" thk max. 250 sf 60.00 15,000
Sub-total 2,345 at 6.40 /sf 15,000
SUB-TOTAL 04 1 MASONRY 9.04 /sf $21,200
Estimate - Page 4
Pioneer Hall ACC Cost Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW PfafOe Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Print Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax: (503) 718-0077 w .ArchCost.com Constr. Start: 12-Jul-18
Estimate Quanti Unit Cost Unit Cost Sub-totals Comments
05 1 METALS
Structural Steel - Beams, Columns, Etc.
none indicated ton 0.00 0
Sub-total 2,345 sf 0.00 /sf 0
SUB-TOTAL 05 METALS 0.00 /sf $0
06 1 WOOD, PLASTICS & COMPOSITES
Rough Carpentry
miscellaneous blocking & framing 2,345 sf 0.25 586
2x6 pt sill plates at newfurred walls 113 If 9.00 1,017
plywood subfloor at attic 17 sf 5.00 85
cricket framing at chimney 1 sum 200.00 200
epoxy anchors @ 4'oc at exist. sill plates 33 ea 65.00 2,145 518" dia rod- 6" embed
6 3/4"x24" glb 38.5 If 87.75 3,378
HGU7-sds connections 2 ea 285.00 570
2x8 rafters @ 16"oc 756 If 6.00 4,536
2x8 ceiling joists @ 16"oc 1,053 If 6.00 6,318
2x8 blkg between raftersloists 142 If 6.75 959
Simpson strap crostl6 16 If 12.00 192
Simpson strap crost14 8 If 15.00 120
IvI filler at strap, lag screw to log 3 If 9.50 29
steel plate connections at exterior truss 10 ea 110.00 1,100
2x8 header above entry 7.0 If 50.00 350 incl. gypbd
1/4"x41/2" lag screws @ 12"oc 276 ea 1.75 483 per du 21S1
3x31 1 /4 steel plate w/lag screws@16"oc 126 If 16.25 2,048 per dtl 4/S1
shoring of existing pole rafters & roof 1 sum 6,384.00 6,384
fasteners & hardware 1 sum 1,620.00 1,620
rigging 1 sum 800.00 800
Sub-total 2,345 at 14.04 /sf 32,920
I
Exterior Finish Carpentry
patch siding at new strap 2 lots 300.00 600 allowance
patch siding at new mech louver 1 loc 200.00 200 allowance
Sub-total 2,345 sf 0.34 /sf 800
Interior Finish Carpentry / Millwork
finish work -trim, panel work, etc. 1 sum 500.00 500 allowance
wood trim -windows and doors 170 If 20.00 3,400
wood base 125 If 0.00 0 moved to rubber base
Sub-total 2,345 sf 1.66 /sf 3,900
Architectural Wood Casework
Kitchen 102
plam base cabinets & countertop 26.0 If 350.00 9,100
Dining 103
reinstall top portion of cabinet 7.0 If 30.00 210
Sub-total 2,345 , sf 3.97 /sf 9,310 ,
SUB-TOTAL 06 WOOD, PLASTICS & COMPOSITES 20.01 /sf $46,930
Estimate - Page 5
Pioneer Hall ACC Cost Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Pfafre Street, Suite 110 Print Date: O6-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Pnnt Time: 3:33 PM
DO Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax (503) 718-0077 w .ArohCostccm Constr. Start 12-Jul-18
Estimate Quantity Unit Cost Unit Cost Sub-totals Comments
07 THERMAL & MOISTURE PROTECTION
Insulation
rigid insulation
insulation below new plywd at attic 17 sf 8.00 136
bat insulation
underfloor sf 0.00 0 NIC
above ceiling / roof 890 sf 2.25 2,003
walls 1,115 sf 1.25 1,394
vapor barrier 1,227 sf 0.30 368
wrb behind chimney at stud wall 60 sf 3.50 210
Sub-total 2,345 sf 1.75 /sf 4,111
Shingle Roofing
composite asphalt shingle patch 1 sum 300.00 300 Qo new chimney cricket
Sub-total 2,345 sf 0.13 /sf 300
Exterior Walls
infill wall at removed ac unit 1 sum 225.00 225
Sub-total 2,345 sf 0.10 /sf 225
Flashing & Sheet Metal
modify gutters at new chimney 1 allow 100.00 100
miscellaneous 2,345 sf 0.10 235
Sub-total 2,345 at 0.14 /sf 335
Roof Accessories
chimney topper - allowance 1 allow 500.00 500
Sub-total 2,345 sf 0.21 /sf 500
Caulking & Sealants
backerrod & sealant, chimney to log joint 19 If 15.00 285
caulking/sealant 2,345 sf 0.25 586
Sub-total 2,345 sf 0.37 /sf 871
SUB-TOTAL 07 THERMAL & MOISTURE PROTECTION 2.70 /sf $6,342
081 OPENINGS
Doors, Frames & Hardware (includes installation)
interior doors
2x7 wood paneled door 1 as 1,000.00 1,000 at fire riser closet
new ceiling access hatch/door 1 as 400.00 400 at meeting hall
Sub-total 2,345 sf 0.60 /sf 1,400
SUB-TOTAL 08 OPENINGS 0.60 /sf $1,400
Estimate - Page 6
Pioneer Hall ACC Cost Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Dale: 23-Mar-18
Steve Ennis Architect 8060 SW Pfaf9e Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-6489 Print Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax (503) 718-0077 www.ArchCostcom Constr. Start 12-Jul-18
Estimate Quantity Unit Cost/Unit Cost Sub-totals Comments
09 FINISHES
Gypsumboard Systems
2x6 furred walls at meeting hall 1,115 sf 8.00 8,920
.2x4 partition 38 sf 9.50 361
patch gypbd at epoxy anchor locations 33 ea 80.00 2,640
gypbd to structure 890 sf 3.75 3,338
accessories, miscellaneous, bracing, etc. 1 sum 1,144.43 1,144
Sub-total 2,345 sf 6.99 Isf 16,403
Resilient
clean/prep floor 885 sf 1.00 885
sheet vinyl 885 sf 8.00 7,080
base
rubber 125 If 3.00 375
Sub-total 2,345 sf 3.56 /sf 8,340
Paint & Wallcoverings
exterior painting 1 allow 500.00 500
paint/finish door &frame 1 Ivs 125.00 125
paint gypboard ceilings/fascias 923 sf 1.25 1,154
paint interior walls 2,450 sf 0.90 2,205
misc. specialty painting, touchup 2,345 sf 0.20 469
Sub-total 2,345 sf 1.90 Isf 4,453
SUB-TOTAL 09 FINISHES 12.45 Isf $29,196
10 SPECIALTIES
Visual Display Systems
markerboard
8'x4' 1 ea 0.00 0 NIC
Sub-total 2,345 sf 0.11 /sf 248
Signage Systems
ads access direction sign 1 as 150.00 150
Sub-total 2,345 sf 0.06 Isf 150
Wall Protection & Corner Guards
as corner guards, 4' ht. 7 ea 115.00 805
Sub-total 2,345 sf 0.34 Isf 805
Toilet Accessories (includes installation)
vertical grab bars w/ blkg - patch wall 2 as 175.00 350
Sub-total 2,345 sf 0.15 /Sf 350
Miscellaneous
knox box, exterior 1 ea 850.00 850
Sub-total 2,345 sf 0.36 Isf 860
SUB-TOTAL 10 1 SPECIALTIES 1.02/sf $2,403
Estimate - Page 7
Pioneer Hall A CC Cost Consultants, L L C Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszazolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Pfaffle Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Print Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax (503) 718-0077 www.ArchCostcom Constr. Start 12-Jul-18
Estimate Quantity Unit Cost/Unit Cost Sub-totals Comments
11 EQUIPMENT
Residential Appliances
range 1 ea 0.00 0 CFO[
refrigerator 1 ea 0.00 0 OFOI
venthood 1 ea 1,500.00 1,500 allowance
Sub-total 2,345 at 9.64 Isf 1,500
SUB-TOTAL 11 EQUIPMENT 0.64 /sf $1,500
12 1 FURNISHINGS
Window Treatment-
none indicated sf 0.00 0
Sub-total 2,345 sf 0.00 Isf 0
SUB-TOTAL 12 FURNISHINGS 0.00 Isf $0
131 SPECIAL CONSTRUCTION
Special Construction
none indicated sum 0.00 0
Sub-total 2,345 sf 0.00 /sf 0
SUB-TOTAL 13 SPECIAL CONSTRUCTION 0.00 /at $0
14 CONVEYING EQUIPMENT
Elevators
none indicated stop 0.00 0 -
Sub-total 2,345 sf 0.00 /at 0
SUB-TOTAL 14 CONVEYING EQUIPMENT 0.00 /at $0
21 FIRE SUPPRESSION
Fire Sprinklers
see alternates sf 0.00 0
Sub-total 2,345 sf 0.00 Isf 0
SUB-TOTAL 21 FIRE SUPPRESSION 0.00 /sf $0
22 PLUMBING - per Engineer
Plumbing
new kitchen sink with grease trap 1 sum 3,000.00 3,000
water heater seismic anchor & safety plan 1 sum 800.00 800
new hub drain, piping, primer 1 sum 1,000.00 1,000
condensate drains from a/c units 1 sum 400.00 400
new dual-level drinking fountain 1 sum 3,000.00 3,000
natural gas piping 1 sum 800.00 800
Sub-total 2,345 sf 3.84 /st 9,000
SUB-TOTAL 22~ PLUMBING - per Engineer 3.84/st $9,000
Estimate - Page 8
Pioneer Hall A CC Cost Consultants, LL C Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW PfafBe Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Print Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax (503) 718-0077 wvnv.ArchCostcam Constr. Start 12Jul-18
Estimate Quantity Unit Cost/Unit Cost Sub-totals Comments
23 HVAC - per Engineer
HVAC
horiz. gas furnaces (2) w/cooling coils 1 sum 9,000.00 9,000 incl. ductwork, complete
air-cooled condensing units (3&4 ton) 1 sum 3,000.00 3,000 incl. pads+ refrigerant piping
thermostats, economizer controls 1 sum 1,200.00 1,200
outside air louver 1 sum 400.00 400
kitchen range hood & exhaust 1 sum 600.00 600
bathroom exhausts (2) 1 sum 400.00 400
Sub-total 2,345 sf 6.23 /sf 14,600
SUB-TOTAL 23 HVAC - per Engineer 6.23/sf $14,fi00
26 1 ELECTRICAL - per Engineer
Electrical
new light fixtures (37 @ $200 each) 1 sum 7,400.00 7,400
demo (6) light fixtures 1 sum 900.00 900
lighting controls 1 sum 450.00 450
receptacles + circuits at Meeting Room 10 ea 200.00 2,000
branch circuit splice box and wiring 1 sum 1,000.00 1,000
equip. connections (2) hvacsys. & cntds 1 sum 1,500.00 1,500 -
equip. connections, range & tit exhaust 1 sum 450.00 450 -
lighting& receptacles for attic 1 sum 600.00 600 w/p g0 receptacle outdoor hvac
Sub-total 2,345 sf 6.10 /sf 14,300
SUB-TOTAL 26 ELECTRICAL - per Engineer 6.10 /sf $14,300
27 COMMUNICATIONS
Communications
none indicated sum 0.00 0
Sub-total 2,345 at 0.00 /sf 0
SUB-TOTAL 27 COMMUNICATIONS 0.00/sf $0
28 ELECTRONIC SAFETY & SECURITY
Fire Detection & Alarm
see alternates sum 0.00 0
Sub-total 2,345 sf 0.00 /at 0
SUB-TOTAL 28 ELECTRONIC SAFETY & SECURITY 0.00 /sf $0
31 EARTHWORK
Grading / Site Excavation & Fill - per Marquess & Assoc. ,
mobilization 1 sum 1,000.00 1,000
Sub-total 2,345 sf 0.43 /at 1,000
Erosion & Sedimentation Controls
none indicated sum 0.00 0
Sub-total 2,345 sf 0.00 /sf 0
SUB-TOTAL 31 EARTHWORK 0.43 Isf $1,000
Estimate - Page 9
Pioneer Hall ACC Cost Consultants, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Raffle Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Print Time: 3:33 PM
DD Probable Cost Estimate 1.1 Phone: (503) 718-0075 Fax (503) 718-0077 w .ArchCost.com Constr. Start: 12-Jul-18
Estimate Quantity Unit Cost/Unit Cost Sub-totals Comments
32 EXTERIOR IMPROVEMENTS
Hardscape - per Marquess & Assoc.
remove bricks, regrade, replace bricks 235 sf 20.00 4,700
demo and remove existing Concrete 40 sf 4.00 160
concrete entry walk 40 sf 12.00 480
Sub-total 2,345 sf 2.28 /at 5,340
SUB-TOTAL 32 EXTERIOR IMPROVEMENTS 2.28 /sf $5,340
33 UTILITIES
Water Utilities
none indicated sum 0.00 0
Sub-total 2,345 sf 0.00 /sf 0
Sanitary Sewerage Utilities
none indicated sum 0.00 0
Sub-total 2,345 sf 0.00 /sf 0
Storm Drainage Utilities
none indicated sum 0.00 0
Sub-total 2,345 sf 0.00 /at 0
Natural Gas Distribution
none indicated sum 0.00 0
Sub-total 2,345 sf 0.00 /sf 0
Electrical Utilities
none indicated sum 0.00 0
Sub-total 2,345 at 0.00 /sf 0
SUB-TOTAL 33 UTILITIES 0.00 /sf $0
SUB-TOTAL 74.08 173,715 $173,715
Estimating/Design Contingency/Market Interest 15.00% 26,057
Index To Construction Start 12Jul-18 1.50% 2,997 @t6%per year
General Conditions / Insurance / Bond 12.00% 24,332
General Contractor OH & Profit 5.00% 11,355 64,741 37.271
TOTAL DIRECT CONSTRUCTION COST
Estimate 2,345 sf $101.69 /sf $238,456
Main Level 2,345 sf
Estimate - Page 10
i
Alternates
Pioneer Hall ACC Cast Consuttwts, LLC Estimate Date: 06-Apr-18
Ashland, Oregon Stanley J. Pszczolkowski Document Date: 23-Mar-18
Steve Ennis Architect 8060 SW Pfaffle Street, Suite 110 Print Date: 06-Apr-18
Medford, Oregon Tigard, Oregon 97223-8489 Print Time: 3:33 PM
DD Probable Cast Estimate 1.1 Phone: (503) 718-0075 Fax: (503) 718-0077 w .ArchCost.com Constr. Start 12-Jul-18
Alternates Quantity Unit Cost/Unit Cost Sub-totals Comments
01 New Cripple Walls in Crawlspace
Alternate One
cont. ftg, 12'x8" 1.25 cy 1,500.00 1,874
2x6 pt sill plate 46 If 9.00 414
2x6 cripple stud walls 69 sf 7.50 - 518
2x10 blkg at joists 46 If 8.25 380
Sub-total 2,345 sf 1.36 /sf _ $3,186
SUB-TOTAL 01 New Cripple Walls in Crawlspace 3,186 $3,186
Estimating/Design Contingency/Market Interest 15.00% 478
Index To Construction Start 12-Jul-18 1.50% 55 @t6%per year
General Conditions / Insurance / Bond 12.00% 446
General Contractor OH & Profit 5.00% 208 1,187 37.27%
TOTAL DIRECT CONSTRUCTION COST
01 New Cripple Walls in Crawls ace 2,345 sf $1.86 /sf $4,373
02 Fire Sprinkler System & Alarm
Alternate Two
fire sprinkler system 2,345 at $13.65 $32,000
new water service for sprinkler system sf 0.00 0 NIC, by City
fire alarm system 2,345 sf 6.44 15,100
Sub-total 2,345 sf 20.09 /sf $47,100
SUB-TOTAL 02 Fire Sprinkler System & Alarm 47,100 $47,100
Estimating/Design Contingency/Market Interest 15.00% 7,065
Index To Construction Start 12-Jul-18 1.50% 812 @t6%per year
General Conditions / Insurance / Bond 12.00% 6,597
General Contractor OH & Profit 5.00% 3,079 17,554 37.27%
TOTAL DIRECT CONSTRUCTION COST
02 Fire Sprinkler S stem & Alarm 2,345 sf $27.57 /sf $64,654
Alternates - Page 12
MARQUESS & ASSOC., INC.
OPINION OF CONSTRUCTION COST ESTIMATE
City of Ashland
Pioneer Hall
PROJECT 17-1214.1
DATE: March 22, 2018
ITEM DESCRIPTION UNITS QUANTITY UNIT PRICE COST
1 MOBILIZATION LS 1 $1,000.00 $1,000.00
2 REMOVE BRICKS, REGRADE, REPLACE BRICKS SF 235 $20.00 $4,700.00
3 DEMO AND REMOVE EXISTING CONCRETE SF 40 $4.00 $160.00
4 CONCRETE ENTRY WALK SF 40 $12.00 $480.00
Subtotal: $6,340.00
TOTAL $6,340.00
S:\17-1214.1\_civikEngineers Estimate.xls 3/22/2018
Pioneer Hall - MEP DD Cost Estimate (Rev.)
MAI Job No. 17-1214.1 April 6, 2018
PLUMBING SUBCONTRACTOR COST
New kitchen sink with grease trap, installed $3,000
Water heater seismic anchor & safety pan $800
New hub drain, piping, primer $1,000
Condensate drains from A/C units $400
New dual-level drinking fountain, installed $3,000
Natural gas piping $800
Plumbing subtotal $9,000
HVAC
Horizontal gas furnaces (2) with cooling coils & ductwork, complete $9,000
Air-cooled condensing units (3 & 4 ton) with pads & refrigerant piping $3,000
Thermostats, economizer controls $1,200
Outside air louver $400
Kitchen range hood & exhaust $600
Bathroom exhausts (2) $400
HVAC subtotal $14,600
ELECTRICAL
New light fixtures (37 @ $200, installed) $7,400
Demo (6) light fixtures $900
Lighting controls $450
New receptacles and branch circuit wiring in 101(10 @ $200) $2,000
Branch circuit splice box and wiring $1,000
Equipment connections for (2) HVAC systems & controls' $1,500
Equipment connections for range hood and toilet exhausts $450
Lighting & receptacle for attic; W/P GFI receptacle at outdoor HVAC $600
Electrical subtotal $14,300
Total MEP $37,900
Ashland City Council
Future Meeting Schedule
DRAFT AND SUBJECT TO CHANGE*****
*CC GOAL GOAL SS CC SS CC SS CC SS CC SS CC SS CC SS CC SS CC
All 7VIT 412D 4121 4130 511 5114 SMS 614 615 6118 6119 712 713 7116 WIT 816 SIT 8/20 8121
a1s Stud Session in Council Chambers 4115
1 Review c` emnh - r6ah'1 beret is plan cp0ons Finance/ HR Mark Welch)1111a Grayonstrcrtiion Cost Estimates & Options Public Works Paula Brown
3 Discussion of olentlal deer summit and/ordeer-issuesolions Administration Adam Hanks SS
417 Regular Council Meetin4117
4 Annual resentation b the Historic Commission Comm Dev Bill Molnar PRIES
5 Proclamation re'. volunteer week and volunteer recognition Fire Mike D'Orazi PROC
8 Air od Commissioner Appointment Administration Mayor Stromber CONS
7 State Historic Preservation - Cert'rfied Local Gov't Grant Agreement Comm Dev Bill Molnar CONS
5 CDBG Public Hearin and Grant awards Comm Dev Bill Molnar PH
9 Housing Trust Fund Grant awards Comm Dev Bill Molnar PH
io 475 Nevada - Land Use Decision Continuation Comm Dev Bill Molnar UNFIN
11 TOT/Live Entertainment Ticket Tax/ Direction Finance Mark Welch RES
12 TOT allocation resolution Finance Mark Welch RES All Three Items linked - Pollee Funding
13 Public Safety support feeresolution Finance Mark Welch RES
14 Approval of Sale of 380 Clay ITaxID 2505 Administration Adam Hanks NEW
15 Council Posdio,i 15-S=1ect Franists Recorder Melissa Huhtula NEW
4130 Stud Session in Council Chambern
16 tJodale on City Adm in~strator Recruitment HRlRllance Tina Gray SS
17 Discussion of senior issues (request of Councilors SlatterylSeffinger) Administration Adam Hanks SS
5/1 Regular Council Meeting 5/1
15 RVCOG annual presentation b Michael Cavallaro Administration Adam Hanks PRES
19 Annual Commission Re-Appointments Recorder Melissa Huhtula CONS
21 Public Hearing on utility (Electric, Water, Wastewater) fees update Finance/ Electric/ PW Mark WelcN Tom McBartlett/ PH
Paula Brown RES
22 South Ashland Business Park Annexation Approval Comm Dev Bill Molnar PH
23 Transportation Network Companies -Amend AMC 6.28 Legal David Lohman ORD1
24 Annual Approval of Employee health benefits plan HR/Finance Tina Gray/Mark Welch NEW
25 Approval of Option for Rehabilitation of Pioneer Hall Public Works Paula Brown NEW
26 Potential Purchase of Real Property Administration Adam Hanks NE.
27 Policy re ardin civic donations Legal David Lohman NEW
2e Approval of the disillusion of the Waterline Road LID Public Works Paula Brown NEW
29 Council Position #6-Appointment Recorder Melissa Huhtula NEW
5114 Stud Session in Council Chambers) 1 5/14
30 Presentation b Shernf Sickler re. Jackson Count Jail Police The O'Meara PRES
5115 Regular Council Meetin5115
31 Annual presentation b the Wildfire Mitigation Commission Fire Mike D'Orazi PRIES
32 Annual Use of Force report Police Tighe O'Meara CONS
33 Trans ortationNetworkCompanies -Amend AMC 6.28 Legal David Lohman ORD2
34 Wildfire Code Update - CommDev & Fire De is (introductory only) CemmDev/Fire Molnar/D'Drazi NEW
35 Downtown Beadification Projects & Downtown Parkin Plan Public Works Paula Brown NEW
614 Stud Session in Council Ch`
36 Annual Winter shelter report and discussion Administration Adam Hanks SS
37 10 B 20 Project Update - Rate Analysis Report tentative Electric /Admin MCBaHletUHanks Ss
6/5 Regular Council Meeting 6/5
36 Annual resentation b the Band Board Administration Adam Hanks PRIES
39 Ashland High School -Sister City Representatives Presentation Administration Adam Hanks PRIES
4e Public hearing and annual update to misc. fees resolution Finance Mark Welch PH
41 Update on Internal Controls Policy Finance Mark Welch REs
6115 Stud Session with Budget Comm. Members invited 6/18
42 1st Year Bud et Review Finance Mark Welch 3DGT
43 Budget Book -Present and Review updated layout Finance Mark Welch BDGT
6115 Regular Council Meetin6/19
hambers < .
7-7
713 Regular Council Meeting 7/3
7116 Stud Session with Budget Comm. Members Invited 7116
44 Year Two Preview & Outlook
7117 Re ularCouncilMeeting 7117
45 Annual presentation b the Forest Lands Commission Fire Mike D'Orazi PR ES
8 d Session inCoun" LChembers
Page 1 012 4/12/2018
Ashland City Council
Future Meeting Schedule
DRAFT AND SUBJECT TO CHANGE***-
Meeting Topic Responsible Lead Staff 4116 411T 4120 4121L 4130 511 5114 5fis 614 616 6118 6119 712 713 7116 7117 816 817
8120 8121
817 Regular Council Meeting 8/7
8/21 Regular Council Meeting
48 Annual presentation b the Conservation Commission Administration Ada, Ha -,s PRES
Study
Commission Presentation Dates -2016 Sessions with Budget Topic
Comm. members invited
April 17 - Historic Commission
May 15 - Wildfire Mitigation Commission
June 5 - Band Board March 19, 2018
Jul 17 - Forest Lands Commission June 18, 2018 1st Year Review & Budget Book Format
August 21 - Conservation Commission Jul 16, 2018 Year Two Preview & Outlook
September 18-Airport Commission October 15, 2018
IOctober 16- Public Ads Commission
November6-Housin &Human Srvcs.Comm.
December 4-Planning Commission
To B. S~h.d.lod
Discussion regarding the seismic code
Report on Eugene homeless and shelter infrastructure, including car camping re of Mayor Stromber
Council Rules - Review and Proposed Revisions continued
Wildfire Code Update - CommDev & Fire De is
Vertical Housing Development Zone VHDZ -CommDev
Page 2 f2 411212018