HomeMy WebLinkAbout2018-0116 Council Mtg MIN
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 16, 2018
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to
the next regularly scheduled Council meeting [AMC 2.04.030.E.]
6:30 p.m. Executive Session for real property transaction pursuant to
ORS 190.660(2)(e)
The Executive Session was adjourned at 7:00 PM
1. CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:08 PM
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Councilor Slattery, Councilor Lemhouse, Councilor Morris, Councilor Seffmger and
Councilor Rosenthal. Councilor Darrow was absent.
IV. MAYOR'S ANNOUNCEMENTS
V. APPROVAL OF MINUTES
1. Executive Session of January 2, 2018
2. Business Meeting of January 2, 2018
Councilor Seffinger moved to approve the minutes. Councilor Lemhouse seconded.
Discussion: None. All Ayes. Motion passed unanimously.
VI. SPECIAL PRESENTATIONS & AWARDS
1. Introduction of Fire Chief Mike D'Orazi
Interim City Administrator, John Karns introduced Fire Chief, Mr. D'Orazi. Mr. D'Orazi
introduced himself. Mayor Stromberg spoke on behalf on the Council that all are pleased to
welcome ChiefD'Orazi.
2. Update from SOU Small Business Development Center
Administrative Services assistant to the Administrator, Adam Hanks introduced Director,
Marshall Doak.
Mr. Doak thanked Council for the sponsorship for Rogue Valley Business Resource Forum. He
spoke that there were 100 participants this year and 25. He spoke that they had 13 speaker
engagements, 15 workshops and a 9-month business development class.
VII. MINUTES OF BOARDS. COMMISSIONS, AND COMMITTEES
Airport Conservation Forest Lands
Historic Housing and Human Srvs. Parks & Recreation
Planning Public Arts Transportation
Tree Wildfire Mitigation
VIII. PUBLIC FORUM Business from the audience not included on the agenda.
(Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to
enable all people wishing to speak to complete their testimony.) [15 minutes maximum]
Gwen Davies- 860 Harmony Lane, Ashland - Spoke regarding the recall of 3 parks
Commissioners. She read a letter stating concerns (see attached).
Dennis Miller- 725 Terrace Ave., Ashland-Spoke regarding homeless in Ashland. He explained
that he found and organization called Access Resource Center which has been very helpful with
his current move. He spoke regarding the importance of helping the homeless get off the street.
Huelz Gutcheon- 2253 Hwy 99, Ashland - He spoke regarding Council being the complaint
department. He spoke regarding climate change solutions. He suggested that in City limits to set
the speed at 20 MPH.
IX. CONSENT AGENDA
1. Approval of personal services contract for the preliminary engineering of the Ashland
Canal Piping project
Councilor Rosenthal pulled this item. He questioned why Public Works decided to phase it out
and why the need for a public relations firm instead of in-house. Public Works Director, Paula
Brown explained that the Ashland canal is in many yards in the City; since so many they decided
it would be best to phase the project. The firm selected is outstanding for pipeline but not public
relations. She explained the importance to get public awareness on this topic and that it cannot
be done in-house. Councilor Rosenthal questioned when the next phase will go forward. Ms.
Brown explained it will be in the engineering phase for 12-18 months then will move into the
construction phase.
2. Flexible service maintenance agreement with the Oregon Department of
Transportation
3. Southern Oregon Cooperative intergovernmental agreement for materials and services
4. Request for approval of contract addendum with Northwest code professionals
Councilor Slattery pulled this item. He questioned why this project is getting resourced out
instead of working on it in-house. Planning Director, Bill Molnar gave a Staff report. He
explained that the Planning Department has had a lot of turnover in the last 6 months. They
decided to go with a company to keep up with customer service.
5. Approval of a resolution titled, "A resolution of the City Council of the City of
Ashland, Oregon declaring its intention to reimburse expenditures from proceeds of
tax-exempt obligations"
Councilor Slattery pulled this item. Deputy Public Works Director, Scott Fleury gave a Staff
report. He explained that the reimbursement resolution allows city staff to proceed forward with
Capital Improvement Projects (CIP) prior to obtaining final funding.
6. Approval of a resolution titled, "A resolution authorizing the investment policy of the
City of Ashland and repealing Resolution 2009-33"
7. Special procurement for Water Treatment Plant filter media replacement and filter
repair
8. Liquor license application for Restaurant Republic, LLC
Councilor Slattery moved to approve the Consent Agenda. Councilor Lemhouse seconded.
Discussion: None. All Ayes. Motion passed unanimously.
X. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form"
prior to the commencement of the public hearing. Public hearings shall conclude at 9:00
p.m. and be continued to a future date to be set by the Council, unless the Council, by a
two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which
time the Council shall set a date for continuance and shall proceed with the balance of the
agenda.)
None
XI. UNFINISHED BUSINESS
None
XII. NEW AND MISCELLANEOUS BUSINESS
1. Infill strategy update and ordinance revisions
Public Works, Maria Harris gave a Staff report.
Ms. Harris discussed the Ashland Transit Triangle Infill Strategies Project. She went over the
importance of this project.
John Fregonese, from Fregonese Associates presented a PowerPoint presentation (see attached).
Mayor Stromberg explained that tonight Council will need to decide whether or not to refer this
to the Planning Commission to start the Ordinance process. City Attorney, Dave Lohman spoke
that no final decision can be made tonight.
Councilor Lemhouse questioned the feedback from the developers. Mr. Fregonese spoke that the
meeting with the developers went well and they gave positive feedback. He spoke that the
Housing Authority also liked the idea of this project. Ms. Harris spoke that the developers
supported the proposed project and gave suggested alternatives to the step backs.
Councilor Seffinger questioned addressing affordable housing for 50 years and older. Mr.
Fregonese explained that all structures will have elevators.
Council discussed the vertical housing option.
Mayor Stromberg questioned if there are more than 20 units for development could inclusionary
zoning be used. Mr. Fregonese answered yes and explained how to include inclusionary zoning.
Public Input:
Zach Brombacher -1370 Tolman Creek, Ashland - Spoke as a developer. He spoke to stay with
the zoning that is current. He suggested to not make it mandatory to have the overlay dictate the
developers. He spoke in concern of lack of parking and issues with infill.
Councilor Lemhouse suggested for Staff to respond to Mr. Brombackers concerns and bring back
to Council.
Councilor Lemhouse moved to direct the Planning Commission to initiate Ordinance
revisions to implement the infill strategy for the transit triangle study area. Councilor
Morris seconded. Discussion: Councilor Lemhouse spoke to the importance of moving
forward with this. He spoke that there are still questions to be answered and discussions to
be had. He suggested for Staff to look at financial incentives. Councilor Morris spoke in
support of the motion. Councilor Rosenthal spoke in support of the motion and excitement
for the project. Councilor Slattery spoke that the City has a great Planning Commission
and is excited for the project. Roll Call Vote: Councilor Lemhouse, Councilor Morris,
Councior Slattery, Councilor Rosenthal and Councilor Seffinger: YES. Motion passed
unanimously.
Councilor Lemhouse moved to direct staff to bring incentive programs similar to the
vertical housing incentive program to a future Study Session. Councilor Slattery seconded.
Discussion: Councilor Lemhouse spoke to the importance in looking at all our tools and
incentives for the citizens. Councilor Slattery agreed with Councilor Lemhouse. Roll Call
Vote: Councilor Lemhouse, Councilor Morris, Councilor Slattery, Councilor Rosenthal
and Councilor Seffinger: YES. Motion passed unanimously.
2. Capital Improvements Plan update
Ms. Brown gave an update of Capital Improvement Plan (CIP) projects approved and the status
of other projects. She went over the spreadsheet (see attached). She explained all projects listed
have begun. She suggested to have CIP updates twice a year instead of quarterly.
3. Annual appointments to the Citizens' Budget Committee
Regina Ayers-199 Hillcrest, Ashland- Spoke regarding gender equity on Commissions and
Committees. She encouraged Council to consider gender equity when making the appointments
tonight. She went over percentages of female Commissioners verses male Commissioners.
Councilor Rosenthal spoke he was impressed with the candidate pool.
-
Councilor Slattery spoke that he received a suggestion from a Citizen to not state have to state
their address during Public Comment. Council gave consensus to have citizens fill out a speaker
request form with their address but not to give their addresses when speaking just their name and
City.
Council did a silent ballot vote (see attached).
Shane Hunter and Pamela Lucas were appointed to the Budget Committee.
XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS
None
XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
Councilor Slattery thanked the people who put on the Martin Luther King Day Celebration.
Mayor Stromberg spoke to the importance of history.
XV. ADJOURNMENT OF BUSINESS MEETING
The Business Meeting was adjourned at 9:08 PM
Respectfully submitted by:
City Recorder, Melissa Huhtala
Attest:
Mayo romberg
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY
to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104
ADA Title I).
City Council Regular Meeting, January 16, 2016
Public Forum
for public record
Gwen Davies, Ashland
As you know, there is petitioning underway to get recalls of three Parks
commissioners on a ballot. The reasons are many budget and personnel mis-
management, shredding the seniors'safety net, over-use and mis-use of expensive
outside consultants, failing to follow public meeting rules, ignoring public input are
some of them.
By meeting and talking to Ashland residents for the last couple of months we have
heard many people concerned with the direction Parks and the City are going. I am
here today to share comments and concerns from Ashland residents we have met.
I~ By far, people, including many long time residents, do not like the way Ashland
is changing. Ashland has been a small enlightened community that looks after
one another, their town and environment. That is what has attracted people to
Ashland for decades.
People feel tourist interests are put above resident interests. Residents feel left
out and under-represented. Some avoid downtown.
Related to this, people feel that elected officials and city staff don't listen and
are not responsive to neighborhood concerns.
People are struggling to live in a town of increasing taxation, lack of affordable
housing, gentrification of land use and lessening social services. Quite a few
have recently moved away.
Some people we talked to believe that the City Council should be recalled for not
stepping in when Parks shredded the 43-year-old senior safety net.
People feel that there is not enough two-way dialogue in community settings
before changes are made. Elected officials erroneously think they know best and
don't respect public views.
People believe that the city and Parks are recklessly overspending. They do not
like recent decisions made. People think the Council and Parks believe they have
a magic checkbook of unlimited funds.
People are concerned that the citizens on the citizens budget committee are not
allowed to have much impact. People want more transparency and accountability
on the many choices before us.
We encourage each of you to be at public places, such as Safeway or Shop N Kart,
to listen for yourself Ashlanders' concerns. We also encourage you to hold many
public town halls for open two-way discussions of Ashland's issues and prospective
plans.
Ashland Transmit Trian grie
Infill Strategies Project
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Demographics
Persons per Household by Tenure
• One-and two person 10% 13%
households represent a 12%
large and growing 15°°
segment of the housing
40°° 2$%
ma % rket
37% - 44%
Owner Renter
■ 4-or-more-person household
3-person household
❑ 2-person household
❑ 1-person household
Source: US Census, 2015 ACS
I
Housing Affordability
• Apartments are feasible at rents of $1,270 to $1,295 per
month, affordable to households at 120% of median
income
• Units affordable below that rate require an incentive or
subsidy
• Workforce housing is considered 80% - 120% of median
Income Level _ Number of Persons in Family _
1 2 3 4 5 6 7 8+
Extremely Low Income $12,060 $16,240 $20,420 $24,600 $28,780 $31,100 $33,250 $35,400
(30%)
Low Income (50%) $18,800 $21,450 $24,150 $26,800 $28,950 $31,100 $33,250 $35,400
Income at 60% of $22,560 $25,740 $28,980 $32,340 $34,740 $37,320 $39,900 $42,480
Median
Moderate Income (80%) $30,050 $34,350 $38,650 $42,900 $46,350 $49,800 $53,200 $56,650
Median Income (100%) $37,600 $42,900 $48,300 $53,600 $57,900 $62,200 $66,500 $70,800 l
Income at 120% of $45,120 $51,480 $57,960 $64,320 , r $69,480 $74,640 $79,800 $84,960
Median iL-]~_._-_ 1jj
Income at 130% of $48,880 $55,770 $62,790 $69,680 $75,270 $80,860 $86,450 $92,040
Median
Source: City of Ashland Affordable Housing Income Limits, May 2017 - May 2018
Household Incomes Converted to Affordable
Monthly Rents (30% of income)
30% ■ Less than $875
46% m $875 to $1,250
■ $1,250 to $1,875
❑ More than $1,875
Source: US Census, 2015 ACS
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What impacts development performance?
• Land cost
• Market demand
*Zoning standards Cities can
influence these
New zoning &
,r. incentives
Streetscapes, parks
4. and amenities
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Land cost: $25/sq. ft.
Construction cost: $135 / sq. ft.
f.._ residential; $145 / sq. ft. retail
Land + Construction cost: $ -1-60 sq.
ft. residential; $170sq. ft. retail
Previous Findings
Issues: Opportunities:
• Projected commercial • RVTD Route 10 runs
rents are too,low for new through study area
construction • Development potential for
• Projected dwelling units additional businesses and
are primarily 1,000+ sq. ft. housing
The current code • Well-established public
contributes to that. facilities
• Rental rates are not • Shopping, services, and
affordable for median neighborhoods within
income households walking distance
Existing Goals, Strategies, and Plans
A variety of City goals support the
consideration of a new approach to
Acv ~ .
land use and transportation in the Transit Triangle. These goals can be •
Climate
found in: 'YtY Energy
• 2015-2017 City Council Goals gfja„pia,,:
t,
• Ashland Climate & Energy Action
via
' 1:\RCIi 9617
Plan
• Economic Development Strategy -
• Ashland Comprehensive Plan
ECOItOTC11C DEVELOPMENT STRATEGY
Enhancing economic strength in community
0
Current Zoning in the Transit Triangle
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Streetscape Improvements
• Streetscape improvements will make the area more walkable
and desirable, thus increasing demand and leading to higher
achievable rents. •
• Streetscape improvements include:
• Traffic calming
• sccaa,, p
t °
• Safer and shorter crossings Street FumishingsArea
1 ~t - r
Bicycle Parking
• Bike lanes Corner Entry
@tu Stop ` Padmian Scale Street
• On-street parking with Shelter Llghting(Per C Standard)
• Street trees - - - 1
• Lighting
lishl- an35treet -
♦ 1 7 Special Intersection
re
Pavement
Transit Improvements
~ '3 L
• The Transit Triangle is
current) served b RVTD 4
Route 10
• 20 minute service 7am-5pmt~. P
Monday-Friday
1,..
1. 4
• 30 minute service 5am-7am,
5pm-7pm Monday-Friday
• 1 hour service Saturday
• Highest ridership line in RVTD
system - - .3701
Recent $5.3 billion
transportation bill will in part
be used to improve transit
service statewide, including'
new and enhanced service for.
~'r aT
RVTD Y
Current Zoning Standards
Current zoning standards encourage the development of large apartments,
townhomes, and condos at low density
Current Zoning. R-2 R-3 E-1 C-1
Height 35 ft. or 2.5 35 ft. or 2.5 45 ft: or 45 ft. or
stories stories 3 stories 3 stories
Parking Requirements 1-2 per unit 1-2 per unit 2 per 1,000 sq ft 2.8 per 1,000
(office) sq ft (retail)
Allowed Residential 13.5 DU/Acre 20 DU/Acre 15 DU/Acre 30 DU/Acre
Density
Landscaped Area 35% 25% 15% 15%
Lot Coverage 65% 75% 85% 85%
Building Solutions
Fregonese Associates modeled a
three-story mixed-use building _
prototype for an existing property on
Ashland St and Park St.
• Height - Up to 3 stories
• Landscaping - 20% __A=
• Unit Limit - No limit (determined
by FAR rather than unit count)
• Parking - One space per unit, no F.
parking required for on-site retail `
up to 1,250 sq ft
• Unit size - 650 to 700 sq ft
apartments and a small amount
of retail on the Ashland St.
frontage
Building Solutions
• A height experiment was conducted with 3, 4 and 5 story
buildings, with and without stepbacks, to determine
achievable density and average rents
Stories DU/Acre with Stepback DU/Acre
without Stepback
3 44.5 48.7
4 51.1 55
5 56.2 60
Stories Average Monthly Rent
(with and without Stepback)
3 $1,295
4 $1,282
5 $1,270
Implementation Recommendations
• Implement-the Ashland Transit Triangle Overlay
• Intended to direct and encourage development of small, walkable
nodes. These nodes:
• Provide concentrations of gathering places, housing,
businesses, and pedestrian amenities
• Are situated and designed in a way that encourages walking,
biking, and transit use
Implementation - Recommended Zoning Changes
In the R-2 and R-3 Zones: In the C-1 and E-1 Zones:
• Allow 3 story buildings with • Allow 4 story buildings with
stepback or articulation stepback or articulation if
• Reduce landscaping to 20% adjacent to residential zones
Limit intensity to 1.25 FAR • Keep landscaping at 15%
• Allow limited mixed-use • Limit intensity to 1.5 FAR
• Reduce parking for apartments • Encourage mixed-use
smaller than 800 sq ft to 1 _ • Reduce parking for apartments
space per unit smaller than 800 sq ft to 1
• Do not require parking in mixed space per unit
use buildings for first 1,250 sq • Do not require parking in mixed
ft of commercial use use buildings for first 1,250 sq
ft of commercial use
Articulation vs. Stepback
• Both reduce building mass, each technique has its benefits,
having~ both achieves the desired outcome while adding
flexibility
Articulation Stepback
is
L Source:_ Kistler, Small and White
Map of zoning area
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Ashland Veterinary Hospital
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Vertical Housing Program
Along with zoning updates, the City should create a
Vertical Housing Development Zone in the Transit
Triangle
• Statewide property tax abatement program
• 10-year property tax exemption
• Up to 80% exemption per residential floor above
ground floor commercial
• City can establish the types of projects that
qualify for the tax exemption
• We recommend it only for projects that provide
20% of units affordable at 80% MFI
Vertical Housing Case Study - Milwaukie
• Adopted Vertical
Housing Development
Zone in December
2017 =
i
4• First project using the - tax exemption is _ I l$
expected to break
ground in early 2018
• Mixed use
development in
Downtown Milwaukie Learn more about Milwaukie's VHDZ at:
• 110 Residential Units https://www.milwaukieoregon.gov/verticalhousing
• 7,300 sq. ft.
Commercial Space
Inclusionary Affordable Housing Tools
1. Inclusionary units can be 20% of units for projects of 20
units of more. i
2. The income standard is 80% AMFI.
3.The City must provide the developer an option to pay a
fee-in-lieu of the affordable units. -
4.The City must offer one of the following financial s
incentives:
a. Fee waivers* _EUgene, :OR
b. SDC waivers*
c. Finance based incentives
d. Property tax exemptions
5.The City can offer a series of zoning incentives: ` I I
a. Density adjustments*
b. Expedited service for local permitting processes
c. Modification of height, floor area or other site-
specific requirements OF
Other incentives as determined by the city or - , HIllSb01'O,~6R
county
tom, ,,s -
The legislation also allows the City to impose a 1% ~4y
construction excise tax to fund affordable housing -
s
*City currently provides these incentives
t~~ r n 2 d LA •Pine OR
Community Outreach
The project team held a number hG~h
rnLGUrag
wig AFFORDABLE;
of community events, including: ~pn~eNg HOUSING
i FMUaLM
y M rrN~
• Stakeholder Interviews A.PanPl the Lhanging xGNnq In the Mhl.ed T`.nslt Tn.ngte'. hG
^uo,unna Clb GhoYld
ma.oep
anilable 7n
t'rGW dT LlMusi
• Developer Roundtables Thx`°
~i umis l.rP Y ~
~~;g ` 2.TI,GIrtf I~M~PROYEMtEaNTS
^~I
,1 OCYOI dIe.
• A Community Open House`
~rG 4. The Ca,
t:-'JJgi I°IlowlrgH
Online Outreach and Surveys_
d.Pr.pnt panrvemess~e~m~m. mtla^ieM _ _ 1I
S. The qry .rm: rsrr..E ~ awa
r ®e
d t)Gi14t
• Planning Commission
6. F}pedlt .a.c..epme.E
permiUin
d.OMieru 'mmEn..
Briefings
W the a
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RwYr IP RVEOrK..u"/n,eY renv¢ IyNO Aan[anm~ieGnvv. x.¢
• City Council Work Session Imp°,atXK
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Online Survey Results
• Survey emailed to open house attendees and
posted on project website
• 24 responses
,A [an
,4 Tr J,
The Ashland TYansit Triangle g
t ~ t L 1~ + wt3a.
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. ern swr °tr r ~;S s } + ~;'I
The Transit Triangle 'Is oompited'df Ashland 8tract alaig the north edge; Slsktyou 6oule'dard on Uie couthviast skle. and Tolman Crock Rood on the oule m edge.
This area indudk a Binh!.,grnwnt ortlavnlopmenl, rx tanksl for addi!iona! businesses and housing.,Well a iahlished ne'a3hborhouls arewithin waking dislancs
and 1110 area' is ser.vod by the,Rogtic Valley Troi4or;otlon rhst6l (RVTD).
8. Should we invest in sidewalks, bike routes, and more crossings to improve
safety in the Transit Triangle?
4% 1 don't know
17% No investment needed
xk, ary
.s
52% Yes,as a high priority
26% Yes,as a low priority
9.T he Transit Triangle is a good place for more housing
13% Strongly disagree
4% Neutral
21% Somewhat agree
63% Strongly agree
10. It is important to provide affordable housing in the Transit Triangle
17% Strongly disagree
9
i
4% Somewhat disagree
42% Strongly agree
8% Neutral'
29% Somewhat agree
11. Are you in favor of 3-4 story, mixed-use development in the Transit
Triangle?
17% Strongly disagree
8% Somewhat disagree
4% Neutral
4% Somewhat agree
67% Strongly agree
12. If you could do just one thing for the Transit Triangle, what would be your
top priority.
40% Attract new businesses
17% Nothing, it's fine the way it
is
13% Other II~~
54% Attract new housing
13% Improve streets and
sidewalks
13. Which image do you like BEST?
ti 1~1Y } Y~ ~•1 1 ,~I~~ti Y S4.
z dp F,
Three story building with stepback - 27% { Four story building with stepback - 27%
r,1r 1
p~ its' ` Gitl ;J3{n Y I
ff y S iY{ 11; 31.E I
w None of
}a_ u the above
y. ~ M
Four story building without stepback - 32% None of these - 14%
14. Which image do you like BEST?
n~ - -NO Ii. _ J
t. E - to .~•i.
V
~P
Three story building with stepback - 35% Three story building without ste,pback - 26%
a
P
None of
- - r -
a the a b ,
e
xJ ( l T~ 5 ~.9c( ! .'e
Four story building, with stepback - 30%o j None of these - 9%
Ashland Transmit Trian gcFle
Infill Strategies Project
F r
s
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V A
Z
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6 FREGC): ESE
A S 5 0 C 1 A T L 5
Budget Committee Member Appointment
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I
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v
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i
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Budget CommitteZgn A of men
Councilor Slatter
ereV/;2
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Budget Committee Member Appointment
Mayor Stromberg
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Budget Committee Mem r' pointment
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