HomeMy WebLinkAbout2018-0416 Study Session MIN
CITY COUNCIL STUDY SESSION
MINUTES
Monday, April 16, 2018
Council Chambers, 1175 E. Main Street
5:30 p.m.
1. Public Input (15 min)
Heidi Parker-Ashland- Ms. Parker spoke that she is the Volunteer Coordinator of Ashland
Winter Homeless Shelters. She spoke that this is the 6th year of providing the homeless shelter.
She stated that there were 35-50 people staying each night. She thanked City Council and City
Staff for use of Pioneer Hall. She explained the reasons why the shelter closed 10 days earlier
than expected. She spoke that they were required to do a fire watch for the shelter; which was
every 15 minutes throughout the night to say there was no fire. She explained that they had no
storage and there were restroom issues at Pioneer Hall.
She spoke in support in looking for a single location that can provide 7 nights of shelter in the
winter.
II. Review of Employee Health Benefits Plan Options (40 min)
Administrative Services Director, Mark Welch, Human Services Director, Tina Gray and JL
Jones Consultants, Jeff Jones and Nancy Lewis gave a staff report.
Items discussed were:
• City self -funded insurance program
• CIS insurance program
• Costs for each option
• Claim costs
• CIS Rates
• Other possible options
Council directed Staff to move forward with the CIS Benefit Program.
III. Pioneer Hall Construction Cost Estimates & Options (30 min)
Public Works Director, Paula Brown gave a Staff report.
Items discussed were:
• Usage of Pioneer Hall
• Long-Term funding sources
• Options for Pioneer Hall usage
• Cost for updates in Pioneer Hall
i
• Possible locations for a winter shelter
Council directed Staff to work prepare and RFP for the Community to seek proposals for how
the facility can be used.
IV. Wildlife Community Education Event (5 min)
Interim City Administrator, Adam Hanks gave a brief Staff report. Mr. Hanks suggested having
an open house regarding wildlife issues. He explained this would be for education and outreach.
V. Look Ahead for information purposes only
The Study Session was adjourned at 7:15 PM
Respectfully submitted by:
" lam'
City Recorder, Melissa Huhtala
Attest:
May r S omberg
Note: Topic times are estimates and subject to modification at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrators office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).