HomeMy WebLinkAbout2018-062-Addendum to Contract for Asphalt Crushing
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR AGREEMENT FOR ASPHALT CRUSHING
Addendum made this 3rd day of May, 2018, between the City of Ashland ("City") and
Weathers Crushing Inc. ("Contractor").
Recitals:
A. On 4/18/2018, City and Contractor entered into a "City of Ashland Contract for
AGREEMENT FOR ASPHALT CRUSHING" (further referred to in this addendum as
"the agreement").
B. The parties desire to amend the agreement to Crush an additional 1,000 tons of
asphalt.
City and Contractor agree to amend the agreement in the following manner:
1. CITY'S OBLIGATIONS 2.1 will increase from $32,400.00 to $39,600.00.
2. PROVIDER'S OBLIGATIONS 1.1 will increase from 4,500 tons to 5,500 tons`).
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: CITY OF ASHLAND:
BY ~''~11i1t yT BY
/ Department Head
Its C ' W Jai I2, Date
DATE f~ l
Purchase Order # 20181301
Acct. No.: 081200-602400
(For City purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$25,000
6"
FORM #10
CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier f Contractor 1 Consultant: Weathers Crushing Inc. Total amount of this
contract amendment:
Purchase Order Number:20181301
Title 1 Description: Asphalt crushing $7200.00
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 32400.00 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment $ 7200.00 22.222_% of original contract
TOTAL AMOUNT OF CONTRACT $ 39600.00 122.22 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES yes NO* (If "NO", requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
i
El Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt-Reason:
❑ "YES", Direct appointment < $35,000 ❑ Exempt- Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
® "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt-Reason: ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Project Number Account Number_081200-602400 Account Number_ _ _ _ _ - _ _ - _
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
/ .3.GL4t,
Employee SignaturP~~----v~'l ~k S1311 Department Head Signature:
(Total. amp ht of contract ?$5, 000)
City Administrator:
/Equal to or greater than $ 5,00 r 10%)
Funds appropriated for current fiscal year. 1"YES / NO
Fin Ce Direct r (Equal to or greater than $5,000) Me'
Comments: Original bid came in below what the Street Divisio estimated and budgeted for. Contractor is willing to crush the additional
tonnage at original bid unit price.
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 5/3/2018
Purchase Order
gram Fiscal Year 2018 Page: 1 of: 1
THiJ PO N[~ IBER MUST APPEAR ON ALL
B City of Ashland INVOICES, AND SHIPPING: DOCUMENTS
I ATTN: Accounts Payable
~ 20 E. Main Purchase 20181301
Ashland, OR 97520 Order #
T Phone: 541/552-2010 n
O Email: payable@ashland.or.us
V H C/O Street Division
N WEATHERS CRUSHING, INC 1 90 North Mountain Ave
D 6070 ROCK WAY P Ashland, OR 97520
O CENTRAL POINT, OR 97502 T Faone: 1/488- 23045313
R O
=--e ~Phaf - _ _ r - = -
_ Avram Biondo
to ?rimer - = ofT Vii= _ ire - = - _ _ pa-tffm ion
04/24/2018 1733 City Accounts Payable
Asphalt Crushing
1 Crush stockpiled asphalt in the Glenview reclaim yard to a 1 $32,400.0000 $32,400.00
diameter of 1" minus. Restock pile crushed asphalt.
Agreement for Asphalt Crushing
Completion date: 08/31/2018
Project Account:
2 ADDED: Processed change order 05/09/2018 1 $7,200.0000 $7,200.00
Additional 1,000 tons of asphalt to be crushed
Amount increased from 4,500 tons to 5,500 tons
Project Account:
GL SUMMARY********.***
081200 - 602400 $39,600.00
X, C Date. t
Au rized nature PO Totat'' $39,600.00