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Home My WebLink About2018-064-Addendum to contract for goods and services- Kevin Frison Tree Service ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 2nd day of May, 2018, between the City of Ashland ("City") and Kevin Frison Tree Service ("Contractor"). Recitals: A. On January 8, 2018, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion. City and Contractor agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 3 of the agreement is extended to December 31, 2018. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: BY~~,~2:U7' BY Department Head its 4f1(. d'1 P- Date 'f + 'Z.,o i e- DATE Purchase Order # Acct. No.: (For City purposes only) I- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR GOODS AND SERVICES <$26,000 I FORM#10 CITY OF 'CONTRACT AMENDMENT APPROVAL REQUEST FORM ~ Rn~ D Request for a Change Order [Name of Supplier I Contractor I Consultant: Kevin Frison Tree Service Total amount of this contract amendment: Purchase Order Number: 20181214 Title/ Description: Tree trimming at Airport $ Date change only 9 Per attached contract amendment _ Contract Amendment Original contract amount $ 100 % of original contract Total amount of previous contract amendments % of original contract Amount of this contract amendment % of original contract TOTAL AMOUNT OF CONTRACT $ % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval I Attach copy of Cc.) Sourcing Method: SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or ❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments:- $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and ❑ If "NO", amount exceeding authority requires 25% of original contract amount or $250,000 cumulative amendments :5 $100K for Goods & Services, Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees. Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council ❑ Exempt -Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt-Reason: ❑ "YES", Direct appointments $35,000 ❑ Exempt- Reason: ❑ If "NO", requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the Personal Services - $5,000 to $75,000 s 25% of original contract amount or $250,000 emergency, including necessity and circumstances ❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City "NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication ❑ Exempt -Reason: ❑ Exempt- Reason: ❑ Exempt- Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Project Number _ _ Account Number _ _ _ _ _ _ _ _ _ _ $ _ Project Number Account Number Project Number Account Number Employee Signature:I % Z 1„1 e CS, _ Department Head Signature: , I (Total amount of contract 2: $5,000) City Administrator: (Equal to or greater tl n 25, 00 or 10%) Funds appropriated for current fiscal year / NO f `1 N C ~T 7 Finaicce Director qual to or greater than $5,000) Date Comments: Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/15/2018 Purchase Order Fiscal Year 2018 Page: 1 of: 1 T HE a F t; ~alJtvlF3 r. AND Pvil.l§? rPP k-r f~_0 t'~1ALA _ iNVOli AND SHIPP NG DOCUMENTS. B City of Ashland ATTN. Accounts Payable Purchase L 20 E. Main 2 0181214 Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us M V H C/O Engineering Division E FRISON TREE SERVICE, LLC 1 51 Winburn Way N 356 SILVER CREEK DRIVE F, Ashland, OR 97520 D CENTRAL POINT, OR 97502 Phone: 541/488-5347 O T Fax: 541/488-6006 R O _ .n a~ lr1w_ "I~_m :MIS- Brad Barber rim - - = , = - - fT.,=[lepa>~o~LLarafion 02/14/2018 1647 FOB ASHLAND OR/NET30 Cit Accounts Pa able - - - _ - - 1 RKie =Extended P_r_t~e- IN UWE Tree Triming at Airport 1 MODIFIED: Tree Trimming at Airport Approach 1 $18,100.0000 $18,100.00 Contract for Goods and Services Less Than $25,000 Beginning Date: 01/08/2018 Completion Date: 05/31/2018 Processed change order 05/09/2018 Completion date extended to 12/31/2018 Project Account: E-201621-999 GL SUMMARY 085700 - 704100 $18,100.00 / By:- Date s I Au orized° ignatureO Tfal' $18 100.00