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Home My WebLink About2018-0514 Study Session MIN CITY OF -ASHLAND CITY COUNCIL STUDY SESSION MINUTES Monday, May 14, 2018 Council Chambers, 1175 E. Main Street Mayor Stromberg called the Study Session to order at 5:30 PM. Councilor Slattery, Morris, Bachman, Seffinger and Rosenthal were present. Councilor Jensen was absent. Mayor Stromberg spoke that we will be moving to the Jury Room at 7:00 PM due to the School Board Meeting in Council Chambers. 1. Public Input (15 min) None: II. Presentation by Sheriff Sickler RE: Jackson County Jail (40 min) Sheriff Sickler presented a PowerPoint presentation to Council (see attached). Sheriff Sickler discussed: • The history of the current jail. • Positives of the jail. • Population comparison. Deschutes is the only County that is smaller than Jackson County in this area. • Booking comparisons per County. • Forced release comparisons per County. • Risk releases. • Bed capacity comparisons per County. • Measure 11 lodging comparisons per County. • Average length of stay. • Average daily population. • Repeat offenders. • How lack of beds pace affects jail operations. • Mental health issues. • Criminal justice assessment. • 80% increase in burglaries from 2016-17. • Warrants issued has nearly doubled. • Officer safety implications. • Broken window theory. • Community Justice provides resource programs. • Public trust and perception. • Misconceptions and suggestions. • Chronic fail to appear initiative. Councilor Seffinger spoke in concern about dangerous offenders being released. Councilor Rosenthal thanked Sheriff Sickler. He spoke that he went on a tour of the jail and spoke to the need of funding for a bigger jail. Sheriff Sickler spoke regarding options and what the County has the ability to afford. Councilor Bachman spoke to the importance of education for the public. III. Wildfire Code Update (30 min) Brandon Goldman and Chris Chambers spoke regarding wildfire development standards Ordinance amendments. Mr. Chambers presented a PowerPoint presentation to Council (see attached). Items discussed: • Why the Wildfire Standards Ordinance is needed. • Safety and quality of life. • Roofs and structures. • Wildfire hazard zones. • Oak Knoll Fire. • Nezla Street Fire caused by fireworks. • Comprehensive approach to wildfire readiness and preparedness. • Ordinance to address new structure. • Increase wildfire safety through a city wide grant incentive program encouraging residents to remove known flammable plant species. • Continue Fire USA program. • Adopt wildfire building codes as permitted by the state of Oregon. Council discussed construction features and fire resistant housing. Mr. Goldman spoke regarding the Wildfire Standard Ordinance which included: • Control plan submittals. • General fuel modification. • Fire prevention control plan. • Implementation schedule. • General fuel motification requirments. • Flammable plants. • Tree removal permits required for larger properties. IV. City Administrator Updates (5) Interim City Administrator, Adam Hanks questioned whether or not Council would like Staff to send a letter of interest regarding a possible casino coming near Ashland. Council gave Consensus to write a letter. Mr. Hanks spoke regarding Strategic Planning Work Session Dates. He spoke that he would send options to Council. The Study Session was adjourned at 7:00 PM to Executive Session to conduct deliberations with persons designated by the governing body to carry on labor negotiations. pursuant to ORS 190.660(2)(d) Respectfully submitted by: ,/IL) City Recorder, Melissa Huhtala Attest: (1\ r May V tromberg. - Note: Topic times are estimates and subject to modification at the meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). f fill][ f f r r~l 771 - 4 boa ~,~~~nifll~i 11 0~1 0 ~ p - - a. r,o Atli. VA PRESENTATION GOALS • Provide a brief overview of the impact a lack of adequate jail space has on the criminal justice system. • What we are doing moving forward. HISTORY OF CURREN'T' JAIL • Built in 1981 • Originally designed to hold 176 inmates • Sued by inmates in 1985 for overcrowding • Over the years and through additions our current capacity is 292 beds. • Working on increasing capacity to 300 with a night time maximum capacity of 315. POSITIVES OF THE JAIL • National Institute of Corrections. • Jail Inspection reports. • Criminal justice partnerships. • Inmates are housed in a safe and constitutionally sound jail. • Facility is well cared for. • Staff is professional. POPULATION COMPARISON Jackson County - 217k • Deschutes County - 185k Clackamas County - 413k Washington County - 595k Lane County - 370k Marion County - 340k HOW DOES OUR VALLEY COMPARE Bookings 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 Jackson Deschutes Clackamas Washington Lane Marion BOOKINGS PER 1000 70 60 50 40 30 20 10 0 Jackson Deschutes Clackamas Washington Lane Marion ■ Per Thousand COMPARISON CON'T'INUED Forced Releases 4500 4000 3500 3000 2500 2000 1500 1000 500 0 Jackson Deschutes Clackamas Washington Lane Marion COMPARISON CON'T'INUED Bed Capacity 700 600 500 400 300 200 100 0 Jackson Deschutes Clackamas Washington Lane Marion MEASURE 11 LODGINGS 900 800 700 600 500 400 300 200 100 0 Jackson Deschutes Clackamas Washington Lane Marion ■ Measure 11 AVERAGE LENG'T'H OF S'T'AY 16 14 12 10 8 6 4 2 0 Jackson Deschutes Clackamas Washington Lane Marion National Ave ■ Days in jail AVERAGE DAILY POPULA'T'ION z 350. 300 250 200 150 100 50 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016* 2017* ■ Daily Population ■ Capacity REPEA'T' OFFENDERS C 16000 14000.E Y.~ b 12000 k: 10000 - 8000` 6000;, _ 4000 2000 0 '2014 2015 2016 2017 ■ Lodgins ■ Unique Offenders HOW DOES THIS AFFECT JAIL OPERA'T'IONS • Classification issues/housing inmates. • Psychological effect on staff due to work load and other factors. • Records/Deputies/Admin Staff • Mental Health issues are exacerbated. • Not enough adequate housing • Reduced officer and inmate safety. 0 Constant moving of inmates/potential use of force HOW DOES THIS IMPACT THE CRIMINAL JUSTICE SYSTEM IN THE VALLEY • Jackson County Sheriff's Office • Medford Police Department • Ashland Police Department • Central Point Police Department • Talent Police Department • Phoenix Police Department • Mental Health/Alcohol and Drug Treatment • Community Justice and Jackson County Courts • Defense Attorney's - Public and Private • Offenders cannot be held accountable - little truth in Sentencing • Increase in Property Crimes - JCSO approximately 80% Burglary from 16 to 17. • Increase in Calls for Service, Increase work load, • Less time for Pro-Active/Discretionary patrol time. • Substantial increase in Warrants over the last several years - Nearly double for JCSO and MPD. • Civil Papers, subpoenas increase. • Inability to effectively treat those with addiction issues and mental health illnesses. • officer Safety Implications - Eludes, Resist arrest. • Broken Window Theory. • Cite and release used frequently in Lieu of custody. • Offenders less likely to engage in programs • Mental Health/Community Justice/A&D • No space in current facility to facilitate ideal group or individual treatment. • Defendants generate multiple cases before they can come to resolution - diminishing opportunities for programs - increasing prison as a end result. • Sanctions are shorter due to lack of space. • Potentially shorter cycles between recidivism or the ability for programs to have desired effect. • Cases move through system much faster when unreliable clients are in jail. • Public Trust and Perception. L MISCONCEPTIONS/ FREQUEN'T'LY MENTIONED SUGGES'T'IONS Using already existing structure/retro-fitting another building to be a jail. Rent beds from Josephine County • Need funding Use Talent facility as jail space again. Gas Tax to fund/Marijuana Tax to fund. LM WHAT ARE WE DOING CURRENTLY • Chronic Fail To Appear Initiative. In process of finding effective ways to link offenders with services. • Night time capacity increase. Looking for ways to reduce costs and move forward with a new jail. Public Education • Collaboration THANK YOU • Questions? d ri r i. Wildfire Development Standards Ordinance Amendments City Council 5/14/2018 Why i s this Needed? Protect life and property, firefighter safety, . ~ watershed, and quality of life • Wildfires are occurring throughout the City, and have led to loss of property • Highly flammable vegetation continues to be planted throughout the City 4 1 Ei ` 4. t4A k 01 r°`s!'^ 6y Ate. tiro w r,- k. yy. eF t'~7.. _ -w~ s.~ s"n sxa »k.. ~ ` M•L ~ 1 V ~ k• , I.T:•' ,m i•. .ata!Y~c.±?f. r""Tw•~ ~::.'~zaRk .r„ [J1• * e Q ~ Ste. 41 _ k , , . 'T.'•w { N . ~J~a4 f t• 1ICL • L 5 k ' u x ~ era ~ _ ~ ~ 4 ~ } +'x • ~ 4 I 'ws~ } U ~ g y y 7, 4~ A 7, t i L F a ' K+. h „ 1~' S max. " i * i , 6k , _ 7~K ti • ii ~ ,1y fi~ ~s~'~ r xtarSr~ .yam.,... A r ~ ' ~ - +r~,*t' M1 A B y t 4,17 rju~ a~•• ♦ 1•){ f ° +G3e rte' 'h ~i7'FYS } RM~ ~~IF:~?1 ~ ~Sg F 3 i~ 9 4 ' ~L'' ~+it• ~es ~ Y f7. t°' t \w. Y j~i e-,,w"i• ~ Y vv N~ V- i 4A v,, ce. .10 Ashland Wildfire Hazard Zone' Legend C I T Y OF s ; r 6y Outdoor Vegetation Fire T1 S H L A N D~ c + q" ~t City Limit Fq 0 oas os ~ t! ~~M es t Knoll Fire 2010 Oak `a. fop • ~ 'C~ ~ ~ ~ ' j t / ~ ~ - Ali - ~a ?}y~~ 4 t i4i a:.. 1. t t .v. ,1 ~ T Nezia Street Fire 2001 ~fya ~~d ~ y a _fi yr E, . 0 -4 .,j bc K ~ ' Comprehensive ~ ~A ~t `oo Approach to C% s z a b } Wildfire 4fN~ Readiness and a j Citywide Wildfire Land Use Ordinance: I~ Preparedness Safety Incentive • • • All New Construction Program ® & Additions k zo o 4C ,o cod p. Fire Adapted Ashland i. Expand the Wildfire Lands Overlay to include the entire city. 2. Adopt an updated Wildfire Lands Ordinance for new 71 construction and additions 3. Adopt a Municipal Code (Health & Sanitation Chapter) restricting new plantings of known flammable species identified on the Prohibited Flammable Plant List. a. Increase wildfire safety through a citywide grant incentive program encouraging residents to remove known flammable plant species and implement fire resistant landscaping. s. Continue the Firewise USA program. To date there are 28 Firewise USA neighborhoods in Ashland. 6. Adopt wildfire building codes as permitted by the State of Oregon. i I r / =mh / r I j /17 wa ~xr a I j--rv CL i "e G ~ i .'d 1T i t I L J~t7 i c~ C 0 CL N 7 ~ n CL CL "l ~ 0 3 n 0 V r Z 177 i t Wildfire Development Standards n Area 4 is g; Code Refs: 18.3.10.100.A.2 18.3.10.100. B. I Fire Prevention and Control Plan Ta o a ? y o i n A p p c a b s Subdivisions, Land partitions o Site Design Review o Not required for new single family dwellings, accessory residential units, or additions. Requires tree and vegetation management plan for large projects (commercial, multifamily, subdivisions) : o New Landscaping o Tree removals o Areas to be thinned o Schedule for thinning and removal Code Refs: 18.3.10.100.A.1 General Fuel Modification Areas a ~W ~tom's f~ 'sS 1 a it pg w P IC y Applies to all new buildings, additions, and decks -Tar increasing lot coverage b 200 • _M r sq.ft. or greater w is s extending 30' from 3 j furthest extent of an addition or deck. Code Refs: 18.3.10.100. B.1 General Fuel Modification Areas ` • Requirements Remove all dead or dying vegetation on the property. Removal of Prohibited Flammable Plants from within 5' of anew structure or addition. No new planting of plants listed on the new Prohibited Flammable Plant List within 30' of a structure. No combustible materials within 5 feet of a new structure or addition, including mulch. Fences connecting to a structure must be non- combustible within 5 feet of where they attach. Code Refs: 18.3.10.100.8.2 General Fuel Modification Areas Flammable trees (evergreen pine, fir) which are to be retained: IS. provide a l Oft clearance to canopy from new building or additions Must be maintained to remove understory growth and clearance from ground (8') Allowance for an exception if pruning the tree to this extent will compromise its health. Existing fire resistant trees (deciduous oak, maple)to be retained: Pruned to not touch a structure provide a 10' clearance from a chimney. Allowances to preserve vegetation for erosion control, riparian and wetland preservation Roof Material (new or 50% re-roof) to be fire resistant (Class B). Code Refs: 18.3.10.100.B.2 & B.3 Adjustments to Fire Prevention Control ~ Plan and Fuel modification requirements • New flexibility to address unique on-site conditions. • Fire Code Official and Planning Director may waive or reduce submittal requirements, or fuel modification requirements, if on-site conditions are already sufficient to reduce fire risk. Code Refs: 18.3.10.100.D r Tree Rem oval A significant conifer tree will be one with an 18 diameter- to align with existing definition for "significant tree' w~ c Allows removal of trees greater less than 18" in diameter without a separate tree removal permit in hillside lands if proposed as part of an approved Fire Prevention and Control Plan, or to implement a comprehensive general fuel modification strategy. Clarifies that tree removal permits are required for larger properties subject to partitions or subdivisions. Code Refs: 18.3.10.020.A.3; 18.3.10.040 * Prohibited Flammable Plant List • Application City Wide to reduce the risk of damage to property and persons by the spread of fire due to highly flammable plant material. Prohibits planting listed flammable plants within 30' of buildings and decks. Existing listed flammable plants are to be removed if within 5' of a new building or addition. n P. Prohibited Flammable Plant List 3 Trees: Shrubs • Arborvitae (Thuja sp.) Blackberry (Rubus armeniacus) Cedar (Ced rus sp.) exception for Bitterbrush (Purshia tridentata ) prostrate or dwarf variety Juniper (Juniperus sp.) • Cedar/Cypress (Chamaecyparis sp.) Manzanita (Arctostaphylos sp.) exception exception for prostrate or dwarf for `Kinnikinnick' • Oregon grape (Mahonia aquifolium) variety exception for `Compacta' • Cypress (Cupressus sp.) *Rosemary (Rosmarinus sp.) exception I` Douglas fir (Pseudotsuga menziesi) for `Prostratus' Sagebrush (Artemisia sp.) • Fir (Abies sp.) • Scotch broom (Cytisus scoparius) • Hemlock (Tsuga sp.) • Wild Lilac (Ceanothus sp.) exception • Juniper (Juniperus sp.) for prostrate varieties • Pine (Pinus sp.) • Sequoia (Sequoia sp.) Grasses and Ground Cover • Spruce (Picea sp.) Pampas grass (Cortaderia selloana) • Yew (Taxus sp.) .-k Ordinance Review Process Next Steps Public Open House by..Y Council Chambers May 31 6:30-8:00 Public Hearings 6/12 Planning Commission 7117 City Council First Reading 8/7 City Council Second Reading