HomeMy WebLinkAbout2018-0807 Study Session MIN
MINUTES FOR THE COUNCIL STUDY SESSION
ASHLAND CITY COUNCIL
August 7, 2018
Council Chambers
1 175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next
regularly scheduled Council meeting [AMC 2.04.030.E.]
6:00 p.m. Study Session
Council President Morris called the Study Session to Order at 6:03 PM.
Councilor Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen were present.
1. Public Input (15 minutes, maximum)
None.
II. Transportation SDC Ordinance Update Preview
Public Works Director Paula Brown introduced Deb Galardi of Galardi Consulting, LLC, and Senior
Planner Brandon Goldman. She thanked all involved for their hard work.
Ms. Galardi went over a PowerPoint presentation (see attached).
Mayor Stromberg arrived at 6:15 PM.
Items discussed were:
• Background of the TSDC.
• Project objectives.
• SDC Components:
o Reimbursement Fee
o Improvement Fee
o Compliance Fee
• Proportionate share in TSDC context.
• Equation of TSDC.
• Methodology Comparison from 1999. 2016 and the 2018 recommended methodology.
Seffinger asked Staff to define what TSDC is. Ms Brown explained that TSDC. is
"Transportation System Development Charge". She spoke that every City street that grows in
population has a direct impact to safely and conveniently drive on streets. She explained that this
fee includes streets, sidewalks, bike paths and transit. She spoke that when new growth comes
into the City this charge is to pay for impact to the exisiting system and help build for the future.
• Growth Improvement Costs by Type. Percentages: 50% Intersection & Roadway
Improvements, 33% Pedestrian Improvements. 12% Bike Improvements. 3% Transit, 2%
Crossing and 0% Studies.
• Comparison of ITE Trip Rates:
o Single family dwelling
o Apartments
o General office buildings
o Hospital
o Supermarket
o High turnover restaurant
o Gasoline station
o Elementary school
o Drive in bank
• Implementation options.
• Comparison of TSDC's in other cities.
• Incentive and discounts.
• Summary of Committee Recommendations.
• Adoption schedule.
Rosenthal thanked Staff. He questioned other options regarding the 3-year phase in. He
questioned if there were other options. Ms. Brown spoke that Council could decide phase in or
not. She spoke that she could bring Council options. Ms. Brown explained that Council can decide at
First Reading whether to phase in or not and make the final decision at the Second Reading.
Slattery questioned the reasons why to phase in. Ms. Brown explained that the main reason is due to
single family homes. She spoke that single family homes have been very low for years and if those are
doubled it will be a big shock to people.
City Administrator Kelly Madding explained that Staff would look at the pros and cons from the
recommendation of the Committee and Staff regarding the methodology. The question for Council will be
when and how to start collecting the TSDC's.
III. North Main/Plaza - Potential Sidewalk Project
Ms. Brown went over the proposed project. She spoke that Staff is ready to begin and it will be an in-
house design costing $110,000.
IV. Summer Water Supply Update
Ms. Brown gave a brief Staff report. She spoke that Conservation Analyst, Julie Smitherman has been
doing a great job getting information to the citizens.
Rosenthal questioned why the decision was made to use TID water before TAP. Ms. Brown explained
that TID is the best option financially and more proactive for the City.
The Study Session was adjourned at 7:00 PM
Respectfully submitted by:
City Recorder, Melissa Huhtala
Attest:
Mayor ro berg
I
FPMAf,&3
C I T Y OF
ASHLAND
Transportation &
Wastewater SDC Update
City Council Work Session
August 7, 2018
i
IF~ITTELSON (ALARDT
RUMSTEIN
& ASSOCIATES
Agenda
• Project Background & Objectives
• Transportation SDC Fundamentals
• Methodology Comparison
• Findings & Recommendations
Preliminary Adoption Schedule
2
Background
• Original TSDC methodology adopted i 1999
• TSP Updated and adopted in March 2013
• TSDC methodology updated and adopted in 201
• New project list and $/trip
o New TSDC assessment basis
• TSDCs for some land uses increased by almost 2000%
• Updated TSDCs repealed in 2017
• New methodology review initiated 2018
ITE = Institute of Transportation Engineers 3
Project Objectives
• Equity/Fairness
o Trip Assessment
o Project costs (growth share)
• Revenue Adequacy
o Potential reimbursement fee
• Incentives/Discounts
• Defensibility
4
SDC Components
Reimbursement Improvement
Compliance Fee
Fee Fee
• Costs of -xisting or • Projects included on • SDC methodology
ins 7F -1 S facilities an a--,ido,pted list development
• Related to -ivailabie • Related to capacity • Master planning
C C-1 P " L I' ~ 1' C. a SDC accounting,
etc.
~ 5
Proportionate Share in TSDC
Context
Individual property trips are not
Charge proportionate to "use"
monitored
Estimate from trip generation
Use = number of trips to and rates by land use type
from a property
*Primary source of data is Institute of Transportation Engineers
Trip Generation Manual
6
TSDC Basic Equation
.
System-
Cost (s)
Growth wid7e. 7
F I per Trip
Costs (s) Growth
End
trip ends
X
- .
EFIMM,
Trips
SAC = SDC Advisory Committee
7
Methodology Comparison
Element 1999 2016
(Current) (Repealed) s . mended)
Project List Improvement only Improvement only Improvement &
Reimbursement
Growth Share Population-based Population-based Mode-specific planning
criteria
population and Population and Travel demand model
Growth in trips employment data employment data forecast (growth in land
system-wide system-wide use by TAZ)
Trip Rate Type Average Daily Trips PM Peak Trips Average Daily Trips
Pass-by and diverted
Trip Rate Adjustments Pass-by and trip length None
trips
ITE current edition (10th
Trip Rate Data ITE 5th edition ITE 9th Edition edition most recent;
2017)
8
Growth Improvement
Costs Type*
Crossing -ansit
2% 3%
Pedestrian
33%
Intersection &
Roadway
(improvements)
50%
. Bike
Studies 12%
. 0% .
*$16.7 million (52%) of net project costs
Updated $lTrip
Growth Cost -7
. .
improvement = Compliance charge
• Daily
$488 Total
reimbursement
• total
*From current Travel Demand Model (RVCOG)
Compliance costs include SDC methodology costs +52% of TSP costs
+Annual accounting costs
10
TZSDC Assessment
F7 tal7l,
p Rate Rate 'A L
Trip Develo pment
A x
(trips/ djustments
Trips
Where:
• Trip rates by land use category are:
• updated to reflect 10th Edition I TE Trip generation manual
• either based on average daily or afternoon (P.M.) peak hour
• Trip adjustments reflect:
• Current methodology = trip length and pass-by adjustments
• Updated methodology = diverted link and pass-by adjustments
11
Comparison of ITE Trip Rates
Average Daily Trip Rates
DRIVE-IN BANK
ELEMENTARY SCHOOL
GASOLINE/SERVICE STATION
HIGH TURNOVER RESTAURANT
SUPERMARKET
HOSPITAL
GENERAL OFFICE BUILDING
APARTMENTS
SINGLE FAMILY DWELLING
0.00 50.00 100.00 150.00 200.00 250.00 300.00
10th Ed ■ 9th Ed ■ Current (5th Ed)
TSDC Implementation
Options
• Option 1 -All at once
o System-wide $/Trip and new adjusted trip rates
effective immediately
• 3-Year Phase-In
o System-wide $/Trip phased in over 3 years
o New adjusted trip rates effective immediately
o Estimated revenue loss:
o Single family (68 units/year) _ $242K over 2 years
o Multifamily (17 units/year) _ $48K over 2 years
See Table 4 for full schedule
13
TS,DC ■
Comparison
Single Family Dwellin.9
$16,000 $14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
yJ \~a~ roc Ga~\ tti\ ewe o\~~ a°J a~ ~o • ~ea\ a~a eta ~o1~1 \\°A ego ;~~e a~a
oQI ° ahe ~,~a°e Pao OQP
G°e a`o Lea a~a ~ ~a
eat°~a Pr eako~ P
A/C = arterial/collector
14
Incentives & Discounts
• Residential development adjustments
o Small dwelling discount (proposed)
0 50% reduction < 500 sf
0 25% reduction 501 - 800 sf
o Affordable housing adjustment (existing)
0 100% reduction for qualified housing
o Must remain qualified for minimum of 30 years
• Transportation Demand Management (TDM)
adjustment
0 20% reduction within Transit Overlay area
o Approved TDM strategy and approved parking
reductions
15
Summary of SDC Committee
Recommendations
• Trip rate type: Daily
• Trip rate adjustments: Based on ITE Manual
(includes pass-by and diverted link)
• Implementation strategy: 3-year phase in
• Discounts & Incentives feedback
• Future Inflationary adjustments based on
Engineering New Record Construction Cost
Index
16
Adoption Schedule
• August 7: Council work session
• August 8: Notice for public hearing sent
• September 6: TSDC Methodology
• November 6: Council hearing 1St reading
o Methodology adoption
o Ordinance changes
• November 20: Council hearing 2nd reading
• January 1, 2019.- New fees effective
17
Questions?
• Thank you
18