Loading...
HomeMy WebLinkAbout2019-004 20190228 Integrity Pest & Home Repair Contract for GOODS AND SERVICES Small Procurement Less than $5,000 CITY OF INDEPENDENT CONTRACTOR: Integrity Pest & Home Repair ASHLAND 20 East Main Street CONTACT: Randy Baldwin Ashland, Oregon 97520 ADDRESS: 3412 Blue Blossom Drive Medford, OR 97504 Telephone: 541/488-6002 TELEPHONE: 541-613-7311 Fax: 541/488-5311 EFFECTIVE DATE;,IQW20 COMPLETION DATE: 6/30/19 COMPENSATION: $2970.00 GOODS AND SERVICES TO BE PROVIDED: monthly and quarterly checks for elimination of pests and vermin in Parks system buildings, Parks Office 340 S. Pioneer, Parks Shop 310 Granite Street, Golf Maintenance Shop and Clubhouse 3070 Hwy 66 and Ashland Senior Center 1699 Homes Ave. from Oct. 1, 2018 through June 30, 2019. ADDITIONAL TERMS: In the event of a conflict or discrepancy among the Contract Documents, this City of Ashland Contract will be primary and take precedence, and any exhibits or ancillary agreements having redundant or contrary provisions will be subordinate to and interpreted in a manner that will not conflict with the said primary City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Ownership of Production: All documents, materials or items produced by Contractor pursuant to this contract shall be the property of City. 4. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 5. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from those losses, expenses, or other damages resulting from injury to any person or damage to property arising out of or incident to the negligent performance of this contract by Contractor its employees, or agents. Contractor shall not be held responsible for any losses, expenses, or other damages, directly, solely, and proximately caused by the negligence of City. 6. Termination: City's Convenience. This contract may be terminated at any time by the City. 7. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 8. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. 9. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 10. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work. 11. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 12. Default. The Contractor shall be in default of this agreement if Contractor commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract. 13. insurance. Contractor shall at its own expense provide the following insurance: a. a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. Worker's compensation insurance is required if work is performed by employees, subcontractors, or volunteers. BY INITIALING THIS SENTENCE, CONTRACTOR CERTIFIES UNDER PENALTY OF LAW THAT THE WORK REQUIRED BY THIS CONTRACT SHALL BE PERFORMED SOLELY BY THE UNDERSIGNED: b. General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. 14. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon 15. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. 16. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. 17. Consultant's compliance with Oregon Tax Law: (1) Consultant represents and warrants to the City that Consultant shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. (2) Consultant represents and warrants that, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, it has complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. Revised 10-28-14 Page 1 of 2 l teg'~ty . 1n RePalt Yes AN01 September 10, 2018 Ashland Parks & Recreation Commission 340 S. Pioneer Street Ashland, OR 97520 For the period spanning 15t, 2018 through June 30, 2019, provide pest control measures as outlined below: • Ashland Senior Center, 1699 Homes Avenue: o $90 quarterly for ongoing maintenance and $300 to resolve initial infestation • Oak Knolll Golf Shop, 3070 Hwy 66 o Up to $90 per month. Initial outlay of equipment: $150 • Oak Knoll Golf Course Clubhouse: o Up to $90 quarterly • Lithia Park Office, 340 S Pioneer o Up to $90 quarterly • Lithia Park Shop, 310 Granite Street o Up to $90 quarterly I am available to answer any questions. Sincerely, RL2 V l -F,a L~wi,V~, Randy Baldwin, Owner / Operator Integrity Pest & Home Repair 3412 Blue Blossom Drive Medford, OR 97504 s MMON ' CERTIFICATE OF LIABILITY INSURANCE QA09/1 THIS CERTIFICATE IS ISSUES} AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER_ THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT, N the certificate holder is an ADDITIONAL INSURED, the poliey(ics) must have ADDITIONAL INSURE} provisions: or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions Of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Christine wim mer NAAiE: i werar PI! Russ WImmer, Agent PHHCN ~«g~A 541-776-7877 5.~~ _541-776 3293 2936 E Bamett Rd Su 101 E4441.ss, Christine.wimmer.p8a8@statefarm.com Medford, OR 97504 irvsuctE s art HS coVCRa¢e ~ r~euC ~ INsuRrrcA. State Farm Mutual Automobile Insurance Company 25178 INSURED INSURER B s Randy Baldwin INSURER c -I _ . j 3412 Blue Bi055Am Dr INSURER D Medford, OR 97504 ~uR~a e _ INSURER F c COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POt ICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO 'THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED N0T1 ATHSTANDING ANY REQUIRFMCNT, TERRA OR CONDITION OF ANY CONTRACT OR OTHE=R DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICtES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, FXCLUSIGNS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- ; INSR AIIOLt5U@R _ - PGkBCY EFF P47UGV EXP„ Tp TYPE OF INSURANCE s POLICY NUMBER tUa2fyYy MM + LIMITS COMMERCIAL GENERAL LtA UTY I FACH QCCURRFNCF $ 13kAfAfiFTtSm)'l7TES5 . F CI.AYYs$C.tADE OCCUR i i Fitf h~St'.S. jt a -M?,i.nrar.^q~ s y MEDEXP,A yyat9Otl $ ! PERSONAL ~ ADV NJURY S Xad'Ja'l.A RELATE LIMIT APPLIES PER C.FNFRAt AGCrI2EC;,a'ilE s I 1 I PO ICY PRO JECT i_ Ltd PRODUCTS .r(WPt{9PA60 Is THFR s AUTOMOBILE LIAINUTY C PINED N L94T is 1,000.000 I 'ucc&3nrss, v.as t ~ 3 Cr € BODILY INJURY (Pm A ANY AUTO 145 5228-AI3 -37G 10711312018 _01/131'2019 WNFT) %c~Frnaro AUTOS OuLY NA A+ TOO BookY WJUftY (PW &M4* M) S ' kIREO NON OWNED WRQPL3TTY CL'i.NSrt E. j-3 d AUTOt ONLY At, C,`'i ONLY ( LPnrarrnrasc } i UMBRELLA UAS ~ I 2 1 EACH CkCG1TR i I (K`CUR 5 EXCESS LIAO I t j CLA.RAS44ADr 3 ACCA CaATE s 3 u~o i ~ rx€`rF*~-r~ s; i i ~ I I I a WORKCRSCOMPENSATION AND EMPLOYERS LAMUTY YIN I STATiJT ~ E R AIv1 ~P«1N~L': t?I~✓I 4RTr h KECJT3 E [ NEAT ; CL EArHAr CIVENT S '?")FF .,E: .Lt..USF R CA-.Ut}E::.l (-J 3 I (Mandafc+ry In NR) SS E t DISEASE • FA El.IPtCxYE s Iltl'eta ~inxcri6a~.x^dar t ,j ILIk:SCRsPTtGr1t,II: FRATION^.,wl ( I F.L. DISrASE POLIGYLIMIT I s r E - - - - - DESCRIPTION Of OPERATIONS J LOCATIONS I VEMICLt5 (ACORO TOT, AdO100 M Rsmarks $Cho"*, m#y 40 4ttachod N morn %P"0 is roqutrad) CERTIFICATE HOLDER CANCELLATION _ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHOf=60 REPRESENTATIVE Q 1988.2015 ACORD !CORPORATION. All rights reserved. ACORD 25 (2016!03) The ACORII name and logo are registered marks of ACORD 100TA Ia tz s sz~~a 8~~~ 905637 A Hams Resowte Maogownt Conymy September 14, 2018 INTEGRITY PEST AND HOME REPAIR 3412 BLUEBLOSSOM DR MEDFORD, OR 97501 Re: Barrett Business Services, Inc. ("BBSI") Letter of Self-Insurance for Workers' Compensation Coverage As the named addressee of this Letter, your company's required workers' compensation coverage is provided through BBSI's state approved Self-Insured Workers' Compensation Plan by way of your co-employment contract with BBSI. Additional information is as follows: State: Oregon Workers' Compensation Limits: Employer Liability Limits: Self Insurance Certification 1068 Statutory $5,000,000.00 Each Accident $5,000,000.00 Disease Coverage Limit by Client $5,000,000.00 Disease; Each Employee Other Comments (place an "X" if applicable): ~X Named "Letter Holder": Ashland Parks and Recreation 340 S Pioneer St Ashland, OR 97520 ~X Other: Contract effective 2/15/16, renewed through 1/31/19. Subject to 30 days' notice of cancellation. Additionally, BBSI's self-insured program is further supported by an excess workers' compensation insurance policy with ACE American Insurance Co.. Copy of certificate is available upon request. For additional information, please contact your local BBSI office at: MEDFORD (541) 772-5469 2045 Cardinal Way Suite 100 Very truly yours, Medford, OR 97504 4 C: Michael L. Elich President and Chief Executive Officer doe: LOST-2 I~: ACO CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 111%.~ 09/12i2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Heather Buchanan Pacific Alliance Insurance Brokerage PHONE (877)505-5310 Fax AIC No El : AIC No : License #01-127230 ADDRIL hbuchanan@pacallins.com P O BOX 3947 INSURER(S) AFFORDING COVERAGE NAIC # Fresno CA 93650 INSURER A : Markel Insurance Company 38970 INSURED INSURER B : Integrity Pest & Home Repair INSURER C : 1950 Marsh Ln INSURER D INSURER E : Medford OR 97501 INSURER F : COVERAGES CERTIFICATE NUMBER: 18-19 GL/POLL REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMA T R NTEI CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ 100,000 X Herbicide/Pesticide MED EXP (Any one person) $ 5,000 A Applicator PCG2003381902 06/12/2018 06/12/2019 PERSONAL & ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER GENERAL AGGREGATE $ 2,000,000 X POLICY ❑ JERCOT- LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident $ AUTOS ONLY AUTOS ) HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Ashland Parks and Rec Dept. ACCORDANCE WITH THE POLICY PROVISIONS. 340 S. Pioneer Street AUTHORIZED REPRESENTATIVE Ashland OR 97520 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Purchase Order ti a Fiscal Year 2019 Page: 1 of: 1 S Q'REGR ---THIS PO NUMBER MUST-APPEAR ON ALL INVOKES, AND s4, 1PPINGDDCLJMENTS- B Ashland Parks Commission I ATTN: Accounts Payable L 20 E. Main Purchase L 28 Ashland, OR 97520 Order # 201902 T Phone: 541/552-2010 O Email: payable@ashland.or.us V S C/O Parks Department E INTEGRITY PEST & HOME REPAIR H Admin Office 340 South Pioneer N 1950 MARSH LN P D MEDFORD, OR 97501-4548 Ashland, OR 97520 O T Phone: 541/488-5340 R O Fax: 541/488-5314 n o _ - 541 613-7311 Michael Black 09/21/2018 1919 FOB ASHLAND OR/NET30 Parks Accounts Pa able Pest Control Services 1 Ashland Senior Center 1699 Homes Avenue 1 $660.0000 $660.00 $90/Quarterly and $300 to resolve initial infestation Project Account: $660.00 2 Oak Knoll Golf Shop 3070 Hwy 66 1 $1,230.0000 $1,230.00 $90/Month and initial outlay of equipment $150.00 Project Account: $1,230.00 3 Oak Knoll Golf Course Clubhouse 1 $360.0000 $360.00 $90/Quarterly Project Account: $360.00 4 Lithia Park Office 340 S. Pioneer 1 $360.0000 $360.00 $90/Quarterly Project Account: $360.00 5 Lithia Park Shop 310 Granite Street 1 $360.0000 $360.00 $90/Quarterly Project Account: $360.00 GL SUMMARY 120900 - 604100 $2,970.00 By. Date: j f Authorized Signature - # _ _ $2,970.001 w,e, FORM#3 'zz f CITY of A vewples(t`or a Purchase Wow ASHLAND f4Z ~ Date of request: REQUISITION Vendor Name Integrity Pest and Home Repair Address, City, State, Zip 548 Hogan Ave. Medford OR 97504 Contact Name Randy Baldwin Owner Operator Telephone Number 541-613-7311 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 -(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached If council approval required, attach co of CC N Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5.000 Date approved by Council: ❑ State of Oregon ❑ Direct Award (Attach copy of council communication Contract # ❑ VerbaVWritten quote(s) or proposal(s) 0 Request for Qualifications (Public Works) ❑ State of Washington Intermediate Procurement Date approved by Council: Contract # GOODS & SERVICES (Attach copy of council communication) ❑ Other government agency contract Greater than $5.000 and less than $100,000 ❑ Sole Source Agency ❑ (3) Written quotes and solicitation attached ❑ Applicable Form (#5,6, 7 or 8) Contract # PERSONAL SERVICES ❑ Written quote or proposal attached Form Intergovernmental Agreement Greater than $5.000 and less than $75.000 ❑ Form #4, Personal Services >$5K & <$75K Agency ❑ Direct appointment not to exceed $35,00. ❑ Annual cost to City does not exceed $25,000. ❑ Special Procurement Agreement approved b Legal and approved/signed b ❑(3) Written proposalslwrittens0licitation Y Y ❑ Form #4, Personal Services >$5K & <$75K El Form #9, Request for Approval ❑ Written quote or proposal attached City Administrator. AMC 2.50.070(4) Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council Valid until: (Date) approval required. (Attach copy of council communication) Description of SERVICES Total Cost Per attached quote monthly and quarterly checks for elimination of pests and vermin in Parks system buildings, Parks Office 340 S. Pioneer, Parks Shop 310 Granite Street, Golf Maintenance Shop and Clubhouse 3070 Hwy 66 and Ashland Senior Center 1699 Homes Ave. $ 2,9706.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 4 Quarterly checkups for elimination of pests and vermin 90.00 1440.00 12 Monthly checkups for elimination of pests and vermin 90.00 1080.00 3 Initial set up of equipment and resolve infestation 150.00 450.00 0 Per attached quotelproposal ]TOTAL COST' Expenditure must be charged to the appropriate account numbers forthe financials to reflect the actual expenditures accurately. 297 `,-z o9 DD O i 100 _ - Project Number- _ _ - _ _ _ Account Number 211.12_02. - 7.60'I Project Number- - _ _ _ _ - Account Number _ _ _ _ _ _ _ _ _ _ _ _ _ Project Number- _ _ _ _ _ _ Account Number - - - _ _ _ _ _ _ _ _ IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form, I certify that the City's public contracting requirements have been satisfied. IT Director Date Support -Yes /No Employee: Department Head: (Equal to or greater than $5,000) Department Manager/Supervisor: City Administrator: (Equaltoorgre terthanl$25,000) Funds appropriated for current fiscal year: E NO --t I' ~inanCwDlreOtOre{ qualto orgreaterthan$5,000) Date Comments: Form #3 - Requisition "