HomeMy WebLinkAbout2019-008 582 Gordon Huether + Partners inc
AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
C' city")
and
Gordon Huether,
("Artist")
for
PERSONAL SERVICES
RECITALS
A. The City and Artist previously entered into a Personal Services Agreement effective
February 7, 2017 (the "Agreement") to provide an original public art work; and
B. The City and Artist wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: Apfil 1, 2019 or- eaflief December 31, 2018
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
I
i
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
CITY OF ASHLAND, OREGON GORDON HUETHER (ARTIST)
By: By: /I-
-Printed Name: Printed Name:
Title: 1la,ta t s rrL Title: & v `~~tz11 S
Date: 42 Date: ~Q ~kJ G. v 2
Page 2 of 2: Amendment No. 1 to Personal Services Agreement
Purchase Order
Fiscal Year 2017 Page: 1 of 1
f HIS PO NUMBE-R MUST APPEAR ON ALL. -
B City of Ashland I~1vC~lC~S AND CHIPPING DOCUMENTS.
ATTN: Accounts Payable - - =
^
L 20 E. Main Purchase ~~L
L Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland. or.u's
J
V H C/O Administration
E GORDON HUETHER + PARTNERS INC 1 20 East Main St
N 1821 MONTICELLO RD P Ashland, OR 97520
D NAPA, CA 94558
Phone: 541/488-6002
O R T Fax: 541/488-5311
O
- --p {157 M HE F
Ann Seltzer
- - - - Matra -
02/23/2017 3037 FOB ASHLAND OR/NET30 Q Accounts Payable
Public Art
1 MODIFIED: Create and install public art in theater corridor 1 113,000.0000 $113,000.00
Contract for Personal Services Theater Corridor Public Art Project
Beginning date: February, 2017
Completion (installation)date: April 1, 2018 or earlier
Processed change order 09/21/2018
Completion date extended to 12/31/2018
Project Account: E-000573-999
Project Account: E-000573-999
GL SUMMARY
010218 - 604160 $38,000.00
010220 - 604100 $75,000.00
i
i
Date: -
Authorized Signature $113,000.00,
FORM #10 (G~dd
CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: Gordon Hoether, Artist Total amount of this
contract amendment:
Purchase Order Number: 582-2017
Title I Description: Public Art - extending completion dale $ O
9 Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ 0 % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scene of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, ofa contract and the amendment is advantageous to the City of Ashland, subject to all of the fallowing conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract, c) The amended contract does not have a total tenn greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not vnthin th e scene of the procurement if the City determines that if it had described the changes to he made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contrail
Contract amendment is within the scope of procurement: YES■ NO' (if "NO", requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT Not exceeding $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT. QRF or
❑ "YES°, the total amount of contract and emulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6.000. ❑ "YES°, the total amount of cumulative amendments ❑'YES", the total amount of original contract and
❑If'NO', amount exceeding authority requires s25% of original contract amount or $250,000 cumulative amendments s$100K for Goods &Services, s
Council approval. Attach copy of Council whichever is less. $75K for Person at Services, < $50K for Attorney Fees.
Communication. ❑ If°NO°, amount exceeding authority requires ❑ If"NO°, amount exceeding authority requires Council
❑Exempt-Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES (Direct Appointment) Communication. ❑Exempt-Reason:
❑'YES',emulative amendments s$35,000 ❑Exempt-Reason:
❑lf °NO", requires approval. Attach CC
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCYPROCUREMENT
Goods &Services ->$5000<$100000 ❑ °YES°, the total amount ofwmulaWe amendments ❑ Written Findings: Document the nature of the
Personal Services .45.1100<$75,000 s25% of original contract amount or $250.000 emergency, including necessity and circumstances
❑ 'YES', the total amount ofwmulative whichever is less. requiring the contract amendment
amendments s25%of original contract amount ❑ If ❑ If 'NO*, amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO°, amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach way of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑Exem t-Reason: ❑Exempt-Reason: ❑Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES', the total amount cf odginal centractand cumulative amendments are ❑ Renewal of Intergovernmental Agreement: Tens modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 250% greater than initial agreement Renewal
procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO°, amount exceeding authority requires Council approval. by City Administrator. AMC 2.28.045(B)
Attach co of Council Communication. ❑ If'NO° Council a royal is required. Attach co of Council Communication
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number Account Number
Project Number Account Number -
Project Number_ _ _ _ _ _t Number _ _ _ _ _ _ _ _ _ _
Employee Signature: rZ~ _ Account
Department Head Signature:
rlj~,, (q aRO Or terf~~9 000)
City Administrator: 14
(Equaltb reaterth $2 OOor 0%)
Funds appropriated for current fiscal year. YES NO `Fl I_
~n nceDir~or(Equaltoorgreaterthan$5,000) Date
Comments:
Form #10 -Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3115/2018