Loading...
HomeMy WebLinkAbout2018-1002 Council Mtg MIN CITY OF ASHLAND MINUTES FOR THE, REGULAR MEETING ASHLAND CITY COUNCIL Tuesday, October 2, 2018 Council Chambers 1 175 E. Main Street Note: Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.E.] 1. CALL TO ORDER Mayor Stromberg called the Business Meeting to order at 7:02 PM. IL PLEDGE OF ALLEGIANCE III. ROLL CALL Councilor Bachman Morris, Slattery. Seffinger, Rosenthal and Jensen were present. IV. MAYOR'S ANNOUNCEMENTS Mayor Stromberg announced current Commission and Committee vacancies. 1. Proclamation for Indigenous Peoples' Day Slattery read the proclamation into the record (see attached). V. APPROVAL OF MINUTES 1. Study Session of September 17, 2018 2. Business Meeting of September 18, 2018 Seffinger/Rosenthal moved to approve the minutes. Discussion: None. All Ayes. Motion passed unanimously. VI. SPECIAL PRESENTATIONS & AWARDS VII. MINUTES OF BOARDS, COMMISSIONS, AND COMMITTEES Airport Conservation Forest Lands Historic Housing and Human Srvs. Parks & Recreation Planning Public Arts Transportation Tree Wildfire Mitigation VIII. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people wishing to speak to complete their testimony.) [15 minutes maximum/ Kristina Lefever - Ashland- Spoke regarding eliminating the use of pesticides. She spoke regarding the Farm Bill section 9101. She spoke in concern if this bill passes and could undo what cities have already done to be pesticide free. Ms. Lefever sent a letter to Council regarding this issue (see attached). Slattery suggested for Staff to work on a Resolution in support of this issue. Council agreed. IX. CONSENT AGENDA 1. Disposal of Surplus Transformers and Hardesty Gas Station 2. Fourth Quarter Financial Report Slattery pulled this item. Administrative Services Director Mark Welch gave a Staff report. He spoke that this report shows a whole fiscal year. He spoke that there were many positives. He spoke that there was an anticipated one-million-dollar decrease in the General Fund however we came in $400,000 positive. He spoke that Central Service Fund also came in positive. Slattery/Bachman moved to approve the Consent Agenda. Discussion: None. All Ayes. Motion passed unanimously. X. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior to the commencement of the public hearing. Public hearings shall conclude at 9:00 p.m. and be continued to a future date to be set by the Council, unless the Council, by a two-thirds vote of those present, extends the hearing(s) until up to 10:30 p.m. at which time the Council shall set a date for continuance and shall proceed with the balance of the agenda.) 1. Sale of a City-Owned Open Space Park Program Parcel Located at 380 Clay Street and known as parcel 391 E 1 1 C Tax Lot 2504 and Purchase of Land for a Future Park Located at 0 E. Main and known as Parcel 391 E 1 1 CB Tax Lot 200 City Administrator Kelly Madding gave a brief Staff report. Parks Director Michael Black and Parks Commission Chair Mike Gardiner and Jackson County Development Director Ryan Baynes went over a PowerPoint (see attached). Items discussed were: • Tax lot 2504 background. • Dog Park and YMCA Park Concept. • Existing park conditions. • Proposed sale of tax lot 2504. • Tax lot 200 background. • Proposed purchase of tax lot 200. • Disposal of parks land. Mayor Stromberg opened the Public Hearing opened at 8:00 PM Public Input: Albert Pepe- Ashland- Spoke in concern of the issue. He spoke in support of affordable housing. Carol Voisin - Ashland - Read a statement into the record (see attached). Council discussed development options and budget. Mayor Stromberg closed Public Hearing 8:22 PM. Seffinger/Bachman moved to approve the surplus and disposal of 2.57 acres of land, known as parcel 391E22C lot 2504, and its subsequent removal from the Open Space Parks Program. Discussion: Seffinger spoke in support of the motion. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. Rosenthal/Jensen moved to approve the purchase of 5.5 acres of land, known as parcel 391E11CB Lot 200, conditioned upon the successful sale and close of Lot 2504, and the addition of Lot 200 to the rolls of the Open Space Park Program. Discussion: Rosenthal spoke in support of the motion. Jensen spoke in support of the motion and thanked the Parks Department. Slattery spoke in support of the motion. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. XI. UNFINISHED BUSINESS None XII. NEW AND MISCELLANEOUS BUSINESS 1. Safe Routes to School Grant Application Approval Ms. Madding gave a Staff report. Bachman/Jensen moved to approve a City of Ashland Safe Routes to School Infrastructure Grant Application for $1,682,411, understanding this will require 5336,482 match by the City from the Street Fund that will be realized in in the 2019-21 biennial budget process. Discussion: Bachman spoke to the importance of keeping kids safe. Jensen agreed with Bachman. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS 1. Housing Planning Assistance Memorandum of Understanding with Department of Land Conservation and Development Ms. Madding gave a brief Staff report. Bachman/Slattery moved to approve the Memorandum of Understanding between the i Oregon Dept. of Land Conservation and Development and the City of Ashland. Discussion: Bachman and Slattery spoke in support of the motion. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. 2. Annual Liquor License Renewal: Stop N Shop Market and Vinyl Club Ms. Madding gave a brief Staff report. Chief O'Meara and Dave Luster Investigator from Oregon Liquor Commission (OLCC) gave a Staff report. Council discussed steps to be taken if they voted no to renew the Vinyl Club's Liquor License. Mr. Luster spoke that a letter would have to be written and sent to OLCC; from there they would look into putting a restriction on the license or deny it entirely. Jensen/Morris moved that Stop and Shop's liquor license be endorsed for renewal without restrictions. Discussion: None. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. Jensen moved approval of the renewal of the liquor license for the Vinyl Club. No second. Motion died. Rosenthal/Bachman moved to recommend to OLCC that the liquor license for the Vinyl Club not be renewed. Discussion: Rosenthal spoke that there has been no improvement for years and it is time to take action and send a process in motion. Bachman, Slattery and Jensen agreed with Rosenthal. Slattery/Rosenthal moved to suspend the rules to ask questions. Discussion: None. All Ayes. Motion passed unanimously. Mayor Stromberg questioned if there have been violations with the City's nuisance Ordinance that led to enforcement. Chief O'Meara answered that they have not been 3 in 30 days. He explained that it is subjective depending on the neighborhood. Roll Call Vote to main motion: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. 3. Contract for Design/Engineering for Water Treatment Plant Ms. Madding gave a brief Staff report. Planning Director Paula Brown spoke regarding the Water Treatment Plant. Seffinger questioned why this is not going to be done inhouse. Ms. Brown spoke that she has a great Staff but explained the importance of this being done correctly with outside professionals. Public Input: Carol Voisin - Ashland- Spoke to her concerns and read a letter into the record (see attached). Jensen/Morris moved to approve the professional services contract with HDR for $1,003,576, to complete phase 1 preliminary engineering for a new 7.5 mgd WTP. Discussion: Jensen, Morris and Seffinger spoke in support of the motion. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion Passed unanimous) Y. 4. First Reading of Clearing Height of Trees and Vegetation Above Streets, Alleys, and Sidewalks Ordinance. Ms. Madding gave a brief Staff report. City Attorney David Lohman went over the Ordinance. He spoke that this Ordinance is needed to get in compliance with the State. Morris/Slattery moved to approve First Reading of proposed Ordinance No. 3157, [as amended] which is titled "An Ordinance Amending AMC 9.08.120 and AMC 13.16.070 to Resolve Inconsistencies and Increase Vertical Clearance Height of Trees and Other Vegetation Above Public Streets and Alleys. Discussion: Morris and Slattery spoke in support of the Ordinance. Roll Call Vote: Slattery, Morris, Bachman, Seffinger, Rosenthal and Jensen: YES. All Ayes. Motion passed unanimously. XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XV. CITY ADMINISTRATOR REPORT XVI. ADJOURNMENT OF BUSINESS MEETING The Business Meeting was adjourned at 9:26 PM Respectfully submitted by: I )AI City Recorder, Melissa Huhtala Attest: M r StromFierg In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). 7 7, '77 7, ri. PROCLAMATION .h~ • The City Council of the City of Ashland recognizes that the Indigenous i, Peoples of the lands (later known as the Americas) have lived on these lands since time immemorial. I. • The City Council honors the fact that the community of Ashland is built f n' upon the traditional homelands of the Takelma, Shasta and Klamath Basin p Peoples and affirms the legal rights of the nine federally recognized tribal ' I nations in the State of Oregon and all Indigenous Peoples everywhere. J • Indigenous Peoples' Day was first proposed in 1977 by a delegation of j Native Nations to the United Nations sponsored International Conference' on Discrimination Against Indigenous populations in the Americas. 1 1 a • The City of Ashland is committed to protecting and advocating for justice, J human rights, and the dignity of all people who live, work and visit in f ` = Ashland, and to supporting the principles contained in the United Nations € Declaration on the Rights of Indigenous Peoples (the "Declaration") endorsed by the United States on December 16, 2010. ';'".;::7 • The Declaration recognizes the right of Indigenous Peoples "to the dignity r and diversity of their cultures, traditions, histories and aspirations which' - shall be appropriately reflected in education and public information," and places an obligation on States to "take effective measures, in consultation z and cooperation with the Indigenous Peoples concerned, to combat Ali 'a# prejudice and eliminate discrimination and to promote tolerance, understanding and good relations among Indigenous Peoples and all other - segments of society". • On August 1", 2017, the Ashland City Council unanimously approved a% resolution establishing the second Monday in October as Indigenous Peoples Day as an opportunity for the community to reflect on the i ongoing struggles of Indigenous People of this land, to celebrate the thriving cultures and values of the Indigenous Peoples of our region, and ~ it to stand in solidarity with Indigenous Peoples everywhere • Furthermore, the resolution encourages other businesses, organizations and public institutions to recognize Indigenous Peoples' Day in Ashland the second Monday of each October. N "I ai. "/U ! hyt " VP~> t l eA. ~ z 1 ~ 1~7 ~~44.. s~ ~ NOW THEREFORE, THE City Council and Mayor, on behalf of the citizens of j Ashland, hereby proclaim October 8, 2018, as: 14 "Indigenous Peoples' Day" { in the City of Ashland and encourage all residents, businesses, organizations and e j public institutions to acknowledge, honor, value and celebrate Indigenous Peoples' historic and current contributions locally and beyond, while also ; a recognizing the ongoing and interconnected struggles of all Indigenous ! communities locally and beyond., r _ 1 Signed this 1st day of October, 2018. ~ hn tromberg, Mayor City of Ashland, Oregon S .Ii t ~ 1 r ; P i~"tl o- k1"{1 r ' fl 050T 'r i! 1I '1 ~ i w S tl R11` k~i S ~ ! ~~i9 l1 ~ 5 d ( ~ i9f ,$$T1 I`1M1 1 r, Name: Kristina Lefever Email: kristinalefev@gmail.com Subjec Action Needed re pesticides! t: Messa Dear Mr. Mayor and Ashland Councilors: ge: I am following up on an earlier email to you regarding the provision in the Farm Bill that would not only forbid municipalities from passing ordinances to restrict pesticide use on their own lands, it could undo local pesticide ordinances already in place. I am proud to live in Ashla nd, a city that had the foresight to choose to stop using pesticides known to cause cancer in humans and pets, kill pollinators and fish, and more. I am sending you a link to the most recent request from Beyond Pesticides, which includes links to letters from two mayors who wrote a LTE to raise awareness in their community. If your signature is among those of the 60 elected officials who have already taken action, thank you. If you have not yet signed, please take a moment to read this important information. https://action.beyondpesticides.org/letter/?letter KEY=814#letter& supporter KEY=44864220 Thank your for all you do. Kristina Lefever Ashland citizen President, Pollinator Project Rogue Valley ASHLAND CITY COUNCIL Y'' s MEETING +s~ F Clay St. Park Property & 7 East Main Property October 2, 2018 V ~ Michael A. Black, AICP s & REGR.., 'J Jclfi,e N'Id arland I r f R ' I _ I _ ` ~~'I~Iyl1fhhFhhiMMMYYY F t , SIP I ""t9 A! 1 J ~ yy , s 1 Il 10/02/2018 1a; L:> z-UU and 2504 Tax1ot Background ..T - DD4ARHIDEWY . w • 2011 rM ~ ! i Acquired for $1,350,000 - 3.18 Acres - - Zoned R2 fix ~0 2015 WURD ST • 0 i• " 16 'Was - Sold approximately .6 N NN J# acres to City # N j INN ~ y - 2.57 Acres Remaining - W ,-0/02/2018 iaxlots 200 and 2504 Dog Park and Park Concept y PEDE5TRIAN PATHS a J .i .A NEW BLACKVIIIYL 6 ' 1r COATED CHAIN LINK FENCE SURROUNDING h 3 .x ..r , " DOG PARKS .~t i ~ b. Z _ DOG PARK SEATING/ - a SHELTERANDWATER 5ERVICE MAP&TAXLOt: a 1 C~39lEl 2504 DOG PAKK a ' ACCE55 POI NT5 = RY '*A! PROPERTYBOUNDA i v-+ - e~y L.t~ `5MALL DOGS` BI-'- _ r ~.z5 ACKE9 TT NG/PICNIC ~ ~ f'1E1 ~ roe: F~_~,.• i---' ,rAREA`3,(NEtN)!,'. t E. RESTROOM5 PARK AREA .I w14 ; DOG PARK ~ PARKING&ACCE55 an EXl5T[N680 'P" EX15TING ST COMM PARKING GARDEN LOT (FUTURE) FUTURE EXTENSION -,25 ACRES WCALL DP. 17 . . ;a NORTH E PLAYGROUND YMCA k t 1 G _y"K`A star zw.. 3 7 CLAY STREET DOG PARK @a YMCA CITY PARK- APRC APPROVED CONCEPT PLAN APRC - MAY 23, 2016 OWNER: ASHLAND PARKS & RECREATON COMM155ION NOTTO SCALE 10/02/201 1 xiut 200 and 2504 Existing Conditions 6 i ~Aw ~ ` -c we--..: &3'~ ...._..i. _.e.._ - •.-~•=e.-'~+"~°=x.~~.7''.-_ Y 'iI K.~1t,.Vt F , Aft r , 4 F BROOK lI d pp' ~ 1 _ jIII ; i W !l9~ IF-I r YMCA PARK 41 •Y a "Yj ~3',•~ 12 i o J .r r~ f `mod sy r 1 P ~ ` ' } ' i ° Eots 200 and 2504 II Proposed Sale o Tax1ot 2504 r aye to Proposed 6.1 ~ HAJC: f HAJC will a f t 3A 4 V . q ~ s r $1,091,505 for 2.57 W-W i M. Beres ($9.75/sf) 2 Subject to Appraisal -HAJC will work with -41 Zl - the C OA for planning aiid bui l d l l"I.0,1 permits 10/02/2018 Taxiots 200 and 2504 i Tax1ot 200 Background I • 5.52 acres Zoned RR-5 i~ { - 1141 1 Lot • Located within UGBzoo ~s • Comp Plan Suburban a W r~rrw I DOLLARHIDE WV Residential ~t `1 MEADOW OR f I i ' :AUDRr • 5.3 acres of Irrigation T I ~--'p m I r hts At W# 4,4 Ri 9 A;p 7 i ~ RD°Sf ! min • Listed on Market at : X. - $1800000 i ,RIR~ ■ 114 0J(72/201£ Taxlots 200 and 2504 Proposed Purchase of Tax1ot Pro osed Purchase: 2018 Appraisal - $1,780,000 for 5.52 acres ($7.40/sf) *I Negotiated Purchase Price. *5 s i; ai.$9i .~y i i wY $1,000,000 _ v Sellers to donate $780,000 t:Y r value M - Subject to successful close of lot 2504 -Purpose: • Develop neighborhood park with regional dog park 10/02/2018 Taxlats 200 and 2504 Summary Sale t_ ~i W. IN vil. i '7 • Sale Proposal L~ r 104 57 acres of -Dispose of 2. ARBOrTAV VA W open space ODE WY _ .'M0M;~ .I MEADO W OR - • k` L.DW % - Sale Price $1091 SOS t 1441% - Buyer: Housing t Lo Authority of Jackson 14- Mg.! 25P4 M~ 74 %ALLARD ST County • Purpose - u erance o affordable housing L, h x.0/02/2018 Taxiots 200 and 2504 Summary - Purchase E MAIN ST _ • Purchase Proposal ! r Lot - Purchase 5.52 acre of open' 200 ~a space g ABBC11Tl~~' - Purchase Price: ~M DOLLARMIDE $1,000,000 (from revenue I "MEADOW OR - I i • . of Taxlot 2504 Sale oil #o_ll - Purpose: Neighborhood L-4 Park with Dog Park i 1 1.1 Z VTLLARD ST - Timeframe. Upon close - It „,~Iw111rii~ii~I', design process will start 1.0/02/2018 Taxiots 200 and 2504 Disposal of Parks Land . Ashland City Charter - Before any land acquired for the Open Space Park Program are disposed of and released from the Program there shall be a public hearing. • ORS 271.310(1) - Transfer of Real Property - real property not needed for public use, or whenever the public interest may be furthered, - apolitical subdivision may sell, exchange [or] convey property - The consideration for the transfer may be cash or real property, or both. 10/02/2018 Taxlots 200 and 2504 Recommendation • Staff recommends that the City Council approve the sale Taxlot 2504 - 2.57 aces of open space for $1, 091, 505; and, • Approval of the purchase of Tax1ot 200 - 5.52 acres of undeveloped land fog $1, 000, 000for the purpose of developing a neighborhood park and regional dog park AgH~ 9Z O q REG 10/02/2015 Taxiots 200 and 2504 Questions a' rt . rill , ~Xlot 200, It ~r w r S r r s. ~ r ax iT1 'mil a Pf'_, y ~ ,~'y • } LJ t t 14 , ttY t 4bh l..- }`a4E` ' .dn.~ <iSi~ ~ 1~- j i , ,1. ~ i Yam„ T ..1.~ 7' +~u kaa~~ ~F Y" '~i•d~ 'Y A,(y {=J ('i la ,A S` !!!YY9fff . ~ 'i A M.+ 5 t y... 1. ~ v t B i~ a ~`rt~,. ' TM'., ~ ar ~ ~ ~l, _a~ ~d r _ , - , r . r==.:.~1 r I ~!~`~t. iE ~ , ' ~ tt s! f a e ...s S a., c a $ 3 w.d m.. a. "2018 Questions loom . l llw7r tw SC p Iw11ft O FA5 •s LIQL 4 otrya ® ,.l rides" R4 ♦ . • t r "-tom ~ ~ ~'~y+~ ~ i Iq~l J ~ y ~ a r ~ . a ~ ~TTM 101 40 v /..C 1 d Y®n S O y, %3iID~ 6' U I I I LLL! 1 ' O 10/02/2018 `"axiots 00 and 2504 I Council Meeting - October 2, 2018 Item: X Public Hearings: Sale and purchase of property by APRC I am Dr. Carol Voisin. I have lived in Ashland for almost 20 years. I'm speaking to the purchase of property by APRC. According to the council packet the purchase of the lot is contingent on the sale of lot 22550044 to ackson County Houussi~ngQAuutthority, -f ~-l.. I rtf +h VAA/~ c~rtr _ (r.rt 'I ~I II- Once the property is purchased hopefully after all the unknown disclosures by the seller are settled lick whether or not the property has a wetland designation; and after there is a professional land survey of the property; and whether or not there is anything that would effect this property. (pgs 43-46) This question arises for me: what will the cost be for a potable water supply and for sewer of which there is neither? Infrastructure is a considerable expense before there is any other kind of development. - IM, 4 leads me to my major concern and questiorGAPRC has the confidence that $1,000,000 will be sufficient to create a park on this land. Just how confident is this assessment when the Garfield Park budget was much greater than >4i~Vojected costs? Upon w at does APRC base this $1,000,000 cost to build the park when there is no infrastructure an,,p evious park CIPs have gone over budget? In addition to this, what will be the cost to. maintain another park in Ashland when operational costs are already stretched to the max? Where is the money coming from to pay for this million dollars when this project was not even in the budge The resources available in the CIP parks fund is $981,825 not $1 Million. With CIP claims to these funds already in the budget, how will the new park be built? And what is going to happen with the parks general fund that has a fund balance of $5,579 for June 30, 2018? 'M p~ GIWx" r. O R Council Meeting - October 2, 2018 Item: X111 Ordinances -Professional Services Award for the 7.5-10mgd water treatment plant I am Dr. Carol Voisin. I have lived in Ashland for almost 20 years. My concern regarding this ordinance is twofold. One is that I have yet to find a reasonable account of data and persuasive facts that warrant the building of a 7.5 mgd treatment plant that may cost $23 million. Second is that spending $1 million for phase 1 begs the question about what additional phases will cost. The first concern, we all know it is a done deal in print that there will be a 7.5 mgd water treatment plant but that can be changed. This award should include the costs for a 2.5-5.Omgd so that the difference in costs can be seerwftoeb we rneed a 7.5 mgd when we have 2.Q mgd in potable water from Medford in the TAP pipeline? How much redundancy do we need and at what expense to rate payers? --The second concern is more serious. What additional phases will there be and what will those costs be? When I build a house, I know the costs fo=Vase. This needs to be presented to the public before $1 million is spent on phase 1t needs to be far less to learn what the phases will be and what those costs will ~`i~ Rate payers have had a 92% increase in water rates in the last ten years. This has built up a water CIP reserve of $23million projected to be $30million by 2021. In addition to this, the city has a low interest loan for the plant. My question is this: with a robust CIP Water reserve fund, a low interest loan for the water treatment plant, why do you continue to raise th wa er rates a fixed costs of water to rate ayers?_ - A much clearer presentation of the costs for the plant need to be presented to the public along with the reasoning for such a large plant.