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2019-027 20190326 Liquivision Technology
Li 1 151 . DIVING SERVICES Westam Ope*ations oflicalMailingAddress Phone: 4809)2296859 Fax:(541)883.1361 835 Market54c~t lie 711 hlalket Street liquivision@divings[aviCes.mm Klamath Falls, OR 97801 Klamath Falls, OR 97601 wxv.dlvingscav10B5.mm 1 211 112 01 8 Greg Hunter Wk: 541-488-5345 Ashland, City of Fx: 1400 Granite St. •OR80122-18r2T1- Ashland, OR 97520 We are pleased to provide you the following firm quotation and outline of the conditions of our services. Tank Type Dia. Hgt. Maximum Surface Price for Price for Price for or (Feet) Calculated Area Diver Diver Additional t.xW Capacity (S.F.) ClWall n Cleaning & Pedriment Hour (Feet)- (Gallons Mobilization Charge - Flat charge to mobilize and demobilize to your location. $450 $450 $430 1. Clearwell 1 I BG Concrete I 67x67 I 5 I 167,900 4,489 $850 $1,450 2. Clearwell 2 BG Concrete 33x20 5 24,686 660 $500 $1,250 Price is contingent on all work being completed on the same trip. $1,800 $3,150 Subtotal Mobilization Discount ($450) 450) Total `Plus sales tax if applicable $1,800 $2,700 Scope of Work: Removal of accumulated sediment from the floor of the tank. The effluent will be disposed of at the districts direction. A final and comprehensive inspection will be performed documenting the condition of the entire structure and recorded on DVD. Written documentation with digital pictures, descriptions of the images and any recommendations will be provided to the district on a USB flash drive. Our bids are based on a variety of factors that pertain to the length of time it takes to accomplish our work. The main consideration is the amount of sediment that has to be removed, W' of normal sediment is included in this bid. Initials Please initial the line items below to verify that you have reviewed them. Entry hatch on top of the tank is at least 18" diameter(If divers cannot enter minimum charges will apply The water level is kept within ten (10) feet of the top of the tank. Tank dimensions are correct (additional charges may apply for variances) . Scope of work is correct. Customer has disclosed prevailing wage requirements to Liquivision Technology, Inc. This job requires rates to be paid at prevailing wage: Yes No 1. Placement and disposal of effluent removed from the tank is done at the direction of the Customer. 2. Quotes for cleaning assume that the sediment is normal material (such as silt, flocculated material, insects, manganese, rust, etc.) found in potable water tanks that is easily removed by our vacuum system. If the sediment is difficult to remove such as large amounts of concrete chips, gravel, sand, rocks, detached coating debris, etc., then our hourly rate shall apply for each hour (over the first hour) for removing this material. 711 Market Street Klamath Falls, OR 97601 541 883-47 41) 883-6363 L.IQUIVISION TECHNOLOGY PhFax: (5 Billing/Change Order/Estimate Form Greg Hunter 12/11/2018 Ashland, City of Wk: 541-488-5345 1400 Granite St. Fx: Ashland, OR 97520 'OR80122-182T Team Leader: Diver #1: Diver #2: Diver #3: Tank Type Dia. Hgt. Maximum Surface Price for Price for Date or (Feet) Calculated Area Diver Diver Work LxW Capacity (S.F.) Wall Cleaning & Done (Feet) (Gallons) Cleaning Inspection Mobilization Charge - Flat charge to mobilize and demobilize to your location. $450 $450 1. Clearwell 1 BG Concrete 67x67 5 167,900 4,489 $850 $1,450 2. Clearwell2 BG Concrete 33x20 5 24,686 660 $500 $1,250 Price is contingent on all work being completed on the same trip. Subtotal $1,800 $3,150 Mobilization Discount ($450) - - - Total 'Plus sales tax if applicable $1,800 $2,700 Itemize work: Time or Quanti : Extended: Sales Tax if any: Total Authorization Signature: Estimation of cost for recommendations that T can perform. Recommendations: Estimated Labor Total Estimate Total Page 1 of 3 IProposal Number ENGLNEERiNG 53102 C O It t' O R A 'I- I o N Please reference the Proposal Fax - (406) 651-0120 Number above on all Purchase Orders issued. Scope of Work - In-Service Clean & Inspect This Potable Water System Proposal is made this date, by and between Ashland Water Department of the state of Oregon, (hereinafter "Client") and Liquid Engineering Corporation, of Billings, MT, (hereinafter "LEC"). LEC will provide all labor, specialty equipment and insurance to evaluate your facilities. In-Service Inspection Interior and exterior inspections will review structural, sanitary, safety, security and any installed coating conditions. Reporting will be provided based on water tank inspection criteria, referencing applicable OSHA, EPA, AWWA, TCEQ and NFPA requirements. Minimum items examined will include ladders, shell, roof, vent, manways, welds, seams, foundation, anchors, safety systems, hatches, external overflow and plumbing. Underwater interior video documentation will be completed with real-time closed circuit high-resolution color underwater video equipment. All pertinent findings will be recorded on DVD format (including dive maintenance technician's findings and narrative summary). Services will include detailed interior video documentation of the potable water tank(s) / clearwell(s) as described on page two (2). Underwater Operations - All Dive Maintenance Technicians and associated in-tank equipment are fully disinfected in accordance with AWWA Standard C652-02. All system entries will be conducted in accordance with applicable OSHA regulations pertaining to Diving and Confined Space; including 1910.401 thru 1910.441. Specialty equipment may include but is not limited to; appropriate OSHA climbing and personal fall protection, AWWA and ADCI approved commercial diving equipment dedicated to in-service potable water operations. In-Service Cleaning In-service removal of accumulated bottom sediment is accomplished using LEC's proprietary HydroDyneTM cleaning equipment. Normal cleaning prices provided include removal of sediment accumulations up to the first three inches (3") in depth or cubic yards given on reservoir information breakout.' Material that cannot be vacuumed with LEC's HydroDyneT" (e.g., concrete, gravel, misc. materials or compact sediment requiring the use of a hand nozzle), is considered debris. Cleaning includes up to one hour of debris removal per tank at no additional charge.2 For normal cleaning operations client shall make available an approved discharge location (sewer, cofferdam, etc.) within 300' of the reservoir access hatch. (Site-specific discharge recommendations can be provided by LEC upon request). Deliverable - Prioritization Schedule The deliverable provided on site will consist of LEC's on site report, summary recommendations and Immediate Needs AssessmentTM, which documents discrepancies that require urgent action, and is supplemented by the interior DVD documentation. If requested, within approximately 45 days of completion of the onsite work, LEC's formal report will be delivered. This additional documentation will include a comprehensive listing of all discrepancies found, with corresponding photos and recommendations provided by LEC's specialists. Any cost estimates provided are estimated based on services provided by LEC and its specialists. This report will be delivered in the form of a digital PDF document. If a bound hard copy is requested, additional costs may apply. Costs for this bound report, without a professional engineers stamp are given on page 3. If necessary, reports can be signed and stamped by a licensed professional engineer for an additional charge. 0 Cogvnght 2008-2018 Cadd Ennineerno Comorafon All Rights Reserved M180/0104 / Ref # 20553 Page 3 of 3 I~~~~~Ihh,,,_ ■ Q~I~ Proposal Number ENGINEERING 53102 C O R D O R. A l' I O N Please reference the Proposal Number above on all Purchase Orders issued. Costing Cleaning / Inspection & Reporting $ 2,700.00 RIDERS - Additional) Requested Services Billed upon completion, as necessary and requested) Initial Digital Formal Report (As described on page 1of proposal) (This is a per tank cost) $ 300.00 /tank (Digital Formal Report Payment Terms: Due Upon Recei t Wall and Column Cleaning $350.001 hour (Prior written approval will be obtained from Client's Authorized Representative for any additional charges outside the Scope described herein). 1. Bottom sediment in excess of three inches or cubic yards stated above will be removed at $42.00 per cubic yard. 2. Debris removal in excess of one hour per tank will be charged at a rate of $425.00 per hour. 3. Unscheduled delays, which are a direct result of the utility's obligations (i.e. access and water level), may incur standby charges. 4. Access requiring portable set-up (i.e. truck only), will incur an additional setup/tear-down charge. Pricing above does not include Local, State or Franchise Taxes - if any. This Proposal, when executed by both parties, shall constitute a binding agreement between the parties. The persons signing on behalf of Client and LEC hereby represent and certify that they are fully empowered to bind the respective parties to this Contract. Client acknowledges that payment for onsite work is due and payable Net 30 upon completion of on site work. Payment for the Digital Formal report(s) is due upon receipt. Progress billing will be applied on any contract whose duration is longer than ten (10) days. A finance charge on past-due accounts is computed at a periodic rate of 1.5% per month, which is an annual percentage rate of 18%. In the event Liquid Engineering Corporation is required to bring suit to enforce its rights under this Agreement, to collect any and all payments due and owing under this Agreement, or to otherwise determine, protect or enforce its rights and remedies under the Agreement or at law or equity, Liquid Engineering Corporation will be entitled to recover from the client its reasonable attorney's fees, expert fees, costs and expenses incurred in connection therewith. Ashland Water Department LIQUID ENGINEERING CORPORATION 90 N Mountain Avenue P.O. Box 80230 Ashland, OR 97520 Billings, MT 59108 Accepted & Agreed per Costng Breakdown (800) 438-2187 Voice / (406) 651-0120 Fax Attached Hereto and by Reference Included Here Under / By. By: ~~Lrti -Fred Muller Title: Title: President Date: Date: December 12, 2018 Note: This proposal may be withdrawn if not accepted within 90 days from the above LEC signature date. I O CaaVdaht 2oaa-2atB Liguid Enaineenno Camomtion. All Rights Reserved M180/01041 Ref # 20553 DATE: 12-27-18 TO: Paula Brown, Public Works Director Mark Welch, Finance Director Kariann Olsen, Purchasing Representative FROM: Greg Hunter, Water Treatment Plant Supervisor RE: Bid response for Invitation to Bid on cleaning of Drinking Water Plant clear well. On 11-27-18 1 sent out an Invitation to Bid to four dive maintenance contractors. I received two responses. One contractors bid of S 4,500.00 was awarded. Greg Hunter J Water Treatment Plant Supervisor ti 10 A WV4 LiClUi iSiON TkCMNOLOGY _ D I V I N G S E R V I C E S ti O"DE k.:_ilin-A".2ro._ Tod; Fr Kj 227-855-7 aL =t=rn ']rYr tier= .P . 4_rz , f " M rketStreet SS° Market Street Fhor ,t o KArra& F311s, OR 97!-D' Klarra& Falls, OR 57^-J Fax 4 J '?R' r1 n., .,._.•:ir:3 aer:itxa.xrc ia*r, ~iciviras?r.ixa.jorc January 19. 2018 Greg Hunter Ashland, City Of 90 N. Mountain Ave. Ashland, OR 97520 RE: Clear Well Cleaning and Inspection Contract Hello Steve, I have enclosed the City of Ashland's Water Treatment Plant Clear Well Cleaning and Inspection contract, signed by our General Manager. Please return a scanned copy of the fully executed contract via email, to me at: Iiguivision1(adivingservices. com We look forward to working with you. Have a wonderful holiday season! Sincerely, Sherri Trigg Client Specialist LiquiVision Technology, Inc. 711 Market St. Klamath Falls, Or 97601 Phone: (800) 229-6959 Fax: (541) 883-1361 Email: liguivision1(aD-divingservices.com Website: www.divingservices.com SERVICES AGREEMENT less than $25,000 C I T Y OF PROVIDER: Liquivision Technology Diving Services ASHLAND PROVIDER'S CONTACT: John N. Bowers 20 East Main Street Ashland, Oregon 97520 ADDRESS: 711 Market Street Klamath Falls, OR. 97601 Telephone: 541/488-5587 Fax: 541/488-6006 PHONE: 1-800-229-6959 This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Liquivision Technology Diving Services, a domestic business corporation ("hereinafter "Provider"), for the cleaning of most submerged areas of the water treatment plant clear well. 1. PROVIDER'S OBLIGATIONS 1.1 Provide services to clean two potable clear wells. Including all walls, columns, floors and j-tube discharge pipes. Includes removal of sand, anthracite, manganese deposits and soda ash deposits. Enter clear well no later than 8 A.M. Any pump failures to be corrected by contractor. Clean larger clear well first, leaving soda ash wall deposits as final task, as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and Page t of 5: Agreement between the City of Ashland and Liquivision Technology Diving Services • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall, at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject employees. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirement: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $4,500.00 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $5,600.00 (this is maximum, not to exceed amount of ENTIRE Agreement) without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. Page 2 of 5: Agreement between the City of Ashland and Liquivision Technology Diving Services I 3.4 All Work product or documents produced in furtherance of this Agreement belong to the City, and any copyright, patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 3.5 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.6 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.7 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims suits actions, losses damages liabilities costs and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS 4.1 The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written quote dated 12-11-2018. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS, the several supporting documents shall be given precedence in the order listed in Subsection 4.1. 5. REMEDIES Page 3 of 5: Agreement between the City of Ashland and Liquivision Technology Diving Services 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief, 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the Effective Date"), and shall continue in full force and effect until 2-22-19, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland -Water Department Attn: Greg Hunter 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5345 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Liquivision Technology Diving Services Attn: John N. Bowers Page 4 of 5: Agreement between the City of Ashland and Liquivision Technology Diving Services ail 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. it Page 5 of 5: Agreement between the City of Ashland and Liquivision Technology Diving Services CITYs OSHLAND: (PROVIDER): Liquivision Technology Diving Services 7) B jz(ta~t~ B : ignat e Signature Printed Nam Printed Name ~S &w-nJ Title Title +L/ -2 -_/lg~ I") - 19 -1 ~ Date Date W-9 is to be submitted with this signed Agreement) ( Purchase Order No. Page 6 of 5: Agreement between the City of Ashland and Liquivision Technology Diving Services h , UQUiViSiON TECHNOLOGY DIVING SERVICES /r- Office.?-:lailing Address Phone: 1.800.229-$959 Fax: ;541. 883-13e1 Western Operations 711 h:tahet Street liauivision(3kdivingservioes.ccm 835 Market Street Klamath Falls, OR 97e01 vy.divingservioes.com Klamath Falls, OR 97601 Greg Hunter 12/11/2018 Ashland, City of Wk: 541-488-5345 1400 Granite St. Fx: Ashland, OR 97520 *OR80122-18r2T_ We are pleased to provide you the following firm quotation and outline of the conditions of our services. Tank Type Dia. Hgt. Maximum Surface Price for Price for Price for or (Feet) Calculated Area Diver Diver Additional LxW Capacity (S. F.) Wall Cleaning & Sediment (Feet) (Gallons) Cleaning Inspection Per Hour Mobilization Charge - Flat charge to mobilize and demobilize to your location. $450 $450 $430 1. Clearwell 1 BG Concrete 67x67 5 167,900 4,489 $850 $1,450 2. Clearwell 2 BG Concrete 33x20 5 24,686 660 $500 $1,250 Price is contingent on all work being completed on the same trip. Subtotal $1,800 $3,150 Mobilization Discount ($450) Total *Plus sales tax if applicable $1,800 $2,700 j Scope of Work: Removal of accumulated sediment from the floor of the tank. The effluent will be disposed of at the districts direction. A final and comprehensive inspection will be performed documenting the condition of the entire structure and recorded on DVD. Written documentation with digital pictures, descriptions of the images and any recommendations will be provided to the district on a USB flash drive. Our bids are based on a variety of factors that pertain to the length of time it takes to accomplish our work. The main consideration is the amount of sediment that has to be removed, 4" of normal sediment is included in this bid. Initials Please initial the line items below to verify that you have reviewed them. Entry hatch on top of the tank is at least 18" diameter(If divers cannot enter minimum charges will apply The water level is kept within ten (10) feet of the top of the tank. Tank dimensions are correct (additional charges may apply for variances) Scope of work is correct. Customer has disclosed prevailing wage requirements to Liquivision Technology, Inc. This job requires rates to be paid at prevailing wage: Yes No 1. Placement and disposal of effluent removed from the tank is done at the direction of the Customer. 2. Quotes for cleaning assume that the sediment is normal material (such as silt, flocculated material, insects, manganese, rust, etc.) found in potable water tanks that is easily removed by our vacuum system. If the sediment is difficult to remove such as large amounts of concrete chips, gravel, sand, rocks, detached coating debris, etc., then our hourly rate shall apply for each hour (over the first hour) for removing this material. 1 711 Market Street Klamath Falls, OR 97601 Fax: (541) 883-1361 LQUIVISION TECHNOLOGY Phone: (541) 883-6473 3. Unless specified in quote detail we clean all submerged horizontal and angled berms or sloped surfaces 35 degrees or less. Surfaces exceeding this angle such as the walls can be cleaned but must be listed separately in the quote detail or estimated by the divers upon inspection. We do not clean surfaces that are out of the water. 4. If any information provided to us is incorrect or if any problems exist that inhibit our ability to complete the job on a timely schedule, then we will notify you of the problem and reserve the right to add on to the quote based on our estimate of the additional time it will take to complete the work. Charges for time delays are $200 per hour. This paragraph only applies to any problems that are your responsibility (i.e. rescheduling with less than 2 business days notice, set up and start of work before cancellation, etc.) Charge for going remote (if required and not addressed in advance) is $430 per hour ($550/HR prevailing wage). 5. For coating repair in steel tanks we use a two part underwater epoxy. Each rust nodule or area of coating defect is wire brushed to bare metal and epoxy is applied over the area. The epoxy chemically bonds to the steel, displaces water, and remains intact with a greater bond than the original coating. All of our repair, sealing and coating materials meet or exceed NSF 60 & 61 standards. Repairs are done at the districts direction for the rate of $430 per hour ($550/HR prevailing wage) and $35 per tube of Manus or epoxy. 6. If dechlorination is required it will be charged at $15.00 per hour. If filtration is required then the filter bags will be charged at $200.00 per bag. Unless specified LVT does not remove the bags they become the districts responsibility to dispose of. 7. If payment is not made within sixty days of the date of the invoice, an interest charge of 3% shall begin to accrue each month on the unpaid balance. This interest will continue to accrue each month until the balance is paid in full. To avoid any interest charges, payment must be received or postmarked within the sixty days following the date of the invoice. Statements will be sent each month to reflect the new balance. Final pricing may be adjusted to reflect prevailing wage requirements if it is not determined before job outset. Our cleaning procedure is accomplished utilizing our proprietary vacuum cleaner, the "LiquiVacTM" (Patented). The LiquiVacTM pumps an average of 200 gallons per minute. It has a rotating soft bristle brush that scrubs the floor clean and removes all sediment without creating turbidity in your tank. This is the only way to ensure that all biofilm is removed from the interior surfaces without getting any of it mixed into the water column. This system also enables us to clean walls. In a conscious effort to preserve our nations natural resources LVT will provide our reports to the district on USB flash drives. If you require a printed and bound copy of the reports please notify our office staff. There will be an additional fee of $125 per copy. In over 20 years of providing diving services we continue to treat every customer as if they were our only customer. We are dedicated to accomplishing every job with the utmost professionalism, safety and efficiency. Please sign this quote and FAX both pages back to us with an approximate time frame of when you would like the work done. If you have any questions please give us a call. We look forward to working with you. Quote is valid for 90 days. Upon signature the work shall be accomplished at a mutually acceptable date within one year. Sincerely, I find the above and preceding page of contingencies and procedures acceptable. Accepted by: Date: John N Bowers Sales/Financial Mgr. Signature: Title: 711 Market Street Klamath Falls, OR 97601 Fax: (541) 883-1361 LQUIVISION TECHNOLOGY Phone: (541) 883-6473 Billing/Change Order/Estimate Form Greg Hunter 12/11/2018 Ashland, City of Wk: 541-488-5345 1400 Granite St. Fx: Ashland, OR 97520 °OR80122-18r2T_ Team Leader: Diver #1: Diver #2: Diver #3: Tank Type Dia. Hgt. Maximum Surface Price for Price for Date or (Feet) Calculated Area Diver Diver Work LxW Capacity (S. F.) Wall Cleaning & Done (Feet) (Gallons) Cleaning Inspection Mobilization Charge - Flat charge to mobilize and demobilize to your location. $450 $450 1. Clearwell 1 BG Concrete 67x67 5 167,900 4,489 $850 $1,450 2. Clearwell 2 BG Concrete 33x20 5 24,686 660 $500 $1,250 Price) is contingent on all work being completed on the same trip. Subtotal $1,800 $3,150 Mobilization Discount ($450) Total "Plus sales tax if applicable $1,800 $2,700 Itemize work: Time or Quantity: Extended: Sales Tax if any: Total Authorization Signature: Estimation of cost for recommendations that LVT can perform. Recommendations: Estimated Labor Total Estimate Total CERTIFICATE OF LIABILITY INSURANCE DA o/oD o e THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the pol)cy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION 13 WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder inlleu of such endorsement(s). PRODUCER CONTACT Great Basin Insurance PH Hatt L Huxley F PO Box 69 (541) 882-5507 c No: IlematJs Pa118 OR 97601 pEODe matt.hurle 8ba8in.com INSURER(S)AFFORDING COVERAGE NAICa INSURER A: LM Insurance CO 33600 INSURED (541) 883-6473 INSURE119:Starstons National Insurance C 25496 Liquivisicn Technology Inc. and Arrow Manufacturing Inc. WSURERC:WGOt American IDBnraaee C an 44393 711 Market St. INSURER D: Great American Insurance Group 16691 Klamath Palle OR 97601 INSURERS: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 4106 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF 0r9URANCE DU S B POUCYNUMBER POLICY MMIU eunn L ~ LIMITS D 1,nNMERCIALGENERAL LIABILITY FACHOCCURRENCE s 1,000,000 CLAIMSa9ADE OCCUR Y OMH2205785 09/01/2018 09/01/2019 PREMISES Fa oensrerva $ 50,000 MEDEXPAn one n) $ 5,000 I Limited Pollution-1M OME2205785 09/01/2018 09/01/2019 pERSONAL&ADVINJURY S 11000,000 GENLAGGREGATE UMITAPPUES PER GENERALAGGREGATE 5 2,000,000 I POLICY ❑ PRA ❑ LOC PRODUCTS -COMPIOPAGG S 11000,000 OTHER: $ AUTOMOBIELMUHLDY COMBINED SING MIT g 1,000,000 Ee soddanl C I ANYAUTO Y BAW57943787 08/01/2018 08/01/2019 BODILY INJURY( Per person) $ OWNED SCHEDULED BODILY INJURY (Pea aaddem) S AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY ramtl $ B UMBREl LUUI I OCCUR 4463933160AMA 09/01/2018 09/01/2019 EACH OCCURRENCE S 5,000,000 I EXCESS UAa. CLAIMS-MAOE AGGREGATE $ 510001000 LIED RETENTION S WORNERSCOMPENSATUIN A AND EMPLOYERS LIABILITY YIN WC5-39S-319580-028 10101/2018 10/01/2019 I STATUTE ER ANIPROPRIETORIPARTNERIEXECUTNE ❑ NIA E.L EACH ACCIDENT 5 11000,000 OFRCERIAIEMBEREXCLUOED? (Mantlabry In NH) EL DISEASE-EA EMPLOYEE S 11000,000 If yas deso be,mder DESCRIPTION OF OPERATIONS Was E.L DISEASE -P000Y LIMIT 5 11000,000 4 S DESCRIPTION OFOPERATION5JLOCATIONS!VEHICLES (ACORDICI,AdmUonsl Remarks ScheduM,rn yWe ched lfmoce space la Mqulmd) City of Ashland, Oregon is an additional insured per the attached policy endorsement formn. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE FXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 90 N. Mountain Ave. AUTHORIZED REPRESENTATIVE Ashland OR 97520 ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1 • 03.08/2812018.OMH 2205786 03 Great American Insurance Company 0161456 GAI 2301 (Ed. 0616) MARINE COMMERCIAL LIABILITY BLANKET ADDITIONAL INSURED ENDORSEMENT We agree that this policy shall include as Additional Insureds any person or organization to when the Named Insured has agreed by written contract or written agreement to provide coverage, but only with respect to operations performed by or on behalf of the Named Insured and only with respect to an 'occurrence. 1. Otherwlse covered by this policy, and 2. That occurred subsequent-to the making of such written contract or written agreement. All other terms and conditions of this policy remain unchanged. 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An "ernpbyae` of yours whth opwaft as "arto" bW or borrowed under a written aonSIact or agresnwM In that "employsWe creme, with your perm, wNle pertamft dudes m lated to the aatduct of your budross and wlthtn the scope of their ernpbymsnt. Irt unme provided by this andomement is exam ever any other Ins avoliftle to the "employee". & ADDMOMLI BYCONTRACT.A i'ORPMW SECTION n - UABiLITY COVERAGE, panreph A.I. - WHO Iii AN INWWD is wrianded to htdude the folllowlsq u an kwund: IL Any perewr or orgenlettlan wit respect to, the operatlat, rrotetoance or use of a wend "auto`, provided that you and etch persar or orgy n have agreed In a written ow*aat, asmament, or Pam* Nsued to you by wernnrenwl or public ardhorlty, to add such person, or orgenBation, or garansneml or publis audko tty to this poiay ee an lollou led". HoMievar, such perm er orgenl iatiorr 1s our " l and": (1} 0* with respect to the operation, maMtenaro:eor use ofa rmvmsd "Sate"o Orly for %odlly I*W or " damage" earned by an "acddeW wh1oh takes place aft you wwouted the written contrast or agressmak or the permit has been Ireued tD yarn end ONy for the duntlon ofthat sontrat, agreement or pwmtt 4. ENTARYPAYAAIBIT'S SECTION n - LIABLITY COVERAGE, Covergp Exteadem, ?.a. Sr~pbrneatary Paymaras, irere- Woke (4 sad (4 are replaced by the fo wAM: 0 Up to 0300 for cost of ban bark Prohrdho bonds for related trey vMetia4 rWlmd because of an "sooleat" we cover. We do rut have to fuwfth theme basis. N AN reasonable axpeneas lneurred by the hound at our nqueet, Indudbtg actual Nose of sus. low tote Ma day because attune of * mt worn. L A FELL= EMPL0VW Elu l In those lariediCt = whom by lawf tallow empbyess we cwt entity to the pratecow aid to the employer by die workers sormp oxaluek* rule, or dmilar pr0161ctiaa, the following 1 Po 1 id, 1- k addod: SECTION U - LIMUTY, wooludw ILL M10W EA ROM does cat apply If the "bodily IOW results * n dw use of a aw ared "auto' you own or hirs. SCION M - PH'YMM DAURU COVtiR M le armed asfonows: iL NUMAUTOMWWALDA Paragraph AA. tbwrage Extaaions of SECTION nl - PHYSICAL. DAMAGE COVERAGE, to ameaded byadding thefonow>": N hind "autos" are weend "autos" for Lib ft Coveram and if CaeyoSlwrwM , Spediled Causes of Less er CWMm ouverags are pwAded under the subosg Auto davarage Form for say "auto" tray own, then the PhydcW DaraM wwAded a w ad erutad to "autos": a You hlra, net or borrow, or A7ete UWW t taM*M Cauwan!►. AD ruts raaW.V& ! 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'0BSWapum=gpgnkog12u1ql mmMmgp►eoapoda*cqpoUWweqmmui "cM"mM V m mn 'a Pus wed APB" I SnPBglaYjnY~p/B&aq.'►m841 'a :SligopgmAueOaPm~81aSAB1 n~ae SgligBlemP ignu:p~ueslangoalnueW ®ip Aq PSUSSPSQasSI m'S910CD'Ot pslgBPtme{aryenesw8oggmg;nu11q8lemlqep io adAl~am:a98ed ML%pd 6*p smog,. Paigno gang a%uomfloo Aq pa m nwSln al Aldde Wu eeop OMMPBP ®g1 .M4NWpolegttOUOWPs Sot Aq POluMe al BUMAW 39VVM WMSANd - M NMMI P GlWaPOU ed 4dei8eied bnmwna30dO18 WN@3sJtl18 MNOiBI MOUW d ^SL •ponow ump jm u pagsda: g aagB em N eBNUV ssa)B w SBltdde elglpnpep oN :BUIMOO;0*10 110111pAe a* Aq POPUBURY SI 30VM03 BDVVNU IV31UM - III NOU,339 P 010SOM 'O WRAOSIed 31SlL3nM OMMM-Md31l6$M 'St 18 m z 'y ca Ila $ a It a u all `t g .o s $ s lit a l V T Purchase Order Fiscal Year 2019 Page: 1 of: 1 B City of Ashland - - I ATTN: Accounts Payable Purchase 20 E. L Ashland, Main OR 97520 Order# 20190326 T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Water Treatment Plant E LIQUIVISION TECHNOLOGY I 90 North Mountain Ave N 711 MARKET STREET P Ashland, OR 97520 D KLAMATH FALLS, OR 97601 Phone: 541/488-5345 O T Fax: 541/552-2329 R 0 800 229-6959 Gre Hunter 01/03/2019 423 FOB ASHLAND/NET 30 City Accounts Pa able Clean Clear Wells at WTP 1 Clean two clear wells at the drinking water plant, including floors, 1 $4,500.0000 $4,500.00 walls and pipe outlets. Services Agreement (less than $25,000) Completion date: 02/22/2019 Project Account: GL SUMMARY 081900 - 602400 $4,500.00 By, l/~YYI A AS Date: t 1 J l I Authori' ed Signature = - - $4,500.00 r FORM#3~ ( CITY OF ASHLAND A requnt for a Purchase Order / Ge REQUISITION f7p I ( ;7 Date of request: 12-27-18 Required date for delivery: 2-22-19 Vendor Name Liquivision Technology Diving Services Address, City, State, Zip 711 Market Street Klamath Falls, OR. 97601 , Contact Name & Telephone Number Sherri Trigg 800.229.6959 . Email address rqurvrsron rvmgservices.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ® Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award -(Attach copy of council communication) Contract # ® VerbalMlitten quote(s) or proposal(s) ❑ Request for Qualifications (Public Works) ❑ State of Washington Date approved by Council: Contract # Attach co of council communication ❑ Other government agency contract Intermediate Procurement ❑ Sole Source. Agency' GOODS & SERVICES ❑ Applicable Form (#5, 6, 7 or 8) Contract # Greater than $5.000 and less than $100.000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services >$5K & <$75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed $25,000. Greater than $5.000 and less than $75.000 ❑ Form #9, Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed $35,000 ❑ Written quote or proposal attached City Administrator. AMC 2.50.070(4) ❑ (3) Written proposalslwri0en solicitation Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council ❑ Form #4, Personal Services 1$5K & <$75K Valid until: Date approval required. (Attach copy of council communication) Description of SERVICES Total Cost CLEAN TWO CLEAR WELLS AT THE DRINKING WATER PLANT, INCLUDING FLOORS, WALLS AND PIPE OUTLETS. $ 4,500A0' _ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ® Per attached quotelproposal TOTAL COST Project Number _ _ _ _ _ _ _ Account Number 08.19.00.602400 Account Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition farm, I.cedf~ the i 's public contracting requirements have been satisfied. Employee: Department Head: tz(9Z L E ual to >r greater than $5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES / NO Finance Director- (Equarto orgreaterthan $5,000) Date Comments: Form #3 - Requisition CITY OF Foxes #2 ASHLAND INVITATION TO BID - TRADE SERVICES INTERMEDIATE PROCUREMENT Release date: 11-27-18 Requested by: Greg Hunter - Water Dept. - 541-488-5345 - FAX 541-488-6014 - greg.hunter@ashland.or.us Bids are due by: 2:30 P.M. 12-12-18 Project name: Ashland WTP Clearwell Cleaning Job site location: Drinking Water Treatment Plant 1400 Granite St. Ashland, OR. 97520 Project completion required by: 2-22-19 Preferred method of shipment for materials/equipment (if applicable): FOB Ashland - Freight Prepaid Bids may be faxed, emailed or hand delivered. Contractors shall submit bid on then company letterhead! Informal email bids and/or late bids will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids. The successful contractor will be required to enter into a contract with the City for the services and provide insurance certificates in their own name for General Liability $2,000,000 Per Occurrence Automobile and Workers' Compensation. Workers' Compensation insurance is mandatory. Subcontracting will not be permitted. "OR EQUAL": Any brand name listed in the specifications as "or equal" or "or equivalent" shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost difference, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. THE CITY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS "EQUAL." when the designation is "or equal" or "equivalent" City shall make its decision after Bid Closing: SCOPE OF SERVICES Clean two potable water concrete cleatwells, floors, walls and support columns. Includes removal of anthracite, sand, soda ash and manganese deposits. Maximum water level in clearwell is 3.5 Ft. Floor area: 5150 Sq.Ft. Wall and support columns area: 2710 Sq.Ft. Access in two locations in pipe gallery floor: one 2 Ft. X 2 Ft. hatch and one 3 Ft. manhole. Clean 5 Ft. up wall from floor. Clean 8 each 14-inch filter discharge "J" tubes. Clean 28 18" X 18" support columns. Provide video record of cleaning. Follow Confined Space and Lock out Tag Out procedures. Follow appropriate disinfection procedures. Divers must be in clearwell by 8 A.M. Pumping equipment must successfully remove colored water and solids to provided drain pipe. Hydraulic scrub-vac equipment preferred. 4" drain pipe to be provided. Private equipment failures to be corrected by contractor. All Pricing Must Be Held Firm For 30 Days Method of Award: ORS 279B.070 Intermediate Procurements. (4) If a contract is awarded, the contracting agency shall award the contract to the offeror whose quote orproposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110. Fw, Form #2 -Intermediate Procurement, Invitation to Bid, Trade Services, Page I of 1, 12/13/2018 ffr