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HomeMy WebLinkAbout2019-029 20190320- Rosebud Media LLC SERVICES AGREEMENT PROVIDER: Rosebud Media. LLC CITY OF PROVIDER'S CONTACT: Stephen Winters -ASHLAND 20 East Main Street ADDRESS: 111 N FIR ST. MEDFORD, OR 97501 Ashland, Oregon 97520 Telephone: 541/488-5587 PHONE: (541) 776-4431 Fax: 541/488-6006 EMAIL: swinters@rosebudmedia.com This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Rosebud Media, a domestic business corporation ("hereinafter "Provider"), for (print advertising in Daily Tidings Newspaper for Firewise and Ashland Forest Resiliency). 1. PROVIDER'S OBLIGATIONS 1.1 Provide more Rosebud Media, LLC will enter into a dollar volume agreement with Firewise and Ashland Forest Resiliency to provide 18 % page color advertisements in the Ashland Daily Tidings, 4 homepage takeovers and 87,500 run of site impressions to provide outreach and education as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work. 1.2 Provider shall obtain and maintain during the tenn of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage Page I of : Agreement between the City of Ashland and Rosebud Media, LLC • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall, at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.I10. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $6,500.00 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 12 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $6,500.00 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. Page 2 <11'5: Agreement between the City oi'AshIand and Rosebud Media. ITC 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same fonnalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers. employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in perfonnance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 if any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent pennitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • Rosebud Media's written dollar volume media contract dated 11/30/2018. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief, 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. Pagc 3 of'J: Agreement between the Citv of Ashland and Rosebud Nledia. 11 C' 52 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Tenn This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"). and shall continue in full force and effect until 11/29/2019, unless sooner tenninated as provided in Subsection 6.2. 62 Termination 6.2.1 The City and Provider may tenninate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice. terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may tenninate this Agreement. with cause. by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such tennination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland - Fire Department Attn: Sara Jones 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 482-2770 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland. OR 97520 Phone: (541) 488-5350 If to Provider: Rosebud Media, LLC Attn: Stephen Wintcrs 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision, term. condition. or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: Pa,-,c 4 o1 5: Agreement betv~een the Cite of Ashland and Rosebud Media. I_LC 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CI OF A AND: Rosebud Me Ia, C (Pl'2OVIDER): By: By: f~ ^fl I Signaa re Signature YVl c ylu e ( I~~ f~2t ~/N ve~►~~r!t. l4~ Printed Name Printed Name (:~L i .Q,~- wte^ B Ce / e-t v Title Title ►~~l19 11T l( -q- ao~'s Da a Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. Page 5 of 5: Agreement between the City of Ashland and Rosebud Media, LLC R EBUD M U LT I M E D I A ANNUAL DOLLAR VOLUME CONTRACT Advertiser: Ashland Forest Resiliency Stewardship Project Account 17623 Address: 455 Siskiyou Blvd Phone 541-552-2218 Email: sara.jones@ashland.or.us Website: www.ashlandwatershed.org For current rate tables and performance levels please refer to the applicable rate card. i Initials number r 1 34.0°io $ 2,000 7 42.0% $ 15,000 2 35.5% $ 3,500 8 43.0% $ 18,500 3 36.0% $ 4,500 9 44.0% $ 22,500 L' ~'"c- 37.5% $ 6,500 10 46.0% $ 37,000 5 38.5% $ 8,500 11 49.0% $ 62,000 6 40.0% $ 11,500 12 50.5% $ 87,000 Combination Insertion Discounts The combination rate will apply to each ad repeated without copy and/or artwork change within six issues of the original publication date. First combination is equivalent to a 25% discount. Second through sixth combination is equivalent to a 35% discount. These discounts are applied to the specific repeat publication date rate (i.e. daily or Friday/Sunday). Combination insertion discounts are available to contract advertisers only. (Retail and Classified). Expenditures with the Mail Tribune, Daily Tidings and Medford Nickel for advertising services, including space, color, digital and preprinted inserts will count towards fulfillment of this agreement. Limelight Deals and Direct Mail postage are the only exceptions of advertising not fulfilling your advertising agreement. Selected categories of advertising or other advertising services are billed at separate rates. While expenditures for most services will be counted for fulfillment of this agreement, different rates or discounts may apply. The dollar volume discounts above are applied to open retail, classified and color advertising rates only. Commissions, Payments and Credits • Local contract rates are not commissionable. For commissionable rates refer to the National Rate Card. • Display ads are charged, as they appear on printed pages to the nearest half-inch of depth. • Rates are based on normal composition requirements. Additional charges must be made for specially designed or complex typography, for more than one camera reproduction or for excessive revisions of original copy after ad has been composed. • New advertisers are welcome on a prepaid basis until credit, if requested, has been established by the business office. An advertiser whose account is in arrears may be denied service until the balance has been paid. Rosebud Media LLC can adjust your rate anytime during your contract agreement. If your advertising expenditures have exceeded your contract agreement and reached the next contract level, the following month you will automatically be billed at a greater dollar volume discount level and reap the benefits of lower cost advertising. In addition, if during the course of your contract period it appears that you will not fulfill your commitment the newspaper will adjust the rate to the appropriate contract level. It is further agreed that if for any reason this contract is canceled by the undersigned advertiser, the undersigned advertiser agrees to pay at once the difference between the rates under contract and the earned rate. General Policies • Rosebud Media LL( appreciates the opportunity to serve advertisers. We recognize our responsibility to publish a quality newspaper, pledged to the best interest of all our readers. • All advertising copy must be in good taste. The right to reject or edit advertising copy is reserved by Rosebud Media I.I.C. • Advertisement is most productive when it is easily understood by everyone. Please spell out all words, with the exception of a few standard abbreviations listed in most dictionaries. By signing you agree to receive faxes and/or emails from our organization. 1. Prepayment for advertising does not guarantee publication. The Company reserves the right to change or adjust its advertising rotes upon thirty days' notice to Advertiser. 2. The Company reserves the right in its sole discretion to reject, edit, reduce, classify or cancel any advertising (including any text, graphics, photographs or other elements relating thereto) submitted by Advertiser. The Company shall not be responsible for any error, omission or inaccuracy in any materials, copy or camera-ready materials submitted by Advertiser to Company under this Agreement. Regulations require that recruitment advertising must clearly state the nature of the work; Recruitment ads must state nature of the item or service to be sold and the basis of compensation. No estimate of earnings may be made in any sales help ad unless copy states, "guaranteed." 3. The Company shall charge a surcharge for any cancellation of any order for advertising after the publishing deadline or closing date of its Publication. 4. The Company shall determine the position and classification of advertising in its sale discretion. Advertiser shall not be entitled to require specific positioning of advertising in a section without a guaranteed position charge of 251/o placement premium per ad, per Publication. The Company shall not accept insertion orders with the condition "position or omit," or any other disclaimers or conditions whatsoever. Compensatory billing adjustments will not be made based on non-guaronteed position requests. 5. This Agreement shall not be void or invalid for typographical errors, incorrect location, or omissions in advertising published. The Company assumes no responsibility for such errors, except to the extent of reprinting that part of the advertising that was omitted in error. Customer shall notify Company of any such errors or omissions not later than two (2) days from the date of Publication otherwise the published advertising shall be deemed final and not subject to correction. 6. The Advertiser agrees to protect and indemnify Rosebud Media lL( against any and oil liability, loss or expense arising from claims for libel, unfair competition, unfair trade practices, infringement of trademarks, trade names or patents, violations of rights resulting from the publication by the Mail Tribune of the Advertiser's advertisement. 7. Advertiser represents and warrants: that it has all right, title and interest to enter into this Agreement and to perform its obligations hereunder; that it owns or has sufficient license to use all materials and elements contained in the advertising (including but no limited to text, graphics, photographs and designs); and that the advertising is in compliance with all applicable laws, rules and regulations. 8. If Advertiser uses the services of on advertising agency to purchase advertising hereunder, the agency shall be jointly and severally liable for all obligations of Advertiser hereunder. 9. Advertising that is designed to appear as editorial copy or matter must be clearly marked "Advertisement." Font must be different from news font. 10. Advertiser shall indemnify and hold harmless the Company, its affiliates and their respective directors, officers, employees, and agents and representatives (collectively, "Indemnities") from and against any cost, liability, claim or expense (including reasonable attorney fees) relating to any breach of any representation or warranty contained in this Agreement, or by reason of Company's Publication or omission of Advertiser's advertising. N. All local contract rates are Net. Advertiser shall pay all amounts due and payable hereunder 30 days from the date of statement. Any late payment shall accrue interest of a rate of 1.5% per month (18% per annum), or the highest rate permitted by law, until such amount is paid in full, including accrued interest. 12. The Company shall own and retain all right, title and interest, including the copyright, in and to any advertising copy or materials that are created by the Company. Customer shall not authorize photographic or other reproduction, in whole or in part, of any such advertising copy for use in any other publication or medium of expression without the express prior written consent of the Company. 13. In the event that any federal, state or local taxes are or become imposed on the printing, sale or publication of advertising material, Customer shall assume the responsibility to pay and/or reimburse Company for such taxes. 14. THE COMPANY MAKES NO EXPRESS WARRANTIES AND DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE PUBLICATION OF (USTOMER'S ADVERTISING. THE LIABILITY OF COMPANY TO ADVERTISER HEREUNDER SHALL UNDER NO CIRCUMSTANCES EXCEED THE AMOUNT PAID FOR ADVERTISING PURSUANT TO THIS AGREEMENT. 15. Customer shall not disclose, and shall keep confidential the terms and conditions of this agreement and any non-public information of Company that it learns or obtains under this agreement. Confidential Information shall not include information that is, or through no action of Customer becomes, in the public domain, or information that is required to be disclosed by the order of a court with competent jurisdiction. 16. Customer shall not assign or transfer it rights, duties and obligations under this Agreement without the express written permission of the Company. This Agreement pertains solely to advertising placed expressly by Advertiser and Advertiser may not re-sell, "sublet" or assign advertising space to any third party. 17. The provisions regarding indemnification, limitations of liability, and confidentiality shall survive the termination or expiration of this Agreement for any reason. 18. The Company shall not be liable for failure to publish any advertising or to furnish space for any advertising due to cause, event or circumstance that is beyond the (ompony's control, including but not limited to strikes, labor disputes, acts of God, war, insurrection, terrorism, earthquake, flood, fire or breakdown in the Company's production equipment. 19. Customer represents and warrants that all representations, warranties, recitals, statements and information provided to Company under this Agreement are true, correct and accurate as of the date of this Agreement. 20. This Agreement will be governed and construed in accordance with the laws of the State of Oregon only applicable to contracts wholly made and wholly performed in the State of Oregon without giving effect to its conflict of laws principles. 1, the undersigned, acknowledge responsibility for charges to the above account and promise to pay within our net 10, EOM terms and credit policies set by Rosebud Media. I also agree that should Rosebud Media institute collection on this account, I will pay reasonable attorney fees and costs incurred in the pursuit of collection including court costs. I agree to expend the annual dollar amount as initialed above, level 6 Rates may change upon 30 days notice. Today's Date: 11.19"18 Contract Start Date: 11.30.18 Contract End Date: 11.29.19 Advertiser Signature: Print Name: c 1 v v' f , Advertiser Title: i 1 .1 1_ ~l V ' Account Name: Ashland Forest Resiliency Stewardship Project Rosebud Media Account Representative: Stephen Winters Adv. Mgr. Date: Advertising Director: Date: Revised 10/24/2017 Page 2 of 2 The campaign outlined under this dollar volume agreement includes: • 18 Full color, % page ads in the Ashland Daily Tidings (9.722" wide by 5.5 inches tall) • When within deadline, pickup of those 18 ads into non-subscriber Ashland Savor TMC publication • 4 Homepage Takeovers of DailyTidings.com • 87,500 Run of Site Impressions on DailyTidings.com -Static medium rectangle (12.SK per month for 7 months) 01 I Mail Tribune, Daily Tidings and Medford Nickel Retail and Classified Rates with Dollar Volume Levels and Discounts Rates Effective 511612015 Dollar Volume agreements WVEW-Ar DV Level Savvy Living/ Mon-Thurs & Sat Mon-Thurs& Savor Fri&Sun- Fri & Sun- Number DV Discount DV Level Mon-Thurs & Sat Fri&Sun Savor Tempo/TV Display Sat Line' Dis la Display Line' Open $ 34.9000 $ 36.6500 $ 5.00 $ 37.6800 $ 23.2700 $ 2.3270 $ 3.33 $ 24.4300 $ 2.4430 1 34.0% $ 2,000 $ 23.0340 $ 24.1890 $ 24.8688 $ 15.3582 $ 1.5358 $ 16.1238 $ 1.6124 2 35.5% $ 3,500 $ 22.5105 $ 23.6393 $ 24.3036 $ 15.0092 $ 1.5009 $ 15.7574 $ 1.5757 3 36.0% $ 4,500 $ 22.3360 $ 23.4560 $ 24.1152 $ 14.8928 $ 1.4893 $ 15.6352 $ 1.5635 4 37.5% $ 6,500 $ 21.8125 $ 22.9063 $ 23.5500 $ 14.5438 $ 1.4544 $ 15.2688 $ 1.5269 5 38.5% $ 8,500 $ 21.4635 $ 22.5398 $ 23.1732 $ 14.3111 $ 1.4311 $ 15.0245 $ 1.5024 6 40.0% $ 11,500 $ 20.9400 $ 21.9900 $ 22.6080 $ 13.9620 $ 1.3962 $ 14.6580 $ 1.4658 7 42.0% $ 15,000 $ 20.2420 $ 21.2570 $ 21.8544 $ 13.4966 $ 1.3497 $ 14.1694 $ 1.4169 8 43.0% $ 18,500 $ 19.8930 $ 20.8905 $ 21.4776 $ 13.2639 $ 1.3264 $ 13.9251 $ 1.3925 9 44.0% $ 22,500 $ 19.5440 $ 20.5240 $ 21.1008 $ 13.0312 $ 1.3031 $ 13.6808 $ 1.3681 10 46.0% $ 37,000 $ 18.8460 $ 19.7910 $ 20.3472 $ 12.5658 $ 1.2566 $ 13.1922 $ 1.3192 11 49.0% $ 62,000 $ 17.7990 $ 18.6915 $ 19.2168 $ 11.8677 $ 1.1868 $ 12.4593 $ 1.2459 12 50.5% $ 87,000 $ 17.2755 $ 18.1418 $ 18.6516 $ 11.5187 $ 1.1519 $ 12.0929 $ 1.2093 Dollar Volume agreements (continued) r1 a . YYi s Nickel DV Level Classified Classified Number DV Discount DV Level Retail Display Display Line" Revels Display Line Open $ 8.2400 $ 5.4900 $ 0.5490 $ 8.2400 $ 8.6600 $ 0.8660 1 34.0% $ 2,000 $ 5.4384 $ 3.6234 $ 0.3623 $ 5.4384 $ 5.7156 $ 0.5716 2 35.5% $ 3,500 $ 5.3148 $ 3.5411 $ 0.3541 $ 5.3148 $ 5.5857 $ 0.5586 3 36.0% $ 4,500 $ 5.2736 $ 3.5136 $ 0.3514 $ 5.2736 $ 5.5424 $ 0.5542 4 37.5% $ 6,500 $ 5.1500 $ 3.4313 $ 0.3431 $ 5.1500 $ 5.4125 $ 0.5413 5 38.5% $ 8,500 $ 5.0676 $ 3.3764 $ 0.3376 $ 5.0676 $ 5.3259 $ 0.5326 6 40.0% $ 11,500 $ 4.9440 $ 3.2940 $ 0.3294 $ 4.9440 $ 5.1960 $ 0.5196 7 42.0% $ 15,000 $ 4.7792 $ 3.1842 $ 0.3184 $ 4.7792 $ 5.0228 $ 0.5023 8 43.0% $ 18,500 $ 4.6968 $ 3.1293 $ 0.3129 $ 4.6968 $ 4.9362 $ 0.4936 9 44.0% L$j 22 500 $ 4.6144 $ 3.0744 $ 0.3074 $ 4.6144 $ 4.8496 $ 0.4850 10 46.0% 000 $ 4.4496 $ 2.9646 $ 0.2965 $ 4.4496 $ 4.6764 $ 0.4676 11 49.0% ,000 $ 4. 2024 $ $ 4.2024 $ 4.4166 $ 0.4417 50.5% ,000 $ 4.0788 $ 2.7176 $ 0.2718 $ 4.0788 is 4.2867 $ 0.4287 `Classified 10 Lines per Inch Mail Tribune, Daily Tidings and Medford Nickel Color Rates with Dollar Volume Levels and Discounts Rates Effective 3130195 Dollar Volume agreements DV Lh6d Color. evel Number DV Discount DV Level 1 color full color 1 color full color 1-C-0-for full color 1 color full color Open $ 273.00 $ 402.00 $ 426.00 $ 587.00 $ 273.00 $ 402.00 $ 426.00 $ 587.00 1 34.0% $ 2,000 $180.18 $ 265.32 $281.16 $ 387.42 $180.18 $ 265.32 $ 281.16 $ 387.42 2 35.5% $ 3,500 $176.09 $259.29 $274.77 $378.62 $176.09 $259.29 $274.77 $378.62 3 36.0% $ 4,500 $174.72 $ 257.28 $ 272.64 $ 375.68 $174.72 $ 257.28 $ 272.64 $ 375.68 4 37.5% $ 6,500 $170.63 $ 251.25 $ 266.25 $ 366.88 $170.63 $ 251.25 $ 266.25 $ 366.88 5 38.5% $ 8,500 $167.90 $ 247.23 $ 261.99 $ 361.01 $167.90 $247.23'-$-2-61.99 $ 361.01 6 40.0% $ 11,500 $163.80 $241.20 $255.60 $352.20 $163.80 $241.20 $255.60 $352.20 7 42.0% $ 15,000 $158.34 $233.16 $ 247.08 $ 340.46 $158.34 $ 233.16 $ 247.08 $ 340.46 8 43.0% $ 18,500 $155.61 $ 229.14 $ 242.82 $ 334.59 $155.61 $ 229.14 $ 242.82 $ 334.59 9 44.0% $ 22,500 $152.88 $225.12_ $ 238.56 $ 328.72 $152.88 $ 225.12 $ 238.56 $ 328.72 10 46.0% $ 37,000 $147.42 $ 217.08 $ 230.04 $ 316.98 $147.42 $21708 $ 230.04 %316 .98 11 49.0% $ 62,000 $139.23 $ 205.02 $ 217.2$ 299.37 $139.23 $ 205.02 $217.26 $ 299.37 12 50.5% $ 87,000 $135.14 $198.99 $210.867 $ 290.57 $135.14 $198-99$210,87 $ 290.57 Dollar Volume agreements (continued) DV Savvy Living & Savor Color r Level Nickel Color Number DV Discount DV Level 1 color full color 1 color full color 1 color full color 1 color full color Open $273.00 $402.00 $426.00 $587.00 $105.00 $179.00 9105.00 $228.00 1 34.0% $ 2,000 $180.18 $265.32 $281.16 $ 387.42 $ 69.30 $118.14 $ 69.30 $150.48 2 35.5% $ 3,500 $176.09 $259.29 $274.77 $378.62 $ 67.73 $115.46 $ 67.73 $147.06 3 36.0% $ 4,500 $174.72 $257.28 $272.64 $375.68 $ 67.20 $114.56 $ 67.20 $145.92 4 37.5% $ 6,500 $170.63 $251.25 $266.25 $366.88 $ 65.63 $111.88 $ 65.63 $142.50 5 38.5% $ 8, 500 $167.90 $24723 $ 261.99 $ 361.01 $ 64.58 $110.09 $ 64.58 $140.22 6 40.0% $ 11,500 $163.80 $241.20 $255.60 $352.20 $ 63.00 $107.40 7 42.0% $ 15,000 $158.34 $233.16 $247,08 $340.46 $ 63.00 $136.80 8 43.0% $ 60.90 $103.82 $ 60.90 $132.24 1 18,500 $155.61 $ 229.14 $ 242.82 $ 334.59 $ 59.85 $102.03 $ 59.85 $129.96 9 44.0% $ 22,500 $152.88 $22512 $ 238.56 $328.72. $ 58.80 $100.24 -T-5-8.80 $127.68 10 46.0% $ 37,000 $147.42 $217.08 $230.04 $316.98 $ 56.70 $ 96.66 $ 56.70 $123.12 11 49.0% $ 62,000 $139.23 $205.02 $217.26 $ 299.37 $ 53.55 $ 91.29 $ 53.55 $116.28 12 50.5% $ 87,000 $135.14 $198.99 $ 210.87 $ 290.57 $ 51.98 $ 88.61 $ 51.98 $112.86 A~~ o® CERTIFICATE OF LIABILITY INSURANCE DATE (MMDDMYY) 12/13/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTEA CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. Astatement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Janet O'Meara NAME: Huggins Insurance Services, Inc. plC No Ea : (503) 585-2211 AIC Nq : (503) 399-4658 P.O. Box 270 E-MAIL jano@huggins.wm ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC9 Salem OR 97308 INSURERA: Chubb Group INSURED INSURER B : RoseBud Media LLC & The Mail Tribune, Inc., DBA: The Mail Tribune, INSURER C: 1 111 N. Fir St. INSURER D: INSURER E : Medford OR 97501 INSURERF: COVERAGES CERTIFICATE NUMBER: CLIB6523509 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. EXP I ICYEFF POLICY LM TYPE OF INSURANCE NSD WVD POLICYNUMBER MMIDDIYYYY MMIDDrcvYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE FX] OCCUR PREMISES Ea occurrence $ 1,000,000 MED EXP(Any one emon) $ 10,000 A 36050466 0610212018 06/02/2019 PERSONAL&ADV INJURY g 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERALAGGREGATE $ 2,000,000 X POLICY JET LOC PRODUCTS-COMP/OPAGG $ 2,OOD,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S Ea accidenF ANYAUTO BODILY INJURY (Per person) $ OWNED H SCHEDULED BODILY INJ URY(Per accident) $ AUTOSONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY Peractdem UMBRELLA LIAR OCCUR EACH OCCURRENCE If EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN STATUTE ER ANY PROPRIECRRARTNER/EXECUTIVE ❑ NIA E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is sequined) Certificate Holder is listed as an additional insureds but only in respect to the operations of the named insured per the endorsement and policy terms, Conditions and exclusions. See additional insured endorsement 80-02-2367 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Street AUTHORIZED REPRESENTATIVE Ashland OR 97520 pr.~~.a ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD O Purchase Order Fiscal Year 2019 Page: 1 of. 1 A "_87B~~FII~F-]fil~€ZiA~'-7~IA 1=N B City of Ashland ATTN: Accounts Payable Purchase L Ashland, Main ~O 9~32~ OR 97520 Order T Phone: 541/552-2010 O Email: payable@ashland.or.us E H C/O Fire and Rescue Department ROSEBUD MEDIA LLC 1 455 Siskiyou Blvd D 111 NORTH FIR STREET P Ashland, OR 97520 O MEDFORD, OR 97501 T Phone: 541 482-2 70 Fax: 541/488-5318 R O Chris Chambers -anmanu 12/27/2018 3838 FOB ASHLAND OR/NET30 Cit Accounts Pa_able 1 Firewise and Ashland Forest Resiliency 1 $6,500.0000 $6,500.00 Advertisements in Ashland Daily Tidings Per attached agreement Project Account: E-000199-400 GL SUMMARY ..t....,....... 072900 - 606100 $6,500.00 By. A,~I~ized Signature = _ - - $6.500.00 FORM#3 op_e9 CITY OF A request for a Purchase OFdar ~ ASHLAND REQUISITION Date of request: 117zofzols Required date for delive : Vendor Name Rosebud Media Address, City, State, Zip 111 N FIR ST. MEDFORD, OR 97501 Le- a, Contact Name & Telephone Number Stephen Winters (541) 7764431 Email address swinters osebudmedia.com r SOURCING METHOD Exempt from Cam etitg Biddin ❑ Emergency Reason for exemption: , . rSry L-1 Invitation to Bid ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached Written quote or ro osal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5,000 Dale approved by Council: ❑ State of Oregon ❑ Direct Award -(Attach copy of council communication) Contract # ❑ VerbalMritten quote(s) or proposal(s) ❑ Request for Qualifications (Public Works) ❑ State of Washington Date approved by Council: Contract # Attach co of council communication ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS & SERVICES ❑ Applicable Form (#5, 6, 7 or 8) Contract # Greaterthan $5.000 and less than $100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services >$5K & <$75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed $25,000. Greaterthan $5,000 and less than $75,000 ❑ Form #9, Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed $35,000 ❑ Written quote or proposal attached City Administrator. AMC 2.50.070(4) ❑ (3) Written proposals/written solicitation Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council ❑ Form 44, Personal Services >$5K & <$75K Valid until: Date approval required. (Attach copy of council communication) Description of SERVICES Total Cost Firewise and Ashland Forest Resiliency will place 18 % page color advertisements in the Ashland Daily Tidings, 4 homepage takeovers and receive 87,500 run of site impressions for outreach and community education. $6,500A0_ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quotelproposal TOTAL COST $6,500.00 Project Number-Op 12Z!?J-!y[20 Account NumberJOLI 016r] X _ Account Number _ Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software pur pha-s_es_`.\ n D': ctor Date Support-Yes/No By signing this requisition form, l certify that the City's public contracting requirements have been satisfied. Employee: Department Head: (Equal o or eater than $5,000) Department ManagerlSupervisor yWdrntFtistrator. E I to or greater than $25,000) Funds appropriated for current fiscal year., (9PNO j 1' l 1,11rg Financ rrector oorgreaterthan$5,000) Date Comments: Fong#3 - Requisition