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HomeMy WebLinkAbout2019-048 20190268 HDR Engineering PERSONAL SERVICES AGREEMENT (greater than $25,000.00 CONSULTANT: HDR Engineering, Inc. CITY OF CONSULTANT'S CONTACT: Pierre Kwan ASHLAND 20 East Main Street ADDRESS: 1050 SW Sixth Avenue, Suite 1800 Ashland, Oregon 97520 Portland, OR 97204 Telephone: 541/488-5587 Fax: 541/488-6006 TELEPHONE: 503-896-2883 EMAIL: Pierre. Kwan(@hdrinc.com This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and HDR Engineering Inc., a foreign business corporation ("hereinafter "Consultant"), for design of a 7.5 Million Gallon a Day (MGD) water treatment plant - phase 1. NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below (the "Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than June 30, 2019. 2. Scope of Work: Consultant will provide design of a 7.5 Million Gallon a Day (MGD) water treatment plant - phase 1 as more fully set forth in the Consultant's Proposal dated 09/07/2018, which is attached hereto as "Exhibit A" and incorporated herein by this reference. Consultant's services are collectively referred to herein as the "Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne By Consultant: Consultant shall, at its own risk and expense, perform the Work described above and, unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents, that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Pagc 1 of 6: Personal Services Agreement kith 1 IDR 6. Compensation: City shall pay Consultant the sum of $1,003,576.00 as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of $1,003,576.00 without the express, written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within 30 days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work, payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of Work/Documents: All Work product or documents produced in furtherance of this Agreement belong to the City, and any copyright, patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is $21,688.86 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit B" predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers, employees, and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature to the extent the losses, claims, costs, expenses, or other damages are caused by the negligent acts, or errors or omissions of Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or services attendant to this Agreement) in the performance of this Agreement. However, Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly or solely caused by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than 30 days' prior written notice delivered by certified mail or in person. C. For Cause. City may terminate or modify this Agreement, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or Page 2 of 6: Personal Services Agreement with HDR iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen (15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this Agreement if Consultant fails to provide services called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to Subsection a, b, c, or d of this section, Consultant shall immediately cease all activities under this Agreement, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all Agreement documents, information, works-in-progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to the termination date if such Work was performed in accordance with this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the performance of this Agreement. Consultant shall provide workers' compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Agreement. Consultant is a subject employer that will comply with ORS 656.017. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified Page 3 of 6: Personal Services Agreement with HDR in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under, this Agreement. 15. Insurance. Consultant shall, at its own expense, maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per claim. This is to cover any damages caused by any error, omission or negligent act related to the professional services to be provided under this Agreement. "Tail" coverage will be required at the completion or expiration of this Agreement for a duration of forty-eight (48) months following such completion or expiration. Consultant will be responsible for furnishing acceptable insurance certificates showing such "tail" coverage as described or continuous "claims made" professional liability coverage for forty-eight (48) months following the termination or expiration of this Agreement. Continuous "claims made" professional liability coverage will be acceptable in lieu of "tail" coverage, provided its retroactive date is on or before the Effective Date of this Agreement. This coverage will be a condition of the final acceptance of the Work performed pursuant to this Agreement. c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' prior written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.I 10. Page 4 of 6: Personal Services Agreement with HDR I 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17. 1.1 Consultant shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Governing Law; Jurisdiction; Venue: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City and the Consultant that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by its signature hereon of its authorized representative, hereby consents to the in personam jurisdiction of said courts. 19. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable Page 5 of 6: Personal Services Agreement with HDR administrative discretion, to continue to make payments under this Agreement. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. 22. Certification. Consultant shall sign the certification attached hereto as "Exhibit C" and incorporated herein by this reference. CNA CITY OF ASHLAND: tMR (CONSULTANT): Y: 9"&rx~ Y: G&~, City Administra Signature ON k, k. jj,K1, C C-A \ Ca N-\ ~ u-'-k Printed Nam Printed Name lam It Q1(-E~ OZF~- 1C -~T Date Title 1,0 f ~cl /1,o t , Date Purchase Order No. (W-9 is to be submitted with this signed Agreement) APPROVED AS TO FORM: Assistant City Attorney Date Page 6 of 6: Personal Smiccs Agreement with HDR EXHIBIT C CERTIFICATIONSMEPRESENTATIONS: Consultant, by and through its authorized representative, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant is not subject to backup withholding because: (i) it is exempt from backup withholding, or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into and perform the Work, (b) the Agreement, when executed and delivered shall be a valid and binding obligation of Consultant enforceable in accordance with its terms c g the work under the Agreement shall be performed in accordance with the customary professional standards, and (d) Consultant is qualified, professionally competent, and duly licensed (if applicable) to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. (1) Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. X (2) Commercial advertising or business cards or a trade association membership are purchased for the business. X (3) Telephone listing is used for the business separate from the personal residence listing. x (4) Labor or services are performed only pursuant to written contracts. X (5) Labor or services are performed for two or more different persons within a period of one year. (6) Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission (professional liability) insurance or liability insurance relating to the Work or services to be provided. V v~~ ~ l 0 30 2c ~ Consultant J Date Page I of I EXHIBIT C EXHIBIT B CITY • ASHLAND, OREGON City of Ashland LIVING . employers • • WAGE below must comply with • of Ashland laws regulating payment of a living wage. per hour, effective June 30, 2018. %all The Living Wage is adjusted annually every June 30 by the Consumer Price Index. of business of their employer, 401 K and IRS eligible if the employer has ten or cafeteria plans (including more employees, and has childcare) benefits to the received financial assistance amount of wages received by For all hours worked under a for the project or business the employee. service contract between their from the City of Ashland in employer and the City of excess of $21,127.46. Note: For temporary and part-time employees, the Ashland if the contract If their employer is the City of Living Wage does not apply exceeds $21,127.46 or more. Ashland, including the Parks to the first 1040 hours worked For all hours worked in a and Recreation Department. in any calendar year. For more details, please see month if the employee spends In calculating the living wage, Ashland Municipal Code 50 /o or more of the employers may add the value Section 3.12.020. employee's time in that month of health care, retirement, working on a project or portion additional For Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF -ASHLAND 9 ow, Ur rcP City of Ashland, Oregon Design of a 7.5-MGD Water Treatment Plant Scope of Services - DRAFT September 7, 2018 1050 SW 6th Ave Suite 1800 Portland, OR 97204 FN Table of Contents Background ...................................................................................................................1 General Tasks and Activities .......................................................................................1 Abbreviations 2 Authorized Scope of Services 3 100. Project Management 3 Objective 3 HDR Services 3 City Responsibilities 3 Assumptions 3 Deliverables 4 200. Phase 1A Treatment Alternatives 4 1.1 Gather Existing Planning and Site Data 4 Objective 4 HDR Services 4 City Responsibilities 5 Assumptions 5 Deliverables 5 1.2 Initial Geotechnical Study 5 Objective 5 HDR Services 5 Subconsultant Services 5 City Responsibilities 6 Assumptions 6 Deliverables 6 1.3 Site Survey 6 Objective 6 HDR Services 6 Subconsultant Services 7 City Responsibilities 7 Assumptions 7 Deliverables 7 1.4 Alternatives Development, Evaluation, and Recommendation 7 Objective 7 HDR Services 7 City Responsibilities 9 Assumptions 9 Deliverables 9 1.5 Initial Cost Estimating 9 City of Ashland, Oregon i Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Objective 9 HDR Services 9 Subconsultant Services ...............................................................................................10 City Responsibilities ....................................................................................................10 Assumptions ...............................................................................................................10 Deliverables ................................................................................................................10 1.6 Water Quality Evaluation .................................................................................10 Objective .....................................................................................................................10 HDR Services .............................................................................................................10 Subcontract Services ..................................................................................................10 City Responsibilities ....................................................................................................10 Assumptions ...............................................................................................................11 Deliverables ................................................................................................................11 1.7 Energy Generation and Efficiency ..................................................................11 Objective .....................................................................................................................11 HDR Services .............................................................................................................11 City Responsibilities ....................................................................................................12 Assumptions ...............................................................................................................12 Deliverables ................................................................................................................12 1.8 Public Meetings ................................................................................................12 Objective .....................................................................................................................12 HDR Services .............................................................................................................12 City Responsibilities ....................................................................................................12 Assumptions ...............................................................................................................13 Deliverables ................................................................................................................13 300. Phase 1B Preliminary Design ........................................................................13 1.9 Additional Geotechnical Analysis ...................................................................13 Objective .....................................................................................................................13 HDR Services .............................................................................................................13 Subconsultant Services ...............................................................................................13 City Responsibilities ....................................................................................................14 Assumptions ...............................................................................................................14 Deliverables ................................................................................................................14 1.10 Existing Infrastructure Planning .....................................................................14 Objective .....................................................................................................................14 HDR Services .............................................................................................................14 City Responsibilities ....................................................................................................15 Assumptions ...............................................................................................................15 Deliverables ................................................................................................................15 1.11 Potential Secondary Intake .............................................................................15 Objective .....................................................................................................................15 City of Ashland, Oregon ii Scope of Services Design of a 7.5-MGD Water Treatment Plant FN HDR Services .............................................................................................................15 Assumptions ...............................................................................................................15 City Responsibilities ....................................................................................................15 Deliverables ................................................................................................................16 1.12 Preliminary Design ..........................................................................................16 Objective .....................................................................................................................16 HDR Services .............................................................................................................16 City Responsibilities ....................................................................................................16 Assumptions ...............................................................................................................17 Deliverables ................................................................................................................17 1.13 Phase 1B Cost Estimating and Value Engineering/Constructability Review 17 Objective .....................................................................................................................17 HDR Services .............................................................................................................17 Subconsultant Services ...............................................................................................17 City Responsibilities ....................................................................................................17 Assumptions ...............................................................................................................18 Deliverables ................................................................................................................18 1.14 Basis of Design Report ....................................................................................18 Objective .....................................................................................................................18 HDR Services .............................................................................................................18 City Responsibilities ....................................................................................................18 Assumptions ...............................................................................................................18 Deliverables ................................................................................................................18 Attachments Attachment A. Geotechnlcal Investigation Attachment B. Survey Extents City of Ashland, Oregon iii Scope of Services Design of a 7.5-MGD Water Treatment Plant FN SCOPE OF SERVICES Background The City of Ashland, Oregon (City) owns and operates an existing water treatment plant (WTP). The plant is aging and several issues have made continuing operation and renovation an expensive effort. The City has requested HDR to assist them in completing the design of the new WTP. The City will execute the project in three phases: 1. Treatment Alternatives and Preliminary Design 2. Final Engineering, Permitting, and Bidding Support. 3. Construction Services This scope authorizes HDR to conduct the Phase 1 (Treatment Alternatives and Preliminary Design) tasks, which is divided into two sub-phases: 1A (Treatment Alternatives) and 1 B (Preliminary Design). The subsequent phases will be authorized by the City in subsequent contracts. Phase 1 tasks include: Phase 1A (Treatment Alternatives) • Development of three treatment train alternatives. • Conduct an initial geotechnical investigations at the proposed site. • Conduct a topographic survey of the proposed site and vicinity affected by the project. • Size the new WTP clearwell/reservoir for each alternative. • Identify offsite and internal piping requirements for each alternative. • Evaluate and develop a recommendation for the preferred combined treatment / clearwell / piping alternative. • Prepare project cost estimates. • Present project information at public meetings and participate in the question-and- answer session. Phase 113 (Preliminary Design) • Conduct an additional geotechnical investigation at the proposed site. • Evaluate the potential of a secondary intake. • Prepare 30-percent design documents. • Develop the plan and process for abandoning appropriate structures at the existing WTP. General Tasks and Activities Unless noted otherwise, the following assumptions are used for all tasks: • Review meetings will be in Ashland, Oregon at the City's offices City of Ashland, Oregon 1 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN • City will be responsible for arranging meeting locations and attendance of required City staff. • HDR will prepare meeting agenda, handouts, notes, and presentation materials. • Deliverables will consist of one draft document and one final document. Multiple revisions will not be provided. • Deliverables will be submitted as Adobe PDF files via email and two bound hard copies of each technical memorandum and report via mail or in person. Native files (MS Office, Project, AutoCAD) will be provided upon request. • City review comments to draft deliverables will be provided to HDR in one collated file that addresses any conflicting comments. • City review will take no longer than three weeks per document. • Final deliverables include comment response logs that show how HDR addressed the City's review comments. These logs are provided separate of the deliverables (i.e. not attached as appendices to the documents). • Design will be done with the standards and care of the profession and following Oregon construction codes (Building, Electrical, Fire, Mechanical, Energy, etc.) that are in force in September 2018. Deliverables will follow HDR standards for memoranda, drawings, and cost estimating. The Construction Standards Institute (CSI) Master Format standard will be used for technical specifications. • Contract specifications (i.e. front end Division 00 and 01 documents) will be provided by the City. • City is responsible for communication with all other governmental agencies and community groups not otherwise noted below. • The City is responsible to provide access to all properties that need to be accessed during the duration of this project. • City to pay for all permitting and agency review fees. Abbreviations Below are the abbreviations used in this scope. CSI Construction Standards Institute FERC Federal Energy Regulatory Commission OHA Oregon Health Authority TAP Talent-Ashland Pipeline TID Talent Irrigation District WTP Water treatment plant City of Ashland, Oregon 2 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Authorized Scope of Services PROJECT MANAGEMENT Objective The purpose of this task is to monitor, control and adjust scope, schedule, and budget as well as provide monthly status reporting, accounting, and invoicing. HDR Services 1. Prepare a Project Management Plan (Project Guide) outlining the project scope, team organization, schedule, and communications information. 2. Coordinate and manage the project team. 3. Conduct the project kick-off / alternatives review workshop to: a. Review project logistics and management activities. b. Discuss the pros and cons of the three treatment alternatives in the HDR proposal, discuss the need for any additional testing, and select two alternatives (which can be the ones identified by HDR hybrid alternatives developed during the workshop) for further evaluation. 4. Prepare monthly status reports describing the following: a. Services completed during the month b. Services planned for the next month c. Needs for additional information d. Scope/schedule/budget issues e. Schedule update and financial status summary 5. Prepare monthly invoices formatted in HDR's invoicing format. 6. Project Manager will have monthly project management phone calls with the City Project Manager to review project scope, schedule, and budget issues. 7. Plan and organize a ProjectWise internet-based secure project filing system for document storage. City Responsibilities 1. Participate in project management phone calls. 2. Participate in kick-off / alternatives review workshop. 3. Timely processing and payment of invoices. 4. Review and process contract change requests and amendments, if needed. Assumptions 1. The project duration will be no longer than five months. City of Ashland, Oregon 3 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN 2. One project management phone call will be held per month for the duration of one hour of project manager's time. One additional hour will be required for preparation and follow-up (including notes) for each meeting. 3. Project kick-off meeting will be four hours in duration and will include the initial alternatives /activities for Task 1.4. Meeting will be attended by Pierre Kwan and Verena Winter, with Rich Stratton and a project engineer on the phone. 4. Invoice format will be per a City-approved template that is the same or close to HDR's standard invoice format. 5. Expense backup will be provided with each invoice per City loan requirements. I Deliverables 1. Scope of services, schedule (Gantt chart or project milestones), and budget. 2. Subconsultant subcontracts. 3. Monthly reports and invoices (one copy with invoice will be e-mailed as a PDF file) 4. Monthly project schedule and budget updates. 5. Project management meeting agenda and notes. PHASE 1 A TREATMENT ALTERNATIVES The purpose of Phase 1A is to identify and develop three treatment train alternatives and work with the City to recommend and select the treatment train alternative. This sub-phase has multiple subtasks. These subtasks are listed below. 1.1 Gather Existing Planning and Site Data Objective Obtain information on the existing utility systems that will be used to help develop and select the treatment alternatives. HDR Services 1. Coordinate with RH2 Engineers to gather the City's water system plan (WSP) demands to establish water system demands by pressure zone and reservoir. 2. Coordinate with RH2 Engineers to use the City's existing finished water distribution system hydraulic model for determining the extent of gravity and pumped flow (per the WSP) from the different Granite Site elevations to the City's various pressure zones and reservoirs. 3. Review general location and capacity of pipelines and sanitary sewers near the Granite Site. 4. Review general location and capacity of power utilities near the Granite Site. 5. HDR will review the records available and provide a list of the documents missing and needed to complete the project. City of Ashland, Oregon 4 Scope of Services Design of a 7.5-MGD Water Treatment Plant City Responsibilities 1. Provide contact information and authorizations to release information from RH2 for data gathering. 2. Provide sizes, capacities, and record drawings for water pipelines and sanitary sewers. Drawings in AutoCAD format if available. 3. Provide sizes, capacities, and record drawings for electrical infrastructure. Drawings in AutoCAD format if available. 4. Assist HDR in communicating with property owners if needed. Assumptions 1. The WSP demand projections are provided as an Excel file. 2. Finished water distribution system hydraulic model was updated and calibrated as part of the WSP. HDR will use the model as-is and will not verify the model accuracy as part of this project. 3. Plans and locations of existing utilities are available and will be provided by the City. Deliverables 1. None. Information will be part of Task 1.4 deliverables. 1.2 Initial Geotechnical Study Objective Conduct an initial geotechnical and geologic study of the lower portion of the Granite Site for the purposes of supporting construction of structures and pipelines at the location and adjacent areas. HDR Services 1. Subcontract with geotech firm, Shannon and Wilson. 2. Coordinate geotech's onsite activities and schedule. 3. Review field exploration and testing plans.. 4. Confirm that geotech has health and safety plan in place. 5. Have a meeting with geotech firm to review results. 6. Review the recommendations as part of the Task 1.4 alternatives review workshop. Subconsultant Services 1. Perform a site and geologic reconnaissance with Shannon & Wilson and our drilling subcontractors, to visit the site, mark boring locations, and call in utility locates. 2. Prepare and submit draft field exploration, testing, and health and safety plans. 3. Prepare and submit final field exploration, testing, and health and safety plans. 4. Conduct geotechnical exploration. 5. Perform laboratory analysis of boring samples. City of Ashland, Oregon 5 Scope of Services Design of a 7.5-MGD Water Treatment Plant 1]1f a FN 6. Attend and prepare for a coordination meeting with HDR to review the findings. 7. Participate via phone to the Task 1.4 alternatives review workshop with City to review recommendations. City Responsibilities 1. Coordinate with HDR for geotech access. 2. City is providing an excavator and operator for test pit locations. 3. Review draft field exploration, testing, and health and safety plans. 4. Review draft geotech report and provide comments. 5. Attend review meeting. Assumptions 1. The number, type, and location of explorations are as follows: a. Two explorations at the proposed bridge crossing of Ashland Creek to 50 feet, or 10 feet into coreable rock using mud-rotary drilling or HQ wireline coring techniques. b. Up to four geotechnical borings and one day of test pits at the lower plant site. Borings to an estimated depth of 50 feet or 15 feet below the base of the undocumented fill using mud-rotary or HQ-wireline drilling techniques. Install two vibrating wire piezometers to measure depth to groundwater. Observe one day of test pit explorations advanced using a backhoe and operator provided by the City of Ashland. c. Subconsultant will monitor and collect installed piezometer data until construction begins. 2. Laboratory testing of samples is assumed to consist of Atterberg limits and grain size analysis for soils, and unconfined compressive strength of rock and corrosion testing. 3. No permits are required for the geotechnical investigation. 4. The site has no contaminated soils or materials. Deliverables 1. Draft and final field exploration, testing, and health and safety plans. 2. Draft and final geotechnical report. 1.3 Site Survey Objective Conduct a topographic and boundary survey of the Granite Site and adjacent areas that could be potentially affected by the project construction. HDR Services 1. Subcontract with surveyor, TerraSurvey Inc. 2. Coordinate surveyor's onsite activities and schedule. City of Ashland, Oregon 6 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN 3. Review draft surveyor's files and provide comments. Subconsultant Services 1. Conduct a topographic survey of the site and areas affected by the project. 2. Conduct and locate aboveground and underground utilities and structures in the area. 3. Conduct a survey of the Granite Site and adjacent areas to establish property boundaries, water bodies and streams, trees 6-inches and larger in diameter at chest height, and other permanent surface features. 4. Locate geotechnical borings and test pits for geotechnical report. 5. Prepare and submit draft surveyor's files in AutoCAD 2018 and pdf format. 6. Prepare and submit final surveyor's files in AutoCAD 2018 and pdf format. City Responsibilities 1. Coordinate with HDR for surveyor access. 2. Review draft surveyor's files. Assumptions 1. Topographic survey will have a resolution of 1-foot contours and will be provided in a coordinate system and datum determined by the City. 2. No legal descriptions for properties or easements are prepared. No missing property corner monuments will be replaced. 3. City will provide access to all areas in need of survey. Deliverables 1. Draft and final surveyor's data files. 1.4 Alternatives Development, Evaluation, and Recommendation Objective Use the prior project data to develop three treatment alternatives, work with the City to evaluate the pros and cons of the alternatives, and provide a single treatment recommendation for City final review and selection. HDR Services 1. Evaluate and summarize three treatment alternatives based upon the following criteria: a. Reliability b. Simplicity c. Robustness d. Energy efficiency and potential generation e. Expandability for capacity and treatment performance f. Ability to meet current and future regulatory requirements. City of Ashland, Oregon 7 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN g. Lifecycle costs for the next 30 to 50 years. Lifecycle costs defined as.- i. Initial capital (from Task 1.5). ii. Ongoing renewal and replacement materials. iii. Annual power and energy iv. Annual chemicals v. Annual labor vi. Values to be defined as annualized dollars per year as well as cost per units, such as $/MG treated and kWh/MG treated 2. Coordinate with OHA to identify the need for any additional pilot testing. 3. Evaluate the pumping requirements for the two remaining treatment alternatives. Requirements include: a. Discharging from the WTP to the Granite zone. b. Discharging from the WTP to the Crowson zone. c. Pumping of Talent-Ashland Pipeline (TAP) water to the Crowson zone via the WTP with or without the Granite Street Reservoir. 4. For each remaining alternative: a. Identify capacities, performance, and areas for the major unit processes. b. Identify future requirements for expansion and/or replacement. c. Identify general impacts to the City wastewater system in terms of relative volumes and qualities compared to existing WTP. d. Evaluate pipeline and vehicle crossings of Ashland Creek from Granite Street to the new WTP site. e. Evaluate the minimum and optimum clearwell/reservoir volumes and configurations for the two remaining treatment alternatives. The volumes and configuration shall include two scenarios: i. Granite Street Reservoir remains as-is. ii. The Granite Street Reservoir is removed and its volume is incorporated into the WTP clearwell volume. 5. Prepare site arrangement layouts for the two treatment alternatives, clearwell / reservoir volumes, and future expansion based on the outcome of the geotechnical explorations. a. Site arrangements will include general analysis of vehicle circulation and parking for employees, routine deliveries, and future major renewal and rehabilitation efforts. 6. Conduct an alternatives review workshop to review the refined treatment alternatives and layouts against the criteria listed in Item 1 herein and present recommendation for City to consider. a. Workshop will also review the findings of the Task 1.2 initial geotechnical study. 7. Summarize treatment alternatives development, evaluation, recommendation, and City selection in a draft Technology Alternatives Report. City of Ashland, Oregon 8 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN 8. Prepare and submit final Technology Alternatives Report. City Responsibilities 1. Participate in alternatives review workshop. 2. Review and provide comments to the draft Treatment Alternatives Report. Assumptions 1. The three initial treatment alternatives are: a. Ozonation, chemical addition, media filtration, chlorination b. Chemical addition, clarification, media filtration, UV disinfection, chlorination c. Chemical addition, membrane filtration, carbon adsorption, UV disinfection 2. Each alternative will have up to six sub-alternatives. Sub-alternatives will have variations of the major treatment process. Examples include: a. Chemical addition - type of coagulants and oxidants prior to filtration and dosing locations (WTP or in pipelines leading to WTP). b. Ozone - in-line pipeline contactor versus serpentine contact basin; liquid oxygen feed versus ambient air feed. c. Membranes - pressurized only. d. Clarification - conventional sedimentation, ballasted sedimentation, plate settlers, dissolved air flotation. e. UV disinfection - low-pressure high-output or medium-pressure, each with or without peroxide advanced oxidation 3. Chlorination will be liquid sodium hypochlorite. There will be no evaluation... 4. Pilot testing, if required, will be covered by an amendment to this Phase 1 scope. 5. Alternatives review workshop is six hours in duration and will be attended in person by Pierre Kwan, Verena Winter, and Rich Stratton. Elliott Mecham will participate via phone. 6. Material for the workshop will include 3D visualizations of the site and facilities. 7. Treatment Alternatives Report will not exceed 60 pages in length, including drawings and appendices. Deliverables 1. Workshop agendas, presentation materials and meeting notes. 2. Draft and final Treatment Alternatives Report 1.5 Initial Cost Estimating Objective Prepare initial cost estimates to support the alternatives evaluation. HDR Services 1. Subcontract with cost estimator, Mortenson. City of Ashland, Oregon 9 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN 2. Coordinate cost estimators activities and schedule. 3. Compile list of costs for completed WTPs with similar features. 4. Review cost estimates. Subconsultant Services 1. Prepare an AACE Class 5 lifecycle cost estimate for the three initial alternatives in Task 1.4. 2. Prepare an AACE Class 4 lifecycle cost estimate for the selected top two treatment alternatives in Task 1.4. City Responsibilities 1. Review and provide comments to cost estimates. Assumptions 1. None Deliverables 1. AACE Class 5 lifecycle cost estimate for the three initial alternatives in Task 1.4. 2. AACE Class 4 lifecycle cost estimate for the top two treatment alternatives in Task 1.4. 1.6 Water Quality Evaluation Objective Review water quality data and establish the pH and alkalinity targets for the new WTP. HDR Services 1. Subcontract with water quality subconsultant. 2. Review water quality data and provide recommendations for treated water pH, alkalinity, and chlorine residual. 3. Prepare draft treated water quality memo. 4. Prepare final treated water quality memo. Subcontract Services 1. Review draft treated water quality memo and provide comments. City Responsibilities 1. Provide 2017-2018 water quality data from treatment plant (i.e. years of data that HDR does not already have). 2. Provide 2010-2018 water quality data for TAP water (i.e. years of data that HDR does not already have). 3. Review draft treated water quality memo. City of Ashland, Oregon 10 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Assumptions 1. Full distribution system water quality study by subconsultant will be conducted in the subsequent Phase 2 effort. Deliverables 1. Draft and final treated water quality memorandum. 1.7 Energy Generation and Efficiency Objective Identify potential opportunities to incorporate energy generation and efficiency features into the project. i HDR Services 1. Assess feasibility potential to include solar energy as part of the facility design and estimate return on investment for inclusion. a. Develop a general arrangement and one-line drawings (approximately 10% design level of effort) reflecting solar facility location, layout and size on site for analysis. b. Complete modeling using the PVSyst software to estimate the facility production based upon the conceptual site layout and electrical design. c. Prepare conceptual-level (10%) equipment, installation, and operation and maintenance costs. d. Prepare draft energy generation/efficiency memo to document assumptions used to determine the layout including equipment selected, required codes, thermal modeling parameters and other site conditions. e. Prepare final energy generation/efficiency memo. 2. Complete a micro-turbine hydropower energy recovery reconnaissance study to examine feasibility for energy generation from the raw water inlet. a. Identify a single unit option for the energy generation with a single unit b. Identify a multiple unit option to capture wider range of flowrates. c. Prepare conceptual-level (10%) equipment, installation, and operation and maintenance costs. d. Incorporate information into draft energy generation/efficiency memo to document assumptions used to determine the layout including equipment selected. e. Provide additional information into final energy generation/efficiency memo. 3. Evaluate opportunities for using flowing raw or treated water for building cooling during the summer. a. Identify flowrate requirements. b. Prepare conceptual-level (10%) equipment, installation, and operation and maintenance costs. City of Ashland, Oregon 11 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN c. Incorporate information into draft energy generation/efficiency memo to document assumptions used to determine the layout including equipment selected. d. Provide additional information into final energy generation/efficiency memo. 4. Review information as part of Task 1.4 Alternatives Review Workshop. City Responsibilities 1. Review draft and final memos. Assumptions 1. No site visits are required for this task. 2. Micro-turbine hydropower energy generation will not limit water supply to the WTP. 3. Building cooling water will be through one-pass, non-contact heat exchangers. The used water will be sent back to the head of the plant for re-treatment. 4. Each study is conceptual-level only, space and building integration requirements for the evaluated equipment will be noted but not considered with respect to evaluation of overall feasibility. Deliverables 1. Draft and final memo describing solar energy, micro-hydropower, and building cooling memo. 1.8 Public Meetings Objective Prepare materials and participate in public meetings with the City to discuss the project. HDR Services 1. Prepare materials and participate in the following meetings: a. One City Council Study Session meeting b. Two City Council public meetings c. One combined meeting with Ashland Planning Commission and then Ashland Water Advisory Committee later in the day. 2. Prior to each meeting, participate in a one-hour phone call with City staff to review presentation materials and topics. City Responsibilities 1. Schedule meeting dates and locations. 2. Provide comments to the presentation materials. 3. Reproduction and distribution of materials. 4. Facilitate the meetings. 5. Meetings notes is the City's responsibility. City of Ashland, Oregon 12 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Assumptions 1. Meetings will be no more than two hours in duration and attended by Pierre Kwan. 2. Phone calls will be no more than one hour in duration, attended by Pierre Kwan. 3. Meeting materials will be materials prepared in other tasks with some modifications. Deliverables 1. Meeting materials (electronic files only). PHASE 1 B PRELIMINARY DESIGN The purpose of Phase 1 B is to further develop the identified treatment process in Phase 1 A to a 30-percent level of design and prepare the Basis of Design Report. This sub-phase has multiple subtasks. These subtasks are listed below. 1.9 Additional Geotechnical Analysis Objective Conduct additional geotechnical and geologic study of the upper Granite Site based upon layout of treatment process identified in Phase 1A. HDR Services 1. Coordinate geotech's additional onsite activities and schedule. 2. Review field exploration and testing plans.. 3. Have a meeting with geotech firm to review results. 4. Review draft geotech report. Subconsultant Services 1. Prepare and submit revised field exploration, testing, and health and safety plans. 2. Conduct an additional set of geotechnical explorations. 3. Perform laboratory analysis of boring samples. 4. Prepare and submit draft geotechnical report that includes: a. Seismicity requirements for treatment structures. b. Site preparation recommendations. c. Design recommendations for pipelines. d. Design recommendations for treatment structures. e. Design recommendations for site pavement and roadways. f. Design recommendations for new bridge to support interconnecting pipelines and traffic crossing Ashland Creek. 5. Prepare and submit final 9eotechnical report. City of Ashland, Oregon 13 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN City Responsibilities 1. Coordinate with HDR for geotech access. 2. Review revised field exploration, testing, and health and safety plans. 3. Review draft geotech report and provide comments. Assumptions 4. The number, type, and location of explorations are as follows: a. One boring on the upper portion of mountainside at areas accessible with a track mounted drill rig after an access path has been cleared by others. The borings will be performed at the proposed reservoir site. The geotechnical boring will be to 100 feet, using HQ wireline and mud-rotary drilling techniques. Use a downhole (within the borehole) televiewer and imaging to view and record rock joints, for the purposes of rock cut design and slope stability assessments. b. If required, have one geotechnical boring to 50 feet, using mud-rotary drilling or HQ wireline drilling techniques. Also use a downhole (within the borehole) televiewer and imaging to view and record rock joints, for the purposes of rock cut design and slope stability assessments. 5. Laboratory testing of samples will be the same parameters as the Task 1.2 initial geotechnical study. Deliverables 1. Revised field exploration, testing, and health and safety plans. 2. Draft and final geotechnical report. 1.10 Existing Infrastructure Planning Objective Review the existing infrastructure and provide recommendations for abandonment, renovation, and/or keeping in place. HDR Services 1. Conduct a site visit to the existing WTP and pipelines for integration with the future WTP. 2. Review previously produced reports on TID pipeline and Granite Reservoir. 3. Prepare recommendations for which infrastructure should be abandoned in place, removed, renovated, or kept in place. Recommendations will include: a. Sketches for extent of recommendation. b. Phasing plan. c. Cost estimate (from Task 1.7) 4. Based upon City review comments, prepare draft long-term facility plan for the existing infrastructure. 5. Prepare final long-term facility plan for the existing infrastructure. City of Ashland, Oregon 14 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN City Responsibilities 1. Provide access to the necessary properties and participate in site visit. 2. Determine the extent of recommendations for inclusion in this project. 3. Review draft long-term facility plan and provide comments. Assumptions 1. Site visit will be four hours in duration and by Verena Winter and a project engineer. 2. The infrastructure reviews will be: a. Existing Ashland WTP b. TID Transmission Pipeline -summary of prior review. c. Treated Water Transmission Pipeline. d. Granite Street Reservoir - summary of prior review Deliverables 1. Draft long-term facility plan. 1. Final long-term facility plan. 1.11 Potential Secondary Intake Objective Review the existing infrastructure and provide recommendations for an emergency water intake into Ashland Creek HDR Services 1. Evaluate the technical feasibility and permitting requirements for an emergency water intake into Ashland Creek at either the existing or new WTP site for the following criteria: a. Treatment requirements b. Pumping requirements c. Constructability d. Initial capital cost. e. Permitting requirements f. Permitting schedule 2. Summarize information into a draft memo for City review. 3. Prepare final memo based on City's comments. Assumptions 1. All site visits are covered by other prior tasks. City Responsibilities 1. Review memo and provide comments and direction. City of Ashland, Oregon 15 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Deliverables 2. Draft intake memo. 3. Final intake memo 1.12 Preliminary Design Objective Prepare preliminary (30%) designs of the City-selected treatment alternative and existing infrastructure to be abandoned or renovated. HDR Services 1. Prepare the following draft preliminary (30%) design documents: a. Major equipment list. b. Chemical sizing calculations. c. Process flow diagram d. Design criteria table e. Facility hydraulic profile. f. Site layouts and grading, including cut, fill, and hauling volumes. g. Building layouts h. Process and instrumentation diagrams. i. Onsite water and sewer piping alignments. j. Offsite water and sewer piping alignments. k. Electrical one-line diagrams. 1. Control block diagram. m. Designs as required to address Granite Street Reservoir and the existing WTP and pipelines. n. Specifications table of contents. 2. Identify and prepare list of required permits. 3. Participate in a pre-application review meeting with City of Ashland planning and building departments. 4. Coordinate and conduct a pre-application review meeting with Department of State Lands (DSL). 5. Prepare schedule for final design, permitting, and construction. 6. Conduct a review workshop with the City and receive comments from City. 7. Prepare final preliminary design documents. City Responsibilities 1. Review preliminary design documents and provide comments. 2. Coordinate and participate in meeting with Ashland planning and building departments. City of Ashland, Oregon 16 Scope of Services Design of a 7.5-MGD Water Treatment Plant L FN 3. Participate in meeting with DSL. 4. Participate in review workshop. Assumptions 1. A total of 60 sheets will be produced. 2. For the purposes of budgeting, assumed drawings will include demolition of Granite Street Reservoir, and ten sheets associated with changes to the existing WTP. 3. Meeting with Ashland planning and building departments will be two hours in duration by Verena Winter and Brian Bauman. 4. Meeting with DSL will be two hours in duration and will be held at Medford, OR by Verena Winter and Brian Bauman. 5. The SCADA integration will be deferred to Phase 2 when ORPAC is under contract. Deliverables 1. Draft preliminary drawings. 2. Final preliminary drawings. 1.13 Phase 113 Cost Estimating and Value Engineering/Constructability Review Objective Prepare cost estimates and conduct a value engineering/constructability workshop to identify risks and mitigation measures. HDR Services 1. Coordinate cost estimators activities and schedule. 2. Review cost estimates. i 3. Organize and lead constructability/value engineering workshop to review the draft predesign drawings. Workshop will consist of the HDR team and the City reviewing the construction issues and associated costs. Subconsultant Services 1. Prepare an AACE Class 4 lifecycle cost estimate for the existing infrastructure abandonments and renovations in Task 1.10. 2. Prepare an AACE Class 3 lifecycle cost estimate at the conclusion of the Task 1.12 preliminary design. 3. Participate in constructability workshop. City Responsibilities 1. Review and provide comments to cost estimates. 2. Participate in constructability workshop. City of Ashland, Oregon 17 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Assumptions 1. Value engineering/constructability workshop will be lead by HDR Project Manager. There will be no outside facilitator. 2. Workshop will be four hours in duration and attended by Pierre Kwan, Verena Winter, and Rich Stratton. This meeting is in HDR's office in Portland, Oregon. Deliverables 1. AACE Class 4 lifecycle cost estimate for the existing infrastructure abandonments and renovations. 2. AACE Class 3 lifecycle cost estimate at the conclusion of the preliminary design. 1.14 Basis of Design Report Objective Summarize the information in prior tasks into a Basis of Design Report (BODR). HDR Services 1. Prepare draft BODR for City review. 2. Prepare draft final BODR for OHA review. 3. Conduct a review phone call with City to discuss any OHA comments. 4. Prepare final BODR. City Responsibilities 1. Review draft Preliminary BODR and provide comments. 2. Review OHA comments to draft final Preliminary BODR and provide comments. Assumptions 1. Report will be 300 pages, including drawings and appendices 2. One iteration of review comments from the City and OHA. Deliverables 1. Draft, draft final, and final BODR. City of Ashland, Oregon 18 Scope of Services Design of a 7.5-MGD Water Treatment Plant FN Phase l Fee The fee associated with the Phase 1 scope are as follows: No. Task Fee Phase 1A -Treatment Alternatives Project Management 61,385 1.1 Gather Existing Planning and Site Data 10,464 1.2 Initial Geotechnical Study 126,948 1.3 Site Survey 44,581 1.4 Alternatives Development, Evaluation, and Recommendation 129,526 1.5 Initial Cost Estimating 47,490 1.6 Water Quality Evaluation 14,124 1.7 Energy Generation and Efficiency 39,009 1.8 Public Meetings 15,302 Sum of Phase 1A 488,829 Phase 1 B - Prelimiary Design 1.9 Additional Geotechnical Analysis 125,509 1.10 Existing Infrastructure Planning 25,480 1.11 Potential Secondary Intake 10,129 1.12 Preliminary Design 188,850 1.13 Phase 1 B Cost Estimating and Value Engineering/ 75,509 Constructability Review 1.14 Basis of Design Report 89,270 Sum of Phase 113 514,747 Total of Phase 1 1,003,576 City of Ashland, Oregon 19 Scope of Services Design of a 7.5-MGD Water Treatment Plant a v F1^ / City of Ashland, Oregon Scope of Services Design of a 7.5-MGD Water Treatment Plant Page 1 of 2 -ter 4D DATE (MM/DD/YYYY) .~►~oiao' CERTIFICATE OF LIABILITY INSURANCE 10/31/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Willis of Minnesota, Inc. PHONE FAX X 1-877-945-7378 A/G No: 1-888-467-2378 C/o 26 Century Blvd E-MAIL P.O. Box 305191 ADDRESS: certificates@willis. com Nashville, TN 372305191 USA INSURER(S AFFORDING COVERAGE NAIC# INSURERA: Liberty Mutual Fire Insurance Company 23035 INSURED INSURER B : Liberty Insurance Corporation 42404 HDR Engineering, Inc. 8404 Indian Hills Drive INSURER C : Omaha, NE 66114 INSURER D: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: W8718663 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MM/DD/YYYY MM/DD/YYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 DAMAGE TO CLAIMS-MADE ~ OCCUR PREMISES (E. .",once) $ 1,000,000 A X Contractual Liability MED EXP (Any one person) $ 10,000 y y TB2-641-444950-038 06/01/2018 06/01/2019 PERSONAL BADVINJURY $ 2,000,000~I GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 PRO- 4,000,000 F POLICY JECT LOC PRODUCTS -COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COM BIN EDS INGLE LIMIT $ 2,000,000 Ea accident X ANY AUTO BODILY INJURY (Per person) $ A OWNED SCHEDULED y y AS2-641-444950-048 06/01/2018 06/01/2019 BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE Y y TH7-641-444950-068 06/01/2018 06/01/2019 AGGREGATE $ 5,000,000 DED RETENTION $ $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS' LIABILITY YIN STATUTE ER B ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUE No NIA Y WA7-64D-444950-018 06/01/2018 06/01/2019 1,000,000 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is named as Additional Insured on General Liability, Automobile Liability and Umbrella/Excess Liability on a Primary, Non-contributory basis where required by written contract. Waiver of Subrogation applies on General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation where required by written contract. Umbrella/Excess policy is Follows Form over General Liability, Auto Liability and Employers Liability. Project: Ashland WTP HDR Project# 10136851 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland OR City of Ashland, Public Works AUTHORIZED REPRESENTATIVE Attn: Scott A. Fleury 20 East Main Street A/jL Ashland, OR 97520 ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SR In: 16982301 BATCH: 934546 AGENCY CUSTOMER ID: LOC A ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED ED9 Engineering Wi1119 OE Minnesota, Inc. , Inc. 8404 Indian Hill. Drive POLICY NUMBER onaha, HE 68114 Be. Page 1 CARRIER NAIC CODE See Page 1 See Page 1 EFFECTIVE DATE: See Page 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance Additional Insureds: City of Ashland, Oregon, and its elected officials, officers and employees. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID: 16982301 HATCH: 934546 CERT: W8718663 Policy Number: TB2-641-444950-038 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED LOCATION(S) GENERAL AGGREGATE LIMIT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Location(s): All locations owned by or rented to the Named Insured Information required to com fete this Schedule, if not shown above, will be shown in the Declarations. A. For all sums which the insured becomes legally b. Claims made or "suits" brought; or obligated to pay as damages caused by "occur- c. Persons or organizations making claims or rences" under Section I - Coverage A, and for all bringing "suits". medical expenses caused by accidents under Section I -Coverage C, which can be attributed 3. Any payments made under Coverage A for only to operations at a single designated "loca damages or under Coverage C for medical tion" shown in the Schedule above: expenses shall reduce the Designated Loca- tion General Aggregate Limit for that desig- 1. A separate Designated Location General nated 'location'. Such payments shall not re- Aggregate Limit applies to each designated duce the General Aggregate Limit shown in "location", and that limit is equal to the the Declarations nor shall they reduce any amount of the General Aggregate Limit other Designated Location General Aggre- shown in the Declarations. gate Limit for any other designated "location" 2. The Designated Location General Aggregate shown in the Schedule above. Limit is the most we will pay for the sum of all 4. The limits shown in the Declarations for Each damages under Coverage A, except damag- Occurrence, Damage To Premises Rented To es because of "bodily injury" or "property You and Medical Expense continue to apply. damage" included in the "products-completed However, instead of being subject to the operations hazard", and for medical expenses General Aggregate Limit shown in the Decla- under Coverage C regardless of the number rations, such limits will be subject to the appli- of: cable Designated Location General Aggre- a. Insureds; gate Limit. CG 25 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2 I B. For all sums which the insured becomes legally C. When coverage for liability arising out of the obligated to pay as damages caused by "occur- "products-completed operations hazard" is pro- rences" under Section I - Coverage A, and for all vided, any payments for damages because of medical expenses caused by accidents under "bodily injury" or "property damage" included in Section I - Coverage C, which cannot be at- the "products-completed operations hazard" will tributed only to operations at a single designated reduce the Products-completed Operations Ag- "location" shown in the Schedule above: gregate Limit, and not reduce the General Ag- 1. Any payments made under Coverage A for gregate Limit nor the Designated Location Gen- damages or under Coverage C for medical eral Aggregate Limit. expenses shall reduce the amount available D. For the purposes of this endorsement, the Defi- under the General Aggregate Limit or the nitions Section is amended by the addition of Products-completed Operations Aggregate the following definition: Limit, whichever is applicable; and "Location" means premises involving the same or 2. Such payments shall not reduce any Desig- connecting lots, or premises whose connection is nated Location General Aggregate Limit. interrupted only by a street, roadway, waterway or right-of-way of a railroad. E. The provisions of Section III - Limits Of Insur- ance not otherwise modified by this endorsement shall continue to apply as stipulated. Page 2 of 2 © Insurance Services Office, Inc., 2008 CG 25 04 05 09 Policy Number. TB2-641-444950-038 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED CONSTRUCTION PROJECT(S) GENERAL AGGREGATE LIMIT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Construction Project(s): All construction projects not located at premises owned, leased or rented by a Named Insured Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. For all sums which the insured becomes legally 3. Any payments made under Coverage A for obligated to pay as damages caused by "occur- damages or under Coverage C for medical rences" under Section I - Coverage A, and for all expenses shall reduce the Designated Con- medical expenses caused by accidents under struction Project General Aggregate Limit for Section 1 - Coverage C, which can be attributed that designated construction project. Such only to ongoing operations at a single designated payments shall not reduce the General Ag- construction project shown in the Schedule gregate Limit shown in the Declarations nor above: shall they reduce any other Designated Con- t. A separate Designated Construction Project struction Project General Aggregate Limit for General Aggregate Limit applies to each des- any other designated construction project ignated construction project, and that limit is shown in the Schedule above. equal to the amount of the General Aggregate 4. The limits shown in the Declarations for Each Limit shown in the Declarations. Occurrence, Damage To Premises Rented To 2. The Designated Construction Project General You and Medical Expense continue to apply. Aggregate Limit is the most we will pay for the However, instead of being subject to the sum of all damages under Coverage A, ex- General Aggregate Limit shown in the Decla- cept damages because of "bodily injury" or rations, such limits will be subject to the appli- "property damage" included in the "products- cable Designated Construction Project Gen- completed operations hazard", and for medi- eral Aggregate Limit. cal expenses under Coverage C regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". CG 25 03 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 2 ❑ B. For all sums which the insured becomes legally C. When coverage for liability arising out of the obligated to pay as damages caused by "occur- "products-completed operations hazard" is pro- rences" under Section I - Coverage A, and for all vided, any payments for damages because of medical expenses caused by accidents under "bodily injury" or "property damage" included in Section I - Coverage C, which cannot be at- the "products-completed operations hazard" will tributed only to ongoing operations at a single reduce the Products-completed Operations Ag- designated construction project shown in the gregate Limit, and not reduce the General Ag- Schedule above: gregate Limit nor the Designated Construction 1. Any payments made under Coverage A for Project General Aggregate Limit. damages or under Coverage C for medical D. If the applicable designated construction project expenses shall reduce the amount available has been abandoned, delayed, or abandoned under the General Aggregate Limit or the and then restarted, or if the authorized contract- Products-completed Operations Aggregate ing parties deviate from plans, blueprints, de- Limit, whichever is applicable; and signs, specifications or timetables, the project will 2. Such payments shall not reduce any Desig- still be deemed to be the same construction pro- nated Construction Project General Aggre- ject. gate Limit. E. The provisions of Section III - Limits Of Insur- ance not otherwise modified by this endorsement shall continue to apply as stipulated. Page 2 of 2 © Insurance Services Office, Inc., 2008 CG 25 03 05 09 POLICY NUMBER: TB2-641-444950-038 COMMERCIAL GENERAL LIABILITY CG 20 10 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to 1. All work, including materials, parts or include as an additional insured the person(s) or equipment furnished in connection with such organization(s) shown in the Schedule, but only work, on the project (other than service, with respect to liability for "bodily injury", "property maintenance or repairs) to be performed by or damage" or "personal and advertising injury" on behalf of the additional insured(s) at the caused, in whole or in part, by: location of the covered operations has been 1. Your acts or omissions; or completed; or 2. The acts or omissions of those acting on your 2. That portion of "your work" out of which the behalf; injury or damage arises has been p ut to its in the performance of your ongoing operations for intended use by any person or organization other than another contractor or subcontractor the additional insured(s) at the location(s) engaged in performing operations for a designated above. principal as a part of the same project. However: C. With respect to the insurance afforded to these 1. The insurance afforded to such additional additional insureds, the following is added to insured only applies to the extent permitted by Section III - Limits Of Insurance: law; and If coverage provided to the additional insured is 2. If coverage provided to the additional insured is required by a contract or agreement, the most we required by a c ontract or agreement, the will pay on behalf of the additional insured is the insurance afforded to such additional insured amount of insurance: will not be broader than that which you are 1. Required by the contract or agreement; or required by the contract or agreement to provide for such additional insured. 2. Available under the applicable Limits of B. With respect to the insurance afforded to these Insurance shown in the Declarations; additional insureds, the following additional whichever is less. exclusions apply: This endorsement shall not increase the This insurance does not apply to "bodily injury" or applicable Limits of Insurance shown in the "property damage" occurring after: Declarations. CG 2010 0413 0 ISO Properties, Inc., 2012 Page 1 of 2 ❑ I SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations Any person or organization with whom you have agreed, through written contract, agreement or permit to provide additional insured coverage. Information required to complete this Schedule if not shown above will be shown in the Declarations. CG 20 10 0413 © Insurance Services Office, Inc., 2012 Page 2 of 2 POLICY NUMBER: TB2-641-444950-038 COMMERCIAL GENERAL LIABILITY CG 20 37 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS -COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person or organization to whom or to which Any location where you have agreed, through you are required to provide additional insured written, contract, agreement or permit, to provide status in a written contract, agreement or permit additional insured coverage for completed except where such contractor agreement is operations. prohibited. Information required to complete this Schedule if not shown above, will be shown in the Declarations. A. Section 11 - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to Section organization(s) shown in the Schedule, but only III - Limits Of Insurance: with respect to liability for "bodily injury" or If coverage provided to the additional insured is "property damage" caused, in whole or in part, by required by a contract or agreement, the most we "your work" at the location designated and will pay on behalf of the additional insured is the described in the Schedule of this endorsement amount of insurance: performed for that additional insured and included in the "products-completed operations 1. Required by the contract or agreement; or hazard". 2. Available under the applicable Limits of However: Insurance shown in the Declarations; 1. The insurance afforded to such additional whichever is less. insured only applies to the extent permitted This endorsement shall not increase the applicable by law; and Limits of Insurance shown in, the Declarations. 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 37 0413 © Insurance Services Office, Inc., 2012 Page 1 of 1 Policy Number TB2-641-444950-035 Issued by THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER INSURANCE AMENDMENT- SCHEDULED ADDITIONAL INSURED This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART Schedule Person or Organization: Where required by written contract. If you are obligated under a written agreement to provide liability insurance on a primary, excess, contingent, or any other basis for any person or organization shown in the Schedule of this endorsement that qualifies as an additional insured on this policy, this policy will apply solely on the basis required by such written agreement and Paragraph 4. Other Insurance of Section IV - Conditions will not apply. If the applicable written agreement does not specify on what basis the liability insurance will apply, the provisions of Paragraph 4. Other Insurance of Section IV - Conditions will govern. However, this insurance is excess over any other insurance available to the additional insured for which it is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same "occurrence", claim or "suit". LC 24 20 0213 02013 Liberty Mutual Insurance. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. POLICY NUMBER: AS2-641-444950-048 COMMERCIALAUTO CA 2048 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. SCHEDULE Name Of Person(s) Or Organization(s): As required by written contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.I. of Section II - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section 1 - Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 I FnIICyNIr^ll.°I; AS2-641-444950-048 sued E)y: siLerty t utua_ Fire Insurance C3_ THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED -NONCONTRIBUTING Tli is endorPni°nt mcdi-ies in urarce provded under the folto>virg: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGr FOR,4f MO TOR CARRIERS COVERAGE FORM TRUCKLff5 COVERAGE FCRraI With re~ipoct !a eaverra• pruv dud by this soda ~!,,rurt, ha ptovislorz of the Coverage Form apply _inlea3 morLmed by this endorsamant This ondarser.-:cot idcntifies parson(s) or orger,7ation(s) who are "insureds" urdcr the Who Is An Insured Provision o` the Coverage Fort. This encormement does rat alter coverage firovicPl it 1Fe Coverage form. Schedi le Name aI Persori(s) or Organizatcorfs(s}= Pw•; person or orgai ,zatioe wnoro the ] r _nsure hue agrer:[1 zry wri,rt:sn. CoztiaCt tc inc de such pe'7son or organization f;~_-garding Designated contract or Project*, Any Each per cart or crguniza'[on sho! m In he Schedule of tNi, endo_sement •s an 'insured' for iahility Coverage, tint only to the extant that psman or orgsnira`.ion c,.usli`ias as an "in9ured" Urirrar t)o Who IS An Inaurod Prw4u'osi oontainod''n sec, on i1 oft^e Coverage Form The fol oralml la added to the Other Insurance Gondibw: If you hivc agroad in a w ri en agruernont that tills policy wll: ire primary and whh+iu: r'ghtof conrihuticn from any insurance in force for an Addliticnal l-sured for fiabilAy arts erg out or ycir optralions, grid tho agrusrntra vras executed prig to ii:e 'LOO 1y irrjary` cr "prLpeny dariu;,e", then this insurance will be primary and wv, swill naG suek ewLribuLnn from suci, ir=_ararcu. AC 8423 08 t1 ,9,2:li-3, Lihcrty rwlutual Group of Companies, All rghts rwcr.+ ;d, page ti of 1 Incllydas c,3pyr .)`r,(,r d material of insilence Services c) fire, itte, vrt:i its perrriss~cn_ POLICY NUMBER: TB2-641-444950-038 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided underthe following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: As required by written contract or agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV -Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done un der a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 • POLICY NUMBER: AS2-641-444950-048 COMMERCIAL AUTO CA 04 441013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM i With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. it SCHEDULE Name(s) Of Person(s) Or Organization(s): Any person or organization for whom you perform work under a written contract of the contract requires you to obtain this agreement from us but only if the contract is executed prior to the injury or damage occurring. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. CA 04 441013 © Insurance Services Office, Inc., 2011 Page 1 of 1 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Where required by contract or written agreement prior to loss. Issued by: For attachment to Policy No WA7-64D-444950-018 Effective Date 6/0112018 Premium Issued to: WC 00 0313 ©1983 National Council on Compensation Insurance, Inc. Page 1 of 1 Ed. 4/1/1984 Policy Number TB2-641-444950-038 Issued by LIBERTY MUTUAL FIRE INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION OR MATERIAL REDUCTION IN COVERAGE TO THIRD PARTIES This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY- UMBRELLA COVERAGE FORM Schedule Name of Other Person(s)! Email Address or mailing address: Number Days Notice: Organization s Per Schedule on File 30 A. If we cancel this policy for any reason other than nonpayment of premium, or make a material reduction in coverage, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 10 days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation or material reduction of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 04 03 14 © 2014 Liberty Mutual Insurance. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Policy Number AS2-641-444950-048 Issued by LIBERTY MUTUAL FIRE INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION OR MATERIAL REDUCTION IN COVERAGE TO THIRD PARTIES This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY- UMBRELLA COVERAGE FORM Schedule Name of Other Person(s) / Email Address or mailing address: Number Days Notice: Organization s : Per Schedule on File 30 A. If we cancel this policy for any reason other than nonpayment of premium, or make a material reduction in coverage, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 10 days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation or material reduction of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All otherterms and conditions of this policy remain unchanged. LIM 99 04 0314 © 2014 Liberty Mutual Insurance. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF MATERIAL CHANGE We will not make changes that reduce the insurance afforded by this policy until written notice of such reduction has been delivered to those scheduled below at least 30 days before the effective date of the material change to the insurance afforded by this policy. Our failure to provide notice under this endorsement will not affect the validity of the changes except as it relates to the person or organization listed below. NAME ADDRESS Per Schedule on file. In no event will the notification be less than the minimum days required for notification by state statute. Notification will be provided to all parties in a manner as required by state statute, if any. This endorsement is executed by the Liberty Insurance Corporation Premium: Effective Date: 6/1/2018 Expiration Date: 6/1/2019 For attachment to Policy No: WA7-64D-444950-018 Countersigned by Authorized Representative End. Serial No. WC 992015 Page 1 of 1 Ed. 09/01/2010 Copyright 2010 Liberty Mutual Group of Companies. All Rights Reserved WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 20 74 (Ed. 12-16) NOTICE OF CANCELLATION TO THIRD PARTIES A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown in the Schedule below by email as soon as practical after notifying the first Named Insured. B. This advance email notification of a pending cancellation of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. SCHEDULE Name of Other Person(s) / Organization (s): Per Schedule on file with Company 30 Days All otherterms and conditions of this policy remain unchanged. Issued by For attachment to Policy No. WA7-64D-444950-018 Effective Date 6/01/2018 Premium $ Issued to Purchase Order Fiscal Year 2019 Page: 1 of: 1 1 ifS iUMBER MUST APPEAR ON ALL INVOICES, AND SHIPPING' DOCUMENTS B City of Ashland = I ATTN: Accounts Payable Purchase L 20 E. Main Ashland OR 97520 Order # 20190268 T Phone: 541/552-2010 O Email: payable@ashland.or.us F V H C/O Public Works Department E HDR ENGINEERING INC 1 51 Winburn Way N PO BOX 74008202 Ashland, OR 97520 D CHICAGO, IL 60674-8202 P Phone: 4/1/488 5347 O T Fax: 541/488-6006 R 0 Paula Brown 11/02/2018 2369 FOB ASHLAND OR/NET30 Cit Accounts Pa able °liA 7.5 MGD WTP Phase 1 1 Design of a 7.5 MGD Water Treatment Plant 1 $ ,003,576.0000 $1,003,576.00 PHASE 1 Personal Services Agreement Completion date: 06730/2019 Project Account: E-201531-999 Project Account: E-201531-999 GL SUMMARY 081900 - 704200 083800 - 704200 $100,357.60 8I S-1 L By: Date: Authorized S' ature - $1,003,576.00 FORM#3 CITY OF Arequest for aPtlrchaae~ tpASHLAND 10/03/2018 REQUISITION l 9 © Date of request: Vendor Name HDR Address, City, State, Zip 1050 SW Sixth Avenue, Suite 1800 Portland, OR 97204 Contact Name Jeremy Holland Telephone Number 503-896-2883 Email address jeremy.holland(a7hdrinc.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Ememencv ❑ Reason for exemption: Date approved by Council: ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 -(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached If council approval required, attach co of CC ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding $5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award (Attach copy of council communication Contract# ❑ VerbalNddtten quote(s) or proposal(s) 0 Request for Qualifications (Public Works) ❑ State of Washington Intermediate Procurement Date approved by Council: 10/02/2018 Contract# GOODS&SERVICES (Attach copy of council communication) ❑ Other government agency contract Greater than $5.000 and less than $100.000 ❑ Sole Source Agency ❑ (3) Written quotes and solicitation attached ❑ Applicable Form (95,6, 7 or 8) Contract # PERSONAL SERVICES ❑ Written quote or proposal attached Form Intergovernmental Agreement Greater than $5,000 and less than $75,000 ❑ Form #4, Personal Services 45K & <$75K Agency ❑ Direct appointment not to exceed $35,000 ❑ Annual cost to City does not exceed $25,000. ❑ Special Procurement Agreement approved by Legal al and approved/signed b ❑(3) Written proposals/written solicitation Y 9 Y ❑ F] Form #4, Personal Services >$5K & <$75K Form #9, Request for Approval ❑ Written quote or proposal attached City Administrator. AMC 2.50.070(4) Date approved by Council: ❑ Annual cost to City exceeds $25,000, Council Valid unfil: (Date) approval required. (Attach copy of council communication) Description of SERVICES Total Cost Design of a 7.5 MGD water treatment plant- phase 1 1,003',576:00. Item # Quantity Unit -Description of MATERIALS Unit Price Total Cost ® Per attached quote/proposal TOTAL COST Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Project Number),%S,~ Account Number 081900 - 704200 $ 903,218.40 Project Numbero,_v Account Number 083800 - 704200 $ 100,357.60 _ Project Number Account Number _ IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form, l cedify that the C#ys public contracting requirements have been satisfied~'.y~J IT Director Date Support -Yes No Employee: 0~ l ~y l(fj Department Head: /OWL I 3ooU ~t~ q ial or greater an $9,000) Department Manager/Supervisor: City Administrator: td 30t (b o or g aler an $25,000) Funds appropriated for current fiscal year: OYES NO C/ 10t 30 fia mance&l ctor-(Equalto orgreaterthan$5,000) Date Comments: Form #3 - Requisition Council Business Meeting October 2, 2018 Agenda Item Award of a Professional Services Contract; Phase 1, Preliminary Engineering for a New 7.5 Million Gallon per Day Water Treatment Plant From Paula C. Brown, PE Public Works Director Scott Fleury, PE Deputy Public Works Director Contact paula.brown(cb_ashland.or.us 541-552-2411 scott.fleury(a~ashland. or.us 541-552-2412 SUMMARY Before the Council is an award of a professional services contract with HDR for $1,003,576, to complete phase 1, preliminary engineering for a new 7.5 million gallon per day (mgd) water treatment plant (WTP). As previously accepted by the City Council at the April 2, 2018, study session, staff has moved forward with the solicitation of engineering services with a phased approach that includes preliminary engineering, final engineering, bidding services and construction administration of a new 7.5 mgd WTP. Only phase 1, preliminary engineering, is before the Council for approval at tonight's meeting. Phase 1 includes the completion of two separate elements; IA developing three treatment train alternatives and a recommendation for the best alternative for the City's site and treatment requirements, and 1 B preliminary design of the identified treatment process to a 30% design stage, with geotechnical analysis and cost estimates. Follow on phases will be brought to the Council for separate actions. POLICIES, PLANS & GOALS SUPPORTED City Council: 1.1 Engage community in a conversation about core services, desired service levels and funding mechanisms. 4. Evaluate real property and facility assets to strategically support city mission and goals. 21. Be proactive in using best practices in infrastructure management and modernization. 22. Prepare for the impact of climate change on the community. Department Goals: • Maintain existing infrastructure to meet regulatory requirements and minimize life-cycle costs • Deliver timely life cycle capital improvement projects • Maintain and improve infrastructure that enhances the economic vitality of the community • Evaluate all city infrastructure regarding planning management and financial resources PREVIOUS COUNCIL ACTION At the November 2, 2017, Study Session, Public Works staff recommended a revised plan for moving forward with development of the City's future water treatment plant works. Council supported staff s request to suspend the current decision to construct a supplemental 2.5 mgd WTP and a 2.6 mg reservoir with the intent to run both the new supplemental plant while also maintaining the existing plant. This new plan allowed staff to perform a cost comparison analysis for either maintaining and improving the existing plant for a 20-50 year window or building a new 7.5 mgd plant expandable to 10 mgd. The comparison was also Page 1 of 4 CITY OF ASHLAND meant to analyze and mitigate risks, such as earthquake, flooding, landslides, and fire associated with maintaining and improvement the existing WTP in the current canyon location. At the April 2, 2018, Study Session, Public Works staff presented the outcome of the comparative analysis done by RI-12 and Black and Veatch. The study determined the existing plant could not fully overcome the risks associated with seismic stability, flooding and ensure capacity for potential future regulatory requirements without rebuilding the WTP. By rebuilding in the existing location, the overall risks remain - and the City would still be operating in a less than desirable location which is also prone to wildfire and localized landslides. At the April 2°d Study Session, Council accepted staff's recommendation to move forward with building a new 7.5 mgd plant with potential for future capacity and stay within the same BN 2017-19 budget appropriation. Staff subsequently prepared a qualifications based solicitation for a phased approach to the development of a new 7.5 mgd WTP with phase 1 focusing on the treatment train and cost estimate for construction of a preferred alternative. BACKGROUND AND ADDITIONAL INFORMATION Staff advertised a request for qualifications based proposals on May 17, 2018, with a closing date of June 21, 2018. Phase 1 specified the following: Treatment Alternative Selection and Preliminary Engineering: Including development of treatment train alternatives, clear well/reservoir sizing for treatment alternatives, offsite and internal piping requirements and development of project costs estimates (AACE level 3-4), Consultant shall attend Council meetings as necessary, to provide project updates. Consultant shall also recommend process/plans for abandonment of existing plant structures. Consultant will recommend a preferred treatment option based upon the goals stated in the objectives. The solicitation document defined the goals for the project to include development of a reliable, simple, robust, energy efficient and expandable raw water treatment train and plant that will fully meet current and potential future regulatory requirements. This project will provide water for the Citizens of Ashland for the next 30-50+ years. On July 10, 2018, the City of Ashland completed the formal review process for selection of a consultant for the preliminary/final designs and construction administration of a 7.5 mgd Water Treatment Plant. Proposals were submitted by HDR, Kennedy/Jenks, Murraysmith, and RH2. The proposals were graded by Michael Morrison, Public Works Superintendent, Greg Hunter, Water Treatment Plant Supervisor, Steve Walker, Distribution System Supervisor, Kevin Caldwell, Senior Project Manager and Scott Fleury, Deputy Public Works Director. The results of the scoring are as follows: CONSULTANT TOTALSCORE RANK HDR 456 1 Kennedy/Jenks 449 2 RH2 438 3 Murraysmith 413 4 After scoring was completed, all consultants were informed of the City's intent to begin scope and fee negotiations with HDR. Through several formal discussions a final scope and fee was agreed upon in concept by the City and HDR. This scope and fee is part of attachment #1, Professional Services Contract. Staff expects to complete the preliminary engineering phase 1 portion five months after notice to proceed. The notice to proceed will be generated upon Council approval. Page 2 of 4 CITY OF -ASHLAND 2012 Water Master Plan: The 2012 Water Master Plan (Carollo) developed the recommendation for a supplemental 2.5 mgd WTP and 2.6 million gallon (mg) Crowson II storage reservoir as part of the final capital improvement plan. The 2.5 mgd plant was initially identified and sized to assist the City in meeting peak projected water usage in the summer seasons. It was meant to operate year round with the existing plant operating "as required" to meet system capacity requirements past 2.5 mgd. It was expected the 2.5 mgd plant would be expanded to a full 10 mgd sometime in the future, and the existing WTP phased out of operation. Based upon the prior water master plan, the Crowson II reservoir was initially assumed to be sized for 2.6 mg of potable water storage. Further analysis by RI-12 has shown that the "Crowson II" storage reservoir may be unnecessary as the new Park Estates Pump Station is designed to maximize utilization of water in the existing Crowson Reservoir at full capacity. The need for future reservoir capacity and operational improvements will be assessed with the current Water Master Plan evaluation. Through a formal selection process the City awarded Keller Associates stage 1, preliminary engineering of the new 2.5 mgd treatment plant and 2.6 mg of potable water storage reservoir (March 21, 2017, Business Meeting). Keller has completed their preliminary engineering work. Keller's work included siting alternatives including the recommended site at the lower Granite Pit and a pilot testing of membranes. Subsequently, and as identified in the original request for qualifications, RI-12 Engineering was hired to perform peer review on the preliminary engineering work of Keller Associates. RH2 Engineering also competed and was selected through a separate request for proposals process to complete the City's comprehensive Water Master Plan Update. RH2 Engineering finished peer review of the first phase of Keller Associates' work and is in the process of completing the Water Master Plan. The Water Master Plan is currently on hold pending the outcomes of the proposed preliminary engineering phase for the WTP as future decisions made are critical with respect to any capital improvement recommendations and the future proposed rate structure to support the water fund. AWAC: The Ashland Water Advisory Committee (AWAC) continues to be appraised of the status of the water program. On September 26. 2017, AWAC unanimously supported staff's request to suspend the current decision to construct a supplemental 2.5 mgd WTP and a 2.6 mg reservoir with the intent to run both the new supplemental plant while also maintaining the existing plant. The City has a reliable alternative water source with the connection of the Talent Ashland Phoenix (TAP) water line and should not be running two separate water plants. AWAC supported staff's recommendation to develop a comprehensive cost comparison for either a single new 7.5 mgd WTP or improvements to the existing WTP for a 20-year life to include upgrades to the treatment process, and necessary facility improvements to sustain potential earthquake and flooding damage. At the March 27, 2018, meeting, AWAC was advised of staff's recommendation to solicit for engineering services to build a new 7.5 mgd plant. The Committee voiced overall support for moving in this direction and provided a motion on the subject: The Committee was in agreement with Brown on recommending to Council to build a new Water Treatment Plant at the lower granite pit. FISCAL IMPACTS The current adopted biennium budget (BN 2017-19) appropriates a total of $22,674,000 dollars for the engineering and construction of two projects: a new 2.5 mgd supplemental water treatment plant (Project 9 2015-31) and proposed 2.6 million gallon (mg) Crowson II water storage reservoir. To date expenditures for the water treatment plant and reservoir siting study total $525,140. The preliminary engineering associated Page 3 of 4 CITY OF ASHLAND with these expenditures remain effective and will inform staff through the remainder of the 7.5 mgd plant design and construction as well as completion of the water master plan work. The City obtained low interest financing from the Infrastructure Finance Authority (IFA) for Engineering and construction of the water treatment plant. The loan was in the amount of $14,811,865 with a 1.79% interest rate and $1,030,000 in principal forgiveness. The Council authorized the IFA loan at the June 7, 2016, Business Meeting. Staff has not yet secured financing for the storage reservoir and will revise project costs and evaluate the need with phase 1, preliminary engineering of the new WTP. The Council approved a financing resolution at the December 6, 2016, Business Meeting that allows for the reimbursement of funds towards the reservoir project to be "reimbursed" once financing is obtained. This financing resolution allowed the original project to proceed through preliminary engineering. STAFF RECOMMENDATION Staff recommends that the Council approves the professional services contract with HDR for $1,003,576, to complete phase 1 preliminary engineering for a new 7.5 mgd WTP. At the conclusion of the preliminary engineering phase, staff will bring the preferred treatment alternative and associated construction cost estimate back before the Council for review, prior to negotiating any additional phases. ACTIONS, OPTIONS & POTENTIAL MOTIONS • I move to approve the professional services contract with HDR for $1,003,576, to complete phase 1 preliminary engineering for a new 7.5 mgd WTP. 1 move to direct staff to change the parameters of the contract with HDR for phase 1 preliminary engineering for a new 7.5 mgd WTP. • I move to direct staff to perform a new solicitation for phase 1 preliminary engineering for a new 7.5 mgd WTP. REFERENCES Council Study Session, April 2, 2018; Water Treatment Plant Status Update staff report and minutes (recommendation for one 7.5 mgd WTP) Council Study Session, November 6, 2017; Water Treatment Plant Siting and Status Update staff report (assess the need for 2 simultaneous plants) Council Business Meeting, June 7, 2016; staff report (Council authorized the IFA loan) Council Business Meeting, December 6, 2016; staff report (Council authorized reimbursements) ATTACHMENTS Professional Services Contract with HDR Page 4 of 4 CITY OF -ASHLAND AMENDED ANNUAL REPORT sE o E-FILED Corporation Division May 09, 2018 www.filinginorecion.com OREGON SECRETARY OF STATE REGISTRY NUMBER 21065628 REGISTRATION DATE 06/20/1985 BUSINESS NAME HDR ENGINEERING, INC. BUSINESS ACTIVITY ENGINEERING SERVICES MAILING ADDRESS 8404 INDIAN HILLS DRIVE OMAHA NE 68114 USA TYPE FOREIGN BUSINESS CORPORATION PRIMARY PLACE OF BUSINESS 8404 INDIAN HILLS DRIVE OMAHA NE 68114 USA JURISDICTION NEBRASKA REGISTERED AGENT 329227 - C T CORPORATION SYSTEM 780 COMMERCIAL ST SE STE 100 SALEM OR 97301 USA If the Registered Agent has changed, the new agent has consented to the appointment. PRESIDENT CHARLES L O'REILLY 21 CARLSON WAY WOBURN MA 01801 USA SECRETARY JODY K DEBS 8404 INDIAN HILLS DRIVE OMAHA NE 68114 USA Pagel Corporation Division z, www.filinginoregon.com OREGON SECRETARY OF STATE I declare, under penalty of perjury, that this document does not fraudulently conceal, fraudulently obscure, fraudulently alter or otherwise misrepresent the identity of the person or any officers, directors, employees or agents of the corporation on behalf of which the person signs. This filing has been examined by me and is, to the best of my knowledge and belief, true, correct, and complete. Making false statements in this document is against the law and may be penalized by fines, imprisonment, or both. By typing my name in the electronic signature field, I am agreeing to conduct business electronically with the State of Oregon. I understand that transactions and/or signatures in records may not be denied legal effect solely because they are conducted, executed, or prepared in electronic form and that if a law requires a record or signature to be in writing, an electronic record or signature satisfies that requirement. ELECTRONIC SIGNATURE NAME MICHELLE BUCHHEIT TITLE POA DATE SIGNED 05-09-2018 Page 2