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HomeMy WebLinkAbout2019-052 Squeeky Clean Window & Exterior Cleaning GOODS & SERVICES AGREEMENT PROVIDER: Squeeky Clean Window & Exterior Cleaning, Inc. CITY OF ASHLAND PROVIDER'S CONTACT: Kiva Schreiber 20 East Main Street Ashland, Oregon 97520 ADDRESS: PO Box 256 Telephone: 541/488-5587 Talent, OR 97540 Fax: 541/488-6006 TELEPHONE: EMAIL: squeekycleanwc@gmail.com This Goods Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Squeeky Clean Window & Exterior Cleaning Inc., ("hereinafter "Provider"), cleaning of the building perimeter windows including City Hall building, Satellite Police building, Community Development building, Police Station building, Courthouse building, North Mountain Service Center buildings, and Fire Station #1 and # 2 buildings. 1. PROVIDER'S OBLIGATIONS 1.1 Provide cleaning of the building perimeter windows including City Hall building, Satellite Police building, Community Development building, Police Station building, Courthouse building, North Mountain Service Center buildings, and Fire Station #1 and # 2 buildings, as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be referred to as "Goods." 1.2 Provider shall obtain and main±ain during the term of this Agreement and until City's final acceptance of all Goods received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (two million dollars) for each occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages- • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Goods under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage Page 1 of 6: Goods Agreement between the City of Ashland and Squeeky Clean Window & Exterior Cleaning • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds within sixty (60) days of the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $1,975.00 as provided herein as full compensation for the Goods as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $1,975.00 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Goods which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Goods delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. Provider is obligated to provide the Goods at the rates set forth above during the term of this Agreement unless Provider is unavailable because of prior commitment. City is not obligated to procure any specific amount of goods from Provider, and is free-to procure similar goods of other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3' Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4- This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. Page 2 of 6: Goods Agreement between the City of Ashland and Squeeky Clean Window & Exterior Cleaning 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Marion County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each parry expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against all claims, suits, actions, losses, damages, liabilities costs and expenses of any nature resulting from or arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, material and manufacture.-Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS 4.1 The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Estimate dated 09/10/2018. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the Page 3 of 6: Goods Agreement between the City of Ashland and Squeeky Clean Window & Exterior Cleaning SUPPORTING DOCUMENTS, the several supporting documents shall be given precedence in the order _ listed in Article 4.1. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Goods that Provider has failed to deliver within any scheduled completion dates or any Goods that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 Exercise of its right of setoff. 5.1.5 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly; collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term 6.1.1 This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2019, unless sooner terminated as provided in Subsection 6.2. 6.1.2 This Agreement may be extended for no more than four (4) additional one-year terms upon mutual written consent of the parties. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE 7.1 Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, by mailing using registered or certified United States mail, return receipt requested, postage prepaid, or by electronically confirmed at the address or facsimile number set forth below: If to the City: City of Ashland - Public Works Department Attn: Tami De Mille-Campos 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5587 Page 4 of 6: Goods Agreement between the City of Ashland and Squeeky Clean Window & Exterior Cleaning With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 Fax: (541) 552-2092 If to Provider: Squeeky Clean Window & Exterior Cleaning Inc. Attn: Kiva Schreiber PO Box 256 Talent, OR 97540 Phone: Email: squeekycleanwc@gmail.com 8. WAIVER OF BREACH 8.1 One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as awaiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9. 1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the, State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years-preceding the Effective Date of this Agreement, has faithfully complied with: (i)- All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any-tax provisions imposed by a political subdivision of the State of Oregon applicable-to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. 9.3 Any Goods delivered to the City under this Agreement shall be provided to the City free and clear of any and all restrictions on or conditions of its use, transfer, modification, or assignment, and shall be free and clear of any and all liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind. Page 5 of 6: Goods Agreement between the City of Ashland and Squeeky Clean Window & Exterior Cleaning IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: SQUEEKY CLEAN WINDOW & EXTERIOR 4 V/ CLEANING I C'. ( bVIDER) By: ~ City Administrato By: ` -Z, Si ature 109~& Y144 ranted Name Printed Name ko s Ie J date Title 7 Y,) / X O Date Purchase Order No. is to be submitted with this signed Agreement) APPROVED AS TO FORM: Assistant City Attorney Date Page 6 of 6: Goods Agreement between the City of Ashland and Squeeky Clean Window & Exterior Cleaning SUPORTING DOCUMENTS Squeeky Clean Window & Exterior Cleaning Inc. I PO Box 256 Talent, OR 97540 squeekycleanwc@gmail.com Medfordwindowcleaning.com ADDRESS ESTIMATE Kaylea Kathol City of Ashland - Public DATE 09/10/2018 Works/Engineering 51 Winburn Way EXPIRATION DATE 09/10/2019 Ashland, OR 97520 ACTIVITY AMOUNT Services 0.00 These buildings are all located in the City of Ashland, and are for Window Cleaning of the building perimeter windows. No skylight, screen, or window cleaning inside the perimeter are included unless specified. Thank you. Window Cleaning Exterior 225.00 CITY HALL 20 East Main St. Window Cleaning Exterior 25.00 SATELLITY POLICE STATION 40 N. Main St. Window Cleaning Exterior 250.00 COMMUNITY DEVELOPMENT 51 Windburn Way Window Cleaning 75.00 COMMUNITY DEVELOPMENT Overhead entry horizontal windows directly above the entry on exterior and interior sides cleaned on top and bottom . Window Cleaning Exterior 75.00 ASHLAND POLICE STATION 115 East Main St. NOTE: I would need to have preclearance to access the windows in the fenced area . Window Cleaning Exterior 50.00 COURTHOUSE 1175 East Main St. Window Cleaning Exterior 200.00 N. MOUNTAIN SERVICE CENTER (3 buildings) 90 N. Mountain Ave. Screen Cleaning Deluxe 50.00 N. MOUNTAIN SERVICE CENTER (3 buildings) 90 N. Mountain Ave. deep clean the exterior screens Window Cleaning Exterior 375.00 FIRE STATION 1 455 Siskiyou Blvd NOTE: This is for all the windows EXCEPT for the 8 bay doors Window Cleaning Exterior 125.00 FIRE STATION 1 455 Siskiyou Blvd ONLY the 8 bay doors exterior Please Note: This estimate is for a maintenance cleaning only and does not include the removal of construction debris such as paint or caulk, or the removal of staining caused by hard water or building runoff. After completion of the maintenance cleaning, we can let you know if we found any of these and discuss how they might best be cared for. ACTIVITY AMOUNT Window Cleaning Interior 125.00 FIRE STATION 1 455 Siskiyou Blvd 8 bay doors interior Window Cleaning Exterior 250.00 FIRE STATION 2 1860 Ashland St. This is for all the windows EXCEPT for the 3 bay doors Window Cleaning Exterior 75.00 FIRE STATION 2 1860 Ashland St 3 bay doors Exterior Window Cleaning Interior 75.00 FIRE STATION 21860 Ashland St 3 bay doors Interior Terms and Conditions 0.00 This estimate is for maintenance window cleaning only, and does not include the removal of construction debris such as paint, caulking, etc or the removal of hardwater staining. We look forward to the opportunity to clean for you. Kiva Schreiber Southern Oregon's Most Trusted Window & Exterior Cleaner TOTAL 11 Accepted By Accepted Date Please Note: This estimate is for a maintenance cleaning only and does not include the removal of construction debris such as paint or caulk, or the removal of staining caused by hard water or building runoff. After completion of the maintenance cleaning, we can let you know if we found any of these and discuss how they might best be cared for. SQUECLE-04 PBRUS ACOKO" CERTIFICATE OF LIABILITY INSURANCE 1 DATE(MMIDD)YYYY) 06/10/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NOM .CT Hecht & Hecht Insurance Agency, Inc. (503) 542-1130 FnAic, No:(503) 288-6374 425 NE Hancock St 1st fi Portland, OR 97212 EDOAILSS INSURER 5 AFFORDING COVERAGE NAIL a INSURER A: Ohio Casualty Insurance Company 24074 INSURED INSURER a: Ohio Security (Insurance Company 24082 Squeaky Clean Window & Exterior Cleaning, Inc. INSURERC:SAIF Corporation 36196 Po BOX 256 INSURER D : Talent, OR 97540 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIALGENERALLIABILRY EACH OCCURRENCE S 1,000'000 CLAIMS-MADE [X OCCUR X EIK055645812 0811212018 08/1212019 DAMAGETORENTED $ 1,000,000 PREMISES (Ea ommencal MED EXP An one emon S 15,000 PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 POLICY ❑JET LOC PRODUCTS-COMPIOPAGG S 2,000,000 OTHER: B AUTOMOBILELIABILITY COMBINED SINGLE LIMIT $ 1,000,000 ANVAUTO BAS55645812 0811212018 0811212019 BODILY INJURY Per arson OWNED SCHEDULED AUTOS ONLY X AUTOS BODILY INJURY Peraocident S ALTOS ONLY X AUTOS ONLY PeOaulRtletDAMAGE $ S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ C WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LUBILnv YIN 783421 0110112018 0110112019 1,000,000 ANYPROPRIETORIPARTNEMXECUTIVE NIA E.L. EACH ACCIDENT 8 OFanEamry In BER EXCLUDED? 1,000,000 E.L. DISEASE- EA EMPLOYEE S It es, descdbeunder 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, rrW be attach.d if more space is required) Certificate holder islare additional insured as respects general liability for the ongoing operations of the named insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Street Ashland, OR 97520 AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CITY OF ASHLAND Memo DATE: September 13, 2018 TO: Sharlene Stephens, Risk Management Spec' st Paula Brown, Director of Public Works 04A_ FROM: Kaylea Kathol, Project Manager RE: Low Risk, Less Stringent Insurance Coverage It is my intention to hire Squeeky Clean Window & Exterior Cleaning, Inc. to provide exterior window washing services at multiple facilities in the spring of 2019. Contractor carries the insurance limits that are lower the City's standards, including $1M general liability (City requires $2M) and $300K automobile liability (City requires $1M). I believe the City's requirements are not necessary for this project based on the reasons provided below. General Liability It is my opinion that the risk associated with the services requested is sufficiently low to justify waiving the City's higher general liability insurance requirements. Contractor will be conducting work from building exteriors, utilizing hand-held squeegees. Windows located above ground level will be washed with long- handled squeegees. Contractor will not conduct work from an aerial platform. Squeegee operation is inherently a low-risk activity. Automobile Liability Vehicles operation will be limited to accessing public parking lots and on-street parking spaces. All facilities will be accessed by foot. Vehicle operation will not occur as part of the work performed. The limited use of vehicles operations do not necessitate the City's requirement for $1M in coverage. Past Performance Contractor has provided this scope of work for the City on three previous occasions. He has no record of claims or disputes with the City. His conduct in all components of his work consistently circumspect. v Page 1 of I ~r, Purchase Order Fiscal Year 2019 Page: 1 of: 1 ~(Ffl E'~ N~h1~~~i'"ilS ivA€'F'EF~~ (~N ALL ( RVOIGU N SHIPPING DOS 'M NTq- B City of Ashland ATTN: Accounts Payable L 20 E. Main Purchase 20190249 L Ashland, OR 97520 Order # T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Public Works Department E NQUEEKY CLEAN WINDOW & EXTERIOR CLEANING, I 51 Winburn Way N P Ashland, OR 97520 D BOX 256 Phone: 541/488-5347 O TALENT, OR 97540 T Fax: 541/488-6006 R 0 MIME Paula Brown 10/16/2018 2426 FOB ASHLAND OR/NET30 Cit Accounts Pa able Window Cleaning 1 Cleaning of the building perimeter windows including City Hall 1 $1,975.0000 $1,975.00 building, Satellite Police building, Community Development building, Police Station building, Courthouse building, North Mountain Service Center buildings, Fire Station #1 and Fire Station #2 buildings. Goods & Services Agreement Completion date: 06730/2019 Project Account: GL SUMMARY 082400 - 602400 $1,975.00 y: Date: ~Whorizellrtignature $1975.00 FORM #3 CITY OF ASHLAND REQUISITION Date of request: 09/11/2018 Vendor Name Squeeky Clean Window & Exterior Cleaning Inc. Address, City, State, Zip PO Box 256 Talent, OR 97540 Contact Name Kiva Shcreiber Telephone Number Email address sgueekycleanwcRgmail.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) (Attach copy of council communication) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract # GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract $5,000 to $100,000 ❑ Written quote or proposal attached Agency ❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract # PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to $75,000 ❑ Form #9, Request for Approval ❑ Agency ❑ Less than $35,000, by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: El (3) Written proposals/written solicitation Date approved by Council: (Date) _ (Attach copy of council communication) ❑ Form #4, Personal Services $5K to $75K Valid until: Date Description of SERVICES Total Cost Cleaning of the building perimeter windows including City Hall building, Satellite Police building, Community Development building, Police Station building, Courthouse building, North Mountain Service Center buildings, and Fire Station #1 and # 2 buildings. $ 1,975.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Per attached quote/proposal TOTAL COST Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. 1 9 7 5 0 0 Project Number - - - - _ - - Account Number 0 8 2 4 0 0 - 6 0 2 4 0 0 $ Project Number Account Number Project Number - - - _ - _ _ Account Number _ _ _ - - - - - $ _ , _ _ _ , _ _ _ • _ _ IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form, l certify that the Ci 's public contracting requirements have been satisfied. 1T Director Date Support -Yes / No Employee: Department Head: ZV (E a ~tkgreatertl~an$ ,000) Department Manager/Supervisor: City Administrator: to $ t f (Equal to o eater th n $2t,000) Funds appropriated for current fiscal year: YES / NO Finance Qirsctor- (Equa -to or greater than $5,000) Date Comments: Form #3 - Requisition I