HomeMy WebLinkAbout2018-075 Adkins Consulting Engineering
AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
City
and
ADKINS CONSULTING ENGINEERING LLP,
("Contractor")
for
ASHLAND CANAL PIPING ENGINEERING SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective January 18, 2018 (the "Agreement") to Contractor provide Ashland Canal
Piping Engineering services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: januM, 31, 2018 March 31, 2019
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
CITY OF ASHLAND, OREGON ADKINS CONSULTING ENGINEERING LLP,
(CONTRACTOR)
By: By:
Printed Name: Printed Name: Gi r S~ ~w j
Title:
Date: Date:_
Page 2 of 2: Amendment No. I to Personal Services Agreement
Purchase Order
Fiscal Year 2018 Page: 1 of., 1
P-73ID1-- - =_:RkTNfiti=
B City of Ashland
I ATTN: Accounts Payable Purchase
~ 20 E. Main L
Ashland, OR 97520 Order# 20181182
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Engineering Division
N ADKINS CONSULTING ENGINEERING, LLP 1 51 Winburn Way
D 1435 ESPLANADE AVE P Ashland, OR 97520
O KLAMATH FALLS, OR 97601 OT Phone: 541 541/488 8-5 47
R
T Fax: Kevin Caldwell
n-zauan~
01/19/2018 4019 FOB ASHLAND OR/NET30 City Accounts Pa able
Preliminary Engineering Canal
1 MODIFIED: Phase 1A Preliminary Engineering of the Ashland 1 192,257.0000 $192,257.00
Canal Project per the attached contract and scope of work.
Contract for Personal Services
Beginning date: January 24, 2018
Completion date: December 31, 2018
Processed change order 12/28/2018
Completion date extended to 03/31/2019
Project Account: E-201517-999
GL SUMMARY
083800 - 704200 $192,257.00
B l Date: ' 1 I - -
thonze ature - $192,257.00
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier] Contractor/ Consultant: Adkins Consulting Engineering LLC Total amount of this
coritirae6_ ar_n_end"meot':
Purchase Order Number: 20181182
Title I Description: Ashland Canal Piping Engineering '$,Date change Oflly
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800:1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Spatial
Procurement 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the tens and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract c) The amended contract does not have a total term greater than slimed in the solicitation document
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competiti on or affected award of contract
Contract amendment is within the scope of procurement: YES■ NO` Of "NO", requires Council approval /Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT Not exceeding $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑'YES the total amount of contract and mmulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments 5$6,000. E'YES°,thetotal amount of cumulative amendments ❑°YES°, the total amount of original contract and
[]If-NO°, amount exceeding authority requires 525% of original contract amount or $250,000 cumulative amendments s$100K for Goods B Services, :5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑If°NO°, amount exceeding auth ority requires [I If°NO°, amount exceeding authority requires Council
[]Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES (Direct Appointment) Communication. []Exempt-Reason:
[]'YES',cumulative amendments 5$35,000 []Exempt-Reason:
[]11°NO', requires aroval. Attach CC
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCYPROCUREMENT
Goods BServices ->$5.000<$100.000 ❑ "YES", the total amount of cumulative amendments Milan Findings: Document the nature of the
Personal Services ->$5,001)<$75,0110 525% of original contract amount or$250,000 emergency, including necessity and circumstances
❑ 'YES°, the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount ❑If ❑ If"NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
'NO', amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
OExem t-Reason: Reason:_ Exempt- []Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT
❑ °YES°, the total amount oforiginal contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 250% greater than initial agreement Renewal
Procurement approved by City Attorney and department head affected by renewal and approved/signed
❑ If 'NO', amount exceeding authodlyrequires Council approval. by City Administrator. AMC 2.28.045(B)
Attach co of Council Communication. ❑ If'NO° Council a cravat is required. Attach copy of Council Communication
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number 2015.17 . - - - Account Number 083800 - 704200
Project Number Account Number
Project Number_ _ _ _ _ _ _ Account Number _ _ _ _ _ - - - - _
j~ n -
Employee Signature.'- np partment Head Signa e:
(Egu pr rea e t n $5,000)
Ry Admi ' or:
(Equal to reatVnS 15 00 or%
Comments: Funds appropriated for current fiscal year: YFS NO (t
FI afice Director (Equal to orgmater than $5,000) Date
Form #10 -Contract Amendment Approval Request Form, Request fo Change Order, Page 1 of 1, 3/15/2018