HomeMy WebLinkAbout2018-077 RH2 Addendum
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ADDENDUM TO CITY OF ASHLAND j
CONTRACT FOR PERSONAL SERVICES i
Addendum made this 6th day of July, 2018, between the City of Ashland ("City") and
RH2 Engineering ("Consultant").
Recitals:
A. On 0512312016 City and Consultant entered into a "City of Ashland Contract for
Personal Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 4 of the agreement is extended to
June 30, 2019.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
Department Head
Its Da 4 y e/lf I- ~l,Q I S'DATE , Z e3
Purchase Order #13576
Acct. No.:
(For Clty purposes only)
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Purchase Order
Fiscal Year 2017 Page: 1 of: 1
THIS PO NUMBER-MUST APPEAR ON ALL
B City of Ashland INVOICES,°AND SHIPPING DOCUMENTS,
ATTN: Accounts Payable Purchase
L 20 E. Main 351
Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Public Works Department
E RH2 ENGINEERING, INC 1 51 Winburn Way
N 22722 29TH DRIVE SE, SUITE 210 P Ashland, OR 97520
D BOTHELL, WA 98021 Phone: 541/488-5347
O T Fax: 541/488-6006
R O.
_nf'hsJ~umb~ A_rt__ Aum~er Requistion Number - Q~Iivery=Reference
Michael Fau ht
a e ester - W um FrQight "tt adQerrn - - a1171 t/Locaition =
10/04/2016 1229 FOB ASHLAND OR Cit Accounts Pa able
- _ - _ F = Prra =Extended P I6
Water Master Eden PO 13576
1 MODIFIED: Eden PO 13576 1 310,035.6600 $310,035.66
Water Master Plan
Project #201512.100
Remaining balance $310,035.66
Processed change order 07/12/2018
Completion date is extended to 06/30/2019
Project Account: E-201512-100
Project Account: E-201512-100
GL SUMMARY
081800 - 704200 $56,655.47
083800 - 704200 $253,380.19
By. Date: 1?il g
orized W ature PO Total $310,035.66
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier) Contractor/ Consultant: RH2 Engineering Total amount of this
contract amendment:
Purchase Order Number: 13576
$ 0 Date change only
Title I Description: Water Master Plan
Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO* (If "NO", requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT - Less than $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments :5 $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, s
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attomey Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES Communication. ❑ Exempt- Reason:
❑ "YES", Direct appointments $35,000 ❑ Exempt -Reason:
❑ If "NO", requires approval.
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services - $5,000 to $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services - $5,000 to $75,000 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑ Exempt-Reason: ❑ Exempt - Reason:❑ Exempt- Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES', the total amount of original contract and cumulative amendments are ❑ "YES", the original contract was approved by City Council.
within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date)
Procurement. If "NO", Council approval is required. Attach copy of Council Communication.
❑ If "NO", amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number Account Number
Project Number Account Number
Project Nuniber - _ _ _ _ _ - _ _ , Account Number _ - - - - - _ _ - _ $ _ , _ _ _ , _ _ • _ _
Employee Signature: L ~r o Head Signature:°i~
(Total amount of contract $5,000)
City Administrator:
(Equal to or grea h $25, 0 or 10%)
Funds appropriated for current fiscal year:`.' NO
bi ante Direc qua/ to or greater than $5,000) Date
Comments: /
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3/15/2018