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Home My WebLink About2018-081 Darren Campbell ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this 18th day of April, 2018, between the City of Ashland ("City") and Darren Campbell ("Contractor"). Recitals: A. On 12/13/2017 , City and Contractor entered into a "City of Ashland Contract for Goods and Services" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to extend the date of completion to June 30th 2018. C. The parties desire to add $2,000 to the total NTE amount D. The parties desire to expand deliverables to include editing the 2018 Smoke Workshop videos and production of an additional 60 second smoke adaptation video NOW, THEREFORE, City and Contractor agree to amend the agreement as follows: Agreements: 1. The date for p as completion specified in Paragraph 3 of the agreement is extended to p June 30th, 2018. 2. Except as modified above, the terms of the agreement shall remain in full force and effect. The effective date of this Addendum is the date on which it has been signed below by authorized representatives of both City and Contractor. I CONTRACTOR: CIW - - AND: BY , BY De•a en Head• Its Date • ' D ATE Jz / i Purchase Order# 20181143 Acct. No.: 072900.610355 (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES Fir Purchase Order /r Fiscal Year 2018 Page: 1 of: 1 m®1-g @g ig 8 BERivaiSa l misiMI L-= B City of Ashland N_ –__- p_ � IATTN: Accounts Payable Purchase L 20 E. Main 20181143 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable @ashland.or.us V H CIO Fire and Rescue Department E CAMPBELL, DARREN I 455 Siskiyou Blvd N 210 JESSICA LN p Ashland, OR 97520 0 ASHLAND, OR 97520 Phone: 541/482-2770 R T Fax: 541/488-5318 O Phone Num`6er Vendor Fax Mir-Tiber - 541 531-5641 Chris Chambers '111-11.1: 8E_= a � =- '_a= �@je1=ITJ{-1;;'{eja°=scl4ael =_ ��r.Ief=�dEa!-1;�'=°alai eld_— 12/15/2017 _ 919 FOB ASHLAND OR/NET30 City Accounts Payable MR- 4{-U_14�.—–gam:fedi Video Production 1 Video production for two smoke and health related videos and five 0 $0.0000 $0.00 Firewise videos Contract for Goods and Services Small Procurement Less than $5,000 Beginning date: 12/13/2017 Completion date: 05/1/2018 Project Account: E-000518-999 Project Account: E-000592-999 2 Processed change order 12/21/2017 1 $2,715.0000 $2,715.00 Transfer balance of line item#1 to line item#2 Project Account: E-000518-999 3 ADDED: Processed change order 07/05/2018 1 $2,000.0000 $2,000.00 Additional amount of$2,000 added to PO for editing 2018 smoke workshop videos and additional 60 second smoke adaptation video per attached contract addendum. Project Account: E-000583-999 GL SUMMARY 072900-606100 $2,715.00 072900-610355 $2,000.00 Date: '! 1 ` i orized` ignature }sTF1 _ $4,715.00 L1---- Op FORM #10 &kg CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM, AsHLAND Request for a Change Order 7 �� r 7 r - (A1/4. 1, •/ � 7. — Name of Supplier)Contractor 1 Consultant: Darren Campbell l r1 Total amount of this contract amendment: Purchase Order Number:20181'143 \ e e Title/Description:Date extension for Video Production of 2 smoke videos and 5 Firewise videos ` $ 2000 ❑ Per attached contract amendment Contract Amendment Original contract amount $3940 100 %of original contract Total amount of previous contract amendments 0 • 0 %of original contract Amount of this contract amendment 2000 51 %of original contract TOTAL AMOUNT OF CONTRACT $5940 151 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with at things considered,the amended contract is at least as favorable to the City as the unamended contract;One amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES■ NO" (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑WES°,the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. ❑ °YES',the total amount of cumulative amendments ❑WES°,the total amount of original contract and ❑If'NO°,amount exceeding authority requires 925%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$5016 for Attorney Fees. Communication. ❑If°NO°,amount exceeding authority requires ❑If°NO°,amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES Communication. ❑ Exempt—Reason: 0 WES°,Direct appointment s$35,000 ❑ Exempt—Reason: ❑ If°NO',requires approval. INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 ❑ WES',the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75,000 925%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ WES°,the total amount of cumulative whichever is less. equi rig the contract amendment amendmenfs525%of original contract amount 0 If ❑If°NO°,amount exceeding authority requires ❑ Obtain direction and written approval from City "NO',amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication ❑ Exempt—Reason: ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑WES°,the total amount of original contract and cumulative amendments are ❑WES',the original contract was approved by City Council. within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement If°NO°,Council approval is required.Attach ccoy of Council Communication. ❑ If°NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. _ Expenditure must be charged to the appropriate account nurabe or the financials to reflect the actual expe di s accurately. Project Number •_ _ _ Account Numb °r_`L "`"�'� Project Number - _ - Account Number ProjectNumbe - _ _ ccountNumber Employee Signatur- _ -Department Head Signature: or�l�oanlolc"contract City Administrator: ,Ge__— \_-/ (Equal to or greater than$25,000 or 10%) Funds appropriated for current fiscal year YES /NO Finance Director(Equal to or greater than$5,000) Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018