HomeMy WebLinkAbout2019-058 20190195 DN Tanks Inc
AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("C,ty11)
and
DN Tanks, Inc.,
("Contractor")
for
2.0 MG prestressed water storage tank inspection with diver and inflatable raft SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective August 28, 2018 (the "Agreement") for Contractor to provide 2.0 MG prestressed
water storage tank inspection with diver and inflatable raft services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein, the parties agree as follows:
1. Amend the Completion Date as follows, with strikeout wording deleted and underscored
wording added:
i
COMPLETION DATE: Gete4e+-362 4 December 31, 2018
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No. 1 to Personal Services Agreement
CITY OF ASHLAND, OREGON DN TANKS, INC. (CONTRACTOR)
By: By:
Printed Name: Phu- c &rtowj Printed Name: A"I'l 7 ,Glas o/
Title: Title: PP41114al /(6'1Afpe-, G
Date: Date: 9/28f Zo/g-
Page 2 of 2: Amendment No. 1 to Personal Services Agreement
[:F:O:RM# 00 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: oNTanks, Inc. Total amount of this
contract amendment:
Purchase Order Number: 20190195
$ 0 - date change only
Title/ Description: 2.0 MG prestressed water storage tank inspection with diver and inflatable raft
❑ Per attached contract amendment
Contract Amendment
Original contract amount $ 100 % of original contract
Total amount of previous contract amendments % of original contract
Amount of this contract amendment % of original contract
TOTAL AMOUNT OF CONTRACT $ % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES ■ NO* (If "NO", requires Council approval 1 Attach cony of CC.)
Sourcing Method:
SMALL PROCUREMENT Not exceeding $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT, QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES", the total amount of cumulative amendments ❑ "YES", the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services,
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K forAttomey Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication.
PERSONAL SERVICES (Direct Appointment) Communication. ❑Exempt- Reason:
9 "YES",cumulative amendments s $35,000 ❑Exempt- Reason:
❑If "NO", requires approval. Attach CC
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services ->$5,000 < $100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services ->$5,000 <$75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances
❑ "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑Exempt - Reason: ❑ Exempt- Reason:
❑Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑ "YES", the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement: Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25% greater than initial agreement. Renewal
Procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If "NO", amount exceeding authority requires Council approval. by City Administrator. AMC 2.28.045(B)
Attach copy of Council Communication. ❑ If "NO", Council approval is re aired. Attach co of Council Communication
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number - - _ - - - - Account Number - _ - - -
Project Number Account Number
Project Number Account Number $
Employee Signature:~fa.- f "a4 Department Head Signature: 28sbi°2otb~
(Equal 16 or greater than $5,000)
Adm' istrator:
r _ (Equal to orgreater ~tha `$25,#0 pr 10%)
Funds appropriated for current fiscal year. Y/ NO
mance Dire or (Equal to orgreater than $5,000) Date
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 311512018
Purchase Order
Fiscal Year 2019 Page: 1 of: 1
Ii~i~]~ 1~N7s=
B City of Ashland
I
L 20 E. ATTN: Accounts Payable Purchase
Main
L Ashland,
OR 97520 Order # 20190195
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Public Works Department
E DN TANKS, INC. 1 51 Winburn Way
N 11 TEAL ROAD P Ashland, OR 97520
D WAKEFIELD, MA 01880 Phone: 541/488-5347
O O Fax: 541/488-6006
R
Mar ~_~am
MIEW
Paula Brown
09/10/2018 4070 FOB ASHLAND OR/NET30 Cit Accounts Pa able
Water Storage Tank Inspection
1 MODIFIED: 2.0 MG pre-stressed water storage tank inspection 1 $8,850.0000 $8,850.00
with diver and inflatable raft
Personal Services Agreement ($25,000 or less)
Completion date: 10/31/2018
Processed change order 10/03/18
Completion date extended to 12/31/2018
Project Account: E-201820-999
GL SUMMARY
081900 - 704200 $8,850.00
By% -Date: Authorized Signature - $8,850.00,