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2019-070 20190137 Protec Security and Communication Systems Inc
GOODS & SERVICES AGREEMENT PROVIDER: Protec Security and Communication Systems, Inc. CITY OF -ASHLAND PROVIDER'S 20 East Mani Street CONTACT: b r 0,e- (e- 6 bb Ashland, Oregon 97520 Telephone: 541/488-5587 ADDRESS: 562 Parsons Drive, Suite 108 Fax: 541/488-6006 Medford, OR 97501 PHONE: (541)779-6515 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Protec Security and Communication Systems, Inc., a domestic business corporation ("hereinafter "Provider"), for fire alarm repair testing and maintenance. 1. PROVIDER'S OBLIGATIONS 1.1 Provide fire alarm repair testing and maintenance for FY19 as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods and services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 5: Agreement between the City of Ashland and Protec Security and Communication Systems, Inc. 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A. 110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $2,500 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $2,500 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is anon-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. Page 2 of 5: Agreement between the City of Ashland and Protec Security and Communication Systems, Inc. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Rate Sheet dated June 18, 2018. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5. 1.1 Termination of this Agreement; 51.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2019, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination Page 3 of 5: Agreement between the City of Ashland and Protec Security and Communication Systems, Inc. 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland - Facilities Maintenance Department Attn: David Arnold 90 North Mountain Avenue Ashland, Oregon 97520 Phone: (541) 552-2292 With a copy to: City of Ashland - Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Protec Security and Communication Systems, Inc. Attn: Missy Wilson 562 Parsons Drive Suite 108, Medford, OR 97501 (541)779-6515 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9. 1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: Page 4 of 5: Agreement between the City of Ashland and Protec Security and Communication Systems, Inc. (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider, and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law, or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: Protec Security and Communication Systems, Inc. (PROVIDER): By: a Signature By: d% So ature Printed Name Printed N4 e ~rt/ O s ~Cr~2 ~ Title A\" Title Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. Page 5 of 5: Agreement between the City of Ashland and Protec Security and Communication Systems, hie. Protec Security & Communication Systems Inc 562 Parsons Dr. Ste 108, MEDFORD, OR 97501 PHONE 541-779-6515 FAX 541-842-2442 E-MAIL protecscheduling@sentinelsg Coln PROPOSAL June 18, 2018 TO: David Arnold City of Ashland PROJECT: Services and Pricing Quote SERVICES AVAILABLE (installation & service work): • Cameras • Fire • Burglar • Nurse Call • Access Control • Phones • Test and Inspections • Monitoring (previously quoted) PRICING: • Regular hours (8am-5pm) $90 per hour • Weekday after hours (5:01pm to 7:59am) $135 per hour • Weekends and holidays $180 per hour Any materials required will be billed at a separate rate. Respectfully Submitted, Enita Geiger Protec Security & Communications Office Manager ACCEPTED DATE ,4CO CERTIFICATE LIABILITY IN U ANC DATE (MM/DD/YYYY) 3129/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Protectors Insurance, LLC NAME: Sheryl Wirts P.O. Box 4669 A/CONNo Ext : (541)842-2968 A/C No : (541)772-1906 Medford OR 97504 ADDRLEss: sherylw@protectorsins.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: SAIF Corporation 524113 INSURED PROTE-2 INSURER B : Philadelphia Indemnity Ins Co Protec Security & Communication Systems Inc 1188 Lexington Dr INSURER C Eagle Point OR 97524 INSURER D: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1120771539 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP R WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS B GENERAL LIABILITY Y N PHPK1752524 118/2018 1/8/2019 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurrence $100,000 CLAIMS-MADE OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 X E&O included GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 3,000,000 POLICY X PRO X LOC $ B AUTOMOBILE LIABILITY Y N PHPK1752524 1/8/2018 1/8/2019 COMBINED SINGLE LIMIT Ea accident $1000 1,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCTOS HEDULED AUTO S AU BODILY INJURY (Per accident) $ $ HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS Per accident B X UMBRELLA LIAB X OCCUR PHUB611204 118/2018 1/812019 EACH OCCURRENCE $ 1,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION $10 10,000 $ A WORKERS COMPENSATION N 939827 5/1/2018 5/1/2019 X WOCSTATU- OTH- AND EMPLOYERS' LIABILITY Y I N L T I ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? " N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYE $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Additional Insured per attached policy forms: General Liability PIGLDSG-01-14 Primary, Non-contributory, Auto Liability PICA001 09-15, CA0001-10-13 Primary PI-CANXAICH 30 day Notice CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 E. Main Street AUTHORIZED REPRESENTATIVE Ashland OR 97520 Aille © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 4. Loss Payment - Physical Damage Coverages 5. Other Insurance At our option, we may: a. For any covered "auto" you own, this a. Pay for, repair or replace damaged or stolen Coverage Form provides primary insurance. property; For any covered auto you don't own, the insurance provided by this Coverage Form is b. Return the stolen property, at our expense. excess over any other collectible insurance. We will pay for any damage that results to the However, while a covered "auto" which is a "auto" from the theft; or "trailer" is connected to another vehicle, the c. Take all or any part of the damaged or stolen Covered Autos Liability Coverage this property at an agreed or appraised value. Coverage Form provides for the "trailer" is: If we pay for the "loss", our payment will include (1) Excess while it is connected to a motor the applicable sales tax for the damaged or stolen vehicle you do not own; or property. (2) Primary while it is connected to a covered 5. Transfer Of Rights Of Recovery Against "auto" you own. Others To Us b. For Hired Auto Physical Damage Coverage, If any person or organization to or for whom we any covered "auto" you lease, hire, rent or make payment under this Coverage Form has borrow is deemed to be a covered "auto" you rights to recover damages from another, those own. However, any "auto" that is leased, rights are transferred to us. That person or hired, rented or borrowed with a driver is not a organization must do everything necessary to covered "auto." secure our rights and must do nothing after c. Regardless of the provisions of Paragraph a. "accident" or "loss" to impair them. above, this Coverage Form's Covered Autos B. General Conditions Liability Coverage is primary for any liability 1. Bankruptcy assumed under an "insured contract." Bankruptcy or insolvency of the "insured" or the d. When this Coverage Form and any other "insured's" estate will not relieve us of any Coverage Form or policy covers on the same obligations under this Coverage Form, basis, either excess or primary, we will pay only our share. Our share is the proportion 2. Concealment, Misrepresentation Or Fraud that the Limit of Insurance of our Coverage This Coverage Form is void in any case of fraud Form bears to the total of the limits of all the by you at any time as it relates to this Coverage Coverage Forms and policies covering on the Form. It is also void if you or any other "insured", same basis. at any time, intentionally conceals or 6. Premium Audit N misrepresents a material fact concerning: a. The estimated premium for this Coverage a. This Coverage Form; Form is based on the exposures you told us b. The covered "auto"; you would have when this policy began. We will compute the final premium due when we N c. Your interest in the covered "auto"; or determine your actual exposures. The d. A claim under this Coverage Form. estimated total premium will be credited 3. Liberalization against the final premium due and the first N Named Insured will be billed for the balance, if If we revise this Coverage Form to provide more any. The due date for the final premium or coverage without additional premium charge, retrospective premium is the date shown as your policy will automatically provide the the due date on the bill. If the estimated total additional coverage as of the day the revision is premium exceeds the final premium due, the effective in your state, first Named Insured will get a refund. 4. No Benefit To Bailee -physical Damage b. If this policy is issued for more than one year, Coverages the premium for this Coverage Form will be We will not recognize any assignment or grant computed annually based on our rates or any coverage for the benefit of any person or premiums in effect at the beginning of each organization holding, storing or transporting year of the policy. property for a fee regardless of any other provision of this Coverage Form. CA 00 0110 13 Copyright, Insurance Services Office, Inc., 2011 Page 9 of 12 PI-CANXAICH-002 (05/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CANCELLATION NOTICE TO SCHEDULED ADDITIONAL INSURED OR CERTIFICATE HOLDER This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PROFESSIONAL LIABILITY COVERAGE PART COMMERCIAL CRIME COVERAGE PART COMMERCIAL INLAND MARINE COVERAGE PART COMMERCIAL PROPERTY COVERAGE PART COMMERCIAL AUTOMOBILE COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS OR CERTIFICATE HOLDERS Al or CH Additional Insured or Certificate Holder Address CH City of Ashland 20 East Main St, Ashland, OR The following is added to A. CANCELLATION of the Common Policy Conditions of the above applicable coverage part: A. In the event we cancel the policy in accordance with the policy's terms and conditions, we will endeavor to mail written notice of cancellation to Additional Insureds or Certificate Holders, shown in the above SCHEDULE within the time frame listed below. However, failure to mail such notice shall impose no obligation of any kind upon us, our agents or representatives. 1.. 30 days before the effective date of cancellation if we cancel for any reason other than for non - payment of premium. As respects Additional Insureds, the above cancellation provision applies only when the Additional Insured shown in the above SCHEDULE is added to the policy by a separate additional insured endorsement as the CANCELLATION NOTICE TO ADDITIONAL INSURED OR CERTIFICATE HOLDER does not provide additional insured coverage. Page 5 of 5 o~ n 3cmzOODxOmDA'o _xx-I,n-1 -n;uo 5n g'n ~S4 ma$5 mO.NOnoGm=..mnmm mwOm00 z°730 a= C S 4 m m 7 7 O n m p (O 3a n. 7 N a m N f O m N m m O O < O f/1 i1N C . 3 m d 0? N F$ C n r m 5 O. w O n a N N s N^ N N ~ w m R Z R V1 O m a w O m- O f N - N 7 o. m-• n»o mo o$-oo DDom m~ ~om.<o, a mo m o. m me maim ~3 m A_ c c w moo to o Q o ELI =3mavm w ggyo~i 3uC.D K~m m_. 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Aue jo) Aed plm om lsow ey 1 'ssau!snq JnoA to pnpuoo oLp o1 palelai sapnp Buluuoyad ap4m jo luewAoldwe „s,eaAoldwa„ mope) „olne„ paJ0no0 a sl plo4esnoy nays )o sjegwaw jo eyl )o esmoo eyl u1 pus )o lno Bu!sue „pomsul„ e411o „aaAoldwa„ mope) Aue of „An!ul Appoe„ uos wwl mou(>q jo luai 'oily 'eseel noA „oine„ AuV :6u!moilol;)W Aq pa3eidel pus Alaipue oBeweo le3lsA4d olnV P0JIH s1t ul palalep s! oOAoldw3 mopaj •9'suoisnpxg ,e'FIMOA00 unievri -11 NOLL03S :uolsualxe 6u!mollo/ a416u!ppe Aq pepuawe GBPJOA03 o9Aoldw3 mollad O 3EMMO0 39VWV0 IVOISAHd - III NOLL03S - lom won po owp )o esneooq Asp a oog$ of do s6u!wea to ssoi o6ewe0 le3lsAyd olnV panH •3 lenpe Bu!pnpw 'lsenbw mo is „poinsul„ e41 Aq paunoul sesuedxe algeuoseoi pV (1.) (4I/60) I00-VD-ld PI-CA-001 (09115) This exclusion does not apply to the accidental discharge of an airbag. This coverage Is (1) The actual cash value of the damaged excess of any other collectible insurance or warranty. No deductible applies to this or coverage. (2) The cost of repairing or replacing the t 1. Electronic Equipment Coverage of like, kind and quality. The following supersedes anything to the contrary in SECTION III PHYSICAL DAMAGE b. Our Limit of insurance for total loss' will b COVERAGE, S. Exclusions, Paragraph 4. (1) The balance due under the terms of th Exclusions 4.c. and 4.d. do not apply to: but not including: Any risk management or monitoring equipment and electronic equipment that receives or (a) Past due payments; transmits audio, visual or data signals and that is not designed solely for the reproduction of sound. This coverage applies only R the equipment is permanently installed in the covered (b) Financial penalties imposed under "auto" at the time of the "foss" or the equipment is removable from a housing unit which is permanently installed in the covered "auto" at the time of the "loss," and such equipment is (c) Security deposits not refunded; designed to be solely operated by use of the power from the "auto's" electrical system, in or upon the covered "auto." (d) Costs for extended warranties or it The most we will pay for all *loss' to risk management or monitoring equipment, audio, visual (e) Final payment due under a'balloo or date electronic equipment that is not designed solely for the reproduction of sound and any accessories used with this equipment as a result of any one 'accident' is the least of: (2) Actual cash value of the stolen or dam, a. The actual cash value of the damaged or stolen property at the time of the "loss'; An adjustment for depreciation and physics cash value at the time of'loss.' b. The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality; or c. Additional Definitions c. $1,000. (1) 'Total loss' for the purpose of this cove cost of repairs, plus the salvage value, This coverage will not apply if there is other insurance provided by this policy for the above- described electronic equipment. We will, however, pay any deductible, up to $500, that is (2) 'Balloon loan' is one with periodic payr applicable under the provisions of the otter insurance. over the term of the loan, !hereby requ J. Original Equipment Manufacturer (OEM) Parts Replacement d. Additional Conditions SECTION III - PHYSICAL DAMAGE COVERAGE, C. Limit of Insurance, Paragraph 1. is This coverage will apply only to the original amended to include: in order for this coverage to apply, leased' a leasing or rental agreement, for a period However, if the covered'aulo' has less than 20,000 miles on its odometer, then the following you to provide direct primary insurance for condition will apply: L One Comprehensive Coverage Deductible We will pay the cost to replace the damaged parts (excluding glass and mechanical parts) with new Original Equipment Manufacturer replacement parts if the damaged parts cannot be SECTION III - PHYSICAL DAMAGE COVERAGE, repaired. following: K. Auto Loan I Lease Gap Protection Only one Comprehensive Coverage Deductible resulting from a covered peril. SECTION III - PHYSICAL DAMAGE COVERAGE, C. Limit of Insurance is amended to Include the following: For the purpose of this extension, occurrence n or repeated exposure to substantially the same 4. In the event of'loss' to a covered 'auto* that is loaned or leased to an 'insured': period. a. The most we will pay for 'loss' in anyone 'accident' is the lesser of: Page 5 of 7 Page 6 of 7 ® 2015 Philadelphia Indemnity Insurance Company ® 2015 Philadelphia Indemnity Ii Includes copyrighted material of Insurance Services Office, Inc., with its permission. Includes copyrighted malaria) of Insurance Servi 3 i PI-CA-001 (09115) III. BUSINESS AUTO CONDITIONS A. Notice and Knowledge of Occurrence SECTION IV - BUSINESS AUTO CONDITIONS, A. Loss Conditions, 2. Duties In The Event Of Accident, Claim, Suit Or Loss, Paragraph a. Is deleted In Its entirely and replaced with the following: a. In the event of'accident; claim, 'suit' or'loss,' you must give us, or our authorized representative, prompt notice of the 'accident' or'loss.' Include: (1) How, when and where the 'accident' or 'loss' occurred; (2) The'insured's' name and address; and (3) To the extent possible, the names and addresses of any Injured persons and witnesses. Your duty to give us or our authorized representative prompt notice of the'aocident' or 'loss' applies only when the'accidenr or *lose is known to: (1) You, If you are an individual; (2) A partner, if you are a partnership; or (3) An executive officer or insurance manager, 0 you are a corporation. B. Blanket Waiver Of Subrogation SECTION IV - BUSINESS AUTO CONDITIONS, A. Loss Conditions, 5. Transfer Of Rights Of Recovery Against Others To Us, is amended by adding the following exception: However, we waive any right of recovery we may have against any person or organization because of payments we make for'bodily injury' or'property damage' arising out of the operation of a covered 'auto' when you have assumed liability for such 'bodily injury' or 'property damage' under an 'insured contract' C. Unintentional Errors or Omissions SECTION 1V - BUSINESS AUTO CONDITIONS, B. General Conditions, 2. Concealment, Misrepresentation, Or Fraud is amended by adding the following: The unintentional omission of, or unintentional error in, any.infonnation given by you shall not prejudice your rights under this insurance. However, this provision does not affect our right to collect additional premium or exercise our right of cancellation or non-renewal. IV. DEFINITIONS A. Mental Anguish SECTION V - DEFINITIONS, C. "Bodily injury" is amended by adding the following: 'Bodily injury also includes mental anguish but only when the mental anguish arises from other bodily injury, sickness, or disease. Page 7 of 7 02015 Philadelphia Indemnity Insurance Company Includes copyrighted material of Insurance Services Office, Inc., with its permission. ' P V ET m D m r c o r D D to D -0 D D D m W w 3 0 O F' r1m°° 0 p N O Q' 3 a Q nj a s Q n 3 C C m m 0~ 01 O » pr O O N a~ °G N O p N a m a Q n a a v v a a 3 < < m N c o o m N o . 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O N m 'O C d J d a d N O< C 3 0 n M 3 •J - o o c m a Q ui ° m v< n0 m(oy m ~o. ac cJO m mm $ yo>>N ma n~ mn 3w °-d- m m mOm aim c 'm occ~ m m0 nim Jm~ ?,o om' m dm m DO- mm d M m-do m '-d< m cdio ~mm1 N Wn nn -o m_y m v v ° a g5' @551 N ~v nD vs~ 0 0:m m~.~o c ~ iu Nr ~am omm z oa FT~N m oc a om m3o v I < m~ y~(m m 0~Hamm fm m F o m o N O N c c m = 0 0 3 3 3 0 o ~.50 o? mm a m 3. 3. u Q o m O O n. m y o r mN 3T Na am c a~ Qu; uid d o O z n m, oT..m y gym, 0 0 2c°' y -gym vm v c°o'~ m oo n n~ yam d d •J_•. j_» 3' Q a?SJ Q' -Ci Z S~ C Q O a Ntm O N d f0 J J O N 6'0 J. d a 3 J' C C O O 'O w m m 0 (O a C a p N ry (P ry a V m Ncc ° ma 23 o maaW E d0 G) 3 o a» o J- S' m N umi co an d d p c o~ (o mJd @ o. o Q m m m Q Q D 3 y Cl) .01 s c m° nmi m F W m£ O mom m m n'OO 3 om0o am a :[1 0 d 0 0 p °O 0 1 ' 0 ° ` FORM #3 CITY OF ASHLAND 7/31 /2018 p`9 Da of request: REQUISITION Required date for delivery: Vendor Name Protec Security and Communications Systems, Inc. Address, City, State, Zip 562 Parsons Drive, Suite 108, Medford, OR 97501 Contact Name & Telephone Number Brielle Abblitt (541)779-6515 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization Date approved by Council: ❑ Written quote or proposal attached ❑ AMC 2.50 ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than $5,000 ❑ Request for Proposal (Copies on file) State of Oregon ® Direct Award Date approved by Council: Contract # ❑ Verbal/Written quote(s) or proposal(s) ❑ State of Washington Contract # Intermediate Procurement ❑ Sole Source ❑ Other government agency contract GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) Agency $5,000 to $100,000 ❑ Written quote or proposal attached Contract # ❑ (3) Written quotes and solicitation ❑ Form #4, Personal Services $5K to $75K Intergovernmental Agreement attached ❑ Agency PERSONAL SERVICES ❑ Special Procurement Date original contract approved by Council: $5,000 to $75,000 ❑ Form #9, Request for Approval (Date) ❑ Less than $35,000, by direct ❑ Written quote or proposal attached appointment Date approved by Council: ❑ (3) Written proposals/written solicitation ❑ Form #4, Personal Services $5K to $75K Valid until: (Date) Description of SERVICES Total Cost [Fire alarm repair testing and maintenance for FYI 9 $ 2,500.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ® Per attached quote/proposal Project Plumber _ _ _ _ _ _ - _ _ _ Account Number 082400-602400 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support -Yes /No By signing this requisition form, I cerf,tfiat the City's public contracting requirements have been satisfied. Employee Signature: Department Head Signature: ! j' (Equa to or greater than $5,000) City Administrator: (Equal to or greater than $25,000) Funds appropriated for current fiscal year: YES / NO Finance Director- (Equal to or greater than $5,000) Date Comments: A~'-;;'~ P- Y Form #3 - Requisition Purchase Order Fiscal Year 2019 Page: 1 of: 1 B City of Ashland EC E ~~UT~MGED-0- MENTS _ I L 20 E. Main ATTN: Accounts Payable Purchase L Ashland, OR 97520 Order # 20190137 T Phone: 541/552-2010 O Email: payable@ashland.or.us V PROTEC SECURITY & COMMUNICATION SYSTEMS H C/O Facilities Maintenance Div E INC I 90 North Mountain Ave N 562 PARSONS DR p Ashland, OR 97520 D STE 108 Phone: 541/488-5358 O R MEDFORD, OR 97501 TO Fax: 541/552-2304 MEW David Arnold 08/0 /2018 3719 _ FOB ASHLAND OR/NET30 City Accounts Payable Fire Alarm Maintenance 1 Fire alarm repair testing and maintenance 1 $2,500.0000 $2,500.00 Goods & Services Agreement Completion date: June 30, 2019 Project Account: GL SUMMARY 082400 - 602400 $2,500.00 Dater I `3 Authorized Signature - = . _ $2,500.00