HomeMy WebLinkAbout2019-0204 Study Session MIN CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
MINUTES
Monday, February 4, 2019
Council Chambers, 1175 E. Main Street
Mayor Stromberg called the Study Session to order at 5:34 p.m.
I. Public Input(15 minutes, maximum)
Lee Hood—Ashland—Spoke regarding the canal project and that there needs to be more
research done before a decision is made. She suggested to look into more creative options.
Dr. Carol Voisin—Ashland—Spoke in concern about the TID canal. She spoke in concern about
trees and the cost to the citizens of Ashland. Reasons to pipe the canal is more efficient and will
decrease the amount of pollutants in the water based on a study over 8 years old. She spoke that
water supply is important and TID is not a reliable source.
Craig Martin-Ashland—Spoke that he has enjoyed the canal for 40+years. Explained that the
reasons for this project is to reduce contamination and water loses but this project will not do
that. He explained that seepage is the problem. He spoke that the City has not maintained the
canal and the best solution is to start maintaining it.
Andrew Kubic—Ashland—Spoke regarding the Extreme Weather Shelter. He suggested to raise
the temperature margin to 32 degrees.
Dennis—Ashland—He spoke against to the plan to remove and replace the canal. He explained
it will not result in reduction of water loss and no level of contamination. He suggested to only
remove portion.
Allison Toffer-Ashland—Spoke in support of a Resolution to raise degrees of Extreme Weather
Shelter to 32 degrees.
Pauline Black—Ashland—Spoke that she walks on the ditch at least 2 times a week. She spoke
that she is not in support of the canal project and she spoke in support to raise the temperature for
the Extreme Weather Shelter.
William Shanner—Ashland—Spoke against the canal project.
Michael B-Ashland—Spoke against the canal project and spoke that it would be costly to the
City. He suggested the City look at better ways to spend money.
II. Preliminary Report on the Canal Project
Public Works Director Paula Brown, Project Manager Kevin Caldwell and Water Conservation
Specialist Julie Smitherland. Presented a PowerPoint Presentation to Council.
Went over a PowerPoint Presentation (see attached).
Items discussed were:
• Project Purpose and Benefits.
• Map of canal.
• Map of TID.
• Map of Ashland Lateral Canal.
• Map of Ashland Canal Trail Easements.
• Canal Maintenance Issues.
• Maintenance.
• Public Outreach.
• Citizen feedback.
• Project work completed.
• Seepage Study.
• Alternative 1-Replace the entire canal with new 24"pipe.
• Alternative 2-Replace only the open canal with new pipe and rehab the existing large
piped sections.
• Alternative 3—Replace the existing concrete liner and rehab the piped sections.
• Alternative 4—Do nothing.
III. Extreme Weather Shelter Ordinance Discussion—25 Minutes
City Administrator Kelly Madding gave a brief Staff report.
Items discussed were:
• Shelter days and times open.
• Increasing the temperature for extreme weather.
• Volunteers.
• Winter Shelter Verses Extreme Weather Shelter.
• Costs.
• Resources.
• Statistics of how many people have been to the Winter Shelter.
Staff explained that this would come back to Council in early Summer.
IV. Rogue Valley Metropolitan Planning Organization Intergovernmental Agreement— 10
Minutes.
Ms. Madding gave a brief Staff report.
Council gave consensus to move forward with this agreement.
The Study Session was adjourned at 7:03 PM
Respectfully submitted by:
'L )/114∎.7
City Recorder, Melissa Huhtala
Attest:
Mayor Stromberg
v),S
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at(541) 488-6002(TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title O.
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110 Ashland Canal Piping Project i.....
A
Community Meeting t
January 31, 2019 �
"` ,-tt• � ` t'"'. .err
PROJECT PURPOSE & BENEFITS !!!!F
ASHLAND
Purpose:
• Replace 10,700 feet of open-channel irrigation canal from Starlite Place to Terrace
Street with below-ground pipe(s) to improve the water quality in Ashland Creek and
to assist the City's goal for overall water conservation.
Benefits:
• Minimize water pollution and health risks in Ashland Creek
• Reduce water loss due to seepage and evaporation
• Maximize water resource — Right Water Right Use
• Protect drinking water resources
2 Ashland Canal Piping Project
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4 Ashland Canal Piping Project
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5 Ashland Canal Piping Project
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Trail Easements ss. -,,,,,,,, ,'
Legend
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MAPPING IS SCHEMATIC ONLY AND BEARS NO WARRANTY .„
No Public Trail Easement da 1041 0000 It. 423
3.1.5......•
OF ACCURACY ALL FEATURES,STRUCTURES,FACILITIES. \
EASEMENT LOCATIONS,OR ROADWAY LOCATIONS SHOULD ..
N 0C7'.. I 71 11
BE INCEPENDENTLY LOCATION FIELD VERIFIEDFOR EXISTENCE , `, ° S,Yes, Public Trail Easement -n,-
AND/OR
6 Ashland Canal Piping Project
Ashland Canal Maintenance Issues .41
< '* r. i°f n I i s C I T Y OF•,er ""i Seepage , �Cracked Liner
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''r t e„ r`
7 Ashland Canal Piping Project
ARTISTIC REPRESENTATION
all
OF COMPLETED PROJECT ASHLAND
`' •^ ,r•
l
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J,. '' ,} rji,Atic Representation of Completed Ashtand Cana Piping Pro}ec (ACP }
s
8 Ashland Canal Piping Project
WORK COMPLETED Pik
ram
Public Outreach D
• Neighborhood Meeting • Ashland Canal Advisory Group
• March 6, 2018 • April 2, 2018
• October 9, 2018
• Neighborhood "Backyard Visits" • December 20, 2018
• 20 on-site interviews
• City Source Articles ..;r �..
• Community Meetings
TV & Radio Interviews
• April 18, 2018 • e s
• January 31, 2019 • Project website _
• Parks Master Plan Open House • Email notification list (70 citizens)
• May 2, 2019
• Meetings, emails and phone
• Canal Tour (ACAG and staff) communications with community , AF
• November 13, 2018
members ` - --•r�
9 Ashland Canal Piping Project
1
FEEDBACK & INPUT was
C I T Y O F
-ASHLAND
• Impacts on vegetation • Project costs
• Aesthetics of water "feature" • Trail Access
• Not a community priority • Drainage t` a « �; . 7, r , (F I. , }.,
�1f. 1{] {""1!1,1 , I
1111 }
• Impacts on wildlife • Wildfire """' '�• ) r{
r ,1 �,
c r, •
• Homeowner access during • Privacy �- ?, , fi� 'n .,
construction , ��
• Property Values 1 '' .i
• Water efficiency / quality ' , 4 r` - �,.':
�'c Yak`` �; > p�,
1 ,,, ). 4), s,
• Disturbance and removal of `�' ' ` 7 .y.•
homeowner bridges, fencing, "�' = ' /Y,.; `
a •
rocks, driveways, etc. ..;-„> -;, ""°”
10 Ashland Canal Piping Project
w®
ASHLAND CANAL ADVISORY GROUP !!!!F
ASHLAND
Members
• Ashland Water Advisory Committee Additional Consultants
• Tree Commission
• WISE project representatives
• Siskiyou Bio Survey
• Conservation Commission
• SOU Biology
• Historic Commission
• City of Ashland Fire
• Homeowners along the canal
• Parks Department
• Community members • GIS Department
• Ashland Trails Association
ii Ashland Canal Piping Project
PROJECT WORK COMPLETED 1.
1
CITY O F
ASHLAND
• Preliminary engineering phase (survey and field work)
• Hydraulic Analysis
• Water Quality Testing ALLE E
V Y
• Natural Resource Analysis
AL �t ,1��,�1,
A- ®t 11v.4•cola
• Wildlife
• Wildfire COUNCIL
• Vegetation
Siskiyou BioSurvey, LL
• Water Loss Study .: f Ecological Consultants
ogee
• Alternatives Analysis RIVERKEEPEW
• Southern Oregon University Biology Analysis
12 Ashland Canal Piping Project
WATER LOSS/SEEPAGE STUDY was
CITY O F
ASHLAND
Methodology — Ponding test
23% �7%
• Measures how fast water seeps from the
canal into the ground. _
• Three ponding tests were conducted between ` Current Concrete
Starlite Place and Elkader Street. 50 Liner Condition
• 100 foot section of canal tested in each of
Good Fair a Poor
the three rated canal conditions
I 7 °, .•
Results „�. Y - .
• Total flow rate loss during an irrigation season 4 .cs
is estimated to be 23%. z. ,, .-_- . - j _ -,4.
• 21% seepage; 2% evaporation w r - �- ; - t;r : • -•
• Does not include transpiration '
_;;,,-1-: - -. ;- ,_ '7:". - '11. - - 4 .,s-
• Equivalent to 190 acre feet or 61 911,690
gallons per season (or 62 million). ;ev,,,,.ik ` . ..^. ` . �. .
3.3 Ashland Canal Piping Project
iiriii E . COLT BACTERIA STUDIES v
CITY OF
Water Sampling Sites ASHLAND
Starlite Place Monitoring Station Ashland Creek — Ashland Canal Outfall
4 „,„``..:,.vs.,`a a ":4W''... +iw. a '44.,..- ,,,,,,3t� Y'' - ;. ,,.",." 3, —...'t--
�”, �..Y._ t l - , :. ���R)' �YYYV ` . t1v�C'cy� 't '{i.< "� "�" .+'^�•:• T
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14 Ashland Canal Piping Project
E. COLI BACTERIA STUDIES "Al
vas
CITY OF
Ashland Canal E. Coli Bacteria Comparison ASHLAND
i8o
163.7
i6o
140
120
2 100
o so 78
2 6a 48.1 54.5
11111111111111NIMININIO 111.1111111111111.
20
ed5
2011* 2018**
Starlite Place ® Canal Outfall
All figures are geometric mean. All units are MPN/100 ML
*2011 data from Rogue Riverkeeper Ashland Creek Bacteria Study (62 samples taken)
**2018 data from City of Ashland and RVCOG (30 Samples taken)
i5 Ashland Canal Piping Project
NATURAL RESOURCES
Fr
CITY O i
ASH LAND
Wildlife — SOU Biology
• Evaluate wildlife use and impacts from piping
• The canal does not function as a riparian corridor ••- •• . • ••``
for wildlife. '
i
r
• Wildlife shift to alternate water sources during the y
'
irrigation "off season.n w r , Y., . ;
• Attractive Nuisance
;rc
Fire - L 4 ��, ►,• The piped canal corridor can be used as an � , '-4, ...-. .
improved fuel break to increase wildfire resilience. .,,� ' ' �' ° `
• Allows better access if there were a fire in the area , , \1/4,. Y,
:i6 Ashland Canal Piping Project
9 NATURAL RESOURCES PM?,
r•:
CITY O F
ASHLAND
Ecological Analysis — Siskiyou Bio Survey
• Evaluate risks to existing vegetation �� ''' ��
2 it' :1 I ,..
• Identify mature trees at risk from piping ��, r,,:' " t...
c: a S .,
• Propose mitigation measures and recommendations
Tv
Findings
• Seepage has created an unnatural environment ,r_ .Q'
• Douglas Firs are less resilient than pines and `
hardwoods
• Trees below the canal are larger than others in r4
the watershed
- 0 �� -
17 Ashland Canal Piping Project
VEGETATION SURVEY RESULTS 111,411
\ fir i. - ' CITY OF
l'i), It
+ 1 1 �F. c it 1 SY, Y ,.k as ,it
. '''4' 'A 11:-•''45. ''i;'''Nt'''"N.. .;.1, ‘,..‘'- l'',r ■ 1 , ,,,,','''' ,,:.:
i1 1 • fir' ! �.\ xiyw'•t,y `: yt ,'�+� ''',1;,,, '",,. �. v .'di +�F�'
�,w•. Q7..-t:',- ...' �"F 1 )' 1$+fib �'� 'ti ;-'1*.7, `,' ;N.,.', .. •
n ,n + '� Tim
r F°r .z,� , rr '1"-t aft, �� it �',, rd' it, 11, +„, e ,-1,• ” 4 '.r, tra
: IPA
• �:. -:'..--;-,1--:'..--;--:'..--;-,1-...... `y \`• •,:? . , " ' ' 4�� - . r' at . T . ;
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i. y ! A �
h , �
N ,+
r ,de, i M
Decades of water seepage has significantly - • . _„. -��rt. «'
altered the habitat around the canal creating an ` , .1 1;
unusual abundance of large Douglas Firs. It is � • ....
g g r a .t `
uncommon to find trees of these sizes upslope _
of the canal.
Large numbers of specimen trees occur near the canal. The
quantities of large sizes are unusual in such a concentrated
area.
1.8 Ashland Canal Piping Project
ALTERNATIVES daft
4\SHLAND
Alternative Criteria
• Meet design criteria of 7.2 cfs (cubic feet per second flow rate) minimum
for flow and a maximum upstream water elevation of 2,327.05 feet.
• Alternatives 1-3 assume the City will apply for grant funding as
appropriate and/or secure addition funds from the DEQ as necessary
s9 Ashland Canal Piping Project
ALTERNATIVE #1 ilF
Aa45HLAND
Replace the entire canal with new 24" pipe
• Reduce pollution inputs into Ashland/Wrights/Bear creeks from the canal
• Maximize water resources
• Remove trees within the existing easement (approximately 285 trees)
• Requires the most excavation (includes removing piped sections)
ESTIMATED INITIAL CAPITAL COST: $3,095,000
20 Ashland Canal Piping Project
ALTERNATIVE #2
CY O
-ASHITLANF D
Replace only the open canal with a new pipe and
rehab the existing large piped sections:
• Reduce pollution inputs into Ashland/Wrights/Bear creeks from the canal .
• Maximize water resources
• More expensive than alternative 1, requires less tree removal
(approximately 260 trees)
• Higher costs due to more fill required, larger pipe, etc.
ESTIMATED INITIAL CAPITAL COST: $3,950,000
21 Ashland Canal Piping Project
ALTERNATIVE #3
CITY O F
Replace the existing concrete liner and D
rehab the piped sections:
• More expensive lifecycle costs (including repairs to the liner, debris
cleanout, etc.)
• This alternative does not address the water quality elements of project
but will help with water efficiency
•Tree removal quantities will be similar to other options to protect the
investment in the new liner (approximately 260 trees)
ESTIMATED INITIAL CAPITAL COST: $2,429,000
22 Ashland Canal Piping Project
ALTERNATIVE #4 ��
CITY O F
Do Nothing ASHLAND
• Does nothing to remove pollutants from Ashland/Wrights/Bear creeks
• Water loss will increase as the liner and piped sections continue to degrade
• Deferred tree maintenance will continue to increase (increased fuel load)
• Safety of the canal and downstream properties could be compromised
ESTIMATED COST:
• Ongoing operations and maintenance costs would continue (currently
$50,000 annually)
• Deterioration will continue and repair costs will increase.
23 Ashland Canal Piping Project
7
ALTERNATIVE COMPARISIONS 1/116
CITY O F
(2018 Costs) \SHLAND
Alternative #1 Alternative #2 Alternative #3 Alternative #4
Method All new 24" pipeline 30" & 24" Pipeline Replace Canal Liner
Do Nothing
Pipe Material Corrugated HDPE Corrugated HDPE Concrete & Urethane
Capital Costs $3,095,000 $3,950,000 $2,429,000 $0
Annual O & M $12,500 $12,500 $39,000 $50,000
Life of Option 60 - 100 years 60 - 100 years 40 - 60 years 0 - 5 years
Salvage Value $354,280 $335,560 0 0
Net Present Value * $3,472,579 $4,339,897 $4,334,379 $2,442,794
* Life Cycle Cost / Net Present Value from Adkins Final Report p. 49
24 Ashland Canal Piping Project
Summary of Audience Selected Alternatives From Fr
January 31, 2019 Listening Session 4SHLAND
Alternative 3 & 4 combo
Leave some, replace
Alternative 1.
some Replace all with
new pipe
Alternative 4
Do nothing
Alternative 3
Replace/rehab
existing
25 2/5/2019 Add a footer
POTENTIAL GRANT OPPORTUNITIES !Fr
!!!F
ASHLAND
• Natural Resources Conservation Service
• Oregon Watershed Enhancement Board
• US Bureau of Reclamation
• Oregon Water Resources Department
• Rogue Basin Partnership
26 Ashland Canal Piping Project
1
'
NEXT STEPS
ASHLAND
Questions? � a ' ,fa►tr �f �“y
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t r t .d..y j .1i r l I � tiA: t , e • w
What have we missed? �, ...; A �t :4,0't4‘,I. . . - : ,. �
et* e' " r + t
What needs more clarity? -' ° ° ' `� � �� '
i•
Interested in a canal tour? . , : -' ;' "I _- .X _.
_
Next Meeting: _ry,, :
March 5, 2019
r t,
Council Business Meeting
More Information : www.ashland .or.us/ashlandcanal
27 Ashland Canal Piping Project
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"We do not see things the way they are,
we see them the way we are. "
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