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HomeMy WebLinkAbout2019-073 20190365 Kencairn Landscape Architecture PERSONAL SERVICES AGREEMENT ($25,000.00 or less) CONSULTANT: KenCaim Landscape Architecture CITY OF CONSULTANT'S CONTACT: Kerry KenCairn ASHLAND 20 East Main Street ADDRESS: 545 A Street, Suite 3 Ashland,Oregon 97520 Ashland, OR 97520' Telephone: 541-488-6002 Fax: 541-488-5311 TELEPHONE: 541-488-3194 EMAIL: This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland,an Oregon municipal corporation(hereinafter"City")and KenCaim Landscape Architecture,a domestic business corporation("hereinafter"Provider"),for Design of Airport Entry Road Landscaping. NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Term: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided in Section 11, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,but not later than June 30, 2019. 2. Scope of Work: Consultant shall provide Design of Airport Entry Road Landscaping as more fully set forth in Consultant's Proposal dated 01/28/2019 which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to herein as the "Work." 3. Compensation: City shall pay Consultant the sum of$2,100.00 as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$2,100.00 without the express,written • approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty(30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. 4. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict between this Agreement and the supporting documents which cannot be resolved, the provisions of this Agreement shall control over any conflicting provisions in any of the exhibits or other supporting documents. Page 1 of 6: Personal Services Agreement with KenCaim Kandscape Architecture • 5. All Costs Borne By Consultant: Consultant shall, at its own risk and expense,perform the Work described above and,unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 6. Qualifications: Consultant has represented, and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed, or bonded by the State of Oregon, are so registered, licensed, and bonded. 7. Ownership of Work/Documents: All Work product or documents produced in furtherance of this Agreement belong to the City, and any copyright,patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more,Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant shall defend, save,hold harmless and indemnify the City and its officers, employees, and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from or arising out of, or relating to the performance of any Work pursuant to this Agreement by Consultant(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or services under this Agreement). However, Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,judgments, or other damages, caused solely by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than 30 days' prior written notice delivered by certified mail or in person. c. For Cause. The City may terminate this Agreement, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or Page 2 of 6: Personal Services Agreement with KenCaim Kandscape Architecture iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this Agreement if Consultant fails to provide services called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a,b, or e above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However,upon receiving a notice of termination(regardless whether such notice is given pursuant to Subsection a, b, c, or d of this section, Consultant shall immediately cease all activities under this Agreement,unless expressly directed otherwise by City in the notice of termination. Further,upon termination, Consultant shall deliver to City all Agreement documents, information,works-in-progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to the termination date if such Work was performed in accordance with this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the performance of this Agreement. Consultant shall provide workers' compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Agreement. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under, this Agreement. Page 3 of 6: Personal Services Agreement with KenCaim Kandscape Architecture 15. Insurance. Consultant shall, at its own expense,maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the professional services to be provided under this Agreement. c. General Liability insurance with a combined single limit,or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury,Death, and Property Damage. d. Automobile Liability insurance with a combined single limit,or the equivalent, of not less than $1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage,including coverage for owned,hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without 30 days' prior written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers, and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation,required herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of such insurance policies shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 16. Nondiscrimination: Consultant agrees that no person shall,on the grounds of race, color,religion, creed, sex, marital status, familial status or domestic partnership,national origin, age,mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i)All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. Page 4 of 6: Personal Services Agreement with KenCaim Kandscape Architecture • 17.1.2 Consultant, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Governing Law; Jurisdiction; Venue: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws,rules or doctrines. Any claim, action, suit or proceeding(collectively, "the claim")between the City and the Consultant that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conductedsolely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by its signature hereon of its authorized representative,hereby consents to the in personam jurisdiction of said courts. 19. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE,IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 20. Force Majeure. Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents,or other events beyond the control of the other or the other's officers, employees or agents. 21. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. • 22. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion,to continue to make payments under this Agreement. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Page 5 of 6: Personal Services Agreement with KenCaim Kandscape Architecture • 23. Certification. Consultant shall execute the certification attached hereto as"Exhibit C"and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. THE CITY OF ASHLAND, OREGON: CONSULTANT: Sign re • gnatur- r..44,' c i3/tt .✓ c1r%lam N 112-10 Printed Name Printed Name piv D"/-Tart I, A10644170 . 4244-e riEiC.7 Title Title G e;,3 o, 211I Date Date 6 5--(W-9 is to be submitted with this signed Agreement) Page 6 of 6: Personal Services Agreement with KenCaim Kandscape Architecture EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers described WAG E below must comply with City of Ashland laws regulating a mentofa livin' wa'e. $15.12 per hour, effective June 30, 2018. =, The Living Wage is adjusted annually every June 30 by the Consumer Price Index. Employees must be paid a portion of business of their 401K and IRS eligible living wage: employer,if the employer has cafeteria plans(including ten or more employees,and childcare)benefits to the has received financial amount of wages received by assistance for the project or the employee. > For all hours worked under a business from the City of service contract between their Ashland in excess of > Note: For temporary and employer and the City of $21,127.46. part-time employees,the Ashland if the contract Living Wage does not apply exceeds$21,127.46 or more. ➢ If their employer is the City of to the first 1040 hours worked Ashland,including the Parks in any calendar year. For > For all hours worked in a and Recreation Department. more details, please see month if the employee spends Ashland Municipal Code 50%or more of the D. In calculating the living wage, Section 3.12.020. employee's time in that month employers may add the value working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City's website at www.ashland.or.us. \Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND Page 1 of 1: Exhibit B EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and(b)Consultant is not subject to backup withholding because: (i) it is exempt from backup withholding,or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a)it has the power and authority to enter into this Agreement and perform the Work,(b)the Agreement,when executed and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the highest professional standards,and(d)Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. .\(..._, (1)Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. (2)Commercial advertising or business cards or a trade association membership are � purchased for the business. (3)Telephone listing is used for the business separate from the personal residence listing. (4)Labor or services are performed only pursuant to written contracts. (5)Labor or services are performed for two or more different persons within a period of one year. (6)Consultant assumes fmancial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission(professional liability)insurance or liability insurance relating to the Work or services to be provided. ■ Consultant's ' ature z( 1 \ 11 Date KenCairn f .� Landscape Architecture i ATTN: Chance Metcalf Ashland Municipal Airport Proposal for Landscape Architectural Services Kencairn Landscape Architecture Kerry KenCairn Landscape Architect, Principal 545 A Street suite 3 Ashland, Oregon 97520 Phone 541 488-3194 kerry@kencairnlandscape.com Registered Landscape Architect State of Oregon # 493 Registered Landscape Architectural Firm State of Oregon # 272 City of Ashland Business License BL-002480 Tax ID # 26-078898 Primary Contact and Legal Signee Kerry KenCairn January 28, 2019 ✓ . KenCairn Landscape Architecture PROJECT COSTS with ACTIONS and DELIVERABLES Project Start $400.00 Review of Previously Completed Materials (2016) Review Goals with Staff Airport Board Review of 2016 Schematic Plan Construction Documents $1,700.00 Site Plan Planting Plan Revised to City of Ashland Firewise Criteria Irrigation Plan Details and Sheet Specifications TOTAL ESTIMATED PROJECT COSTS $2,100.00 Fee Schedule: Landscape Architect Principal $110.00 per hour Staff Landscape Architect $100.00 per hour Support Staff $80.00 per hour The fee indicated above is based on the original Schematic Planting Plan that was presented to the airport board in 2016. LANDSCAPE ARCHITECT CLIENT KenCairn Landscape Architecture, LLC By Kerry KenCairn, Landscape Architect Dated : January 28, 2019 Title License: No. 439 Oregon Dated A co°® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 02/05/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(sl. PRODUCER CONTACT ,a,",': Karen Bronson CorRisk Solutions mo„e .A. 225 W. Washington St. Suite 1560 312-637-8755 LAM Chicago, IL 60606 ADDRESS. kbronson @corrisksolutions.com INSURER(S)AFFORDING COVERAGE NAIC fi INSURED INSURER B: Kencairn Landscape Architecture INSURER C: 595 A Street #2 INSURER D: Ashland, OR 97520 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD ' INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AOD'L SUBR POLICY NUMBER POLICY BEE POLICY EXP LIMITS LTR INSRD WVD IMMIDDIYYYYI (MM/DDIYYYYI GENERAL LIABILITY EACH OCCURANCE DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurance) CLAIMS MADE I-I OCCUR • MED EXP(Any one person) DOES NOT APPLY PERSONAL&AND INJURY GENERAL AGGREGATE GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG 7 POLICY 17 PROJECT 1LOC AUTOMOBILE LIABILITY COMBINEU SIMILE umn(Ea accident) ANY AUTO BODILY INJURY person) — _ ALL OWNED SCHEDULED DOES NOT APPLY BODILY INJURY(Per accident) AUTOS —AUTOS --- -0 NON NMED PROPERTY DAMAGE(Per HIRED AUTOS nl -O accident) UMBRELLALIAB _OCCUR EACH OCCURANCE EXCESS(JAB CLAIMS MADE DOES NOT APPLY AGGREGATE DED I (RETENTIONS WORKERS COMPENSATION WC STATU- OTHER AND EMPLOYERS'LIABILITY TORY LIMITS ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT OFFICE/MEMBER EXCLUDED? YIN WA DOES NOT APPLY L.L.UISLSAE- BA (Mandatory in NH) 111 EMPLOYEE If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 069990357- Per Occurrence: $2,000,000 A Professional Liability 03 10/30/18 10/30/19 annual Aggregate: $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACCORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION City of Ashland, Public Works Dept SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE Y P THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Attention:Tami De Mille-Campos 20 East Main Street AUTHORIZED REPRESENTATIVE Ashland, OR 97520 L. ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION.Allrights reserved. The ACORD name and logo are registered marks of ACORD ---.0 $ AC<)R. [) CERTIFICATE OF LIABILITY INSURANCE DATE(MIA.00NYYYI __�� __ 02/05/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. This CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER.AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ios) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COGONTTACT ZEPH ROBE. TSON StateFarm 7EPH ROBERTSON PH 541-48$-2134 FAX �_ 4?-255-2361 33 N FIRST ST SUITE a EDO Lu; ZEPHWEPHROBERTSON.COM • ASHLAND,OR 97520 INSURERS AFFORDING COVERAGE NAIC N INSURER A: State Farm Fire and Casualty Company 25143 INSURED INSURER 8, State Farm Mutual Automobile Insurance Company 25178 KENCAIRN I ANOSCAPE ARCHITECTURE LLC INSURER c: ___ __ 545 A ST STE 3 INSURER D ASHLAND,OR 97520 INSURER E- MUM F: COVERAGES CERTIFICATE NUMBER; REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. ' EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOww'N MAY HAVE BEEN REDUCED BY PAID CLAIMS LIR TYPE OF INSURANCE POLICY EFF POLICY YT . POIICY NUMBER {NI►I,OOn/YYYI j1AM�DDiYYYY1 LIMITS A L'SuUR I ALSO IMO CAA/IIERCIAL GENERAL LtAE1LJTY EACH OCCURRENCE s 2.000.000 I CLAIMS MADE [ OCCUR r�tA ACE RENTED PREMISES E[_eoaunencej S MED EXP(Arty one Danon2 S 10.000 97-E6-2275-2 10129!2018 10/29/2019 PERSONAL&AIN lAUURY s GEM.AGGREGATE LIMIT APPLIES PER oeseRALAGGREGATE s 4.000,000 XPOLICY. 1 JCCT ( LOC (PRODUCTS•COIEPRIP Ate; 5 4.000.000 QTHER • 5 AUTONIOO LC LM IUTY 330 3415-A14-376 M �0 i LIMIT s 07114E2019; ,� ANY AUTO BOORY INJURY(Per person) 5 100,000 (MED SCHEDULED AUTOS ONLY � ',AUTOS BOOLY INJURY(Pe'aa;wra) S 300,000 HIRED NON OW NEE . AUTOS ONLY i AUTOS ONLY o DAMAGE t 100.000 $ UMBRELLA LAB i OOGUR , EACH ODCURRENCE $ t -_ EXCESS UAY j 1 CLAIMS•�IAGE �- — �AGGREOATE D I I RETENTIONS _ DE S WORKERS COMPENSATION t AND EMPLOYERS'LiAHIUTY YIN 1 STATUTE-717t7,74.—_--- I R - ANY PC PR,ETO ,1�ARTNER/EXECUT,VE E L EACH AOL70ENT S •QQO • IOFFICER•t►{EMBERExCLUOEDT NIA 97-CE-0743 3 10129/201$ 10/29/2019-.----- ---- I(Mandatory In NH) E L DISEASE•EA EMPLOYEE s 500,000 I M decrcle t/1CA• �-..__.---.-- �O SCRIPTION s OF OPERATION$ono" I I E.L.DISEASE-POLICY LIMt1 S 500.000 T • 1 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks sated"may be awated it more space is squired! CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE Will BE DELIVERED IN CITY OF ASHLAND ACCORDANCE WITH THE POLICY PROVISIONS. 20 EAST MAIN ST ASHLAND,OR 97520 AUTMORI:ED REPRESENTATIVE ©4358-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 100148E 13^84912 e3-te.2016 Purchase Order Fiscal ear 2019 Page: 1 of: _ _ f City of Ashland = - - = ATTN: Accounts Payable Purchase L 20 E. Main 20190365 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable @ashland.or.us V H C/O Public Works Department E KENCAIRN LANDSCAPE ARCHITECTURE LLC I 51 Winburn Way N 545 A STREET p Ashland, OR 97520 ASHLAND, OR 97520 Phone: 541/488-5347 R T Fax: 541/488-6006 O Paula Brown �6I=.zYI@ 02/08/2019 877 FOB ASHLAND OR/NET30 Cit Accounts Pa able —— Hl rrm Airport Landscaping 1 Design of Airport Entry Road Landscaping 1 $2,100.0000 $2,100.00 Personal Services Agreement ($25,000.00 or less) Completion date: June 30, 2019 Project Account: GL SUMMARY 085700-704100 $2,100.00 I By: Date: / I orized S ure $2,100.00 ,--) i -7( tee-) FORM #3 CITY OF request for Purchase Order 1 � ��1 ASHLAND REQUISITION Date of request: 01/31/2019 Vendor Name KenCairn Landscape Architecture Address,City,State,Zip 545 A Street,Suite 3 Ashland,OR 97520 Contact Name Kerry KenCairn Telephone Number 541-488-3194 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Invitation to Bid ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award (Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) 0 Request for Qualifications(Public Works) ❑ State of Washington Intermediate Procurement Date approved by Council: Contract# GOODS&SERVICES (Attach copy of council communication) ❑ Other government agency contract Greater than$5,000 and less than$100,000 ❑ Sole Source Agency il# ❑ (3)Written quotes and solicitation attached ❑Applicable Form(#5,6,7 or 8) Contra PERSONAL SERVICES ❑Written quote or proposal attached Form Intergovernmental Agreement • Greater than$5,000 and less than$75,000 ❑ Form#4, Personal Services>$5K&<$75K Agency ❑Direct appointment not to exceed$35,000 ❑Annual cost to City does not exceed$25,000. ❑ Special Procurement Agreement approved by Legal and approved/signed b ❑(3)Written proposals/written solicitation 9 pP Y 9 by ❑ Form#9,Request for Approval ❑Form#4,Personal Services>$5K&<$75K City Administrator.AMC 2.50.070(4) ❑ Written quote or proposal attached Date approved by Council: ID Annual cost to City exceeds$25,000,Council Valid until: (Date) approval required.(Attach copy of council communication) . Description of SERVICES Total Cost . Design of Airport Entry Road Landscaping $ 2,100:00._ Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal TOTAL COST Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. • Project Number — — — Account Number 085700 - 704100 $ 2100.00 — — Project Number — — — Account Number - $ , , — _ Project Number -- - - Account Number - $ ,- _,- - -•_ IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. IT Director Date Support-Yes/No ffJ Employee( /';k1 i 'AI 1' 1: - r Jl c,l��� Department Head: /`e""Q ° C ra- Zr?!? (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES NO �-� ---- zI I t r4) /Fit ance Director-(Equal to or greater than$5,000) Date Comments: