HomeMy WebLinkAbout2017-221- Addendum to Contract ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000
Addendum made this 27th day of August, 2018, between the City of Ashland ("City")
and Construction Engineering Consultants, Inc. "Consultant").
Recitals:
A. On 3/1/2013 City and Consultant entered into a "City of Ashland Contract for
Personal Services Less than $35,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion as specified in Paragraph 4 of the agreement is extended to
June 30, 2019.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONSULTANT: CITY OF ASHLAND:
BY C— BY
Department Head
Its ■0S f IC)'7— Date 2! m.G zp t
DATE S - 27 t cF
Purchase Order# I �(49'. / 1 _
Acct. No.:
(For City purposes only)
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PERSONAL SERVICES
Purchase Order
,aft Fiscal Year 2017 Page: 1 of: 1
WEIMMEIM
B City of Ashland
ATTN: Accounts Payable Purchase
L 20 E. Main 717
Ashland, OR 97520 Order#
T Phone: 541/552-2010
0 Email: payable @ashland.or.us
1 � •
V H C/O Engineering Division
E CONSTRUCTION ENGINEERING CONSULTANTS INC I 51 Winburn Way
N PO BOX 1724 p Ashland, OR 97520
MEDFORD, OR 97501 Phone: 541/488-5347
R TT Fax: 541/488-6006
Karl Johnson
05/02/2017 939 FOB ASHLAND OR/NET30 _ Cit Accounts Pa able
�y
—=i_r .=iaf=��f1�= 0[= — _ _:= Kai
1=` •
Engineering Services
1 MODIFIED: Provide City of Ashland with professional 1 $32,040.0000 $32,040.00
engineering services for the design of the partial rebuild and
overlay of N. Mountain Avenue- Hersey Street to Interstate 5 (see
attached)
Contract for Personal Services
Processed change order 08/30/2018
Request to extend completion date to 06/30/2019
Project Account: E-201010-100
GL SUMMARY ** ** ********
081200- 704200 $32,040.00 I
,
By:B c ate: et 1 t,65, ;1 Au razed Sig ure -P t (� $32,040.00
•
e o a( E5 e°
'FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/Contractor/Consultant: Construction Engineering Consultants,Inc. Total amount of this
contradt arisen d rrmerlt:
Purchase Order Number: 717
Title 1 Description:North Mountain overlay $!Time exteflSlo t only
❑ Per attached contract amendment
• Contract Amendment
Original contract amount $ 100 %of original contract
Total amount of previous contract amendments %of original contract
Amount of this contract amendment %of original contract
TOTAL AMOUNT OF CONTRACT $0 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the
amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total tern greater than allowed in the solicitation document
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES• NO* (If"NO",requires Council approval/Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT Not exceeding$5,000 - INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑°YES°,the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. ❑ °YES°,the total amount of cumulative amendments ❑IVES°,the total amount of original contract and
❑If°NO°,amount exceeding authority requires s25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attomey Fees.
Communication. ❑If°NO°,amount exceeding authority requires ❑If°NO°,amount exceeding authority requires Council
❑Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. ❑Exempt—Reason:
❑ °YES°,cumulative amendments s$35,000 ❑Exempt—Reason: _
❑If°NO°,requires approval.(Attach CC)
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services->$5,00t<5100,000 ❑ °YES°,the total amount of cumulative amendments ❑ Written Findings:Document the nature of the
Personal Services ->$5,00t<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ "YES°,the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. 0 I ❑ If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
°NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator
approval.Attach copy of Council Communication. Communication ❑ If applicable,attach copy of Council Communication
❑Exempt—Reason: ❑Exempt—Reason: ❑Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑°YES°,the total amount of original contract and cumulative amendments are ❑Renewal of Intergovernmental Agreement Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal
Procurement approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B)
Attach copy of Council Communication. ❑If°NO",Council approval is required.Attach copy of Council Communication
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number _ _ _ Account Number -
Project Number • _ Account Number
Project Number ,,..----__^^ -_ —fl(_ Account Number 141211141r-
Employee Signature:t)A.XY D IJQ A1lk1l - M t]� Department Head Signature: gni/47ci "
/ (Equal to or greater than$5,000)
City Administrator:
� (Equal to orgreate than$25,000 or 10%)
Funds appropriated for current fiscal year NO ° Q/3 d Yt�
Comments: ./Flnance$i -c or(Equal to or greater than$5,000) Date
•
Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018