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HomeMy WebLinkAbout2019-091 20190209 Federal Security corporation • SERVICES AGREEMENT PROVIDER: Federal Security CITY OF PROVIDER'S CONTACT: Jim Cates ASHLAND 20 East Main Street ADDRESS: PO Box 833 Ashland,Oregon 97520 Corvallis, OR 97339-0833 Telephone: 541/488-5587 Fax: 541/488-6006 PHONE: 541-757-8153 This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Federal Security, a domestic business corporation ("hereinafter"Provider"), for upgrade of existing Wastewater Treatment Plant monitoring system. 1. PROVIDER'S OBLIGATIONS 1.1 Provide Wastewater Treatment Plant monitoring system as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $1,000,0 0 one million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 5: Agreement between the City of Ashland and Federal Security 1.3 Provider shall,at its own expense,maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$2,120.00 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$2,120.00 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties, whether written or oral. Page 2 of 5: Agreement between the City of Ashland and Federal Security 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts,accidents,or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Proposals dated 7/10/18. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. Page 3 of 5: Agreement between the City of Ashland and Federal Security • 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until 10/31/2018, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland—Public Works Department/Wastewater Division Attn: David Gies 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 488-5348 With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Federal Security Attn: Jim Cates PO Box 833 Corvallis, OR 97339 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; Page 4 of 5: Agreement between the City of Ashland and Federal Security (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY 0 : ASHLAND: Fede . Security(PROVIDER): 0 ,,tBY: I 4E=.A.. 6A. By: �► Signature Signature 1t,1 A . 11,.k oixk Printed Name d Printed Name C rti MmtO T 1-v- k'f Title Title i31 f 8jz311 � Date Date (W-9 is to be submitted with this signed Agreement) 9 Purchase Order No. i ( Page 5 of 5: Agreement between the City of Ashland and Federal Security STATE OF OREGON CONSTRUCTION CONTRACTORS BOARD LICENSE CERTIFICATE LICENSE NUMBER: 103255 This document certifies that: FEDERAL SECURITY INC PO BOX 833 CORVALLIS OR 97330 is licensed in accordance with Oregon Law as a Commercial General Contractor Level 2. License Details: EXPIRATION DATE: 03/09/2019 ENTITY TYPE: Corporation INDEP. CONT. STATUS: NONEXEMPT RESIDENTIAL BOND: NONE COMMERCIAL BOND: $20,000 INSURANCE: $1,000,000/$2,000,000 RMI: JAMES BRIAN CATES SR HOME INSPECTOR CERTIFIED: NO David Gies From: Federal Security<Sales @fedsecurity.com> Sent: Thursday, August 23, 2018 9:29 AM To: David Gies Subject: proposal Attachments: printable.pdf Federal Security P. O. Box 833 Proposal 97339-0833 Date of Proposal:07/10/18 Proposal Number: Customer Number: 1500 AWWTP-UV Disinfection 20 East Main Street Premise Phone: 541-488-5353 Ashland, OR 97520 The terms of this proposal are valid for 30 days from the date shown above. Federal Security ADM/911 Federal Security(800)765-2580 Hereby Submits Specification and Estimate for: 1500 AWWTP-UV Disinfection @ 1195 Oak Street Quantity Description Amount 8/23/18 Revised quote updated: 482.00 7/9/18 Proposal for System Upgrade to GE Enterprise 193.00 1 system: 72.00 1 (Good Will Service Upgrade) -747.00 1 GE NX Series NX8eRF Control System w/dual 420.00 1 comm: 42.00 4 GE NX 148eRF Keypad station/uplink/Wireless 68.00 1 comm: 1 Alltronix power supply/battery backup/NiCad backup: Credit on all Equipment per agreement Mgmt (JBC) Labor upgrade/setup/program/test/demo: $530.00 Cloud server connection fee/setup: 1 A 911 connection fee: ( one time only) Complete in accordance with above specifications for: If you have any questions regarding this proposal please call us at(888)757-8153 2 — David Gies From: Federal Security<Sales @fedsecurity.com> Sent: Thursday, August 23, 2018 9:27 AM To: David Gies Subject: proposal Attachments: printable.pdf Federal Security P. O. Box 833 Proposal OR 97339-0833 Date of Proposal: 07/10/18 Proposal Number: Customer Number: 1501 AWWTP-RAS/WAS 20 East Main Street Premise Phone: 541-488-5353 Ashland, OR 97520 The terms of this proposal are valid for 30 days from the date shown above. Federal Security ADM/911 Federal Security(800)765-2580 Hereby Submits Specification and Estimate for: 1501 AWWTP-RAS/WAS @ 1195 Oak Street Quantity Description Amount 8/23/18 Revised quote updated: 482.00 7/9/18 Proposal for System Upgrade to GE Enterprise 193.00 1 system: 72.00 1 (Good Will Service Upgrade) -747.00 1 GE NX Series NX8eCF Control System w dual 420.00 1 comm: 42.00 4 GE NX 148eRF Keypad station/uplink/Wireless 68.00 1 comm: 1 Alltronix power supply/battery backup/NiCad backup: Credit on all Equipment per agreement Mgmt (JBC) Labor upgrade/setup/program/test/demo: $530.00 Cloud server connection fee/setup: one time only 746671■11■■■••■■• •• 911 connection fee (one time only) Complete in accordance with above specifications for: If you have any questions regarding this proposal please call us at(888)757-8153 2 J David Gies From: Federal Security<Sales @fedsecurity.com> Sent: Thursday, August 23, 2018 9:27 AM To: David Gies Subject: proposal Attachments: printable.pdf Federal Security P. O. Box 833 Proposal OR 97339-0833 Date of Proposal: 07/10/18 Proposal Number: Customer Number: 1555 AWWTP-Membrane Filtration 20 East Main Street Premise Phone: 541-488-5353 Ashland, OR 97250 The terms of this proposal are valid for 30 days from the date shown above. Federal Security ADM/911 Federal Security(800)765-2580 Hereby Submits Specification and Estimate for: 1555 AWWTP-Membrane Filtration @ 1195 Oak Street Quantity Description Amount 8/23/18 Revised Quote updated: 482.00 7/9/18 Proposal for System Upgrade to GE Enterprise 193.00 1 system: 72.00 1 (Good Will Service Upgrade) -747.00 1 GE NX Series NX8eCF Control System w/dual 420.00 1 comm: 42.00 4 GE NX 148eRF Keypad station/uplink/Wireless 68.00 1 comm: 1 Alltronix power supply/battery backup/NiCad backup: Credit on all Equipment per agreement Mgmt (JBC) Labor upgrade/setup/program/test/demo: $530.00 Cloud server connection fee/setup: 1 911 One time connection fee: Complete in accordance with above specifications for: If you have any questions regarding this proposal please call us at(888)757-8153 2 David Gies From: Federal Security<Sales @fedsecurity.com> Sent: Thursday, August 23, 2018 9:28 AM To: David Gies Subject: proposal Attachments: printable.pdf Federal Security P. O. Box 833 Proposal Date of Proposal:07/10/18 Proposal Number: Customer Number: 1720 AWWTP-Solids-Centrifuge(Summit Gold) 20 East Main Street Premise Phone: 541-488-5348 Ashland, OR 97520 The terms of this proposal are valid for 30 days from the date shown above. Federal Security ADM/911 Federal Security(800)765-2580 Hereby Submits Specification and Estimate for: 1720 AWWTP-Solids(Summit Gold) @ 1195 Oak Street Quantity Description Amount 8/23/18 Revised quote updated: 482.00 7/9/18 Proposal for System Upgrade to GE Enterprise 193.00 1 system: 72.00 1 (Good Will Service Upgrade) -747.00 1 GE NX Series NX8eCF Control system w/dual 420.00 1 comm: 42.00 4 GE NX 148eRF Keypad station/uplink/Wireless 68.00 1 comm: 1 Alltronix power supply/battery backup/NiCad backup: Credit on all Equipment per agreement Mgmt (JBC) Labor upgrade/setup/program/test/demo: $530.00 Cloud server connection fee/setup: one time only 1 911 connection fee (one time only) • ' Complete in accordance with above specifications for: If you have any questions regarding this proposal please call us at(888)757-8153 2 Federal Security Proposal Corvallis,OR 97339-0833 Date of Proposal: 08/23/18 Proposal Number: AWWTP-Operations Customer Number: 1499 20 East Main Street Dave Fax 541-552-2364 Premise Phone: 541 552-2335 Ashland,OR 97250 The terms of this proposal are valid for 30 days from the date shown above. Federal Security ADM/911 Federal Security(800)765-2580 Hereby Submits Specification and Estimate for: 1499 AWWTP-Operations @ 20 East Main Street Quantity Description Amount 8/23/18 Hi Dave, we just had our office send over those 4 revised quotes per last month proposals. The only thing I had missed was the 911 connection fee which I included now. This type of upgrade would normally be around $1500 per site but you have been with our company a long time and we treasure the relationship, so we have offered these services at or near our costs only. Sincerely, Jim Cates Complete in accordance with above specifications for: $0.00 If you have any questions regarding this proposal please call us at(888)757-8153 A °® MI I CERTIFICATE OF LIABILITY INSURANCE DATE(MDmYYYY) 8/24/2038 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER) IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require any endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER "'MCI.Brandi Rodriguez Tolman S Wiker Insurance Services LLC 00E52073 WPHn Ne Ern. (661)616-4700 I AIC,No):(661)616-4500 5001 California Ave. ADDRIESS:brodriguez @tolmanandwiker.corn Suite 150 INSURER(S)AFFORDING COVERAGE HAIG0 Bakersfield CA 93309 INSURER A:Everest Indemnity Ins Co 10851 INSURED INSURER B: Federal Security, Inc. INSURER C: PO Box 833 INSURER O: INSURERE: Corvallis OR 97339 INSURER F: COVERAGES CERTIFICATE NUMBER:17/18 GL REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDmON OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADOL BR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE NE) vivo POLICY NUMBER IMMNDWYYYI IMMJDP(YYYY) OMITS y� $ COMMERCIAL GENERAL UABILRY 1 EACH OCCURRENCE $ 1,000,000 4rc DAMAGE 10 RENTED occurrence) 50,000 A CLAIMS-MADE e OCCUR PREMISES(Ea occurrence) $ X Errors & Omissions X 51(311401134-171 9/1/2017 9/1/2010 MEDEXP(Arty one pawn) $ 5,000 PERSONAL AADV INJURY $ 1,000,000 GENL AGGREGATE LIMIT APPUES PER GENERALAGGREGATE $ 2,000,000 n JEG $ POUCY PR0.T LOC PRODUCTS-COMP/OP AGG $ 2,000,000 )OTHER: Ell AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT E (Ea acddmtl ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _ AUTOS . _ AU PROPERTY DAMAGE $HIRED AUTOS AUTOS (Per $ UMBRELLA UAB OCCUR EACH OCCURRENCE 5 _ _ EXCESS[JAB CLAIMS-MADE AGGREGATE _ _ E _ DED I I RETENTIONS E WORKERS COMPENSATION I PERRTUTE I 1 0TH- _ AND EMPLOYERS'UA®UTY YIN AFFICRB PR1ETEROARRwoe�ECUTIVE n N/A E.L.EACH ACCIDENT $ (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE$ Eyes.describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ i DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD let,Additional Romarlu Setiedule,may be attached If mom space Is required) Certificate holder is named as Additional Insured on the General Liability with respects to the operations of the Named Insured only where required'by written contract per attached form ECG 20596 0412. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 E. Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Ashland, OR 97250 AUTHORIZED REPRESENTATIVE -- Shaun Kelly/BRANDR • ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD 1915025(9014011 • COMMERCIAL GENERAL LIABILITY ECG 20 596 04 12 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN AGREEMENT G NT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II — Who Is An Insured is amended to D. With respect to the insurance afforded to an addi- include as an additional insured any person or or- tional insured, the following additional exclusions ganization for whom you are performing opera- apply: tions when you and such person or organization This insurance does not apply to: have agreed in writing in a contract or agreement ' that such person or organization be added as an 1. "Bodily injury", "property damage" or "personal additional insured on your policy. Such person or and advertising injury"arising out of any act or organization is an additional insured only with re- omission of an additional insured or any of its spect to liability for "bodily injury, "property dam- employees. age" or 'personal and advertising injury" but only 2. "Bodily injury", 'property damage" or "personal to the extent caused, in whole or in part,by: and advertising injury" arising out of the ren- 1. Your acts or omissions;or dering of, or the failure to render, any profes- 2. The acts or omissions of those acting on your sional architectural, engineering or surveying behalf; services, including: the performance of your ongoing operations for (a) The preparing, approving, or failing to pre- in perf n additional pert insured. pare or approve, maps, shop drawings, opinions, reports, surveys, field orders, A person's or organization's status as an addition- , change orders or drawings and specifica- al insured under this endorsement ends when tions;or your operations for that additional insured are completed. (b) Supervisory, inspection, architectural or engineering activities. B. The insurance afforded to an additional Insured 3. "Bodily injury" or "property damage" occurring shall only include the insurance required by the after: terms of the written agreement and shall not be broader than the coverage provided within the (a) All work, including materials, parts or terms of the Coverage Part. equipment furnished in connection with C. The Limits of Insurance afforded to an additional such work, on the project (other than ser- insured shall be the lesser of the following: formed maintenance or or repairs)a n to be l in- formed by or on behalf of an additional in- 1. The Limits of Insurance required by the written , sured(s) at the location of the covered agreement between the parties; or operations has been completed;or 2. The Limits of Insurance provided by this Cov- (b) That portion of"your work" out of which the erage Part. injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcon- tractor engaged in performing operations for a principal as a part of the same project. • ECG 20 596 04 12 Copyright,Everest Reinsurance Company 2009 Page 1 of 1 ❑ Includes copyrighted material of Insurance Services Office,Inc.,used with its permission. PROGRESSIVE PROGRESSIVE` PO BOX 94739 COMMERCIAL C1.EVEIAND,t�1 665417 851 2 AB 0.403 PPAC404C 005 000851 Named insured Policy number. 07708115-7 Underwritten by: • Artisan and Truckers Casualty Co November 10,2017 FEDERAL SECURITY INCORP Policy Period:Nov 8,2017-Nov 8,2018 PO BOX 833 Page 1 of 3 CORVALUS,OR 97339 9 progressive.com II'IIIIII'IIIIII..III.IIrrIllrrrlll'IIII'1'dlll'II"'III'IIIIIII Online service Make payments,check billing activity,print policy documents,or check the status of a Commercial Auto claim. 1-800-895-2886 Insurance Coverage Summary For customer service and week service, 24 hours days This is your Renewal Declarations Page Your coverage began on November 8,2017 at 12:01 a.m. This policy expires on November 8,2018 at 12:01 a.m. This coverage summary replaces your prior one.Your insurance policy and any policy endorsements contain a full explanation of your coverage.The policy limits shown for an auto may not!be combined with the limits for the same coverage on another auto,unless the policy contract allows the stacking of limits.The policy contract Is form 6912(06/10).The contract is modified by forms 2852OR (09/15), 16520R (09/15)11313(05/07),48520R (10/05),48810R (05/11)and Z228(01/11). The named insured organization type is a corporation. Outline of coverage Description Limits Deductible Premium Liability To Others $1,613 Bodily Injury Liability $25,000 each persort$50,000 each accident Property Damage Liability '$20,000 each accident Uninsured Motorist Bodily Injury $25,000 each person/$5D,000 each accident 215 Uninsured Motorist Property Damage 1$20,000 each accident $200 185 • $300 hit&run Personal Injury Protection 450,000 each person $0 795 Comprehensive 224 See Auto Coverage Schedule Limit of liability less deductible Collision ' 1452 See Auto Coverage Schedule Limit of liability less deductible Roadside Assistance 185 See Auto Coverage Schedule Total 12 month policy premium $4,669 Discount if paid in full -638 Total 12 month policy premium if paid in full $4,031 Rated drivers 1. JAMES CATES 2. JAMES CATES • Continued • Form 6489 OR(06/10) . Policy number.,07709115.-7 FEDERAL SECURITY INCORP . Page of 3 Auto coverage schedule 1. 1998 Chevrolet Astro VIN: 1GCDL19W3WB184529 Garaging Zip Code: 97405 Radius: 50 Liability ' Liability UMNIM 81 UM PD PIP '. Premium $316 $43 $41 $145 . Roadside Roadside Other Coverages unit Premium AutoTotal Premium Selected $55 $600 2. 2000 GMC Safari VIN: 1GTDL19W5YB518417 Garaging Zip Code: 97405 Radius: 50 Liability liability UMMM BI UM PD PIP , e Premium $294 $43 $38 $145 — Other Coverages limit de Premium Auto Total Premium Selected $55 $575 3. 2016 Jeep Grand Cherokee Actual Cash Value (plus$2,000.00 Permanently Attached Equip) A - VIN: 1C4R1FCG9GC309877 'Garaging Zip Code: 97405 Radius: 50 v o o Liability LiabilityUMNIMBI UM PD PIP' < i !! o Premium $379 $43 $28 $171 0 ° • r, o Comp Comp Collision Collision Physical Damage Deductible Premium Deductble Premium — L_ in Premium $500 $61 $500 $363 0 0 Roadside Roadside ° Other Coverages limit Premium AmoTaal 8 Selected a Premium $10 $1,055 a 4. 1998 Chevrolet Astro VIN: 1GCDL19W8WB118543 'Garaging Zip Code: 97405 Radius: 50 Liability Liability UMAJIM BI UM PD PIP' Premium $294 $43 $38 $145 Roadside Roadside -Other Coverages Limit Premium Auto Total Premium Selected $55 $575 Continued Form 6489 OR(06118) ' r ' CITY OF ASHLAND Memo DATE: August 30,2018 TO: Paula Brown,Director of Public Works FROM: David Gies,Wastewater Supervisor RE: Low Risk,Less Stringent Insurance Coverage Federal security has been tasked with upgrading four existing security panels that are obsolete.This is a low level risk that involves disconnecting four wires,then reconnecting them to the new security panel. FE '- 5 i44 4n49✓,'7 i Tots 54-au, 46 fs2 y 25 4154 Gb1/61-5 444 1-0 A.) 0 \itt\\I-�},\�1 V Page 1 of 1 Pr, PrAl Purchase Order Fiscal Year 2019 Page: 1 of: 1 errs. 4EIMBMIV HS`f P R$- HaL B City of Ashland —jEgici g_� i- :s!° Eyes I ATTN: Accounts Payable Purchase L Ashland alOR 97520 Order# 20190209 T Phone: 541/552-2010 O Email: payable @ashland.or.us - V H C/O Wastwater Treatment Plant E FEDERAL SECURITY CORPORATION I 1195 Oak Street N PO BOX 833 p Ashland, OR 97520 O CORVALLIS, OR 97339-0833 Phone: 541/488-5348 R T Fax: 541/552-2364 zi.1®[a a-=e[sl€ _ _ 6F_[I1ylz svgf4=_=r=§s c — (541) 757-8153 David Gies �1 $FB �6�=7F1a e OW15I=1d°0F.{7=—_=i=7a'@Ile:iM =-'=9ras1=_T €-€F- — €-_ Dr:ron- 09/10/2018 467 FOB ASHLAND OR City Accounts Payable _ Upgrade to WWTP system 1 Upgrade of existing WWTP monitoring system 1 $2,120.0000 $2,120.00 Services Agreement Completion date: 10/31/2018 Project Account: *************** GL SUMMARY*************** I 086100-602400 $2,120.00 C r c® I By: �° Date: / /1 t ! orized S'.± ature ANYeTotal $2,120.00 ,y2„,,, o4 ( (F) FORM #3 CITY OF � ,� -ASHLAND (/ (#) i tg (7 REQUISITION Date of request: $-.23—g 1 Vendor Name Ft°otet'4>/ Sec t.ri ly Address,City,State,Zip 5?0 Bo or 833 Contact Name C'o r Y4/4S, 0 R '733 4l Telephone Number Email address SOURCING METHOD ❑ Exempt from Competitive Bidding 0 Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached (If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement NA exceeding$5,000 Date approved by Council: ❑ State of Oregon lair Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Intermediate Procurement Date approved by Council: Contract# _ GOODS&SERVICES (Attach copy of council communication) ❑ Other government agency contract Greater than$5,000 and less than$100,000 Agency ❑ Sole Source Contract# ❑ (3)Written quotes and solicitation attached ❑Applicable Form(#5,6,7 or 8) Intergovernmental Agreement qov Contract# PERSONAL SERVICES ❑Written quote or proposal attached Form Agency Greater than$5,000 and less than$75,000 ❑ Form#4, Personal Services>$5K&<$75K ❑Direct appointment not to exceed$35,000 ❑Annual cost to City does not exceed$25,000. solicitation ❑ Special Procurement Agreement approved by Legal and approved/signed by 0(3)Written proposals/written ❑ Form#9,Request for Approval ❑Form#4,Personal Services>$5K&<$75K City Administrator.AMC 2.50.070(4) 1 ❑ Written quote or proposal attached ❑Annual cost to City exceeds$25,000,Council Date approved by Council: PP Y I required.(Attach copy of council communication) Date approva q ( py Valid until: (Date) Description of SERVICES Total Cost lio ra o% ED -P px/5 fi a> %P °a flay o'P/.vo5 575e.ev - $ Item# Quantity Unit Description of MATERIALS Unit Price Total Cost (X Per attached quotelproposal TOTAL COST � ,,11 X97 Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Oi/pq1 0 • Project Number - - - Account Number pg.6 /ba- G 0 a? y■ a $ , Q ! a a Da Project Number -- - - Account Number • $ , , - - Project Number -- _ - Account Number - $ _ _,- _ -,- - IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition f ,I certify that the' 's public contracting requirements have been satisfied., IT Director Date Support Yes/No Employee: Department Head: �.�/f F ITAB m reater than ,001 $ Department Manager/Supervisor: City Administrat s r: ,�L►i�t iMN • SI (Equal to or great 25,11 er) Funds appropriated for current fiscal year: E / NO �_ _.- gc)/(3-d1/1/8) 1 Di or (Equal to or greater than$5,000) Date nance ( p g Comments: Form#3-Requisition • rorm5 CITY OF -ASH LAN D SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS GOODS AND SERVICES Less than $100,000 To: Paula Brown, Public Works Director From: David Gies, Wastewater& Water Reuse Supervisor Date: August 23, 2018 Re: Sole Source Determination and Written Findings for Personal Services In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there is only one provider of a product or service of the quality and type required available. Estimated total value of contract: $2,120.00 Project name: Security Monitoring Upgrade for WWTP. Description of project: Security Monitoring. Background: The City of Ashland WWTP is monitored by an outside security service. Federal Security was chosen years ago to monitor the WWTP. They have been very reliable and their fees have remained steady and low for years. This is a upgrade of the existing equipment. Form#5-Sole Source-Personal Services—Less than$75,000,Page 1 of 2,8/23/2018 Findings: • [The findings below must include factual information supporting the determination]. Market Research Overall finding: N/A [In accordance with ORS 279B.075, these are the examples of findings that should be addressed. Select at least one of the findings and prepare the determination as it specifically relates to the goods or services being procured. More than one finding can be addressed. The findings are as follows.] Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. The City of Ashland present day security monitoring company has been reliable and cost have remained the same for years. Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. N/A Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project. N/A Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Continue to Utilize Federal Security while researching and documenting if another company can provide better pricing and service. Form#5-Sole Source-Personal Services—Less than$75,000,Page 2 of 2,8/23/2018