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Home My WebLink About2019-094-20190159 SME Solutions AMENDMENT NO. 1 to GOODS & SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and SME SOLUTIONS,LLC, a domestic limited liability company, ("Provider") for FUEL ISLAND REPAIR AND MAINTENANCE RECITALS A. The City and Provider previously entered into a Goods and Services Agreement effective August 13, 2018 (the "Agreement"), for fuel island repair and maintenance. B. The City and Provider now wish to amend the Agreement to increase the amount of compensation to be paid to Provider. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties agree as follows: 1. Amend Section 2, CITY'S OBLIGATIONS of the Agreement as follows, with strikeout wording deleted and underscored wording added: 2.1 City shall pay Provider the sum of$4300$5,750.00(five thousand seven hundred and fifty dollars) as provided herein as fill compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$4,500$5,750.00 (five thousand seven hundred and fifty dollars) without express, written approval from the City official whose signature appears below, or such official's successor in office.Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered, or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 2. This Amendment No 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the Agreement remain in full force and effect. Page 1 of 2: Amendment No. 1 to Goods&Services Agreement between the City of Ashland and SME Solutions • IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND,OREGON SME SOLUTIONS,LLC By: By: AAA, r l Lit Pa a Brow S;S/�l Director,Public Works Department Printed Name: Date: t G64 erg Title: Co J T12vLc.{ R. Date: j z 9 Page 2 of 2: Amendment No. 1 to Goods&Services Agreement between the City of Ashland and SME Solutions Frit . Purchase Order 'MS Fiscal Year 2019 Page: 1 of: 1 CITY RECORDER 11=! =1 11,1 3 = I 3 aa az 61:! 14�_ Da 6� Pi - B City of Ashland _ I ATTN: Accounts Payable Purchase L L Ashland alOR 97520 Order# 20190159 T Phone: 541/552-2010 0 Email: payable @ashland.or.us ......„ ( V H CIO Facilities Maintenance Div E SME SOLUTIONS, LLC • I 90 North Mountain Ave N 10107 SOUTH TACOMA WAY, STE A2 p Ashland, OR 97520 . O LAKEWOOD, WA 98499 Phone: 541/488-5358 R T Fax: 541/552-2304 v:metes A3lelill-aiiini=i-1 2-Ige 6I.-�*:Wi@iii1E1' - M-1-_ _--. 253 572-3822 David Arnold -- - e=trak sI =ftv1:1§le=1mit e7: ca is =i:1=@ @:1== -o40[=1 =kvri s eie'ig:@ee- _ ∎€r:.iel:a 1§r I IFI e7 : a� -- 08/15/2018 971 FOB ASHLAND OR/NET30 Cit Accounts Pa able =.1(zi.;_ ._� @i_Ei-3=_==_igOr_ — l T=---- _` eaca.airA A=:m,-i..mI.i[= On-call Fuel Island Repairs 1 On-call fuel island repairs and maintenance 1 $4,500.0000 $4,500.00 Per attached labor rates Goods & Services Agreement Completion date: 0.6130/2019 Project Account: - 2 ADDED: Processed change order 02/05/2019 1 $1,250.0000 $1,250.00 Additional amount added to contract Project Account: ............... GL SUMMARY............... 082400-602400 $5,750.00 I I •1 _ — -_ x . By: e-`e- Date: Zla tLa � A orized. •'nature et.- e.�® _�_ $5,750.00 � C9 �� FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request fora Change Order Name of Supplier I Contractor I Consultant: SMESowcons uc. I Total amount of this contract aftendment'' Purchase Order Number:201901esX ,`\ Title/Description:Foe Island ReZylj r Pt- L�� Z°°"� �V/ J� 250'00 ❑ Perattached.contractainendment D / -_ Contract Amendinent� • Original contract amount - $4500.00 100 %of original contract Total amount of previous contract amendments 0 0 %of original contract Amount of this contract amendment 1250.00 27.7 %of original contract TOTAL AMOUNT OF CONTRACT $5750.00 _ 127.7 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the teams and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. . Contract amendment is within the scope of procurement: YES• NO` (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: . SMALL PROCUREMENT Not exceeding$5,000 INVITATION TO BID or • COOPERATIVE PROCUREMENT.ORE or ❑ °YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments 5$6,000. ❑ 'YES",the total amount of cumulative amendments ❑"YES',the total amount of original contract and ❑If"NO",amount exceeding authority requires <--25%of original contract amount or$250,000 cumulative amendments—$100K for Goods&Services,5 Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. , Communication. ❑If'NO°,amount exceeding authority requires ❑If 1N0°,amount exceeding authority requires Council ❑Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. ❑Exempt—Reason: ❑ 'YES°,cumulative amendments 5$35,000 ['Exempt—Reason: ❑If°NO',requires approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000<$100,000 ❑ °YES°,the total amount of cumulative amendments ❑ Written Findings:Document the nature of the . Personal Services ->$5,000<$75,000 5 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ NES°,the total amount of cumulative whichever is less. requiring the contract amendment • amendments 5 25%of original contract amount. 0 I ❑ If'NO°,amount exceeding authority requires ❑ Obtain direction and written approval from City 'NO',amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. - ❑ If applicable,attach copy of Council Communication ❑Exempt—Reason: ❑Exempt—Reason: ['Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑°YES',the total amount of original contract and cumulative amendments are ❑Renewal of Intergovernmental Agreement:Terms modified in accordance with Initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attomey and department head affected by renewal and approved/signed ❑ If'NO°,amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. ❑If°NO°,Council approval is required.Attach copy of Council Communication Expenditure must be charged to the appropriate account numbers forthe financials to reflect the actual expenditures accurately. Project Number _ _ _ Account Number 082400 . 602400 $ 5750.00 ,_ _, _ _ Project Number -_ _ _ Account Number - $_,_ _ _1_ _ _•_ _ Project Number_ _ _ y._-_ _ _ Account,N j u r r i b e r -_ _ _ _ _ $_,_ — _,_ _ _•_ — i Employee Signature: l _air ' Department Head Signature: `EGG /F6? apt/` I (Equal t or reaterthan $5,000) City Admini ratan < to orgreate/tlf5n$2r4, or 10%J Funds appropriated for current fiscal year a/ NO C_ ( C Comments: anceDirec "alfoorgreaferthan$s,000 Date Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018