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Home My WebLink About2018-090 20181181 Stingray Communications • AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and Stingray Communications, ("Contractor") for Public outreach and communications services RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective 1/17/2018(the"Agreement")for Contractor to provide public outreach and communications services; and B. The City and Contractor wish to amend the Agreement to increase the compensation to be paid to the consultant. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties agree as follows: 1. Amend the Compensation as follows, with strikeout wording deleted and underscored wording added: COMPLETION DATE: $25,000,$31,000.00 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1, the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No. I to Personal Services Agreement CITY OF ASHLAND,OREGON STING Y COMMUNIC TIONS • Byi By: eq Printed Name: iy l A . i Printed Name: .\/\0y,r p 62Q Title: Cit y Art("C A'Sfeftrr — Title: ; ta Date: tt 11-1 t U Date: k l 11.;-! \ • Page 2 of 2: Amendment No. 1 to Personal Services Agreement STINGRAY COMMUNICATIONS 10/31/18 Kevin Caldwell City of Ashland 51 Winburn Way Ashland, OR 97520 RE: Contract Extension between City of Ashland and StingRay Communications, Project Account No: E-201517-999 Dear Kevin, Based on continuing public and stakeholder coordination and outreach needs for the proposed Ashland Canal Piping Project, I am proposing that the Agreement be extended by$6,000. The modification is requested for the following reasons: • Expanded stakeholder and public involvement needed to culminate in recommendations to City staff and City Council. • Summarize stakeholder input for City staff. Thank you for your consideration of this request. Sincerely, ShanRae Hawkins . Principal StingRay Communications Purchase Order Fiscal Year 2018 Page: 1 of: 1 ESZATiMIERH F3taci81 B City of Ashland - :--� I ATTN: Accounts Payable Purchase L 20 E. Main Order# 20181181 Ashland, OR 97520 T Phone: 541/552-2010 p Email: payable @ashland.or.us ✓ H C/O Engineering Division E STINGRAY COMMUNICATIONS I 51 Winburn Way N 19245 INNES MARKET ROAD p Ashland, OR 97520 D BEND, OR 97703 Phone: 541/488-5347 O T Fax: 541/488-6006 R O — Kevin Caldwell MlatzWinienicambomtgurnbamiMittairiEL. 31=vT e,fi1[=}5 =. 01/19/2018 4018 FOB ASHLAND OR/NET30 City Accounts Payable _ i>i it gfs' "€ °—— _— Ot=i!' -=?_[;=_[?=_ (II-to C`_ Public Outreach 1 Public outreach and communications services per the attached 1 $25,000.0000 $25,000.00 contract and scope of work. NTE $25,000.00 Contract for Personal Services less than $35,000.00 Beginning date: January 17, 2018 Completion date: J Project Account: E-201517-999 2 ADDED: Processed change order 12/11/2018 1 $6,000.0000 $6,000.00 Public and stakeholder coordination and outreach needs extended by $6,000.00 Project Account: E-201517-999 GL SUMMARY 083800-704200 $31,000.00 I t I 1 g By: r ate Auth. ed $31,000.00 FORM. #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order t Zni to of ame o Supplier!Contractor!Consultant: stingray Communications TotaPartloun'f.ofths :.contract arpendmetit ' Purchase Order Number:20181181 Title/Description:Public outreach and communications services $ 6 000 ❑ Per attached contract amendment Contract Amendment Original contract amount $25,000.00 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment 6,000.00 24 %of original contract N. TOTAL AMOUNT OF CONTRACT . $31,000.00 124 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special • Procurement 2)The amendment is necessary to°amply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract • Contract amendment is within the scope of procurement: YES■ NO* (If"NO",requires Council approval!Attach copy of CC.) Sourcing Method: • SMALL PROCUREMENT Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES',the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. El 'YES",the total amount of cumulative amendments ❑"YES°,the total amount of original contact and ❑If'NO',amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods 8 Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K forAttomey Fees. Communication. ❑If"NO',amount exceeding authority requires ❑If°NO°,amount exceeding authority requires Council ❑Exempt-Reason: _ Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. ❑Exempt—Reason: ❑ °YES",cumulative amendments s$35,000 ['Exempt—Reason: ❑lf°NO",requires approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000<$100,000 ❑ 'YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services •>'$5,000<$75,000 525°%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ 'YES',the total amount of cumulative whichever is less. requiring the contract amendment ' amendments s 25%of original contract amount 0 I ❑ If'NO°,amount exceeding authority requires ❑ Obtain direction and written approval from City "NO',amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication.- Communication. ❑ If applicable,attach copy of Council Communication DExempt-Reason: ❑Exempt—Reason: ❑Exempt—Reason: _ SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT 0'YES',the total amount of original contract and cumulative amendments are ❑Renewal of Intergovernment al Agreement Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement Renewal Procurement approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. ❑If°NO",Council approval is required.Attach copy of Council Communication Expenditure must be charged to the appropriate accouht numbers for the financials to reflect the actual expenditures accurately. Project Number 2015-17 _ _ _ Account Number 083800 - 704200 $ 6,000.00,_ _ _ _ _ Project Number _ _ _ Account Number - $_,_ _ _,_ _ _•_ _ Project Number -_ _ _ Account Number - Employee Signature:V 1 __i1!r - Litiltk apartment Head Signature: libk-90 sbatoVaarb 1 (Equ. fd• g eater hen 1000) City Administr '` �..A, _ _ r 0 City �� (Eq el to orgr tha -25,:00 or 10%) Funds appropriated for current fiscal yea . YES NO ' Comments: Finances I:rector• qua!to or greater than$5,000) Da e Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,3/15/2018 t