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HomeMy WebLinkAbout2019-103 201900389 Sentinel Technology LLC • SERVICES AGREEMENT PROVIDER: Sentinel Technology LLC CITY OF PROVIDER'S CONTACT: Bill Geiger ASHLAND 20 East Main Street ADDRESS: 562 Parsons DR. Suite#108 Ashland.Oregon 97520 Telephone: 541/488-5587 PHONE: 541-773-855 I Fax: 541/488-6006 I This Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Sentinel Technology LLC, a domestic business corporation("hereinafter"Provider"), for replacing existing fire alarm system with non-proprietary system as per Exhibit A. 1. PROVIDER'S OBLIGATIONS 1.1 Provide replacement of existing fire alarm system with non-proprietary system as per Exhibit A as set forth in the"SUPPORTING DOCUMENTS"attached hereto and,by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the"SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder,a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective.Date of this Agreement; and Page 1 of 5: Agreement between the City of Ashland and Sentinel Technology LLC _ _ _ . I • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall, at its own expense, maintain Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise, minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.1 10. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,127.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as -Exhibit A" predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$14,890 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$14,890 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid leave, and retirement. Page 2 of 5: Agreement between the City of Ashland and Sentinel Technology LLC • . . - c I • r • 1.4.• • J . 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save, hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. • 4. SUPPORTING DOCUMENTS The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The City's written request for quote. • The Provider's complete written Proposal dated 11/30/2018. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. Page 3 of 5: Agreement between the City of Ashland and Sentinel Technology LLC 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until 6/30/2019, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement. with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland — Facility Department Attn: Wes Hoadley 20 E. Main Street Ashland, Oregon 97520 Phone: (541) 552-2355 With a copy to: City of Ashland— Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Provider: Sentinel Technology LLC Attn: Bill Geiger 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.I Provider represents and warrants to the City that: Page 4 ors: Agreement between the City of Ashland and Sentinel Technology LLC it ill 4 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: Sentinel Techn logy L C (PROVIDER): ti � By: By: r,", Signature Siggture ■ j.q t44,4- e- Ost,-s./).) l I f r s-t-i �ei1 cr Printed Name Printed Name P,il O1 art- ‘ge...„4"" Title Title 72 A04 Zo/9 alb)- Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. l g y Page 5 of 5: Agreement between the City of Ashland and Sentinel Technology LLC Request for Quotes PROJECT: Fire Alarm System—Station 1 Where: Ashland Fire Station 1 455 Siskiyou Blvd Ashland, Or 97520 Contact: Chance Metcalf, chance.metcalfAashland.or.us, 541-522-2448 FIRE ALARM OVERVIEW—Replace existing fire alarm system with nonproprietary equipment. INCLUDE IN QUOTE: • (1)Fire Panel • (45) Smoke Detectors • (6) Heat Detectors • (8) Pull Station monitor modules • (1)Annunciator • (3) Sprinkler Riser monitoring modules • Labor&Equipment • Testing of system Please contact me to schedule a walkthrough. I will provide the Fire Station 1 alarm system floor plans, and 2018 annual alarm system test report prior to walkthrough. Protec Security & Communication Systems Inc 562 PARSONS DR. SUITE # 108 MEDFORD, OR 97501 PHONE 541-773-8551 FAX 541-842-2442 E-MAIL bill@sentinelsg.com 11-30-18 TO: Ralph Sartain,Ashland Fire Chief PROJECT: Fire Alarm System—Station 1 FIRE ALARM OVERVIEW—Protec shall install a Silent Knight addressable fire alarm panel and associated devices. INCLUDES: • (1) Silent Knight 6808 Addressable Fire Panel • (45) Smoke Detectors • (6)Heat Detectors • (8) Pull Station monitor modules • (1)Annunciator • (3) Sprinkler Riser monitoring modules • Labor&Equipment • Functional testing of system DOES NOT INCLUDE • Any required electrical or conduit work • Additional devices required by AHJ • Any power surge protection on equipment • Protective covers on devices TOTAL PRICE...... $ 14,890.00 Respectfully Submitted, Bill Geiger ACCEPTED BY DATE f , (4) Northwest Fire Suppression, Inc. January 29, 2019 City of Ashland 51 Winburn Way Ashland, Oregon 97520 Attention: Chance Metcalf Subject: Ashland Fire Station#1 Fire Alarm System Replacement Budget Proposal Dear Chance, Northwest Fire Suppression, Inc. is pleased at the opportunity to provide this budget proposal for the replacement of the existing Safetech Fire Alarm System for the Ashland Fire Station#1 building. This proposal is based on the following assumptions and contingencies: • This proposal is contingent on the acceptance by the AHJ for limiting the scope to replacement of the existing Safetech addressable initiating devices (smoke detectors, pull stations, heat detectors, relay modules, monitor modules, etc.)on a device-for-device basis with new, and maintaining existing locations, and replacement of the fire alarm control panel with new. • This proposal assumes all existing device locations are code compliant locations and installed in code compliant manner and methods. • This proposal assumes that the existing method of signal transmission to a central station monitoring service will be via phone lines and will remain. • This proposal assumes there is sufficient space for the new FACP in the same room as the existing Safetech FACP. • This proposal includes services including disconnection of the 120VAC power and reconnection of the 120VAC power required to swap out the main Fire Control Panel. • This proposal assumes the existing Gentex horn/strobe devices will remain as is and the new FACP will operate these devices. • This proposal includes replacement of any addressable relay modules and detection devices that may exist for elevator recall purposes. This proposal assumes we will have access to the elevator machine room for this purpose and that the City of Ashland will coordinate and compensate the elevator service provider to gain access to the elevator shaft so we can replace devices in this area and test these devices for proper operation after the new devices are installed and operational. • This proposal includes replacement of existing addressable monitor modules that are monitoring the existing fire sprinkler system. This proposal assumes City of Ashland will coordinate and compensate the fire sprinkler service provider in order to confirm proper operation of the fire sprinkler switches and valves after they are connected to the new system. • This proposal is based on device counts obtained from testing reports provided by City of Ashland. • This proposal assumes there is no existing Remote Annunciator Unit nor is one going to be required. If a Remote Annunciator exists, or if one is to be required, this will be provided at an additional cost. • Product proposed is manufactured by FireLite and is an open distributed type of product available to all Fire Alarm Contractors as requested by the Owner. Page 1 of 2 1800 NW 169th Place, Suite C600 • Beaverton,Oregon 97006 • 503-644-7720 • Fax 503-644-8289 www.nwfire.com CCB#088629 Licensed • Bonded • Insured Northwest Fire Suppression, lnc. PROJECT PRICING: Bill of Material—Fire Alarm System—(FireLite) Qty Description Comments 1 FireLite Addressable Fire Alarm Control Panel with Digital Dialer and Battery Backup 8 Addressable Manual Pull Stations 45 Addressable Smoke Detectors 6 Addressable Heat Detectors 3 Addressable Monitor Modules Monitor Flow/Tamper Switches 5 Addressable Relay Modules Elevator Recall Functions Total Budget Price(FireLite): $19,702.00 Clarifications: 1. This proposal is contingent upon successful negotiation of mutually agreeable contract schedule, terms and conditions. 2. The cost of this proposal is subject to change pending final review and approval from the AHJ. If additional scope is required, it will be provided at an additional cost. 3. This proposal includes panel drawing showing field wiring connections. If floor plans with device locations are required, this will be provided at an additional cost. 4. This proposal includes disconnection/reconnection of 120VAC power circuit for FACP, preparation of one set of submittals including equipment datasheets, fire alarm permits, system programming, and test of the system for proper operation. Exclusions: 1. Costs associated with coordination and participation of the Elevator Service and Fire Sprinkler Service Providers. 2. Additional equipment other than listed above. 3. Patching, painting, repair of wall, ceiling or floor surfaces. 4. Other method of transmitting alarm signals to central station than 2 telephone lines. 5. Central Station monitoring service fees. 6. PE or FPE stamped shop drawings. This proposal is good for 30 days and only for those items, quantities, labor and services listed. Estimated delivery would be 3 weeks after receipt of purchase order and AutoCAD drawings. Our standard terms are net 30 days from date of progressive invoice. A finance charge of 1.5% per month will be applied to all past due balances. If you have any questions regarding our proposal or scope of work, please contact me at your earliest convenience. Sincerely, Steve De Facci Account Manager Page 2 of 2 1800 NW 169th Place, Suite C600 • Beaverton, Oregon 97006 • 503-644-7720 • Fax 503-644-8289 www.nwfire.com CCB#088629 Licensed • Bonded • Insured STANLEY Security Customized Solution Recommendation Fire System — Piece for Piece Replacement CITY OF ASHLAND - FIRE STATION 1 January 29, 2019 Prepared For: Chance Metcalf Prepared By: Judith Rowberry •��SPONSIVtives J °11* www.stanleysecurity.com Confidential Recommendation Prepared by STANLEY Convergent Security Solutions, Inc. STANLEY. Security January 29, 2019 CITY OF ASHLAND -FIRE STATION 1 445 SISKIYOU BLVD ASHLAND, OR 97520 Attn: CHANCE METCALF RE: Fire System—Piece for Piece Replacement It has been a pleasure working with you to develop the solutions to meet your needs at Ashland Fire Station 1. We understand there are choices when it comes to selecting a security provider and we trust we have demonstrated our ability and commitment to meet your business objectives. STANLEY is committed to providing world-class security through over 75+ locations in North America. What does that mean for you? You should expect and receive the best service each and every time you work with STANLEY —that's the STANLEY STANDARD. STANLEY's Recommendation Includes: ✓ Introduction to STANLEY ✓ System Objectives & Solutions ✓ Equipment Schedule of Protection ✓ Services Schedule of Protection ✓ STANLEY Investment Options ✓ Clarifications Once again, thank you for the opportunity to be your security partner and we look forward to exceeding your expectations. Sincerely, Judy Rowberry STANLEY Convergent Security Solutions, Inc. Security Consultant D 1 541-227-5156 Confidential Recommendation Page 2 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY. Security Introduction to STANLEY STANLEY Security, a division of Stanley Black& Decker(NYSE: SWK), is a global provider of integrated security solutions defining the future of the security industry. STANLEY delivers a comprehensive suite of security products, software and integrated systems with a strong emphasis on exceptional customer service.We protect what's important to you by designing, installing, servicing and monitoring an extensive array of products and solutions that span the entire security spectrum: • Intrusion, Fire, Access Control and Video Surveillance Systems • Systems Integration &Vertical Market Solutions All security companies tit e rseu ti44 equal. • UL& Bilingual ULC Monitoring Services They may indeed offer similar products, • Real-Time, Online eServices • Innovative cloud-based data analytic solutions but it is in the customer service arena where • Personal safety& security response solutions one company outshines the others:Stanley: STANLEY: Your Single Source Security Partner At STANLEY, we truly desire to not only be a choice for security, but the preferred provider of choice. Every STANLEY team member is charged with this mission. With STANLEY, you will receive the very finest in security solutions.We protect what's important to you, 24 hours a day, every day of the year. Today's business climate requires customers to streamline operations. Our customers do not have time to contact several different vendors and deal with several different personalities to accomplish your goals. STANLEY tries to make it simple, deal with one vendor to service all your needs Award Winning National Provider STANLEY continues to be an award-winning service provider with a pledge to your complete satisfaction and a guarantee of the highest quality. We are proud to be recognized as the national leader in the electronic security industry, with superb customer service performance. • Empowerment Award, Wounded Warrior Project 2017 _,A� • Most Valuable Employer Award for Military from Civilianjobs.com, 2016 Ilra. ,RY • New Product of the Year Award—STANLEY Guard, SIA 2016 float r ' • Integrated Installation of the Year Award— Lakeland Regional Hospital, SSI 2015 ioes • STANLEY Black & Decker Ranked #4 on Fortune's World's Most Admired WINNER Companies, 2015 NAY Axe • Campus Safety BEST Award—Mercy Healthcare System, 2014 > 1110.1.61P • Best Community Outreach Program, SSI 2014&2010 INTEGAATIO INSTALLATION • New Product of the Year Award—Security Products 2013 Of TM E YEAR • New Product of the Year Award — Pacom 8002 Pacom-Edge Controller, SIA 2013 ISAMMYS( • Integrated Installation of the Year Award—Bankers Life Fieldhouse, SSI 2010 OIP� • Installer of the Year Award, SSI 2009 °°°°° 2014 • Dealer of the Year Award, SDM 2009&2005 • Integrated Installation of the Year Award—Silver Eagle Distributors, SSI 2007 • First Line of Defense Award, 2006 WINNER Confidential Recommendation Page 3 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY Security STANLEY STANDARD At STANLEY, we set the standard for world-class security — quality, responsiveness, professionalism and reliability. Using our proprietary tools, accountability and continual improvement process you should expect and receive the best service each time you work with us. What sets STANLEY apart? 41•�tSPONSIVf•FSs Our Tools JP Having the right tools is just as important as having the right person for the ®1, tol job. Our technicians are equipped with the tools and standard processes to make sure they get the job done right the first time. N°1‘11 SSANOP • STANLEY STANDARDTA° Playbook—From installation to service, we have standards in place for each of our locations and FSSiONAUSM� technicians so you can expect the same high levels of quality, professionalism, and responsiveness nationwide. • Complete Visibility —You'll have access to our cloud-based project management portal so you can see everything STANLEY sees, including completion dates, owners, percent completed, and more. You can also pull status, report and communicate directly with the installation team giving you completed access each step of the way. • Communication Checkpoint — We have established a series of checkpoints that allow for clear and consistent communication before, during, and after an installation. These checkpoints also allow our technicians to quickly and efficiently address any issues that come up on-site. • Dynamic Dispatching — With our dynamic dispatching technology we get the right technician to your location as quickly as possible. • Connectivity —We approach your service or installation as a team. Our technicians are networked via an app allowing them to troubleshoot and receive input from other STANLEY technicians while on-site. Certifications • Honeywell®Pro-Watch®Gold Certified • Microsoft®MCITP, MCAD, MCSE Certified • Lenel®Master OnGuard®Certified • NICET®Level 4 Certified • Software House®Certified • AvigilonTM Certified • Genetec®Certified • Sonitrol®Certified • Cisco®CCNA, CCDA, CSE Certified Our Accountability &Continual Improvement At STANLEY, we are committed to delivering the highest level of service with each interaction. • Key Performance Indicators We track our performance and have key performance indicators (KPIs) in place to catch and fix issues before they arise. Control towers in each of our locations visually track and improve performance, while guaranteeing successful installation and service. • Site History —We keep a comprehensive record of installations and service performed at your locations to give us the information we need to continually serve you better. • Customer Provided Recognition—After a project is completed, you have the opportunity to recognize a job well done or let us know how the experience could have been improved. At the end of the day, your satisfaction is our top priority. Confidential Recommendation Page 4 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY. Security INNOVATIVE SOLUTIONS Data Analytics with STANLEY Insights TM STANLEY is leading the way with innovative advances in big data and analytics, providing unparalleled visibility into your organization's activities and operations. ® ® Based on vast industry knowledge—whether retail, healthcare, or another O ® O O sector—we are utilizing customized data, tools, and methodology to •:w. �... �' leverage best practices across your business. Delivering actionable intelligence and analytics like never before, STANLEY Insights TM will .w • insights provide value to businesses through our leading edge business Analytics Solutions and Professional Services. J • III • • • _dui,b • • Transform data into visual information that you can use for . meaningful results ,hhoa °,.,°°E.Analy • Analyze trends &ask questions of your data • Provide context to drive better decision making • Increase visibility&minimize loss • Improve process efficiency& reduce cost • Save time by reducing cumbersome, traditional reporting • Realize operational improvements STANLEY GuardTM STANLEY Guard is a cloud hosted personal safety solution comprised of a hosted Command Center portal that can send and receive information from a Personal Safety mobile app providing omni-present oversight, and a Security Response mobile app to dispatch emergency responders directly to the individual in need. This solution allows users (students, lone workers, employees or executives)to send duress alerts, including audio, video, GPS location, and user profile, directly to a security command center for immediate incident response. How it Works • User activates an alert with the STANLEY Guard Personal Safety 04 11 application, either by shaking their phone, swiping the screen, or ° pressing a wearable panic button • Security command center receives the alert, along with the device's GPS location, audio/video clips, and user's profile info and verifies ° E4 the incident in process • Following your business's response plan, the security command o 0 center can call the user, escalate to the closest emergency responder, dispatch a guard through the Security Response mobile app, and/or alert your internal assigned staff or security team Additional solutions sold separately. Contact your security consultant for more details. Confidential Recommendation Page 5 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY Security ProtectionNetTM Monitoring Centers STANLEY's ProtectionNet Monitoring network is comprised of four strategically located monitoring facilities. _ These response hi ye me to tech evecry not of ar our maxi customersized to' location ensur needs. Wconsistent e • support over 300,000 customers with our 24 x 7 x 365 1 s' 714 monitoring operation in the U.S., Canada, Puerto Rico and U.S. - -- �U� = Virgin Islands. We process over 5 million alarm signals and I i I handle over 200,000 inbound and outbound phone calls every - y, week. um We understand that any security threat needs to be dealt with , quickly. Our state-of-the-art ProtectionNet Monitoring Centers employ some of the most sophisticated technology available today, optimizing police and fire response. We're geared to be there for you—always. • Experienced Staff:A professional staff of trained security professionals monitors your business 24 hours a day, 365 days a year. • Sophisticated Tools: Predictive modeling of calls/alarms, state of the art call routing and prioritization, automated optimized schedules, and computer assisted productivity reporting assures quick, accurate identification of alarms so that no time is wasted in an emergency situation. • Back-up Systems: Secure monitoring centers with standby power facilities and back up automation servers, telecommunications network generators and alarm receivers provide uninterrupted service, even under the most adverse situations. • Advance Certifications: Our monitoring center adheres to strict specifications to be certified by Underwriters Laboratories (UL& ULC), Department of Defense, NYC Fire, Factory Mutual (FM Global) and SSAE-16 SOC2. • Industry& Law Enforcement Partnerships: STANLEY holds leadership positions with PPVAR and TMA associations to partner in the battle against property crime. eServicesTM -Online Account Management& Intelligence o eServicesTM provides visibility on all your security systems – intrusion, video surveillance, ;h 290 ,eT access control and fire detection – aggregated onto a single online interface. eServicesTM is also the fastest way to manage your locations with self-service features such as creating service requests, paying your bills, updating your call lists and more. • Intrusion– Complete access to your intrusion system –from managing passcards to open and close reports to pin-pointing high alarm activity • Video – Keep an eye on all your video activity from one or all of your locations, '_`._- viewing open/close activity, video alarm verification and more • Fire – When safety and compliance are key, monitor your fire test activity, fire inspection history and more • Access Control – Stay on top of your access control activity for full visibility and management of who's coming and going Confidential Recommendation Page 6 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY. Security Your Security Team In addition to their knowledge and experience, each of our sales consultants brings you the power of our overall team in the background. While you may see one person, an entire STANLEY team of project managers, technicians, network and software support, engineers, technical support, monitoring specialists, account specialists, and many others are in the background dedicated to providing you ultimate security satisfaction. • Technicians — Each STANLEY technician has the training, tools and experience to meet your unique security challenge • Project Manager — Our project managers ensure each and every installation is a success and serve as the 0 0 connective tissue between each step of your project. Assess Needs Consult • Customer Service Team — Our customer service team is 0 here to truly understand your concerns. They strive to Design ,, ? address all of your needs in a single phone call or directly connect you with someone who can. -STANLEY yjob eaSy.EYmakes my job • Security Consultants — Our security consultants are up- 0 One call and to-date on the latest technology and solutions to help you Implement our needs are select the right system or improve upon your existing taken care of.' system. • Monitoring Team — 24 hours a day, 365 days a year we Administration eJ - R R• ESS have a team dedicated to your monitoring your security systems and providing you with the peace of mind that your employees, customers, and assets are safe. Your local branch can assist you with any questions or concerns you *ARV I may have. • Local Branch Account Management • _, Regional Sales Manager Don Robert AL E y Area Operations Manager Steve Grantom ity Branch Coordinator Clare Nelson Security Consultant Judith Rowberry Important Information: Telephone (541)245-8721 Fax (541)245-0608 Website www.stanleycss.com Local Servicing Branch: Stanley Convergent Security Solutions, Inc. 345 N. Bartlett#103 Medford, OR 97501 Confidential Recommendation Page 7 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY Security Quote Name: City of Ashland FD FA parts replacement Customer Theory of Operation: Stanley is to replace an existing obsolete fire alarm system with a new Firelite ES200X system. This is a piece for piece replacement and new devices are to be placed in the same locations as the old ones with the exception of the notification devices. System to be installed per local applicable code(s) and specifications. New wire is to be pulled for the SLC addressable loop and shall conform to the current revision of the Firelite ES200X Control Panel Manual. Existing notification devices and circuit wiring to be re-used and are assumed to be in good working order and code compliant. If any notification device and/or wiring needs to be replaced or added, extra cost will occur to customer. Any existing conduit is to be re-used where possible and is assumed to be in good working order and code compliant. If any conduit needs to be replaced or added, extra cost will occur to customer. Any underground cabling to be done by others. Cable path/conduit with pull strings to Post Indicator Valve(PIV), back flow preventer, or sprinkler pits to be provided by customer. Fire alarm system to be installed per fire alarm shop drawings supplied by Stanley Security. Costs for record drawings not included; if required, additional costs to customer will occur. Floor plans in AutoCAD format(.dwg) showing all rooms, room labels, floor equipment, ceiling heights shall be provided by the customer. Installers are to keep up to date redline drawings on any changes made to submittal and/or shop drawings. Redline drawings must be sent to professional services CAD vendor used on project for as-built drawing completion in time for Certificate Of Completion customer signature for closeout. Cabling to be installed and protected per locally observed electrical code. IP/GSM/cellular installation assumes that IP/radio communication paths are acceptable to the local Authority Having Jurisdiction (AHJ) at all site; there is a potential that radio signal strength may be insufficient or land phone line communications will still be required by local AHJ. Additional components may be required to meet proper signal strength. 24 hour back-up shall be provided to IP data components serving the fire alarm IP communicator by customer. Should customer not provide appropriate back-up power, the monitoring provider shall be indemnified against loss of signal due to a power loss. Any network issues to be resolved by customer. Any additional labor from delays or a required return trip may be at an additional cost to customer. Any IP information or static IP addresses required to be provided by Customer. All panels and surge protectors shall be grounded per NEC requirements. Grounding requirements for the fire alarm system shall be completed by others. Installation of ground bar, bonding, and all cabling to ground bar from building equipment provided and installed by others. 110VAC to be provided by customer at control panel and power supply locations; must be dedicated circuit(s), protected by unauthorized use, and labeled in red as fire alarm circuit. (1) number of locations required with (1) branch circuits per location indicated. Land method of communication to the Central Station to be provided by customer. This may include two (2) standard POTS telephone lines and/or network connection. Relay interface provided to elevator location(s), connection from relay(s)to elevator control unit by others; Primary Recall, Secondary Recall,AC shunt, light Fire Fighter Helmet lamp. Access to required device locations to be provided by customer. Confidential Recommendation Page 8 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 • STANLEY Security Any fire watch required will be at customers' expense. Any patch or paint required will be at customers' expense. Any fire wall penetration and sealing shall be to UL standards by contractor performing the penetration. Additional devices and/or requirements may be requested by the local authority having jurisdiction, additional cost may be incurred. A fire fighters' Knox Box (key lock box) has not been provided with this quote. If Stanley is to provide, additional costs will occur. TRAINING: Training on the system shall be performed once at the end of the installation. This training shall be completed for management/users that will be interfacing with the system. Confidential Recommendation Page 9 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY Security Solution: Fire Quote: City of Ashland FD FA parts replacement Equipment Quantity Part Number Description 1.00 FL-ES200X 198-PT ADDRESSABLE FIRE ALARM CONTROL PANEL 1.00 FL-PWRMOD24 3 AMP NAC POWER MODULE 1.00 FL-ANN80 FIRE ANNUNCIATOR 3.00 FL-MMF300 FIRELITE ADDRESSABLE MONITOR 4.00 FL-CRF300 RELAY MODULE 44.00 FL-SD365 ADDRESSABLE PHOTOELECTRIC SMOKE DETECTOR, WHITE 6.00 FL-H365 ADDRESSABLE HEAT DETECTOR 135 DEGREE FIXED, WHITE 9.00 FL-BG12LX FIRELITE ADDRESSABLE MANUAL PULL STATION 1.00 FL-CELLCABFL CELLULAR COMMUNICATOR FOR ES-50X AND ES-200X, METAL CABINET 1.00 DK-120HWLOK 120V, PARALLEL PROT W/ LOCKOUT 2.00 FAS1105 12V 12AH SLA BATTERY 3.00 WG-45068704 18/2 SOL FPLP REACT 5C RED 1.00 5U1804S3B5 18/4 SOL FPLP 500FT BOX RED 1.00 PERMITS -One Time 3rd Party Permit Fee Confidential Recommendation Page 10 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY. security Services Schedule of Protection After reviewing your requirements, STANLEY CSS recommends to furnish the following services: Quote: City of Ashland FD FA parts replacement Services Quantity Service Name Service Description 1.00 Fire Alarm & ALARM SIGNAL SENT TO PNC INITIATED BY A FIRE ALARM Sprinkler DETECTION DEVICE. PNC WILL NOTIFY THE FIRE DEPARTMENT AND Monitoring CUSTOMER WHEN AN ALARM SIGNAL IS RECEIVED. THIS SERVICE INCLUDES 1-800 TOLL-FREE SIGNAL TRANSMISSION, 24-HOUR AUTO DIALER TEST AND ESERVICES CORE EDITION. 1.00 24 Hour Auto (NON-FIRE ALARM SYSTEMS) Dialer Testing ON ALARM CONTROLS, A 24-HOUR AUTO DIALER TEST IS PROGRAMMED TO AUTOMATICALLY SEND A TEST SIGNAL TO PNC TO VERIFY THE CONTROLS COMMUNICATION STATUS.WHEN AN AUTO DIALER TEST SIGNAL IS NOT RECEIVED, PNC NOTIFIES THE CUSTOMER. 1.00 eServices Core ESERVICES CORE EDITION - BASIC REPORTING - UP TO 1 MONTH OF Edition MONITORING AND SERVICE DATA FOR VIEWING, BILLING AND ACCOUNT MANAGEMENT, INSTALL/SERVICE - UNLIMITED USERS (SMALL BUSINESS/RESIDENTIAL) - FREE FOR EVERYONE. 1.00 Technical PNC PROVIDES 24X7 TELEPHONE TECHNICAL SUPPORT. PNC Assistance Center TECHNICAL SPECIALISTS ARE AVAILABLE OVER THE TELEPHONE Support TO ASSIST CUSTOMERS WITH TROUBLESHOOTING, PANEL PROGRAMMING AND SYSTEM OPERATIONS ON MOST SYSTEM CONTROLS. THIS SERVICE IS PROVIDED ON MOST INTRUSION ALARMS, FIRE ALARMS AND CCTV DVRNCR CONTROLS. PRICE PER LOCATION. 1.00 HONEYWELL HONEYWELL FIRE NFPA 2013 CELLULAR CONNECTION WITH 1 HOUR CELL ONLY- 1 SUPERVISION TESTING FROM COMMUNICATOR TO ALARMNET HOUR FIRE CENTER. THIS SERVICE INCLUDES MONTHLY CELLULAR FEES FOR CHECK-IN 1 HOUR SUPERVISION TEST. EXCLUDES THE RADIO EQUIPMENT. THIS SERVICE MEETS NFPA 72 REQUIREMENTS. ONLY OFFERED WHERE GSM SERVICE IS AVAILABLE. 1.00 Fire-Test& SCHEDULED TESTS AND INSPECTIONS ON FIRE ALARM SYSTEM. Inspect-Annual THE SCHEDULED APPOINTMENTS INCLUDE A VISUAL INSPECTION 61+ Dev OF DEVICES, OPERATIONAL TEST OF SYSTEM COMPONENTS AND VERIFICATION OF COMMUNICATION LINK. TESTS AND INSPECTIONS ARE DOCUMENTED AND PROVIDED FOR CUSTOMER RECORDS. INCLUDES ACCESS TO THE PNC TAC-TECHNICAL ASSISTANCE CENTER (24X7). SYSTEM REPAIR, EQUIPMENT REPLACEMENT AND LIFT RENTALS ARE EXCLUDED. Confidential Recommendation Page 11 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY. Security Summary -Investment Information STANLEY Security Direct Purchase Pricing and Deposit Terms Equipment& Installation: $36,671.50 Less 15%: -$5,500.58 Total Installation Price: $31,170.92 Total Monthly Fee: $198.00 STANLEY to Also Provide: ✓ Equipment and installation using low voltage wire ✓ System setup, test and inspection ✓ Customer training ✓ Owner's manuals ✓ Completed drawing showing device locations Customer to Provide: 120 vac Power Outlets, Access to Device Locations, All Conduit w/ Pull Strings, All Patching & Painting, Any Add'l Devices Req'd by Local AHJ, Network Connectivity, Payments for Permits& Fees, Payments for Plan Submittals, RJ31x Phone Jacks or dedicated lines, Secured storage of on-site equipment, Static IP address for equipment, UPS Delays in Installation Abnormal idle time that is incurred by STANLEY Convergent Security Solutions, Inc. employees due to escorts, clearances, inability to enter workspace, and other factors beyond our control, will be invoiced at our current labor rates.All work will be scheduled for normal working hours, Monday through Friday. Next Steps In conclusion, we thank you for the opportunity to present our security solutions to address your business needs. We believe these solutions will meet and exceed your business requirements and look forward to working together to implement our solution. Again, we feel the strength of our organization is in our ability to deliver locally in every market. We are eager to be your trusted business partner that will continue to grow with your business. Should you need additional references,we are always ready to demonstrate our past success. Price Protection: All prices quoted are valid for ninety(90)days from the date of this recommendation. NOTE: Equal quality part from a different manufacturer may be substituted to overcome delivery problems or replacement of discontinued items. Substituted item will be of equal or greater value and will meet or exceed original parts specifications. All products and services provided by STANLEY CSS are subject to STANLEY CSS's standard terms and conditions which can be found at http://www.stanleycss.com/legal.html. Any additional or different terms set forth by Customer, whether in Customer's purchase order or another communication, are expressly objected to and will not be binding on STANLEY CSS unless agreed to in writing by an authorized representative of STANLEY CSS. Confidential Recommendation Page 12 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69033 STANLEY® Security Customized Solution Recommendation Fire System — System Replacement CITY OF ASHLAND - FIRE STATION 1 January 29, 2019 Prepared For: Chance Metcalf Prepared By: Judy Rowberry `y•��SPONS/VEk S S Qy RD- 5 5" N�P o. OFFSS/ONALISM' 855-5-STANLEY www.stanleysecurity.com Confidential Recommendation Prepared by STANLEY Convergent Security Solutions, Inc. STANLEY. Socurity January 29, 2019 CITY OF ASHLAND-FIRE STATION 1 445 SISKIYOU BLVD ASHLAND, OR 97520 Attn: CHANCE METCALF RE: Fire System—System Replacement It has been a pleasure working with you to develop the solutions to meet your needs at Ashland Fire Station 1. We understand there are choices when it comes to selecting a security provider and we trust we have demonstrated our ability and commitment to meet your business objectives. STANLEY is committed to providing world-class security through over 75+ locations in North America. What does that mean for you? You should expect and receive the best service each and every time you work with STANLEY —that's the STANLEY STANDARD. STANLEY's Recommendation Includes: ✓ Introduction to STANLEY ✓ System Objectives&Solutions ✓ Equipment Schedule of Protection ✓ Services Schedule of Protection ✓ STANLEY Investment Options ✓ Clarifications Once again, thank you for the opportunity to be your security partner and we look forward to exceeding your expectations. Sincerely, Judy Rowberry STANLEY Convergent Security Solutions, Inc. Security Consultant D 1 541-227-5156 Confidential Recommendation Page 2 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 0-69158 • • STANLEY. ' Security Introduction to STANLEY STANLEY Security, a division of Stanley Black& Decker(NYSE: SWK), is a global provider of integrated security solutions defining the future of the security industry. STANLEY delivers a comprehensive suite of security products, software and integrated systems with a strong emphasis on exceptional customer service. We protect what's important to you by designing, installing, servicing and monitoring an extensive array of products and solutions that span the entire security spectrum: • Intrusion, Fire, Access Control and Video Surveillance Systems ‘.6. • Systems Integration &Vertical Market Solutions All security t ',truc'dui not t/Coifed equal. • UL& Bilingual ULC Monitoring Services they may indeed offer similar products, • Real-Time, Online eServices • Innovative cloud-based data analytic solutions but it is in the customer service arena where • Personal safety& security response solutions one company outshines the others:Stanley STANLEY: Your Single Source Security Partner At STANLEY, we truly desire to not only be a choice for security, but the preferred provider of choice. Every STANLEY team member is charged with this mission. With STANLEY, you will receive the very finest in security solutions. We protect what's important to you, 24 hours a day, every day of the year. Today's business climate requires customers to streamline operations. Our customers do not have time to contact several different vendors and deal with several different personalities to accomplish your goals. STANLEY tries to make it simple, deal with one vendor to service all your needs Award Winning National Provider STANLEY continues to be an award-winning service provider with a pledge to your complete satisfaction and a guarantee of the highest quality. We are proud to be recognized as the national leader in the electronic security industry, with superb customer service performance. • Empowerment Award, Wounded Warrior Project 2017 ,A • Most Valuable Employer Award for Military from Civilianjobs.com, 2016 !.!!' • New Product of the Year Award—STANLEY Guard, SIA 2016 M��ITA 7000. Integrated Installation of the Year Award—Lakeland Regional Hospital, SSI 2015 jobs20 I •▪ STANLEY Black & Decker Ranked #4 on Fortune's World's Most Admired v i�• Companies, 2015 WINNER • Campus Safety BEST Award—Mercy Healthcare System, 2014 • Best Community Outreach Program, SSI 2014&2010 • New Product of the Year Award—Security Products 2013 • New Product of the Year Award—Pacom 8002 Pacom-Edge Controller, SIA 2013 - �C • Integrated Installation of the Year Award—Bankers Life Fieldhouse, SSI 2010 PLICZE1-12 • Installer of the Year Award, SSI 2009 • Dealer of the Year Award, SDM 2009 &2005 "° °,o;;"`°" • Integrated Installation of the Year Award—Silver Eagle Distributors, SSI 2007 camp.s.s, • First Line of Defense Award, 2006 WINNER Confidential Recommendation Page 3 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY Security STANLEY STANDARD At STANLEY,we set the standard for world-class security—quality, responsiveness, professionalism and reliability. Using our proprietary tools, accountability and continual improvement process you should expect and receive the best service each time you work with us. What sets STANLEY apart? J�y•stSPONS1VfNFSs JP Our Tools p Having the right tools is just as important as having the right person for the job. Our technicians are equipped with the tools and standard processes to make sure they get the job done right the first time. P3°11111 51PN0 • STANLEY STANDARDTM Playbook—From installation to service, '090 we have standards in place for each of our locations and technicians ESSdoNAL15M so you can expect the same high levels of quality, professionalism, and responsiveness nationwide. • Complete Visibility—You'll have access to our cloud-based project management portal so you can see everything STANLEY sees, including completion dates, owners, percent completed, and more. You can also pull status, report and communicate directly with the installation team giving you completed access each step of the way. • Communication Checkpoint — We have established a series of checkpoints that allow for clear and consistent communication before, during, and after an installation. These checkpoints also allow our technicians to quickly and efficiently address any issues that come up on-site. • Dynamic Dispatching — With our dynamic dispatching technology we get the right technician to your location as quickly as possible. • Connectivity—We approach your service or installation as a team. Our technicians are networked via an app allowing them to troubleshoot and receive input from other STANLEY technicians while on-site. Certifications • Honeywell®Pro-Watch®Gold Certified • Microsoft®MCITP, MCAD, MCSE Certified • Lenel®Master OnGuard®Certified • NICET®Level 4 Certified • Software House®Certified • AvigilonTM Certified • Genetec®Certified • Sonitrol®Certified • Cisco®CCNA, CCDA, CSE Certified Our Accountability &Continual Improvement At STANLEY, we are committed to delivering the highest level of service with each interaction. • Key Performance Indicators—We track our performance and have key performance indicators (KPIs) in place to catch and fix issues before they arise. Control towers in each of our locations visually track and improve performance, while guaranteeing successful installation and service. • Site History—We keep a comprehensive record of installations and service performed at your locations to give us the information we need to continually serve you better. • Customer Provided Recognition—After a project is completed, you have the opportunity to recognize a job well done or let us know how the experience could have been improved. At the end of the day, your satisfaction is our top priority. Confidential Recommendation Page 4 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY. Security INNOVATIVE SOLUTIONS Data Analytics with STANLEY Insights TM STANLEY is leading the way with innovative advances in big data and analytics, providing unparalleled visibility into your organization's activities and operations. ® ® Based on vast industry knowledge—whether retail, healthcare, or another O t... ® ® O sector—we are utilizing customized data, tools, and methodology to armee .... `"Amy. leverage best practices across your business. Delivering actionable Data inputs intelligence and analytics like never before, STANLEY Insights TM will •Insights Cloud hosted Software 6 Data Mining provide value to businesses through our leading edge business Analytics .t. Solutions and Professional Services. • • • • Transform data into visual information that you can use for • • • Add meaningful results • Analyze trends&ask questions of your data • Provide context to drive better decision making • Increase visibility&minimize loss • Improve process efficiency& reduce cost • Save time by reducing cumbersome,traditional reporting • Realize operational improvements STANLEY Guard TM STANLEY Guard is a cloud hosted personal safety solution comprised of a hosted Command Center portal that can send and receive information from a Personal Safety mobile app providing omni-present oversight, and a Security Response mobile app to dispatch emergency responders directly to the individual in need. This solution allows users (students, lone workers, employees or executives)to send duress alerts, including audio, video, GPS location, and user profile, directly to a security command center for immediate incident response. How it Works • User activates an alert with the STANLEY Guard Personal Safety pl''18411 application, either by shaking their phone, swiping the screen, or � °-., pressing a wearable panic button • Security command center receives the alert, along with the device's GPS location, audio/video clips, and user's profile info and verifies ° the incident in process - • Following your business's response plan, the security command o 0 center can call the user, escalate to the closest emergency /.responder, dispatch a guard through the Security Response mobile app, and/or alert your internal assigned staff or security team Additional solutions sold separately. Contact your security consultant for more details. Confidential Recommendation Page 5 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY. Security ProtectionNetTM Monitoring Centers STANLEY's ProtectionNet Monitoring network is comprised of four strategically located monitoring facilities. These hi-tech centers are maximized to ensure consistent response to every one of our customers' location needs. We support over 300,000 customers with our 24 x 7 x 365 monitoring operation in the U.S., Canada, Puerto Rico and U.S. Virgin Islands. We _ - process over 5 million alarm signals and handle over 200,000 '3' -` I inbound and outbound phone calls every week. We understand that any security threat needs to be dealt with • • quickly. Our state-of-the-art ProtectionNet Monitoring Centers employ some of the most sophisticated technology available today, optimizing police and fire response. We're geared to be there for you—always. • Experienced Staff:A professional staff of trained security professionals monitors your business 24 hours a day, 365 days a year. • Sophisticated Tools: Predictive modeling of calls/alarms, state of the art call routing and prioritization, automated optimized schedules, and computer assisted productivity reporting assures quick, accurate identification of alarms so that no time is wasted in an emergency situation. • Back-up Systems: Secure monitoring centers with standby power facilities and back up automation servers, telecommunications network generators and alarm receivers provide uninterrupted service, even under the most adverse situations. • Advance Certifications: Our monitoring center adheres to strict specifications to be certified by Underwriters Laboratories(UL& ULC), Department of Defense, NYC Fire, Factory Mutual (FM Global) and SSAE-16 SOC2. • Industry& Law Enforcement Partnerships: STANLEY holds leadership positions with PPVAR and TMA associations to partner in the battle against property crime. eServicesTM -Online Account Management& Intelligence r_ eServicesTM provides visibility on all your security systems – intrusion, video surveillance, access control and fire detection – aggregated onto a single online interface. eServicesTM is 290 187 also the fastest way to manage your locations with self-service features such as creating service requests, paying your bills, updating your call lists and more. • Intrusion– Complete access to your intrusion system –from managing passcards to open and close reports to pin-pointing high alarm activity • Video–Keep an eye on all your video activity from one or all of your locations, viewing open/close activity, video alarm verification and more a • Fire–When safety and compliance are key, monitor your fire test activity,fire inspection J history and more • Access Control – Stay on top of your access control activity for full visibility and management of who's coming and going Confidential Recommendation Page 6 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STAKLEY. ' Security Your Security Team In addition to their knowledge and experience, each of our sales consultants brings you the power of our or verall team in the background. While you may see one person, an entire STANLEY team of project managers, technicians, network and software support, engineers, technical support, monitoring specialists, account specialists, and many others are in the background dedicated to providing you ultimate security satisfaction. • Technicians — Each STANLEY technician has the training, tools and experience to meet your unique security challenge • Project Manager—Our project managers ensure each and every installation is a success and serve as the connective 0 0 tissue between each step of your project. Assess Needs Consult • Customer Service Team — Our customer service team is -..S.; here to truly understand your concerns. They strive to Design t address all of your needs in a single phone call or directly connect you with someone who can. r blues Y ma • Security Consultants—Our security consultants are up to my i 0 One call and date on the latest technology and solutions to help you Implement our needs are select the right system or improve upon your existing taken care of.' system. +� • Monitoring Team — 24 hours a day, 365 days a year we © eJ 11-.•R ESS . y Administration have a team dedicated to your monitoring your security - I f 1 systems and providing you with the peace of mind that your employees, customers, and assets are safe. Your local branch can assist you with any questions or concerns you 1., ri;, ` ,:..\\ ' may have. �`� a Local Branch Account Management i . Regional Sales Manager Don Robert I It.L E y Area Operations Manager Steve Grantom ity Branch Coordinator Clare Nelson Security Consultant Judith Rowberry Important Information: Telephone (541) 245-8721 Fax (541) 245-0608 Website www.stanleycss.com Local Servicing Branch: Stanley Convergent Security Solutions, Inc. 345 N. Bartlett#103 Medford, OR 97501 Confidential Recommendation Page 7 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY. Security Quote Name: City of Ashland FD FA system —system replacement Customer Theory of Operation: Stanley is to replace an existing obsolete fire alarm system with a new Firelite ES200X system. Devices are to be placed per engineered drawings from Stanley. System to be installed per local applicable code(s) and specifications. New wire is to be pulled for the SLC addressable loop and shall conform to the current revision of the Firelite ES200X Control Panel Manual. Existing notification device circuit wiring is to be re-used and is assumed to be in good working order and code compliant. If any wiring needs to be replaced or added, extra cost will occur to customer. Any existing conduit is to be re-used where possible and is assumed to be in good working order and code compliant. If any conduit needs to be replaced or added, extra cost will occur to customer. Existing air handler rating information was not available at the time of this quote, so 1 duct smoke detector per air handler is included. If any air handler rating is such that 2 duct smoke detectors are required for that unit, then another duct smoke detector will have to be added at extra cost to customer. Any underground cabling to be done by others. Cable path/conduit with pull strings to Post Indicator Valve (PIV), back flow preventer, or sprinkler pits to be provided by customer. Fire alarm system to be installed per fire alarm shop drawings supplied by Stanley Security. Costs for record drawings not included; if required, additional costs to customer will occur. Floor plans in AutoCAD format(.dwg) showing all rooms, room labels, floor equipment, ceiling heights shall be provided by the customer. Installers are to keep up to date redline drawings on any changes made to submittal and/or shop drawings. Redline drawings must be sent to professional services CAD vendor used on project for as-built drawing completion in time for Certificate Of Completion customer signature for closeout. Cabling to be installed and protected per locally observed electrical code. IP/GSM/cellular installation assumes that IP/radio communication paths are acceptable to the local Authority Having Jurisdiction (AHJ) at all site; there is a potential that radio signal strength may be insufficient or land phone line communications will still be required by local AHJ. Additional components may be required to meet proper signal strength. 24 hou r back-up up shall be provided to IP data components serving the fire alarm IP communicator by customer. Should customer not provide appropriate back-up power, the monitoring provider shall be indemnified against loss of signal due to a power loss. Any network issues to be resolved by customer. Any additional labor from delays or a required return trip may be at an additional cost to customer. Any IP information or static IP addresses required to be provided by Customer. All panels and surge protectors shall be grounded per NEC requirements. Grounding requirements for the fire alarm system shall be completed by others. Installation of ground bar, bonding, and all cabling to ground bar from building equipment provided and installed by others. 110VAC to be provided by customer at control panel and power supply locations; must be dedicated circuit(s), protected by unauthorized use, and labeled in red as fire alarm circuit. (1) number of locations required with (1) branch circuits per location indicated. Land method of communication to the Central Station to be provided by customer. This may include two(2) standard POTS telephone lines and/or network connection. Confidential Recommendation Page 8 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY. Relay interface provided to HVAC unit locations, connection from relay to HVAC unit by others; any penetrations to the roof membrane required shall be the responsibility of the owner. Relay interface provided to elevator location(s), connection from relay(s)to elevator control unit by others; Primary Recall, Secondary Recall, AC shunt, light Fire Fighter Helmet lamp. Access to required device locations to be provided by customer. Any fire watch required will be at customers' expense. Any patch or paint required will be at customers'expense. Any fire wall penetration and sealing shall be to UL standards by contractor performing the penetration. Additional devices and/or requirements may be requested by the local authority having jurisdiction, additional cost may be incurred. A fire fighters' Knox Box(key lock box) has not been provided with this quote. If Stanley is to provide, additional costs will occur. TRAINING: Training on the system shall be performed once at the end of the installation. This training shall be completed for management/users that will be interfacing with the system. Confidential Recommendation Page 9 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY • Security Solution: Fire Quote: City of Ashland FD FA system — system replacement Equipment Quantity Part Number Description 1.00 FL-ES200X 198-PT ADDRESSABLE FIRE ALARM CONTROL PANEL 1.00 FL-PWRMOD24 3 AMP NAC POWER MODULE 1.00 FL-ANN80 FIRE ANNUNCIATOR 11.00 FL-MMF300 FIRELITE ADDRESSABLE MONITOR 11.00 FL-CRF300 RELAY MODULE 17.00 FL-SD365 ADDRESSABLE PHOTOELECTRIC SMOKE DETECTOR, WHITE 2.00 FL-H365 ADDRESSABLE HEAT DETECTOR 135 DEGREE FIXED, WHITE 1.00 FL-BG12LX FIRELITE ADDRESSABLE MANUAL PULL STATION 9.00 BK-CO1224T CO DETECTOR 7.00 FL-D355PL DUCT DETECTOR 7.00 BK-DST5 SAMPLING TUBE 7.00 BK-RTS151 REMOTE TEST STATION 15.00 BK-P2RL HORN STROBE 2W RED WALL 16.00 BK-SRL STROBE RED WALL 1.00 BK-SCRL STROBE RED CEILING 1.00 BK-SRK OUTDOOR STROBE 1.00 FL-CELLCABFL CELLULAR COMMUNICATOR FOR ES-50X AND ES-200X, METAL CABINET 1.00 DK-120HWLOK 120V, PARALLEL PROT W/ LOCKOUT 2.00 FAS1105 12V 12AH SLA BATTERY 3.00 WG-45068704 18/2 SOL FPLP REACT 5C RED 1.00 5U1804S3B5 18/4 SOL FPLP 500FT BOX RED 1.00 WG-45138704 14/2 SOL FPLP REACT 5C RED 1.00 TBD JIC MATL TBD JIC MATL 1.00 PERMITS -One Time 3rd Party Permit Fee Confidential Recommendation Page 10 of 12 Prepared by STANLEY Convergent Security Solutions, Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 STANLEY. • . Security Summary -Investment Information STANLEY Security Direct Purchase Pricing and Deposit Terms Equipment& Installation: $50,576.07 Less 15%: -$7,586.31 Total Installation Price: $42,989.76 Total Monthly Fee: $90.00 STANLEY to Also Provide: ✓ Equipment and installation using low voltage wire ✓ System setup, test and inspection ✓ Customer training ✓ Owner's manuals ✓ Completed drawing showing device locations Customer to Provide: 120 vac Power Outlets, Access to Device Locations, All Conduit w/ Pull Strings, All Patching & Painting, Any Add'I Devices Req'd by Local AHJ, Network Connectivity, Payments for Permits& Fees, Payments for Plan Submittals, RJ31x Phone Jacks or dedicated lines, Secured storage of on-site equipment, Static IP address for equipment, UPS Delays in Installation Abnormal idle time that is incurred by STANLEY Convergent Security Solutions, Inc. employees due to escorts, clearances, inability to enter workspace, and other factors beyond our control, will be invoiced at our current labor rates. All work will be scheduled for normal working hours, Monday through Friday. Next Steps In conclusion, we thank you for the opportunity to present our security solutions to address your business needs. We believe these solutions will meet and exceed your business requirements and look forward to working together to implement our solution. Again, we feel the strength of our organization is in our ability to deliver locally in every market. We are eager to be your trusted business partner that will continue to grow with your business. Should you need additional references, we are always ready to demonstrate our past success. Price Protection: All prices quoted are valid for ninety(90) days from the date of this recommendation. NOTE: Equal quality part from a different manufacturer may be substituted to overcome delivery problems or replacement of discontinued items. Substituted item will be of equal or greater value and will meet or exceed original parts specifications. All products and services provided by STANLEY CSS are subject to STANLEY CSS's standard terms and conditions which can be found at http://www.stanleycss.com/legal.html. Any additional or different terms set forth by Customer, whether in Customer's purchase order or another communication, are expressly objected to and will not be binding on STANLEY CSS unless agreed to in writing by an authorized representative of STANLEY CSS. Confidential Recommendation Page 12 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 • • STANLEY Security Services Schedule of Protection After reviewing your requirements, STANLEY CSS recommends to furnish the following services: Quote: City of Ashland FD FA system —system replacement Services Quantity Service Name Service Description 1.00 Fire Alarm & ALARM SIGNAL SENT TO PNC INITIATED BY A FIRE ALARM Sprinkler DETECTION DEVICE. PNC WILL NOTIFY THE FIRE DEPARTMENT AND Monitoring CUSTOMER WHEN AN ALARM SIGNAL IS RECEIVED. THIS SERVICE INCLUDES 1-800 TOLL-FREE SIGNAL TRANSMISSION, 24-HOUR AUTO DIALER TEST AND ESERVICES CORE EDITION. 1.00 24 Hour Auto (NON-FIRE ALARM SYSTEMS) Dialer Testing ON ALARM CONTROLS, A 24-HOUR AUTO DIALER TEST IS PROGRAMMED TO AUTOMATICALLY SEND A TEST SIGNAL TO PNC TO VERIFY THE CONTROLS COMMUNICATION STATUS. WHEN AN AUTO DIALER TEST SIGNAL IS NOT RECEIVED, PNC NOTIFIES THE CUSTOMER. 1.00 eServices Core ESERVICES CORE EDITION - BASIC REPORTING - UP TO 1 MONTH OF Edition MONITORING AND SERVICE DATA FOR VIEWING, BILLING AND ACCOUNT MANAGEMENT, INSTALL/SERVICE - UNLIMITED USERS (SMALL BUSINESS/RESIDENTIAL) - FREE FOR EVERYONE. 1.00 Technical PNC PROVIDES 24X7 TELEPHONE TECHNICAL SUPPORT. PNC Assistance Center TECHNICAL SPECIALISTS ARE AVAILABLE OVER THE TELEPHONE Support TO ASSIST CUSTOMERS WITH TROUBLESHOOTING, PANEL PROGRAMMING AND SYSTEM OPERATIONS ON MOST SYSTEM CONTROLS. THIS SERVICE IS PROVIDED ON MOST INTRUSION ALARMS, FIRE ALARMS AND CCTV DVRNCR CONTROLS. PRICE PER LOCATION. 1.00 HONEYWELL HONEYWELL FIRE NFPA 2013 CELLULAR CONNECTION WITH 1 HOUR CELL ONLY- 1 SUPERVISION TESTING FROM COMMUNICATOR TO ALARMNET HOUR FIRE CENTER. THIS SERVICE INCLUDES MONTHLY CELLULAR FEES FOR CHECK-IN 1 HOUR SUPERVISION TEST. EXCLUDES THE RADIO EQUIPMENT. THIS SERVICE MEETS NFPA 72 REQUIREMENTS. ONLY OFFERED WHERE GSM SERVICE IS AVAILABLE. 1.00 Fire-Test& SCHEDULED TESTS AND INSPECTIONS ON FIRE ALARM SYSTEM. Inspect-Annual THE SCHEDULED APPOINTMENTS INCLUDE A VISUAL INSPECTION 31-60 Dev OF DEVICES, OPERATIONAL TEST OF SYSTEM COMPONENTS AND VERIFICATION OF COMMUNICATION LINK. TESTS AND INSPECTIONS ARE DOCUMENTED AND PROVIDED FOR CUSTOMER RECORDS. INCLUDES ACCESS TO THE PNC TAC-TECHNICAL ASSISTANCE CENTER (24X7). SYSTEM REPAIR, EQUIPMENT REPLACEMENT AND LIFT RENTALS ARE EXCLUDED. Confidential Recommendation Page 11 of 12 Prepared by STANLEY Convergent Security Solutions,Inc.for CITY OF ASHLAND-FIRE STATION 1 Q-69158 �. Purchase Order , ia Fiscal Year 2019 Page: 1 of: 1 •-- - age:MABEt Nii SARP-_EA[ N-BL B City of Ashland __ _ �� _ I ATTN:Accounts Payable _ Purchase 20 E. Main L Ashland, OR 97520 Order# 20190389 -fl Phone: 541/552-2010 O Email: payable @ashland.or.us V • H C/O Facilities Maintenance Div E SENTINEL TECHNOLOGY LLC I 90 North Mountain Ave N 562 PARSONS DR. STE 108 p Ashland, OR 97520 O MEDFORD, OR 97501 Phone: 541/488-5358 R T Fax: 541/552-2304 ' Ns[.le: Eei:. e_?ii•.__=L e .. ec==Eta.viii .i. —e:ae�—: --- Wes Hoadle -=t.0 =Q-A >r- - 8fp13_ _ =z.7��3i+iCl7.�Te _ �srameiA 02/27/2019 4355 FOB ASHLAND.OR/NET30 Cit Accounts Pa able Replace Fire Alarm Fire St#1 1 Remove and replace existing fire alarm panel and devices at Fire 1 $14,890.0000 $14,890.00 Station#1 per attached quote. Services Agreement Completion date: 06/30/2019 • Project Account: ...............GL SUMMARY.............*. 082400-602400 $14,890.00 • By:/ Da et : _ - AuW6rized ignature ekp r_—== $14,890.00 - .FORM #3 . OF b. A M1111981 o a II IChla s:J C rdsr �7 //, D teofreuest ASH LAN D ��wy��S0�1®�1F �!� ` 2/22/2019 Required date for delivery: 6/30/2019 Vendor Name Spntinpl Tprhnningy I I C Address,City,State,Zip 562 Parsons DR.Suite#108 Medford Oregon Contact Name&Telephone Number Bill Geiger 541-773-8551 Email address egeiger @sentinelsg.com SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached • _ (Attach copy of council communication) (If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council:_ ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# _ _ ❑ Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# (Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency __ GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ® (3)Written quotes and solicitation attached ❑ Form#4,Personal Services>$5K&<$75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed$35,000 ❑ Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals/written solicitation Date approved by Council: ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services>$5K&<$75K Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost Remove and replace existing Fire alarm panel and devices as per attached quote $14890.00 Item# -' Quantity Unit Description of MATERIALS Unit Price Total Cost - ® Per attached quote/proposal TOTAL COST $ • Project Number _ _ _ Account Number - Account Number • Account Number 082400-602400 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requistio form,I c rti that the City's public contracting requirements have been satisfied. . Employee: 16 Department Head: 74-,Ceb tot (Equal to or greater than$5,000) Department Manager/Sup City Administrato : e (Equal to or greater than$25,000) Funds appropriated for current fiscal year. ES'/ 0 '3 1 �11L, . Fina irect - al to or greater than$5,000) Date Comments: Form#3-Requisition -