HomeMy WebLinkAbout2019-108 20190048 USDI
United States Department of the Interior
U.S. GEOLOGICAL SURVEY
Oregon Water Science Center
2130 SW 5th Avenue
Portland, OR 97201
http: //or. water. usgs. gov/
June 1, 2018
Paula Brown, Director of Public Works
City of Ashland - Public Works Department
20 East Main Street
Ashland, Oregon 97520
Dear Ms. Brown,
The U.S. Geological Survey (USGS) and the City of Ashland collaboratively maintain the operation
of the three gages near Ashland, Oregon (West and East Fork Ashland Creeks and Bear Creek below
Ashland Creek (14353000, 14353500, 4354200)). This letter and subsequent joint-funding
agreement (JFA) provide the mechanism to continue this relationship and collaboration in Federal
fiscal year (FFY) 2019 (October 1, 2018 through September 30, 2019).
The total cost to maintain these gages in FFY 2019 will be $64,050. The USGS will provide $23,700
of Cooperative Matching Funds and the City will provide $40,350. Enclosed is a signed original of
our standard JFA for the project covering the period October 1, 2018 through September 30, 2019.
Station City of USGS Total
ID Station Name Ashland CMF Program
14353000 West Fork Ashland Creek nr Ashland, OR 13,450 7,900 $21,350
14353500 East Fork Ashland Creek nr Ashland, OR 13,450 7,900 $21,350
14354200 Bear Creek blw Ashland Creek nr Ashland, OR 13,450 7,900 $21,350
Totals $40,350 $23,700 $64,050
Please sign and return one fully-executed original to Andrew Kerslake at kerslake@usgs.gov. The
signed agreement is not a bill and no funds are required at this time; rather, the agreement is our
legal authority that permits the work to be done and authorizes USGS to accept funds. The USGS
Water Resources Cooperative Program operates under the authority of statute 43 USC 50, which
allows us to perform this work. The Oregon Water Science Center DUNS number is 137883463.
Federal law requires that we have a signed agreement to continue this work; therefore, please return
the signed agreement as soon as possible. If, for any reason, the agreement cannot be signed and
returned in the near future, please contact Keith Overton at (503) 251-3246 or email
koverton@usgs.gov to make alternative arrangements.
This is a fixed cost agreement to be billed quarterly via Down Payment Request (automated Form
DI-1040). We can bill you on a specific date if that is more convenient relative to your fiscal year
planning and budgeting process. Please allow 30 days from the end of the billing period for issuance
of the bill. If you experience any problems with your invoice(s), please contact Andrew Kerslake at
(503) 251-3253.
The results of all work under this agreement will be available for publication by USGS in
collaboration with the City. During the course of this jointly planned activity and partnership, USGS
may provide unpublished USGS data or information to your office for scientific peer and (or)
courtesy review. Guidance concerning USGS's non-disclosure policy will be provided with any
review material and is further explained in USGS Fundamental Science Practices at
http://www.usgs.gov/fsp/.
Sincerely,
Digitally signed by JAMES
JAMES CRAMMOND CRAMMOND
Date: 2018.06.01 12:42:52 -07'00'
James D. Crammond
Center Director
Cc: To file, available upon request
Form 9-1366 U.S. Department of the Interior Customer 6000000240
(May 2018) U.S. Geological Survey Agreement 19WNOR000024000
Joint Funding Agreement Project YF00137U
FOR TIN 93-6002117
Water Resource Investigations
Fixed Cost Agreement YES[ X ] NO[ ]
THIS AGREEMENT is entered into as of October 1, 2018, by the U.S. GEOLOGICAL SURVEY, Oregon Water
Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of Ashland
Public Works Department, party of the second part.
1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective
authorities there shall be maintained in cooperation the operation of the three gages near Ashland, Oregon (West and
East Fork Ashland Creeks and Bear Creek below Ashland Creek (14353000, 14353500, 4354200)), herein called the
program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly
related to this program. 2(b) include In-Kind-Services in the amount of $0.00
(a) $23,700 by the party of the first part during the period
October 1, 2018 to September 30, 2019
(b) $40,350 by the party of the second part during the period
October 1, 2018 to September 30, 2019
(c) Contributions are provided by the party of the first part through other USGS regional or national programs,
in the amount of: $0
Description of the USGS regional/national program:
(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(e) The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review
by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or
their authorized representatives. The methods employed in the field and office shall be those adopted by the party of
the first part to insure the required standards of accuracy subject to modification by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program shall be
open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner,
either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
8. The maps, records or reports resulting from this program shall be made available to the public as promptly as
possible. The maps, records or reports normally will be published by the party of the first part. However, the party of
the second part reserves the right to publish the results of this program, and if already published by the party of the
first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of
reproduction similar to that for which the original copy was prepared. The maps, records or reports published by
either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that
scientific information and data developed as a result of the Scope of Work (SOW) are subject to applicable USGS
review, approval, and release requirements, which are available on the USGS Fundamental Science Practices
website (https://www2.us.gs.gov/fsp/).
Form 9-1366 U.S. Department of the Interior Customer 6000000240
(May 2018) U.S. Geological Survey Agreement 19WNOR000024000
Joint Funding Agreement Project YFOOD7U
FOR TIN 93-6002117
Water Resource Investigations
9. Billing for this agreement will be rendered quarterly. Invoices not paid within 60 days from the billing date will bear
Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at
31 U.S.C. § 3717) established by the U.S. Treasury.
USGS Technical Point of Contact Customer Technical Point of Contact
Name: Keith Overton Name: Paula Brown
Supv. Hydrologist Data Chief Public Works Director
Address: 2130 SW 5th Avenue Address: 20 East Main Street
Portland, OR 97201 Ashland, Oregon 97520
Telephone: (503) 251-3246 Telephone: (503) 552-2411
Fax: (503) 251-3470 Fax:
Email: koverton@usgs.gov Email: paula.brown@ashland.or.us
USGS Billing Point of Contact Customer Billing Point of Contact
Name: Andrew Kerslake Name: Tami DeMille Campos
Financial Specialist Administrative Analyst
Address: 2130 SW 5th Avenue Address: 20 East Main Street
Portland, OR 97201 Ashland, Oregon 97520
Telephone: (503) 251-3253 Telephone: (541) 552-2420
Fax: Fax:
Email: kerslake@usgs.gov Email: tami.campos@ashland.or.us
U.S. Geological Survey
United States City of Ashland
Department of Interior Public Works Department
Signature Signatures
Digitally signed by JAMES
JAMES CRAMMOND CRAMMOND ;CL x
By _ Date: 2018.06.01 EW&20 -07'00' By Ci u.G ate: /hJ yN
Name: James D. Crammond NaT
Title: Center Director Title: h~~✓~ IG W ele-1 5 PMZ rrll'L
By Date:
Name:
Title:
By Date:
Name:
Title:
,
Lam..
Coune"I co* mmunlReation
i
xevad°0 'x
Meeting Date: eemeot with
,Septexrtber 8,
2009 ; eol~ 'cad See
° Depaxt<nent: ~'rTznary,Sta~' Contact: .Tames M- Olson 552-244.T 2
Secondary.Dept,: Finance eerzng 11 ail:
Olson` ashland or m
Approval: artlla Bennett Secondary Contact: Pieter Sxneexzk
Estimated Time: Consent Agenda,
Qr~e~txazt: _
Will the Cauucil approve a joint:fonding
,),going agreexneztt with the US Geological Survey
alvatex data collcatioxt pro which requires the City to provide ozie half a f
annual
cost and authozize the ty A to oonfu~'uo the
Ci i ?mjnistratorto sign fntare agreements? the $48,240
StajWxeooz DIOnds that the Council approve a joint tding agreement with
to continuo the ongoing water data coTlectiott the US Caeological Survey
total $4$,240 annual cost, Program
and attthoxize tl o City to pay one half of the
Baekg o"jad.
Action Summ
xhe U,5 Taepartz ent of the Interior, through its US Creclogical Serve
Maintaita• and calibrate two stream aua c
wastewater treatxnent'plant. Althou "rag stations on AshMnd Creek EUd one, conha~ues to operafie,
Sze stations have been in place for rrzane °n )3ear Creek near the }
~E
emes~t as ou all anrauaX renewal basis so that
Tel_"eme, minor cban y years , tTre ioizrt Funding
6 CroULtails approval ofthis xo gee in
a rr4aintezzauce costs can be adequately
to sign this and z P and agreement would allow the C~ t
tore annual agreements as long as the costs xeznazu within approved budget
h
HIStO~'y
stream gagging stations were first installed oh the east and west J
Of 1924. e Est stations wend cable crossings With 'a small fgondolaorks of Suspended under the cab ~
this cable in Septemb
er
car, a teeTrrtieiatt would. measure the depth and veloei of the sixeasiiland Creek
across the creek width. Thx . ie.roxn
T1118 procedure was only dorxe oncStream at 5 -foot ir~texvaTs 4
The gable crossings have since been replaced with continuous data collectors which transmit water
flow data every 15 Minutes- The three Ashland au '
StreartitToyv°Xn faxrnafiorz 1?xoarana ° g au
stations are part of the US,G;S s National
Oxegou there axe T 83 ot'these
(NSJP) which has about 4,780 Iunded stream gauges aatiozzwide, in
ij
welt as water flow int"ox gauges vyith' about 94 of these pxovzding water tra '
formation as
rnation: The Ashland stations provide only water quantity data °
attached asBxhibits A., B, hnil C The .data is available online ne-at the U-SGS quality
y ebsitedat
www.Waterdate.-osgs.goy/or/xtwisuadedata X avail da- ~ in the ~tizxrxat
6
USCS 1.4353000 'West Pork ,Ashland Cxeal,
USC,•S 1435350o - East .Foxk A sMand
USGS 14354200 _ Haar Greek Crook
~f
C g
~'a ~ Z flf2 4 t
u
AM
Purchase Order -
v~ Fiscal Year 2019 Page: 1 of 1
111 _1VlJTyI '~1VIt~ ~\PI? 1 N'/W.
s
B City of Ashland HI F21 -0 ENT
I ATTN: Accounts Payable
L 20 E. Main Purchase 20190048
L Ashland, OR 97520 Order #
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Public Works Department
E UNITED STATES DOI - US GEOLOGICAL SURVEY I 51 Winburn Way
N PO BOX 71362 p Ashland, OR 97520
D PHILADELPHIA, PA 19176-1362 Phone: 541/488-5347
O T Fax: 541/488-6006
R O
ME
Paula Brown
06/21/2018 334 FOB ASHLAND OR Cit Accounts Pa able
Gaging Stations
1 US Geological survey joint funding a reement for the gaging 1 $40,350.0000 $40,350.00
stations on the west and east forks o Ashland Creek.
US Department of the Interior U.S. Geological Survey Joint
funding Agreement for Water Resource Investigations
Agreement 19WNOR000024000
Project Account:
Project Account:
GL SUMMARY
081500 - 604100 $20,175.00
086100 - 605700 $20,175.0 0
By Date: C' /
AuthorizedISignature' $40,350.00
FORM #3 CITY F
A request o "a ?~~r~,hase orc-leY ASHLAND
REQUISITION l
7 Date of request: 06/14/2018
Vendor Name United States DOI, US Geological Survey
Address, City, State, Zip PO Box 71362 Philadelphia, PA 19176-1362}
Contact Name Andrew Kerslake
Telephone Number
Email address
kerslake(ousgs.gov
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form #13, Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached Attach co of council communication If council approval required, attach co of CC
❑ Small Procurement Cooperative Procurement
Less than $5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council:
Contract #
❑ Verbal/Written quote(s) or proposal(s) -(Attach copy of council communication) ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract #
GOODS & SERVICES ❑ Applicable Form (#5,6, 7 or 8) ❑ Other government agency contract
$5,000 to $100,000 ❑ Written quote or proposal attached Agency
❑ (3) Written quotes and solicitation attached ❑ Form #4, Personal Services $5K to $75K Contract #
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to $75,000 ❑ Form #9, Request for Approval Agency US Dept of Interior
❑ Less than $35,000, by direct appointment F1 Written quote or proposal attached Date original contract approved by Council:
❑ (3) Written proposals/written solicitation Date approved by Council: 09/08/09 (Date)
❑ Form #4, Personal Services $5K to $75K Valid until: Date : (Attach copy of council communication)
Description of SERVICES Total Cost
US Geological survey joint funding agreement for the gaging stations on the west and east forks of
Ashland Creek.
$ 40,350.00
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
❑ Per attached quote/proposal TOTAL COST
Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
_ _
Project Number _ _ _ _ _ _ Account Number 081500 _ - 604100 $ 20,175.00
_ _
Project Number _ _ _ _ _ _ _ Account Number 086100 - 605700 $ 20,175.00
Project Number Account Number $
IT Director in collaboration with department to approve all hardware and software purchases:
By signing this requisition form, l certify that the City's public contracting requirements have been satisfied. IT Director Date Support -Yes / No
Employee: (YV b4VA 3 Department Head: -
qua/ to or greater than $5,000) 'At Department Manager/Supervisor: City Administrator:
(Equal to or greater than $25,000)
Funds appropriated for current fis ai ar: Y 6 / NO
,Fin--
ance ector- (Equal to or greater than $5,000) Date
Comments:
Form #3 - Requisition
Legal Department Review
DOCUMENT TRANSMITTAL AND CONTROL
This form will accompany the document through the drafting, review, and signature processes, and will
be kept with the City's final executed copy of the document. Required fields are indicated in gray scale.
Document: USGS agreement
(Include naives of parties to the document)
Type of Document: Contract B Lease ❑ Easement ❑ Deed ❑ IGA ❑
Other (Specify) Annual agreement
Dept Contact: Tami Campos ACTION REQUESTED:
Dept: Public Works Phone: Ext
El Review Draft
Date submitted to Legal: 06/04/2018
❑ Approve final and forward to:
Draft due by: 06/18/2018
(Unless indicated, Legal will return document to you)
Return Requested by: Tami Campos
Complete this section ONLY the first time this form is filled out:
Has this document been previously worked on by the Legal Dept Staff? ❑ No ® Yes
If yes, by whom? FY 18 agreement - Katrina
LEGAL DEPT First Date Received by Legal Date: By:
USE ONLY Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for Additional Review by Legal Date: By:
Returned to Dept for Revision Date: By:
Final Logged out by Legal Date: By:
Comments from LEGAL to DEPARTMENT: Comments from D PA TMENT to LEGAL:
❑ See Attached.
Return original executed document to Does this document need to be recorded? "Oly Recorder for safekeeping? El No Yes No 1:1 Yes
,
CITY ADM -ROTOR / DEPARTMENT DEAD
Please do not sign the attached document until this for h ee ~ rived by the Legal Dept below:
FINAL LEGAL DEPARTMENT APPROVAL: lmate: 1,=-
1 1--/
8
G:Uegal\DEPARTMENTS\Contracting\FORMS\Legal Doc Transmittal - KLB.docx