HomeMy WebLinkAbout2019-115 20190026 Jam Roofing
R-9
CHANGE ORDER
DATE: OCTOBER 3, 2018 CHANGE ORDER NUMBER: I
OWNER: CITY OF ASHLAND ORIGINAL CONTRACT DATE: 09/1112018
PR03E T NAME;
COMMUNITY DEVELOPMENT RE-ROOF PROTECT
51 WINBURN WAY
ASHLAND, OR 92520
DESCRIPTION OF CHANGES IN CONTRACT.*
Tear off approxirnaMy 10,000 sq. ft. of unforeseen
21 layer of existing membrane roofing including
4-5 extra trips for disposal and fees incurred.
Purchase of 10" screws rather than the 6" screws
to attach new Polyiso and membrane thru the
additional existing layers of Polyiso and EPS on
lower sections of-roof.
Provide and install approximately 650 lineal ft. of
new extra wide custom-maw Parapet Cap Metal
in Forest Green.
ORIGINAL CONTRACT AMOUNT: $66,6'15,00
TOTAL AMOUNT OF THIS CHANGEa 13,000.00
TOTAL CONTRACT AMOUNT WITH CHANT $79,615-oo
THE CONTRACT TIME WILL BE CHANGED BY THE FOLLOWING NUMBER OF DAYS: 2
Contras r ; Owner/Re presentative-,
fr
Date' ,o I ~eG r" Zoe 6
CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. 1
PROJECT: Conununity Development Roof Replacement DATE: 10/03/18
LOCATION: 51 Winburn Way, Ashland PROJECT NO.: 2018-27
CONTRACTOR: Jam Roofimg
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
Item No. Description Quantity Unit Price Amount
Item #1
Item #2 Remove 10,000 sq ft membrane $ _
Item #3 4/5 extra trips-disposal fees $
Item #4 10' screws $
Item #5 Replace 650' LF Metal Roofing $ 13,000.00
Total this Change Order $ 13,000.00
Previous Change Order $
Original Contract Total $ 66,615.00
i
Revised Contract Total $ 79,615.00 -
PERCENT CHANGE OF ORIGINAL CONTRACT 19.5%
The time provided for completion-of this contract is increased by no calendar days. This document shall become an amendment to
the contract and all provisions of the contrac will apply.
Recommended By: Q g
Project M ager Date
Approved By:
zoI b~
u~lic Wo1~s Di e r Date
Accepted By:'
ontractor Date
ENGINEERING Tel: 541488-5347
20 E. Main Street Pax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
wniv.ashland.or.us
G \pub-wrks\eng\2018 Project Year\2018-27 ComDev Roof Replacement\l. Admin\00. Accounting\2018-27 Project Accounting Worksheet
L FORM-1o CITY OF
COKTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND
Request for a Change Order
Name of Supplier/ Contractor/ Consultant: JAM Roofing Total amount of this
contract amendment:
Purchase Order Number: 20190226
Title / Description: Comm Dev roof replacement $13,000
Per attached contract amendment
Contract Amendment
Original contract amount $ 96,615.10 100 % of original contract
Total amount of previous contract amendments 0 % of original contract
Amount of this contract amendment 13,000 19.5 % of original contract
TOTAL AMOUNT OF CONTRACT $ 79,615.00 119.5 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scone of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services
to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered,
the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by
the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES E NO* (If "NO", requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT Not exceeding $5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or
❑ "YES", the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s $6,000. ❑ "YES°, the total amount of cumulative amendments ❑ "YES°, the total amount of original contract and
❑ If "NO", amount exceeding authority requires s 25% of original contract amount or $250,000 cumulative amendments s $100K for Goods & Services, :5
Council approval. Attach copy of Council whichever is less. $75K for Personal Services, < $50K for Attorney Fees.
Communication. ❑ If "NO", amount exceeding authority requires ❑ If "NO", amount exceeding authority requires Council
❑ Exempt- Reason: Council approval. Attach copy of Council approval. Attach copy of Council Communication
PERSONAL SERVICES (Direct Appointment) Communication. ❑Exempt- Reason:
❑ °YES",cumulafive amendments s $35,000 ❑Exempt- Reason:
❑If"NO", requires aroval. Attach CC
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods & Services ->$5,000 <$100,000 ❑ "YES", the total amount of cumulative amendments ❑ Written Findings: Document the nature of the
Personal Services ->$5,000 < $75,000 < 25% of original contract amount or $250,000 emergency, including necessity and circumstances
0 "YES", the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25% of original contract amount. ❑ If ❑ If "NO", amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council Council approval. Attach copy of Council Administrator
approval. Attach copy of Council Communication. Communication. ❑ If applicable, attach copy of Council Communication
❑Exem t- Reason: ❑ Exempt- Reason:
❑Exem t-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT
❑ "YES°, the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement: Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25% greater than initial agreement. Renewal
Procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If "NO", amount exceeding authority requires Council approval. by City Administrator. AMC 2.28.045(8)
Attach copy of Council Communication. ❑ If "NO" Council approval is required. Attach co of Council Communication
Expenditure must he charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
Project Number 201827 Account Number 082400 704200 _ $ 1MOWN- _ _
Project Number - - _ - - - _ Account Number - - _ - _
Project Number -Account Number
Employee Signature: partment Head Signature: w
rA O p' -60
Equ t or eaterthan 5,00 )
qual to orgre er tha 5, 0 or 1
City Administrator: Q0 GFunds appropriated for current fiscal year YE NO a
time Director (Eq fo-orgreater than $5,000) a ?)ate
Comments:
Form #10 - Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 3115/2018
Purchase Order
Fiscal Year 2019 Page: 1 of: 1
-ISP
11~€IGLf ITLLt3=i 7LV7~
B City of Ashland I
ATTN: Accounts Payable Purchase
L 20 E. Main
L Ashland, OR 97520 Order# 20190226
T Phone: 541/552-2010
O Email: payable@ashland.or.us
V H C/O Public Works Department
E JAM ROOFING 1 51 Winburn Way
N 682 MOUNTAIN VIEW DR p Ashland, OR 97520
D MEDFORD, OR 97504 Phone: 541/488-5347
O T Fax: 541/488-6006
R O
R -MM
Paula Brown
- a
09/19/2018 3006 FOB ASHLAND OR/NET30 Cit Accounts Pa able
Replace Roof Comm Dev Bldg
1 Replacement of roof on the Community Development building 1 $66,615.0000 $66,615.00
Goods & Services Agreement
Completion date: 12/31/2018
Project Account: E-201827-999
2 ADDED: Processed change order 10/12/2018 1 $13,000.0000 $13,000.00
Change Order No. 1
Project Account: E-201827-999
GL SUMMARY
082400 - 704200 $79,615.00
By: Date:
Authorize Signature - $79,615.00