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HomeMy WebLinkAbout2019-124 20190459 Quality Fence Company GOODS & SERVICES AGREEMENT PROVIDER: Quality Fence Company CITY O F PROVIDER'S Brad Rietmann ,5 H LAN D CONTACT: 20 East Main Street Ashland,Oregon 97520 ADDRESS: 114 West Pine Street Telephone: 541/488-5587 Central Point, OR 97502 Fax: 541/488-6006 PHONE: 541-664-2281 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and and Quality Fence Company, a domestic business corporation("hereinafter"Provider"),for service and repair of fencing and gates. 1. PROVIDER'S OBLIGATIONS 1.1 Provide service and repair of fencing and gates as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods and services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as"Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder,a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 5: Agreement between the City of Ashland and Quality Fence Company 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of $4,500 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$4,500 without express, written approval from the City official whose signature appears below,or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations,and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. Page 2 of 5: Agreement between the City of Ashland and Quality Fence Company 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts,accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Rate Sheet dated July 31,2018. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2019, unless sooner terminated as provided in Subsection 6.2. Page 3 of 5: Agreement between the City of Ashland and Quality Fence Company (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: Quality Fence Company (PROVIDER): By: By: Signature Signature P;$441.4 G (arta cAd 6,A6,t 72.4-th4a.43r1 Printed Name Printed Name pp) ®„ ,0z �5i'vems' Title Title a3A401/L 20 /f .4/ lv// `l Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. Page 5 of 5: Agreement between the City of Ashland and Quality Fence Company Q ]r says... i"A Quality Fence Company CCB#8936 114 W. Pine Street - P.O. Box 3985 -r_ Central Point OR 97502 _NO 106 TOO UIR6E ...NO 108 TOO WU (541)664-2281 Fax (541) 664-2949 (800)451-8883 Our current labor rates Monday through Friday 8:00 am to 5:00 pm. 2 men @ $80.00 per hour for fence. 1 man service call ($52.00) plus $85.00 per hour for Auto gate. Brad Rietmann 7/3/POie, "Fencing is our Field" • • Ie1 QUALFEN-01 SDEHOOG Ate°- • • CERTIFICATE OF LIABILITY INSURANCE DATE(MMDDNYYY) 11/17/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). c PRODUCER NA 2/0" McMinnville Office PHOONE Ezt):(503)472-2121 (ac,Np):(503)434-5872 Paynewest Insurance,Inc. EMAIL P.O.Box 269 ADDRE5$: McMinnville,OR 97128 INSURER(S)AFFORDING COVERAGE NAIC/I INSURER A:Hallmark Insurance Group 43494 INSURED Quality Fence Co Reliable Electric Western Vinyl INSURER B: Products INSURER C: Steve Rietmahn INSURER D: PO Box 3985 INSURER E: Central Point,OR 97502 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - ADDL SUER POLICY EFF- POLICY EXP LIMITS LTR TYPE OF INSURANCE INSR W ON VD POLICY NUMBER IMM/DYYYI IMWDONYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 I CLAIMS-MADE X OCCUR X 44CL466836 11/19/2018 11/19/2019 PREMISES fEx6oHccmmnce) $ 100,000 MEDEXP(Any one person) $ 5,000 PERSONAL SADV INJURY 3 1,000,000 GEM_AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X j n LOG _PRODUCTS-COMP/OP AGG $ 2,000,000 • OTHER: $ COMBINED SINGLE LIMIT 1,000,000 A AUTOMOBILE LIABILITY (Fe accident) $ X ANY AUTO X 44CL466836 11/19/2018 11/1912019 BODILY INJURY(Per Person) $ • AITOSDONLY _ AUUTTOSSWULNEEDO BODILY INJURY(Per accident) $ . AUTOS ONLY _ AUTOS ONLY Pper000ldenIOAMAGE $ • $ A X UMBRELLA DAB X OCCUR EACH OCCURRENCE $ 3,000,000 EXCESS LIAB CLAIMS-MADE 44CU466837 11/19/2018 11/19/2019 AGGREGATE $ 3,000,000 ',... DED I X RETENTION$ 10,000 $ WORKERS COMPENSATION • I PER ITT AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE I�I N/A EL EACH ACCIDENT $ (Manddaatory In NH)EXDLDDEDp I EL DISEASE-FA EMPLOYEE $ I/I yes,dtesscribneNund)er DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMB' $ A Leased Equipment 44CL466836 11/19/2018 11/19/2019 Limit 25,000 A Installation Floater 44CL466836 11/1912018 11/19/2019 Limit 51000 DESCRIPTION OF OPERATIONS f LOCATIONS r VEHICLES(ACORD 101,Addltlonal Remarks Schedule,may be attached If mores ace Is required) City of Ashland,Oregon and Its elected officials,officers and employees are hereby named as an additional Insured per the attached forms MP9767 10/10, GC1025 07/09 and BA2060 04/11. Coverage Is primary and non-contributory per the attached form MP9767 10/10. • CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 90 N Mountain St Ashland,OR 97520 AUTHORIZED REPRESENTATIVE I • V �y ACORD 25(2016/03) ©1988.2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD t ACOREI CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 10/31/2018 • • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsement(s). PRODUCER - CONTACT NAME: Hart Insurance Agency - Medford PHONE Terry Faulkner FAX OM PO Box 1240 INC.No.a (541) 779-4232 I(NC,Na): Grants Pass OR 9752 ADOAESS: kdolmageehartinsurance.con 8 INSURER(S)AFFORDING COVERAGE NAIC INSURER A:SAIF Corporation 36196 INSURED • (541) 664-2281 INSURERS: Quality Fence Co. - -INSURERS: _ PO Box 3985 INSURER D: • Central Point OR 97502-3985 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 9024 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS INS) WVD POLICY NUMBER IMMIDOIYYYY) (MMIDONYYY) COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ _ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES(Ea occurrence) $ _ MEDEJ(P(Any aneperson) $ PERSONAL 8ADV INJURY $ - GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE \. $ 1 POLICY JEa LOC PRODUCTS-COMP/OPAGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMB $ (re accident) ANY AUTO BODILY INJURY(Per person) $ — OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS _ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLAUAB _ OCCUR - EACH OCCURRENCE $ _ EXCESS LIAR CLAIMS-MADE AGGREGATE $ OED I [RETENTION$ A AND EMPL EMPLOYERS' YIN Y 738638 10/01/201810/01/2019 PER I R I ER ANDKERS COMPENSATION LIABILITY ANYPROPRIETORIPARTNERIEXECUTNE NIA E.L EACH ACCIDENT $ 1,000,000 OFFICERIMEMBER EXCLUDED? I I (Mandatory In NH) EL DISEASE-EA EMPLOYEE $ 1,000,000 Il yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS balmy , EL DISEASE-POLICYUNIT $ DESCRIPTION OF OPERATIONSI LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may he attached If more space Is required) Waiver for all written contracts applies CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE • THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland, City Shope ACCORDANCE WITH THE POLICY PROVISIONS. 90 North Mountain Avenue AUTHORIZED REPRESEENNTQATIVE Ashland OR 97520 0 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD • n 1 nF 1 • www.saif co n saiFcorporat ion do Carrier No: 20001 Endorsement No: WC000313 r Policy No: 738638 Agency: QUALITY FENCE CO TERRY FAULKNER PO BOX 3985 HART INSURANCE AGENCY CENTRAL POINT, OR 97502-0040 PO BOX 1240 GRANTS PASS, OR 97528 Waiver of Our Right to Recover From Others Endorsement We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. • This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Description: ALL OPERATIONS Contractor Name: PERSONS AND/OR ORGANIZATIONS WITH WHOM THE INSURED-EMPLOYER IS REQUIRED BY WRITTEN CONTRACT TO WAIVE SUBROGATION RIGHTS This endorsement does not alter the rights of an injured worker to pursue recovery from another party or SAIF to receive a statutory share of recoveries by an injured worker, even from the party listed in the schedule. The premium charge for this endorsement is based on one (1) percent of your manual premium. • Effective Date: 10-01-2018 This endorsement is part of your policy. This endorsement amends and controls anything to the contrary. It is otherwise subject to all other terms of your policy. Countersigned 10-15-2018 at Salem, Oregon )( Ma411,IC 430b Kerr arnett, President and Chief Executive Officer 400 High St SE I Salem,OR 973121P:800.285.8525 • Fr A Purchase Order ,Ma Fiscal Year 2019 Page: 1 of: 1 �'H[MP?7+1IUMBEMM TJ P_P L=L B City of Ashland LATTN: Accounts Payable Purchase L 20 E. Main 20190459 Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable @ashland.or.us ✓ H C/O Facilities Maintenance Div E QUALITY FENCE COMPANY I 90 North Mountain Ave N PO BOX 3985 P Ashland, OR 97520 CENTRAL POINT, OR 97502 Phone: 541/488-5358 O T Fax: 541/552-2304 R O eQF'--II-AK a1 a as-= 1.'71 I=1s 0 z'slei=— a '=l=' E d=]=-13[F. David Arnold 04/24/2019 176 FOB ASHLAND OR Cit Accounts Pa able e=1ei-leiefr e 1 Fa` •10-z1'!= ���f3� Iv� � :94 ®ES fakil On-call Fence &Gate Repairs 1 On-call service and repairs of fencing and gates 1 $4,500.0000 $4,500.00 Goods & Services Agreement Completion date: 06/30/2019 Project Account: ********* ***** GL SUMMARY *************** 082400 -602400 $4,500.00 By Date: yI4 i ! _' Ayt orized Si• ature = = $4,500.00 , i 11(7:---4H FORM #3 ) 7(.,, d A. /(1,,,,,,C ITif OF r,v,i- HLAND REQUISITION ?a O o ( ' 6 /--,67--.7 Date of request: 4/1/2019 Required date for delivery: Vendor Name Quality Fence Address,City,State,Zip 114 West Pine Street,Central Point,OR 97502 Contact Name&Telephone Number Brad Rietmann 541-664-2281 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid ' ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) _(If council approval required,attach copy of CC) ® Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ® Direct Award (Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency _ GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written quotes and solicitation attached ❑ Form#4,Personal Services>$5K&<$75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed$35,000 ❑ Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals/written solicitation Date approved by Council: Annual cost to City exceeds$25,000,Council ❑ Form#4, Personal Services>$5K&<$75K Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost Provide service and repair of fencing and gates for the City of Ashland for remainder of FY19. $ 4,500.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quotelproposal TOTAL COST $ Project Number _ _ _ Account Number 082400-602400 Account Number - Account Number - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department • app •ye all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisitio ,I certify that th-. ity's pubic contracting requirements have been satisfied. Employee: . '! Department Head: " ! 23 ai°.t za/7 �— p / (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition