HomeMy WebLinkAbout2019-139 20180967 Moore Iacofano Goltsman, inc 7
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AMENDMENT NO. 1
to
CONTRACT FOR PERSONAL SERVICES
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
• ("City") _
and 1
Moore Iacofanco Goltsman, Inc.,
a domestic business corporation, 1
("Contractor")
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for
Preparation of the Lithia Park Master Plan
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RECITALS g
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A. The City and Contractor previously entered into a Contract for Personal Services effective August
23,2017(the"Agreement"), for the preparation of the Lithia Park Master Plan. i
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B. The City and Contractor now wish to amend the Agreement to extend its term. g
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AGREEMENT 1
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NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein, o
the parties agree as follows:
1. Amend the COMPLETION DATE as follows,with strikeout wording deleted and underscored 1
wording added:
COMPLETION DATE: March 31,2019 September 30,2019
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2. This Amendment No. 1 is effective upon being signed by both parties.
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3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the 0
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their 1
respective names by their duly authorized representatives as of the dates set forth below: o
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CITY OF ASHLAND REGON MOORE IACOFANO GOLTSMAN,INC.
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By: / By: 0 7
K: ly A.Madding n 1
City Administrator Printed Name: €-c �1 e 1 wt 71 1
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Date: ji Title: !/,vzGr D (/Jf D o
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Date: /1/1 2 -0 i
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Page 1 of 1: Amendment No. 1 to Contract for Personal Services with Moore Iacofak Goltsman,Inc.
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----, (0 0 967 1
Purchase Order
_' Fiscal Year 2018 Page: 1 of: 1
RECRSot"
TI ISP EIMB MUS AVFEA ONI L=L -
NIMBIMIEMEiliWOMMENME
B Ashland Parks Commission
ATTN: Accounts Payable Purchase
L 20 E. Main Order# 20180967
Ashland, OR 97520
T Phone: 541/552-2010
O Email: payable @ashland.or.us
V S CIO Parks Department
E MOORE IACOFANO GOLTSMAN, INC H Admin Office
N 800 HEARST AVENUE P 340 South Pioneer
BERKELEY, CA 94710 Ashland, OR 97520
O T Phone: 541/488-5340
R
o Fax: 541/488-5314
as_7 [e e= Col C= E a!®eI 3 �#�I $��Il rll — Ta13I5i IFST H�#1- — Der=1RtifeiNiMe
Michael Black
—a-- . fir ==- e _ _ — - - me= _I t'19-1 __- EI-ei=a eel(=stga�3lo==I[e],
08/31/2017 3684 Parks Accounts Payable
Mg _ =s= Vie[_[V1�
Lithia Park Master Plan
1 MODIFIED: Conduct and prepare a master plan for Lithia Park 1 $229,570.0000 $229,570.00
Contract for Personal Services
Beginning date: 08/23/2017
Completion date: 03/31/2019
Processed change order 05/14/2019
Completion date extended to 09/30/2019
Project Account: E-000086-999 $229,570.00
* ******** GL SUMMARY ********* *****
123000 - 704200 $229,570.00
By:� � Date:
1 � � 1 � 1
Authorized ignature otal $229,570.00
FORM #10 1 • • � 41/ CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASH LAN D
Request for a Change Order
Name of Supplier!Contractor)Consultant: Moore,lacofano,Gcltsman,Inc.(MIG) Total amount of this
contract amendment:
Purchase Order Number: 20180967
Title)Description:Amendment No.1 to conned for personal services.Ex tend contract completion date to 9/30/2019.No other changes $ 0
El Per attached contract amendment - -
Contract Amendment
Original contract amount $229570 100 %of original contract -
Total amount of previous contract amendments 0 %of original contract
. Amount of this contract amendment 0 %of original contract
TOTAL AMOUNT OF CONTRACT $229570 100 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that with all things considered,the
• amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement If the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES• NO' (If"NO",requires Council approval l Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑'YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. ❑ 'YES',the total amount of cumulative amendments ❑°YES",the total amount of original contract and
fl If'NO',amount exceeding authority requires 525%of original contract amount or$250,000 cumulative amendments s$1o0K for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees.
Communication. ❑If"NO',amount exceeding authority requires ❑11"W',amount exceeding authority requires Council
❑Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. •
PERSONAL SERVICES(Direct Appointment) Communication. DExempt—Reason:
❑ °YES°,cumulative amendments s$35,000 ❑Exempt—Reason:
❑If"NO",requires approval.(Attach CC) EMERGENCY PROCUREMENT
INTERMEDIATE PROCUREMENT SOLE SOURCE
Goods&Services->$5,000<$100,000 ❑ "YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the
Personal Services ->$5,000<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ NES',the total amount of cumulative whichever is less. requiring the contract amendment
amendments S 25%of original contract amount ❑If ❑ If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
"NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator
approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication
['Exempt—Reason: ❑Exempt—Reason: ❑Exempt—Reason:.
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑°YES°,the total amount of original contract and cumulative amendments are ❑Renewal of Intergovernmental Agreement Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special approved will department p headpaffected tby renewal and approved/signed
Procurement PP by City Attorney
❑ If'NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B)
Attach copy of Council Communication. ❑If'NO",Council approval is required.Attach copy of Council Communication
Expenditure must be charged to the appropriate accouht numbers for the financials to reflect the actual expenditures accurately.
Project Number -_ - _ Account Number 123000 - 704200 $ - - -I- - -'— _
. Project Number - - - Account Number - $-r- - -,- - -°- -
Project Number -- _ - Account mber - $- - - - - — —
�� t Department Head Signature:
Employee Signature: ( �— p (Equal to or greater than$5,000)
City , 8ministrator:
(Equal to or greater an$24000 or 10%)
Funds appropriated for current fiscal year: ES NO �^ C \ ) J f
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pi ante Director(Equal to or greater than$5,000 Date
Comments.' Extending contract completion date from 3/31/19 to 9/30/19
Legal Department Review
DOCUMENT TRANSMITTAL AND CONTROL
This form will accompany the document through the drafting, review,and signature processes,and will
be kept with the City's final executed copy of the document. Required fields are indicated in gray scale.
Document: Amendment No.1 Goods and Services Agreement between the City of Ashland and Moore Iacofanco Goltsman,Inc_(MIG)
(Include names of parties to the document)
Type of Document: Contract ■ Lease ❑ Easement ❑ Deed ❑ IGA ❑
Other(Specif})
Dept Contact: Tara Kiewel ACTION REQUESTED:
Dept:Pads Phone: Ext 2257
❑ Review Draft
Date submitted to Legal: 4/30/2019
❑ Approve final and forward to:
Draft due by:
(Unless indicated,Legal will return document to you)
Return Requested by: ASAP
Complete this section ONLY the first time this form is filled out:
Has this document been previously worked on by the Legal Dept Staff? 8 No ❑ Yes
If yes,by whom?
LEGAL DEPT First Date Received by Legal Date: q - 3'4) - % `/ By: A >
USE ONLY Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for additional review by Legal Date: By:
Returned to Dept. for Revision Date: By:
Received for Additional Review by Legal Date: By:
Returned to Dept for Revision Date: By:
Final Logged out by Legal Date: 6 I l ill By: fLi;
Comments from LEGAL to DEPARTMENT: Comments from DE ARTMENT to L G.• 1:
❑ See Attached.
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Return original executed document to qty Does this document need to be recorded?
Recorder for safekeeping? ❑ No Yes No ❑ Yes
CITY ADM STRATOR/IPARTMENT HEAD
Please do not sign the attached document until this form h s 1)_een a moved by the Legal Dept below:
FINAL LEGAL DEPARTMENT APPROVAL: ' /' 1-- Date: ..c--/-/