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HomeMy WebLinkAbout2019-141 20190496 Hach Company • GOODS AGREEMENT PROVIDER: Hach Company CITY OF PROVIDER'S CONTACT: Jaclyn Westover ASHLAND 20 East Main Street ADDRESS: 5600 Lindbergh Drive Ashland,Oregon 97520 Loveland, CO 80538 Telephone: 541/488-5587 Fax: 541/488-6006 EMAIL: JWestove@hach.com This Goods Agreement(hereinafter"Agreement")is entered into by and between the City of Ashland,an Oregon municipal corporation (hereinafter "City") and Hach Company, a foreign business corporation, ("hereinafter "Provider"),for new FloDar Sensor and Cable and Wireless&Hosting Services. 1. PROVIDER'S OBLIGATIONS 1.1 Provide new FloDar Sensor and Cable and Wireless & Hosting Services as set forth in the "SUPPORTING DOCUMENTS" attached hereto and,by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be referred to as"Goods." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Goods received hereunder,a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)for each occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a"claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Goods under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City,its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 7: Goods Agreement between the City of Ashland and Hach 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt wider ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$24,505.00 as provided herein as full compensation for the Goods as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$24,505.00 without express,written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Goods which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Goods delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. Provider is obligated to provide the Goods at the rates set forth above during the term of this Agreement unless Provider is unavailable because of prior commitment. City is not obligated to procure any specific amount of goods from Provider, and is free to procure similar goods of other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all P prior agreements,negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. Page 2 of 7: Goods Agreement between the City of Ashland and Hach 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save,hold harmless and indemnify the City and its officers,employees and agents from and against all claims, suits, actions, losses, damages, liabilities costs and expenses of any nature resulting from or arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. Any and all indemnification obligations imposed upon Provider are limited to the extent of those damages proportionately caused by Provider's breach of the Agreement, negligence, wrongful conduct, or violations of law. In no case is Provider liable for any damages caused by the negligence,misuse or misapplication of Goods bythe City or third parties. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes,lockouts,accidents,or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods.Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture. Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS 4.1 The following documents are, by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Quotation dated 02/21/2019. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so Page 3 of 7: Goods Agreement between the City of Ashland and Hach • resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order listed in Article 4.1. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Goods that Provider has failed to deliver within any scheduled completion dates or any Goods that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 Exercise of its right of setoff. 5.1.5 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 5.3 THE TOTAL LIABILITY OF PROVIDER AND ITS SUBSIDIARIES,AFFILIATES,EMPLOYEES, DIRECTORS, OFFICERS AND AGENTS ARISING OUT OF PERFORMANCE, NONPERFORMANCE, OR OBLIGATIONS IN CONNECTION WITH THE DESIGN, MANUFACTURE, SALE, DELIVERY, AND/OR USE OF GOODS AND/OR SERVICES IN NO CIRCUMSTANCE INCLUDES ANY LIQUIDATED, PENALTY, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, NOR EXCEED AN AMOUNT THAT IS UNREASONABLY DISPROPORTIONATE TO THE TOTAL AMOUNT OF COMPENSATION ACTUALLY PAID TO PROVIDER UNDER THE AGREEMENT,EXCEPT IN THE CASE OF ANY DAMAGES ARISING OUT OF OR CAUSED BY PROVIDER'S WILLFUL OR NEGLIGENT MISCONDUCT. 6. TERM AND TERMINATION 6.1 Term. This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2019, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. Page 4 of 7: Goods Agreement between the City of Ashland and Hach • 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party: by personal delivery,by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: Public Works Department Attn: Kevin Golden 20 E. Main Street Ashland, OR 97520 Phone: (541)488-5587 With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541)'188-5350 If to Provider: Hach Attn: Jaclyn Westover 5600 Lindbergh Drive Loveland, CO 80538 Phone: 858-451-2457 Email: 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and Page 5 of 7: Goods Agreement between the City of Ashland and Hach • (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. 9.3 Any Goods delivered to the City ty under this Agreement shall be provided to the City free and clear of any and all restrictions on or conditions of its use, transfer, modification, or assignment, and shall be free and clear of any and all liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind. 10. WIRE FRAUD PREVENTION Provider and City both ty recognize that there is a risk of wire fraud when individuals impersonating a business demand immediate payment under new wire transfer instructions. To avoid this risk, both Provider and City have provided wire transfer instructions below for remittance of any undisputed payments due under the Agreement or any associated Statement of Work. In the event that there is a change in the wire transfer instructions, both Parties must agree to an updated wire transfer information in writing, using the Business Contact listed in the contract at Section 7 Notice before any monies will be transmitted using the new wire instructions. Both Parties further agree that they will never change wire transfer instructions by email.Further,both Parties agree that they will never require an immediate payment under the new instructions. The Parties will provide for a ten(10)business day grace period to verify any wire transfer instruction changes before any outstanding payments would be due using the new instructions. Wire Transfer Information: For Supplier Name of Bank: City and State: ABA Routing Number: Account Holder: Optional Text: [Originator's Name,Recipient's (at FRB)Name and Preferred Banking Office/Department,Account Number] • For international money transfers, SWIFT CODE: For Customer Name of Bank: City and State: ABA Routing Number: Account Holder: Optional Text: [Originator's Name, Recipient's(at FRB)Name and Preferred Banking Office/Department,Account Number] For international money transfers, SWIFT CODE: Page 6 of 7: Goods Agreement between the City of Ashland and Hach IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: BA.CH (PROVIDER): By: 7444-#01"--" By: ! t,' 2 � ) city-Mministrator Pw Pt au-cote- ignature ,yen ta. G w rJ AN SSAT t LL� Printed Name Printed Name 25-4,e erg FAD S r)PL =1" Date Title 41 Z�-j t Si Date (W-9 is to be submitted with this signed Agreement) APPROVED AS TO FORM: Assistant City Attorney 4z/tAi 26-17 Date Page 7 of 7: Goods Agreement between the City of Ashland and Hach Supporting document 1 Bainbridge .Assnciatcs, QUOTATION Quotation Number BA! 19-0221-001P Date: 02-21-19 For: City of Ashland Project: Flow Logger Replacement 20 E Main St Ashland,OR 97520 Contact: Kevin Golden Telephone: 541-488-5347 Qua Part No. Description Unit Price Extended ntity New FloDar Sensor and Cable 2 Model 4000- Standard FloDar Sensor $6,720.00 $13,440.00 400 2 FD9000CBL- FloDar Sensor 30ft of cable $447.00 $894.00 030 i Logger 2 FL901.97.VX Portable Logger, single channel, battery powered data logger with internal Verizon modem Activated $5,604.00 $11,208.00 2 8624000 Wireless Antenna 3G,4G Miniwing, 10ft cable $83.50 $167.00 Wireless &Hosting Services 2 FS-DATAXFR Wireless monthly fee (per meter) $330/Year $660 per year 2 FS-HOSTING Data hosting monthly fee (per meter) $0 $0 Options 1 8528300 Communication Cable from Logger to Computer USB. $136.00 $136.00 Trade-in Offer 2 TRADE-UP Trade-in for old flow meter $1,000.00 -$2,000.00 ALL PRICES ARE IN USD AND DOES NOT INCLUDE TAXES OR Total $24,505.00 SHIPPING NO RETAINAGE'S * F.O.B._Loveland,CO U.S.A. - Prepay&Add This_quote will be honored for 60 days from above date. Delivery: 6 Weeks ARO The Local BAI Sales Representative in your area is: Portland Payment Terms: NET 30 DAYS Quoted By: Ken Navidi ' I Controls for the Process Industry • Manufacturers Representatives Seattle Office Portland Office P.O.Box 966 Olalla,WA 98359 P.O.Box909 Camas,WA 98607 (253)857-7800-Fax:(253)857-6870 (503)697-9711-Fax(503)697-9970 Email:info @bainbridgeassoacom Email:knavidi @5ainbridgeassoc.com Business Registry Business Name Search Page 1 of 3 OREGON SECRETARY OF STATE i' ® Corporation Division L____bus-----'�.� �x iness'Inform ation center business name search on:gon business guide jf r A 1 IrefetitliSL business reglstryrtrenewal formsgees•. notary public unlform commercial code uniform commercial code search documents&data servlcesi Business Name Search 04-25-2019 New Search Printer Friendly Business Entity Data 11:56 Registry Next Renewal Registry Mn b Enti Enti Jurisdiction g rY Renewal Time Status Date Date Due? 942931-99 FBC ACT DELAWARE 06-07-2013 06-07-2019 YES Entity Name HACH COMPANY Foreign Name Online Renewal: Renew Online Click here to generate and print an annual report. New Search Printer Friendly Associated Names Type PPB PLACE OF �gUSINESS Addr 1 5600 LINDBERGH DRIVE Addr 2 CSZ LOVELAND 1CO 180539 I ICountryIUNITED STALES OF AMERICA Please click here for general information about registered agents and service of process. 06-07- Type AGTREGISTERED AGENT Start Date 2013 Resign Date Of 003292- C T CORPORATION SYSTEM Record 27 Addr 1 780 COMMERCIAL ST SE STE 100 Addr 2 CSZ SALEM 1OR 197301 13465 ICountryIUNITED STATES OF AMERICA Type MALIMAILING ADDRESS Addr 1 5600 LINDBERGH DRIVEPO BOX 389 Addr 2 I I I I I • httn://eeov.sos.state.or.us/br/roka web name srch inq.show detl?p_be_rsn=1643742&p_s... 4/25/2019 f Business Registry Business Name Search Page 2 of 3 ' CSZ ILOVELAND ICO 180539 1 1Country1UNI I ED STATES OF AMERICA I Type PREIPRESIDENT 1 I Resign Date I Name KEVIN 1 IKLAU 1 1 Addr 1 5600 LINDBERGH DRIVE . Addr 2 CSZ LOVELAND (Co 180539 1 I CountryIUNI1'ED STATES OF AMERICA Type SECISECRETARY 1 I Resign Date I Name JAMES IF IOREILLY I I Addr 1 2200 PENNSYLVANIA AVENUE Addr 2 ,NW SUITE 800W CSZ IWASHINGTONIDC 120037 I ICountrylUNITED STATES OF AMERICA New Search Printer Friendly Name History Business Entity Name Name Name Start Date End Date HACH COMPANY Type Status EN CUR 06-07-2013 Please read before ordering Copies. New Search Printer Friendly Summary History Image Action Transaction Effective Name/Agent Available Date Date Status Change Dissolved By 0 AMENDED ANNUAL 05-14-2018 FI REPORT CHANGE OF REGISTERED 12-01-2017 FI AGENT/ADDRESS CHANGE OF REGISTERED 06-12-2017 FI AGENT/ADDRESS 9 AMENDED ANNUAL 05-10-2017 FI REPORT AMENDED ANNUAL REPORT 04-26-2016 FI AMENDED ANNUAL 07-09-2015 FI REPORT AMENDED ANNUAL , REPORT 05-21-2014 FI a APPLICATION FOR 06-07-2013 FI Agent AUTHORITY . • http://egov.sos.state.or.us/br/pkg web name srch ina.show detl?n be rsn=1641742821-I a 4/25/9M Q Business Registry Business Name Search Page 3 of 3 About Us I Announcements I Laws & Rules I Feedback Policy I SOS Home I Oregon Blue Book I Oregon.gov For comments or suggestions regarding the operation of this site, please contact : corporation.divisionna.state.or.us © 2019 Oregon Secretary of State. All Rights Reserved. 41tn-//Pa-v.sos_state_or.us/br/nka web name srch inq.show detl?p be rsn=1643742&p_s... 4/25/2019 Legal Department Review DOCUMENT TRANSMITTAL AND CONTROL This form will accompany the document through the drafting, review,and signature processes,and will be kept with the City's final executed copy of the document Required fields are indicated in gray scale. 3 . . Document: Hach Flow Meter contract addendum (Include names of parties to the document) Type of Document: Contract IR Lease 0 Easement 0 Deed 0 IGA 0 Other(Specify) Dept Contact: Tarni De Mille-Campos _ ACTION REQUESTED: Dept Public Works Phone: Ext 2420 Review Draft Date submitted to Legal: 03/29/2019 0 Approve final and forward to Draft due by ASAP (Unless indicated Legal will return document to you) Return Requested by Taint De Mille-Campos Complete tlds section ONLY the first time this form is filled out Has this document been previously worked onby the Legal Dept Staff? CI No 0 Yes If yes,by whom? LEGAL DEPT First Date Received by Legal Date: JAI By AUS' USE ONLY Returned to Dept for Revision Date: k By TAS Received for additional review by Legal Date: By: tin Returned to Dept for Revision Date: By: Received for additional review by Legal Date: By Returned to Dept for Revision Date: By Received for Additional Review by Legal Date: By Returned to Dept for Revision Date: I By Final Logged out by Legal Date: 4 /S. fel By _ACX Comments from LEGAL to DEPARTMENT: Comments from DEPARTMENT to LEit 0 See Attached. , L.t2 1/-47-19 5cJ a-a / ta /caw ,°w" f Return original executed document ti Does this document need to be recorded? Recorder for safekeeping? 0 Ni Yes No 0 Yes CITY AD 1.4.1S r.,. OR/ EPARTMENT HEAD Please do not sign the attached document until this form Was beenap roved by the Legal Dept below: FINAL LEGAL DEPARTMENT APPROVAL: /A// Date: (7-i-c--/9 G:legalTEPARTMENTS ContractingTORMS Legal Doc Transmittal-ID.S.docx , Purchase Order (.T RECORDER Fiscal Year 2019 Page: 1 of: 1 THIS PO NUMBER MUST APPEAR ON ALL B City of Ashland NG DOCUMENTS_ IATTN: Accounts Payable Purchase L Ashland, OR 97520 Order# 20190496 T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Public Works Department E HACH COMPANY I 51 Winburn Way N 2207 COLLECTIONS CENTER DR p Ashland, OR 97520 O CHICAGO, IL 60693 Phone: 541/488-5347 R T Fax: 541/488-6006 800 227-4224 Paula Brown 05/15/2019 33 FOB ASHLAND OR/NET30 Cit Accounts Pa able 1 FloDar Sensor& Hosting Svcs 1 FloDar Sensor Cable, Wireless & Hosting Services 1 $24,505.0000 $24,505.00 Per Quotation BAI 19-0221-001P Goods Agreement Completion date: 06/30/2019 Project Account: Project Account: GL SUMMARY 086000 -601400 $12,252.50 I I I I 086600 -601400 $12,252.50 By: ^— Date: S Aut . ized Signature = .24 505.00 • FORM #3 / j--, ( q 4 /- ( CITY OF A request for a Purcha .4.•r r L/ 17 c v` _ 6„ �1-ILAND REQUISITION i) 7,7g 2,6 2V-j /13a4 udst 04/29/2019 Hach Company fr2 l y` � Vendor Name P Y C -- Address,City,State,Zip 5600 Lindbergh Drive Loveland,CO 80538 `� GE' c( "e U'J Contact Name Jaclyn Westover r,_iv, Telephone Number Email address iwestovehach.com i) `/(A t ,/ /' / L L 7/ ir_,______, SOURCING METHOD /44 El Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findin.s and A ojizratio 1.1- 0 AMC 2.50 _(Attach copy of council communication) ❑ Written quote or. :... att 14.1 �-,f q py C / ❑ Written quote or proposal attached _(If council appro-al -• ir..,a cq�y o C�/r, ❑ Small Procurement ❑ Request for Proposal - -o•.- - ive Proc -m- �� / # Not exceeding$5,000 Date approved by Council: ❑ a Oregon (f ❑ Direct Award _(Attach copy of council communication) .ntract' ❑ Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) I` 4 State of :shington Intermediate Procurement Date approved by Co cil: ; j( / Contra • GOODS&SERVICES (Attach copy of uncil co�ngi icitip3 - ■ 0th: government agency contract Greater than$5,000 and less than$100,000 © Sole Source/ 1/ 4/14\ 'gency ❑ (3)Written quotes and solicitation attached 0 Applicable For (#5,6,7 or 8) , Contract# PERSONAL SERVICES ❑ Written quote o roposal atta ed For Intergovernmental Agreement Greater than$5,000 and less than$75,000 ❑ Form#4, Person rvices>'. : <$75K Agency ❑Direct appointment not to exceed$35,000 ❑Annual cost to City does not exceed$25,000. ❑ Special Procurement 0(3)Written proposals/written solicitation Agreement approved by Legal and approved/signed by ❑Form#4,Personal Services>$5K&<$75K ❑ Form#9,Request for Approval City Administrator.AMC 2.50.070(4) ❑ Written quote or proposal attached Date approved by Council: ❑ Annual cost to City exceeds$25,000,Council Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost FloDar Sensor and Cable and Wireless&Hosting Services $ 24,505.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Per attached quote/proposal TOTAL COST Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. • Project Number -_ _ _ Account Number 086000 - 601400 $ 12,252.50- - - — —• Project Number - _ — Account Number 086600 - 601400 $ , ,— — — — — Project Number - Account Number - IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. IT Director Date Support Yes/No Employee: \D Ol411A_2Q?.-aotrhiajlepartment Head: 402-7-0i f (Equal to or greater than$5,000) Department Manager/Supervisor: City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: (9/ NO L� L 1) S I ) c] �/ FI . ce Direct. ual to or greater than$5,000) Date Comments: i Form#3-Requisition