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Home My WebLink About2019-143 20190227 USIC locating Services, LLC • ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this _9th_day of May , 2019, between the City of Ashland ("City") and USIC Locating Services, LLC ("Contractor"). Recitals: A. On 08/09/18, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to increase the compensation to be paid to Contractor. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $25,000. 2. (E.g., "The scope of services is modified to add increase of contract amount to $25,000. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONT t TdR. \ CITY OF ASHLAND: BY ,, BY Robert Moorhead- Department Head Its SVP-Sales Date DATE 5/10/2019 Purchase Order# 20190227 Acct. No.: 024700.604100 (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES<$25,000 Purchase Order 111401 Fiscal Year 2019 Page: 1 of: 1 B City of Ashland =�.=F ATTN: Accounts Payable — L 20 E. Main Purchase 20190227 Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable @ashland.or.us V H C/O Ashland Fiber Network E USIC LOCATING SERVICES, LLC I 90 North Mountain Ave N PO BOX 713359 P Ashland, OR 97520 O CINCINNATI, OH 45271-3359 Phone: 541/552-2222 R T Fax: 541/552-2436 O _ — — (1.1-ffig 6]€S 61= at-!�'d=Jji�Ei=fEffinPB Donald Kewley ®e --_=J rigLVA-10.10_T_]Eg.f__ -- - _ 09/21/2018 1652 FOB ASHLAND OR/NET30 City Accounts Payable °:^�' = =- �� g��,4 -6 3 � "°a-eelg AFN Locating Services 1 Locating and marking services for AFN underground facilities as 1 $20,000.0000 $20,000.00 required by Oregon One Call Center. Services Agreement(Less than $25,000) Completion date: July 1, 2019 Project Account: 2 ADDED: Processed change order 05/15/2019 1 $5,000.0000 $5,000.00 Request to add $5,000 for additional locating services Project Account: GL SUMMARY 024700-604100 $25,000.00 By. Date: A orized S. ature $25 000.00 i i= FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor I Consultant: us tG Locahcv-1 Qr.)tici.,S Total amount of this contract amendment: Purchase Order Number: 2-o\=10 3» Title I Description: (LSI L WChL t -j-C-- $ ❑ Per attached contract amendment Contract Amendment Original contract amount $ 20roc00•0) 100 %of original contract Total amount of previous contract amendments %of original contract Amount of this contract amendment t.,03.\ -) 2< %of original contract TOTAL AMOUNT OF CONTRACT $ ZS t 000.01 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES ' NO (If"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments—<$6,000. ❑ "YES",the total amount of cumulative amendments ❑"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires <—25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,<- Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. ❑If"NO",amount exceeding authority requires ❑If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. ❑ Exempt—Reason: ❑ "YES",cumulative amendments<—$35,000 ❑ Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000 and<$100,000 ❑ "YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments<25%of original contract amount. ❑If ❑If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. ❑ If applicable,attach copy of Council Communication ❑ Exempt Reason: ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. ❑ If"NO",Council approval is required.Attach copy of Council Communication Project Number _ _ __ Account Number 0 25/7&)-(005(1 Account Number - *Expenditure must be char ed to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: Department Head Signature: Op.or greater than$5,000) City Admi ' trator: �L • .r grea ,han 25,000 or 10%) Funds appropriated for current fiscal year: / NO / 'L1 F' ance Director( ,ual to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 8/2/2018